KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 1 August 2016
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr H Griffith
Cllr K Hughes
Cllr R Lane
Cllr R Sutton
In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)
B/Cllr Ward and one member of the public were present for part of the meeting. B/Cllr Ward highlighted TVBC’s opposition to HCC’s consultation paper on the options for future local government in Hampshire (see para 123.1 below). The Clerk would contact the Scouts regarding a tree on their border and those owners whose trees were overhanging the public footpaths in the Old Palace Farm and Furzedown Road areas with a view to having the overhanging branches cut back.
118. Apologies for Absence
118.1 Cllr Whitehead.
119. Chairman’s announcements and Councillors’ questions
120. To approve the Minutes of the Parish Council meeting held on 4 July 2016
120.1 Proposed Cllr Fahy, Seconded Cllr Lane, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 4 July 2016 be accepted as a true record.
121. To consider any Matters Arising from those Minutes
121.1 Para 105.2 Emergency generator. SSE were not prepared to recommend a particular generator to meet our needs but subsequent discussion with resilience planners at HCC had established that a 3 phase generator would be more appropriate for the Village Hall and Cllr Curtis would undertake further investigation.
Action: Cllr Curtis
121.2 Para 106.5 Dog fouling. TVBC had supplied some signs reminding dog owners to pick up after their dogs which the Clerk would display. The Clerk reminded everyone present that dog waste could also be disposed of in the green litter bins, which carried a small sign to this effect, as well as the red dog waste bins located around the public open spaces. However, Cllr Sutton would provide some larger signs for fixing to the green bins to make this more obvious. (See also para 124.6)
Action: Clerk and Cllr Sutton
121.3 Para113.1 Community Speedwatch. Seven volunteers had come forward to express an interest in forming a community speedwatch group. The Clerk would now liaise with the Police on the necessary training and attempt to identify other local groups with a view to sharing equipment.
121.4 Para 114.1 Speed limit reminder. No funding was available from HCC for purchasing a speed indicator device although C/Cllr Gibson said he might be able to help from his devolved funds. The preference was for a device which indicated actual speed rather than, as at present, a warning of excessive speed. The device would have to have the same fittings as the present one in order for the existing poles to be used. The Clerk would investigate further.
121.5 Scott Close parking. Investigation of potential additional parking areas was in hand.
Action: Cllrs Sutton and Whitehead
122. Declarations of Interest and requests for Dispensations
122.1 None declared or sought.
123. To consider Correspondence Received and determine any action required
123.1 A consultation on the future options for local government in Hampshire was launched on 27 July 2016 and will close on 20 September 2016. Details were available on www.hants.gov.uk/servinghampshire and all were encouraged to comment. The results would have far reaching implications for council services and outcomes for residents in the future. Workshops were available for councillors and both the Chairman and the Clerk would attend one.
123.2 Ecotricity Ltd had reapplied to build an industrial gas plant at Sparsholt College despite their first application being rejected. It was agreed we should again object in support of Sparsholt Parish Council.
124. To receive minutes of the Planning Committee meetings held on 4 and 18 July 2016
124.1 The minutes of the Planning Committee meetings held on 4 and 18 July 2016 had been circulated with the agenda.
124.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 4 and 18 July 2016 be received and accepted.
125. Councillors’ Reports
125.1 Cllr Sutton commented on the need for people to sign up to Twitter and Facebook to keep up to speed with events and information likely to affect them. In seeking progress on removing the two residential caravans parked in Scott Close, he was told that TVBC enforcement officers were obtaining a judgement to have them removed. He also expressed concern at a comment made at the recent youth facilities meeting organised as part of the Neighbourhood Development Plan that an attendee had expressed concern on the number of people sleeping rough around the Parish. Since there was no evidence to support this, Cllr Hughes undertook to investigate further.
Action: Cllr Hughes
125.2 Cllr Brock commented on the presence of travellers in Chalk Vale. The Police had visited the site and the travellers were now in the process of moving on.
125.3 Cllr Griffith confirmed she had now taken over the responsibilities of Flood Action Group co-ordinator from Cllr Evans.
125.4 Cllr Fahy had attended a presentation on the community infrastructure levy (CIL) which had proven informative. He also commented on the improvements made to some of the white lining in the Parish but held the view that more needed doing. The Clerk confirmed he had met with the TVBC road traffic engineer who stated he was financially constrained in what he could do at this time.
124.5 Cllr Lane reported on the two planning applications which had been considered at the meeting earlier in the evening. The application to erect a double timber garage at Snowdrop Cottage had been supported but a strong objection had been made to the application from Aster Housing to build four new houses on the parking area at the entrance to Eldon Road.
124.6 Cllr Harwood expressed his disgust at the number of irresponsible dog walkers allowing their pets to deposit their waste on the cricket square and outfield and not pick it up. The Clerk would investigate the provision of dog poo bag dispensers. (See also para 121.2)
125. To receive the RFO’s Report and Budget Monitoring
125.1 A budget monitoring report had been circulated with the agenda papers.
125.2 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the Budget Report be accepted as tabled.
126. Payment of Accounts
126.1 Councillors noted the payment of legal expenses to Wright Hassall in relation to SSE’s intention to bury the electricity supply cable across the 3 Fields site and noted these would likely be reimbursed in due course. They also noted the larger payment to Wellers Law, who were acting on our behalf, which was an up-front payment towards the costs of transferring the recreation ground land title from Fields in Trust to the Parish Council, and were given an assurance that all such costs would be closely monitored, accepting that a finite amount was not available at this time. The smaller payment was reimbursement of disbursements to date.
126.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for July 2016 be approved for payment:
To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 927.25 10.00 937.25 Int
HMRC Tax/NIC 223.44 223.44 Int
Legal & General Staff pension 37.08 37.08 DD
Cullens Masons Memorial clean 700.00 700.00 Int
Wright Hassall FiT fees (SSE) 1500.00 300.00 1800.00 Int
Wellers Law FiT title fees 1800.00 1800.00 Int
HALC Course fees 90.00 18.00 108.00 Int
Fields in Trust Legal fees 200.00 40.00 240.00 Int
Wellers Law Legal costs 336.00 67.20 403.20 Int
Totals 5813.77 435.20 6248.97
127. Neighbourhood Development Plan (NDP) progress
127.1 Cllr Brock briefed on the progress to date regarding preparation of the NDP. More than 30 people had attended the tent at the Horticultural Show on 31 July and 14 youth activities representatives had met at the workshop on 24 July to discuss the possibility of developing a multi-purpose community activities centre in the Parish at some time in the future. As it turned out, a dedicated centre might not prove to be the best option and individual group representatives went away to discuss alternatives based upon the Village Hall with, in the longer term, a sports pavilion being built by the Parish Council enabling the present changing rooms in the Hall to be converted to alternative use. In the shorter term, grant and community infrastructure funds could be made available to the Hall to help offset capital expenses. The considerable effort expended by the Church in supporting youth activities was recognised with a reminder again that the Council had grants available to help offset capital costs.
128. Clerk’s monthly report
128.1 An on-site meeting had been held with the all-weather path contractor and a start work date of 5 September 2016 confirmed. The contractor would need to position a 20ft container on the car park for storage for the duration of the work which was expected to take 5 weeks.
128.2 The bi-annual inspection of the Church fabric had commented on the deteriorating clock face and the need for repair/repainting for which the Clerk would obtain quotations.
128.3 Councillors congratulated the Clerk on achieving membership of the Institute of Local Council Management.
129. Date, time and place of next meeting
129.1 The next meeting would be on Monday 5 September 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.40pm