Category Archives: Planning Minutes Archive

Planning minutes 19 Dec 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 19 December 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Fahy and Lane

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

162. Apologies

162.1 Cllr Sutton.

163. Minutes of the Meetings held on 5 December 2016

163.1 The minutes of the meeting held on 5 December 2016 had been circulated with the agenda.

163.2 Proposed Cllr Fahy, Seconded Cllr Curtis, RESOLVED that the minutes of the meeting held on 5 December 2016 be accepted as a true record.

164. Matters Arising

164.1 There were no matters rising.

165. Declarations of Interests and Requests for Dispensations

165.1 Cllr Harwood declared an interest in Marsh Court Farm and Cllr Lane declared an interest in Rookley Field.

166. Consideration of Planning Applications

• 16/02659/FULLS – Marsh Court Farm – new access track (Retrospective) – support with Cllr Harwood abstaining

• 16/01922/VARS – Land adjacent to Ourn, Up Somborne Lane – to vary Condition 1 of 16/00652/RESS – support

• 16/02781/FULLS – Rookley Field, Winchester Road – erect glasshouse, poly tunnels and granary – support with Cllr Lane abstaining

• 16/02995/FULLS – Orchard House, Up Somborne Lane – remove existing rear extension and front porch and erect single storey rear extension with existing balcony extended over; front porch and new side door access – support

167. Report on Recent Planning Applications

• 16/02734/TREES – 3 Muss Lane – fell one Birch – support. Permitted.

• 16/02774/TREES – Fir Tree Cottage, Winchester Road – fell three conifer – support. Permitted.

168. Clerk’s Report

168.1 Of interest, the Planning Committee met 23 times during the year and considered 63 applications.

169. Date, time and place of next meeting – Monday 9 January 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.20pm

Planning minutes 5 Dec 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 5 December 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Fahy and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

154. Apologies

154.1 Cllr Lane.

155. Minutes of the Meetings held on 21 November 2016

155.1 The minutes of the meeting held on 21 November 2016 had been circulated with the agenda.

155.2 Proposed Cllr Fahy, Seconded Cllr Curtis, RESOLVED that the minutes of the meeting held on 21 November 2016 be accepted as a true record.

156. Matters Arising

156.1 There were no matters rising.

157. Declarations of Interests and Requests for Dispensations

157.1 None declared or sought.

158. Consideration of Planning Applications

• 16/02531/LBWS – 1 Redhill Cottages – conversion and extension of existing garage to annexe/utility with wood shed (but without link to main house as previously notified) – support

159. Report on Recent Planning Applications

• 16/01906/LBWS – Muss Cottage, Muss Lane – replace 1980s windows with timber slim double glazed windows on front and rear elevations – no objection. Permitted.

• 16/01918/PDQS – change of use of buildings to form one dwelling – Old Forge, Compton Manor Farm – no objection. Prior approval not required.

• 16/02377/AGNS – land to north of Eldon House, Eldon Road – barn construction – support. Prior approval not required

• 16/02397/LBWS – 4 Tarrant Villas – restoration works after fire damage – support. Permitted.

• 16/02514/TREES – 4 Muss Lane – Fell Birch and grind stump – support. Withdrawn.

• 16/02593/FULLS – White Chapel, Winchester Road – single storey extension to provide utility, bathroom, 3 bedrooms and an ensuite – object on the grounds that the proposed development was in a known flood risk area, proposed design not in keeping with the local area or the existing building (previously a Methodist Chapel), and the proposal was deemed to be over development for this location. Permitted.

160. Clerk’s Report

160.1 Nothing to report.

161. Date, time and place of next meeting – Monday 19 December 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.45pm

Planning minutes 21 Nov 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 21 November 2016

Present: Cllr Lane (Acting Chairman), Cllrs Curtis and Fahy

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Two members of the public were present

146. Apologies

146.1 Cllrs Harwood and Sutton.

147. Minutes of the Meetings held on 7 November 2016

147.1 The minutes of the meeting held on 7 November 2016 had been circulated with the agenda.

147.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED that the minutes of the meeting held on 7 November 2016 be accepted as a true record.

148. Matters Arising

148.1 There were no matters rising.

149. Declarations of Interests and Requests for Dispensations

149.1 None declared or sought.

150. Consideration of Planning Applications

• 16/02557FULLS – Garden Lodge, Winchester Road – erect single garage with covered link to house – support

• 16/02734/TREES – 3 Muss Lane – fell one Birch – support

• 16/02774/TREES – Fir Tree Cottage, Winchester Road – fell three conifer – support

151. Report on Recent Planning Applications

• 16/02182/FULLS – 58 Scott Close – first floor extension to front and single storey rear extension – no objection. Permitted.

• 16/02458/TREES – 1 The Old Iron Foundry – lift Lime canopy and reduce crowns and height of two Pear – support. Permitted

152. Clerk’s Report

152.1 Nothing to report.

153. Date, time and place of next meeting – Monday 5 December 2016 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.10pm

Planning minutes 7 Nov 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 7 November 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Fahy, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Two members of the public were present

138. Apologies

138.1 None.

139. Minutes of the Meetings held on 17 October 2016

139.1 The minutes of the meeting held on 17 October 2016 had been circulated with the agenda.

139.2 Proposed Cllr Harwood, Seconded Cllr Sutton, RESOLVED that the minutes of the meeting held on 17 October 2016 be accepted as a true record.

140. Matters Arising

140.1 The Sparsholt biomass-based anaerobic digester application had been permitted by Winchester City Council.

141. Declarations of Interests and Requests for Dispensations

141.1 Cllr Ryan declared an interest in the Gladman Developments application as a near neighbour.

142. Consideration of Planning Applications

• 16/02378/OUTS – land at top of Eldon Road – resubmission by Gladman Developments to build up to 60 houses – it was agreed to recommend objection to the full Council

• 16/02397/LBWS – 4 Tarrant Villas – restoration works after fire damage – support

• 16/02474/FULLS – The Old Parsonage, Stapleton Hill – demolish exiting stables and replace with single storey outbuilding to provide a garage, showroom/storage and distribution centre/office – concern at potential increase in traffic flow from the proposed distribution centre

• 16/02514/TREES – 4 Muss Lane – Fell Birch and grind stump – support

• 16/02530/FULLS – 1 Redhill Cottages, Winchester Road – convert and extend existing garage to annex/utility with wood shed and covered link to house – object on the grounds of overdevelopment and not in keeping with the area

• 16/02593/FULLS – White Chapel, Winchester Road – single storey extension to provide utility, bathroom, 3 bedrooms and an ensuite – object on the grounds that the proposed development was in a known flood risk area, proposed design not in keeping with the local area or the existing building (previously a Methodist Chapel), and the proposal was deemed to be over development for this location

143. Report on Recent Planning Applications

* 16/00948/FULLS – Cross Stores – install external shutters to door recess – support. Permitted.

* 16/01499/LBWS and 16/01905/FULLS – Brook Farm House, Romsey Road – amended description of retention of timber frame support to brick wall to reduce possible damage caused to wall by door movement – object on the grounds that Land Registry title indicates the gate is fixed in the closed position and the structure now in place having no diagonal braces and being 3 – 6mm from the wall it is meant to be supporting will not therefore provide the support claimed. Permitted.

144. Clerk’s Report

144.1 Nothing to report.

145. Date, time and place of next meeting – Monday 21 November 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.50pm

Planning minutes 17 Oct 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 17 October 2016

Present: Cllr Harwood (Chairman), Cllrs Fahy, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Four members of the public were present.

Mr & Mrs Byram’s architect gave a short overview of the outline plans to build a new property in the grounds on Manor Farm, Winchester Road.

130. Apologies

130.1 Cllr Curtis.

131. Minutes of the Meetings held on 3 October 2016

131.1 The minutes of the meeting held on 3 October 2016 had been circulated with the agenda.

131.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED that the minutes of the meeting held on 3 October 2016 be accepted as a true record.

132. Matters Arising

132.1 Cllr Harwood was unable to attend the hearing in Winchester of the application to build the Sparsholt biomass-based anaerobic digestion plant due to his attendance of ex-Cllr Roy Pidgeon’s funeral.

133. Declarations of Interests and Requests for Dispensations

133.1 None.

134. Consideration of Planning Applications

• 16/02362/FULLS – Fir Tree Cottage, Winchester Road – change of use of detached garage (former Chapel) to one holiday let with single storey link building – support

• 16/02377/AGNS – land to north of Eldon House, Eldon Road – barn construction – support

• 16/02458/TREES – 1 The Old Iron Foundry – lift Lime canopy and reduce crowns and height of two Pear – support

135. Report on Recent Planning Applications

• 16/02197/TREES – 9 Nutchers Drove – remove two Conifers – no objection. Permitted.

136. Clerk’s Report

136.1 Gladman Developments had resubmitted their application for a development of up to 60 houses at the top end of Eldon Road. The application would be tabled for debate at the next Parish Council meeting on 7 November 2016.

137. Date, time and place of next meeting – Monday 7 November 2016 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.15pm

Planning minutes 3 Oct 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 3 October 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Fahy and Lane

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present.

122. Apologies

122.1 Cllr Sutton.

123. Minutes of the Meetings held on 5 and 19 September 2016

123.1 The minutes of the meetings held on 5 and 19 September 2016 had been circulated with the agenda.

123.2 Proposed Cllr Fahy, Seconded Cllr Lane, RESOLVED that the minutes of the meeting held on 5 September 2016 be accepted as a true record.

123.3 Proposed Cllr Fahy, Seconded Cllr Harwood, RESOLVED that the minutes of the meeting held on 19 September 2016 be accepted as a true record.

124. Matters Arising

124.1 A query had been raised on application 16/02059/FULLS – Upper House, Up Somborne – regarding the proposal to extend beyond the front building line. Whilst such an extension was not necessarily unacceptable, the application had been withdrawn pending a detailed bat survey.

125. Declarations of Interests and Requests for Dispensations

125.1 None.

126. Consideration of Planning Applications

* 16/02182/FULLS – 58 Scott Close – first floor extension to front and single storey rear extension – no objection

127. Report on Recent Planning Applications

• 16/01369/FULLS – 3 Vicarage Cottages – single storey rear extension to enlargen kitchen and dining area, first floor extension over garage to create new bedroom and bathroom, and driveway modification – support. Permitted.

• 16/01728/FULLS – Snowdrop Cottage, Winchester Road – double timber garage – support. Permitted.

* 16/02143/TREES – Shappon, Romsey Road – reduce 3 Pear by 2m and cut back from garage by 1m and fell one Birch – no objection. Permitted.

128. Clerk’s Report

128.1 Winchester City Council would be hearing the revised application to build a biomass-based anaerobic digestion plant at Sparsholt College at 9.30am on 13 October 2016, Cllr Harwood would attend.

129. Date, time and place of next meeting – Monday 17 October 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.45pm

Planning minutes 19 Sep 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 19 September 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Fahy and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present.

114. Apologies

114.1 Cllr Lane.

115. Minutes of the Meeting held on 5 September 2016

115.1 The minutes of the meeting held on 5 September 2016 had been circulated with the agenda but acceptance was deferred to the next meeting to enable further discussion on one application.

116. Matters Arising

116.1 None.

117. Declarations of Interests and Requests for Dispensations

117.1 None.

118. Consideration of Planning Applications

• 16/02059/FULLS – Upper House, Up Somborne Lane – single storey front kitchen extension – no objection

• 16/02143/TREEN – Shappon, Romsey Road – reduce 3 Pear by 2m and cut back from garage by 1m and fell one Birch – no objection

• 16/02197/TREES – 9 Nutchers Drove – remove two Conifers – no objection

119. Report on Recent Planning Applications

• 16/01498/FULLS – Brook Farm House – retention of wood frame support to cob wall – unable to make a meaningful comment on the grounds that conflicting information exists on ownership of the wall. Permitted

• 16/01907/TREES – 4 Nutchers Drove – remove left limb of Cherry and reduce crown by 15 degrees – no objection. Permitted

120. Clerk’s Report

120.1 Members noted that Aster Homes were obtaining an injunction to have the two caravans parked on their land in Scott Close removed.

121. Date, time and place of next meeting – Monday 3 October 2016 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.15pm

Planning minutes 5 Sep 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 5 September 2016

Present: Cllr Sutton (Acting Chairman), Cllrs Curtis and Fahy

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present.

106. Apologies

106.1 Cllrs Harwood, Evans and Lane.

107. Minutes of the Meeting held on 1 August 2016

107.1 The minutes of the meeting held on 1August 2016 had been circulated with the agenda.

107.2 Proposed Cllr Curtis, Seconded Cllr Sutton, RESOLVED that the minutes of the meeting held on 1 August 2016 be accepted as a true record.

108. Matters Arising

108.1 None.

109. Declarations of Interests and Requests for Dispensations

109.1 None.

110. Consideration of Planning Applications

• 16/00948/FULLS – Cross Stores – install external shutters to door recess – no objection

• 16/01499/LBWS – Brook Farm House, Romsey Road – amended description of retention of timber frame support to brick wall to reduce possible damage caused to wall by door movement – object on the grounds that the proposed timber frame would not provide support for any torsional load as it has no diagonal bracing

• 16/01906/LBWS – Muss Cottage, Muss Lane – replace 1980s windows with timber slim double glazed windows on front and rear elevations – no objection

• 16/01907/TREES – 4 Nutchers Drove – remove left limb of Cherry and reduce crown by 15 degrees – no objection

• 16/01918/PDQS – change of use of buildings to form one dwelling – Old Forge, Compton Manor Farm – no objection

• 16/01922/VARS – land adjacent to Ourn, Up Somborne – erect a detached garage with studio above in lieu of carport – object on the grounds that insufficient information on the proposed elevation was available

111. Report on Recent Planning Applications

• 16/0511/FULLS – land opposite Rookley Manor – erect polytunnel – support. Permitted.

• 16/01568/TELS – Orange mast Cow Drove Hill – replace 10m mast with 12.5m mast and add an additional equipment cabinet – support with a strong request that the new mast incorporated a back up power supply to enable it to function during the frequent power cuts suffered in this area – prior approval not required

• 16/01602/LBWS – PA Hilton Ltd Horsebridge Road – replace oil boiler in kitchen with condensing boiler located in office adjacent – support. Permitted.

• 16/01756/FULLS – 2 Eldon Road – demolish existing garages and erect two 2 bed houses and two 3 bed houses and replacement parking – object. The proposed development is deemed to be out of character with the adjacent properties and appears to be shoehorned in to the available space constituting overdevelopment for this particular area. The TVBC Local Plan and our draft Neighbourhood Development Plan state that new developments should be in keeping with adjacent dwellings which, in this case, are bungalows and also our Plan will emphasise the need for starter homes and small developments for the elderly. We are also concerned that the proposed houses are the minimum 15m from the tree canopies and include Cedar cladding in their
construction which, from our experience in the Lancaster Green development, is not easily maintained to the detriment of the surrounding area. If allowed to proceed, there should be some protection for the border fence which is not owned by Aster, TPOs should be placed on the trees at risk and non-opening windows installed on the Old Palace Farm side to enhance the privacy of the occupants. We remain concerned at the car parking plan which appears to reduce the available number of slots for general parking in the area and which, in any case, are not near to where they are needed. Withdrawn on the grounds that insufficient planning for safeguarding the integrity of the trees affected.

112. Clerk’s Report

112.1 Members noted an application had been received for work at North Park Farm but decided that no comment was appropriate as the location of the application fell outside the Parish boundary and had no direct impact on the Parish.

113. Date, time and place of next meeting – Monday 19 September 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.05pm

Planning minutes 1 August 2016

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 1 August 2016

Present: Cllr Harwood (Chairman), Cllrs Curtis, Evans, Fahy, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Two members of the public and B/Cllr Ward were present.

98. Apologies

98.1 None.

99. Minutes of the Meeting held on 18 July 2016

99.1 The minutes of the meeting held on 18 July 2016 had been circulated with the agenda.

99.2 Proposed Cllr Lane, Seconded Cllr Sutton, RESOLVED with Cllr Fahy abstaining (absent) that the minutes of the meeting held on 18 July 2016 be accepted as a true record.

100. Matters Arising

100.1 None.

101. Declarations of Interests and Requests for Dispensations

101.1 None.

102. Consideration of Planning Applications

• 16/01728/FULLS – Snowdrop Cottage, Winchester Road – double timber garage – support

• 16/01756/FULLS – 2 Eldon Road – demolish existing garages and erect two 2 bed houses and two 3 bed houses and replacement parking – object. The proposed development is deemed to be out of character with the adjacent properties and appears to be shoehorned in to the available space constituting overdevelopment for this particular area. The TVBC Local Plan and our draft Neighbourhood Development Plan state that new developments should be in keeping with adjacent dwellings which, in this case, are bungalows and also our Plan will emphasise the need for starter homes and small developments for the elderly. We are also concerned that the proposed houses are the minimum 15m from the tree canopies and include Cedar cladding in their construction which, from our experience in the Lancaster Green development, is not easily maintained to the detriment of the surrounding area. If allowed to proceed, there should be some protection for the border fence which is not owned by Aster, TPOs should be placed on the trees at risk and non-opening windows installed on the Old Palace Farm side to enhance the privacy of the occupants. We remain concerned at the car parking plan which appears to reduce the available number of slots for general parking in the area and which, in any case, are not near to where they are needed.

103. Report on Recent Planning Applications

• 16/01271/CLES – Somerville, Up Somborne Lane – lawful development certificate for existing use for single storey rear extension – support. Permitted.

• 16/01301/FULLS – Upper Eldon Farm, Eldon Road – change of use of outbuilding to form ancillary residential accommodation and garages to serve residential units previously approved – support. Refused as being an unjustifiable development in the countryside; access would be through an unlit rural landscape suitable only for private cars; would generate residential use of an existing farmyard.

104. Clerk’s Report

104.1 Members noted an objection received after consideration of application 16/01511/FULLS at the last meeting.

105. Date, time and place of next meeting – Monday 5 September 2016 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.55pm

PC minutes 1 Aug 16

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 1 August 2016

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr H Griffith
Cllr K Hughes
Cllr R Lane
Cllr R Sutton

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

B/Cllr Ward and one member of the public were present for part of the meeting. B/Cllr Ward highlighted TVBC’s opposition to HCC’s consultation paper on the options for future local government in Hampshire (see para 123.1 below). The Clerk would contact the Scouts regarding a tree on their border and those owners whose trees were overhanging the public footpaths in the Old Palace Farm and Furzedown Road areas with a view to having the overhanging branches cut back.
Action: Clerk

118. Apologies for Absence

118.1 Cllr Whitehead.

119. Chairman’s announcements and Councillors’ questions

119.1 None.

120. To approve the Minutes of the Parish Council meeting held on 4 July 2016

120.1 Proposed Cllr Fahy, Seconded Cllr Lane, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 4 July 2016 be accepted as a true record.

121. To consider any Matters Arising from those Minutes

121.1 Para 105.2 Emergency generator. SSE were not prepared to recommend a particular generator to meet our needs but subsequent discussion with resilience planners at HCC had established that a 3 phase generator would be more appropriate for the Village Hall and Cllr Curtis would undertake further investigation.
Action: Cllr Curtis

121.2 Para 106.5 Dog fouling. TVBC had supplied some signs reminding dog owners to pick up after their dogs which the Clerk would display. The Clerk reminded everyone present that dog waste could also be disposed of in the green litter bins, which carried a small sign to this effect, as well as the red dog waste bins located around the public open spaces. However, Cllr Sutton would provide some larger signs for fixing to the green bins to make this more obvious. (See also para 124.6)
Action: Clerk and Cllr Sutton

121.3 Para113.1 Community Speedwatch. Seven volunteers had come forward to express an interest in forming a community speedwatch group. The Clerk would now liaise with the Police on the necessary training and attempt to identify other local groups with a view to sharing equipment.
Action: Clerk

121.4 Para 114.1 Speed limit reminder. No funding was available from HCC for purchasing a speed indicator device although C/Cllr Gibson said he might be able to help from his devolved funds. The preference was for a device which indicated actual speed rather than, as at present, a warning of excessive speed. The device would have to have the same fittings as the present one in order for the existing poles to be used. The Clerk would investigate further.
Action: Clerk

121.5 Scott Close parking. Investigation of potential additional parking areas was in hand.
Action: Cllrs Sutton and Whitehead

122. Declarations of Interest and requests for Dispensations

122.1 None declared or sought.

123. To consider Correspondence Received and determine any action required

123.1 A consultation on the future options for local government in Hampshire was launched on 27 July 2016 and will close on 20 September 2016. Details were available on www.hants.gov.uk/servinghampshire and all were encouraged to comment. The results would have far reaching implications for council services and outcomes for residents in the future. Workshops were available for councillors and both the Chairman and the Clerk would attend one.
Action: All

123.2 Ecotricity Ltd had reapplied to build an industrial gas plant at Sparsholt College despite their first application being rejected. It was agreed we should again object in support of Sparsholt Parish Council.
Action: Clerk

124. To receive minutes of the Planning Committee meetings held on 4 and 18 July 2016

124.1 The minutes of the Planning Committee meetings held on 4 and 18 July 2016 had been circulated with the agenda.

124.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 4 and 18 July 2016 be received and accepted.

125. Councillors’ Reports

125.1 Cllr Sutton commented on the need for people to sign up to Twitter and Facebook to keep up to speed with events and information likely to affect them. In seeking progress on removing the two residential caravans parked in Scott Close, he was told that TVBC enforcement officers were obtaining a judgement to have them removed. He also expressed concern at a comment made at the recent youth facilities meeting organised as part of the Neighbourhood Development Plan that an attendee had expressed concern on the number of people sleeping rough around the Parish. Since there was no evidence to support this, Cllr Hughes undertook to investigate further.
Action: Cllr Hughes

125.2 Cllr Brock commented on the presence of travellers in Chalk Vale. The Police had visited the site and the travellers were now in the process of moving on.

125.3 Cllr Griffith confirmed she had now taken over the responsibilities of Flood Action Group co-ordinator from Cllr Evans.

125.4 Cllr Fahy had attended a presentation on the community infrastructure levy (CIL) which had proven informative. He also commented on the improvements made to some of the white lining in the Parish but held the view that more needed doing. The Clerk confirmed he had met with the TVBC road traffic engineer who stated he was financially constrained in what he could do at this time.

124.5 Cllr Lane reported on the two planning applications which had been considered at the meeting earlier in the evening. The application to erect a double timber garage at Snowdrop Cottage had been supported but a strong objection had been made to the application from Aster Housing to build four new houses on the parking area at the entrance to Eldon Road.

124.6 Cllr Harwood expressed his disgust at the number of irresponsible dog walkers allowing their pets to deposit their waste on the cricket square and outfield and not pick it up. The Clerk would investigate the provision of dog poo bag dispensers. (See also para 121.2)
Action: Clerk

125. To receive the RFO’s Report and Budget Monitoring

125.1 A budget monitoring report had been circulated with the agenda papers.

125.2 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the Budget Report be accepted as tabled.

126. Payment of Accounts

126.1 Councillors noted the payment of legal expenses to Wright Hassall in relation to SSE’s intention to bury the electricity supply cable across the 3 Fields site and noted these would likely be reimbursed in due course. They also noted the larger payment to Wellers Law, who were acting on our behalf, which was an up-front payment towards the costs of transferring the recreation ground land title from Fields in Trust to the Parish Council, and were given an assurance that all such costs would be closely monitored, accepting that a finite amount was not available at this time. The smaller payment was reimbursement of disbursements to date.

126.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for July 2016 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 927.25 10.00 937.25 Int
HMRC Tax/NIC 223.44 223.44 Int
Legal & General Staff pension 37.08 37.08 DD
Cullens Masons Memorial clean 700.00 700.00 Int
Wright Hassall FiT fees (SSE) 1500.00 300.00 1800.00 Int
Wellers Law FiT title fees 1800.00 1800.00 Int
HALC Course fees 90.00 18.00 108.00 Int
Fields in Trust Legal fees 200.00 40.00 240.00 Int
Wellers Law Legal costs 336.00 67.20 403.20 Int
Totals 5813.77 435.20 6248.97

127. Neighbourhood Development Plan (NDP) progress

127.1 Cllr Brock briefed on the progress to date regarding preparation of the NDP. More than 30 people had attended the tent at the Horticultural Show on 31 July and 14 youth activities representatives had met at the workshop on 24 July to discuss the possibility of developing a multi-purpose community activities centre in the Parish at some time in the future. As it turned out, a dedicated centre might not prove to be the best option and individual group representatives went away to discuss alternatives based upon the Village Hall with, in the longer term, a sports pavilion being built by the Parish Council enabling the present changing rooms in the Hall to be converted to alternative use. In the shorter term, grant and community infrastructure funds could be made available to the Hall to help offset capital expenses. The considerable effort expended by the Church in supporting youth activities was recognised with a reminder again that the Council had grants available to help offset capital costs.

128. Clerk’s monthly report

128.1 An on-site meeting had been held with the all-weather path contractor and a start work date of 5 September 2016 confirmed. The contractor would need to position a 20ft container on the car park for storage for the duration of the work which was expected to take 5 weeks.

128.2 The bi-annual inspection of the Church fabric had commented on the deteriorating clock face and the need for repair/repainting for which the Clerk would obtain quotations.
Action: Clerk

128.3 Councillors congratulated the Clerk on achieving membership of the Institute of Local Council Management.

129. Date, time and place of next meeting

129.1 The next meeting would be on Monday 5 September 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 8.40pm