Category Archives: Planning Minutes 2017

DRAFT PC minutes 4 Dec 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 4 December 2017

Present: Cllr R Lane (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr R Harwood
Cllr K Hughes
Cllr R Sutton
Cllr A Townsend
Cllr R Webb
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

C/Cllr Gibson was present for part of the meeting and drew members’ attention to the increasing need for the County Council to reduce expenditure and the difficulties this was creating. These included increased pressure on the Highways’ budget, in particular, road surface and hedgerow/verge maintenance where, in the latter case, verge cutting was now scheduled annually in January for our area which members voiced grave concern over given this was way outside the growing season. Members also voiced the view that HCC should clarify what it was no longer going to do so parish councils could determine whether they should budget for some of these tasks and arrange appropriate action themselves to maintain a pride in their community. C/Cllr Gibson undertook to refer these views to the HCC Cabinet and report back together with the reaction to changing the date for verge cutting.
Action: C/Cllr Gibson

186. Apologies for Absence

186.1 Cllr Griffith; B/Cllr Ward.

187. Chairman’s announcements and Councillors’ questions

187.1 None.

188. To accept the Minutes of the Parish Council meeting held on 6 November 2017

188.1 Proposed Cllr Sutton, Seconded Cllr Brock, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 6 November 2017 be accepted as a true record.

189. To consider any Matters Arising from those Minutes

189.1 Public session. The Aster Group had replied to the query why they were selling off some of their properties explaining that when a property was in a state of disrepair it was preferable for them to sell on the open market and use the proceeds to build one or more new properties. Members expressed serious concern at the detrimental effect this policy had on those waiting for rented properties and determined they would send an invitation to a representative of Aster to attend a Parish Council meeting to justify this policy.
Action: Clerk

189.2 Para 174.2 The Clerk had applied for a gov.uk domain name through HCC and was awaiting confirmation of acceptance. The annual maintenance charge would be £80.44p.

189.3 Para 178.1 The Environment Agency had responded to the query whether a local resident could contribute to the costs of a third party undertaking the EA’s responsibility for keeping the Borne free of overgrowth by highlighting the various regulations with which any such party would have to comply. They had no objection to the installation of berms to increase the rate of water flow but had no funds to implement. It was decided that no further action should be taken at this time.

190. Declarations of Interest and Requests for Dispensations

190.1 None declared nor sought.

190. To consider Correspondence Received and determine any action required

190.1 TVBC’s recycling development manager had requested agreement to install a plastic bottle bank on the recreation ground to encourage more plastic bottle recycling. Members queried the need given plastic bottles could be recycled through the brown domestic bins but agreed to support the initiative in the first instance to gauge its success.

190.2 A motorist had complained to the Clerk that she had been wrongly sent a letter from the Police claiming she had been speeding through the Parish on a day when it transpired neither she nor the Community Speedwatch volunteers were present. The Clerk had investigated and found it to be the result of an error in the Police’ recording system; the Police had apologised.

191. To receive minutes of the Planning Committee meeting held on 6 November 2017

191.1 The minutes of the Planning Committee meeting held on 6 November 2017 had been circulated with the agenda.

191.2 Proposed Cllr Webb, Seconded Cllr Sutton, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 6 November 2017 be received and accepted.

192. Councillors’ Reports

192.1 Cllr Curtis had attended the annual prize giving at the Test Valley School.

192.2 Cllr Harwood reported on the six planning applications considered at the Planning Committee meeting earlier in the evening, five of which had been supported and one, an amended design, was objected to as it had been on the initial application.

192.3 Cllr Brock had continued his discussion with Hampshire Highways on various improvements to our roads and the Borne railings and was pleased to confirm agreement had finally been reached between all parties concerned regarding the undergrounding of the SSE supply cable. As a member of the Stockbridge Patients’ Participation Group, he confirmed that meetings had been suspended due to the resignation of the surgery practice manager.

192.4 Cllr Sutton confirmed that despite the poor public attendance at their recent Road Show, Virgin Media would progress with the installation of high speed broadband between August and October next year and that all cabling would be underground. There was a choice of colour for the junction boxes and Cllr Sutton would obtain photos to enable a choice to be made.
Action: Cllr Sutton

192.5 Cllr Sutton also put forward a request from the Primary School that the fence between the School playing field and the John O’Gaunt field be checked for safety; the Clerk would action.
Action: Clerk

193. To receive the RFO’s Report and Budget Monitoring

193.1 A budget monitoring report had been circulated with the agenda papers. This was noted.

193.2 The Internal Auditor would be with the Clerk to undertake an interim audit on 9 January 2018.

193.3 Members were pleased to note that £2560.99 had been made available to offset the cost of the new Up Somborne slide from S106 developers’ contributions held by TVBC.

193.4 The Clerk had finally been successful in obtaining a refund from Southern Water of £21.46 wrongly debited for water supplied a year ago to the cricket field.

193.5 A bid had been submitted to B/Cllr Ward for £750 towards the cost of a replacement notice board for Winchester Road; the outcome of which was awaited.

193.6 A bid had also been submitted to B/Cllr Ward for £390 to offset the Epworth Hall hire costs for a new initiative entitled ‘Steady and Strong’ designed to build confidence in older people and improve their stability and strength to help prevent falls thus enabling them to stay independent for longer; again, the outcome was awaited. Mrs S Jackson would be the point of contact. The Clerk could undertake the accounting via the Council’s financial records as with the 50+ minibus hire accounts.

193.7 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the Parish Council provide the necessary accounting support for the income and expenditure related to the ‘Steady and Strong’ initiative.

194. Payment of Accounts

194.1 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the following accounts for November 2017 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 740.29 3.01 743.30 Int HMRC Tax/NIC 429.66 429.66 Int
Legal & General Staff pension 58.39 58.39 DD
Mr I Gibson Up Somborne hedge 90.00 90.00 Int
TVBC Grounds maint 2074.04 414.81 2488.85 Int
TVCS 50+ Minibus hire 112.20 112.20 Int
Cllr S Whitehead GoDaddy charges 50.31 50.31 Int
Mr M Rebbeck Grounds maint 260.00 260.00 Int
Harz Trees Tree work 280.00 56.00 336.00 Int
Bruno Construction Slip road maint 210.00 42.00 252.00 Int
SLCC Subscription 177.00 177.00 Int
Conservative Assn Printing 58.00 58.00 Int
Totals 4539.89 515.82 5055.71

195. To adopt the Precept and Expenditure Budget for 2018/19

195.1 A draft Expenditure Budget and Precept had been circulated with the agenda. It was thought appropriate to consider an increase of 9% in the Precept which on current rates would produce an extra £3,032 next year equivalent to an estimated increase of £4.33 per annum in the Band D council tax rate. This would enable the Council to continue to improve upon its grounds maintenance, continue to replace aging play equipment, buy new equipment more in keeping with

youngsters’ aspirations and also begin to provide for those HCC responsibilities which might be devolved to parish level as county budgets were reduced.

195.2 Proposed Cllr Brock, Seconded Cllr Townsend, RESOLVED unanimously that the Council adopt an Expenditure Budget of £42,725 and a Precept of £36,730 for 2018-19 with the difference being made up from other income streams.

195.3 A copy of the adopted Expenditure Budget and Precept is attached to these minutes.

196. Recreation Ground hire charges for 2018-19

196.1 Proposed Cllr Webb, Seconded Cllr Curtis, RESOLVED unanimously that no increase be made in the hire charges for use of the recreation ground facilities nor should a charge be made for casual users for 2018-19.

197. Burial Board fees and charges for 2018-19

197.1 Proposed Cllr Webb, Seconded Cllr Curtis, RESOLVED unanimously that no increase be made in the Burial Board fees and charges, apart from the small increase approved last year to £300 for the Purchase of Exclusive Rights.

198. To note proposals to lease a new building to the Village Hall

198.1 The Clerk reported on progress being made by the Community Asset Steering Group, chaired by B/Cllr Ward, towards providing an additional facility in the area of the Scout Hut an enlargened pre-school and other activities. A suitable building had been identified which came in prefabricated form and ready equipped for pre-school use and an area of land had been marked out to accommodate it. Currently, the land in question was leased to the Scouts with the lease expiring in 2025 and their agreement to part surrender would be necessary to enable a revision of terms to cover further building on this land; despite e-mails and telephone messages, the Clerk was having difficulty contacting the Scouts District Commissioner who would be the Scouts’ representative in this matter on behalf of the Scouts Association Trust Corporation. Cllr Curtis, the councillor with overarching responsibility for liaising with the Scouts, would try and make contact in the meantime.
Action: Cllr Curtis

198.2 During discussion about the way forward, note was taken that the Scouts’ current lease excluded the rights between landlord and tenant to automatically renew. It was also understood that the local group had no objection to a partial surrender of their leased land.

198.3 Proposed Cllr Brock, Seconded Cllr Sutton, RESOLVED unanimously that:

On expiry of the current lease, the land and any buildings situate thereon revert to the Parish Council

On expiry, no new lease is entered into but that the Scouts be given priority access to the new building which would be owned by the Parish Council from its inception

The Village Hall accepted responsibility for controlling use made of the building on condition that they made it available to others but with priority to the Pre-School and the Scouts and that they fully complied with the conditions of any future lease likely to exist between them and the Parish Council

And that as and when community infrastructure funds become available, these may be used to further enhance or replace the building to incorporate a pavilion complex whilst continuing to cater for the Pre-School and Scouts and in the future for those involved with sporting activities on the recreation ground

199. To consider a response to the Hampshire Police and Crime Panel’s proactive scrutiny of Cybercrime

199.1 Members fully supported any initiative designed to combat cybercrime and noted the forthcoming review. However, it was felt that insufficient information on current methods was available to enable them to make any constructive comments. The Clerk would respond accordingly.
Action: Clerk

200. To consider the provision of new outdoor fitness and play equipment

200.1 The working party set up to consider the provision and possible location of outdoor fitness and new play equipment was gathering ideas of likely equipment and associated costs and would table their proposals at the next meeting.
Action: Cllrs Griffith, Hughes and Sutton

201. To consider a response to TVBC’s Community Governance Review

201.1 TVBC was undertaking a review of parish arrangements within the borough to establish if any boundaries or parish names should be changed, to consider the warding arrangements given the number of borough councillors was being reduced and whether any parishes might wish to merge or increase their number of parish elected representatives. Comments were being invited from councils, community groups and individuals.

201.2 Members considered the implications for King’s Somborne Parish and determined that no changes were thought necessary or that any benefit would derive from merging with any adjoining councils to form a larger group. There did remain, however, the concerns previously submitted about the formation of the new Mid-Test ward into which King’s Somborne would go and which would be overseen by three borough councillors which was likely to cause a serious risk of dilution in attention to and assistance from these three councillors, instead of the current one, in matters of local interest. The Clerk would respond accordingly and write to adjacent parish councils confirming we had no wish to merge.
Action: Clerk

202. Neighbourhood Development Plan (NDP) progress

202.1 Cllr Brock reported progress on drafting the NDP. The draft site assessment report from the South Downs National Park team had been received and its results were being incorporated into the NDP draft. The report had identified five sites with development potential having discounted others for various reasons. Work continued on this and finalising the related policies to support the Plan.

203. Clerk’s monthly report

203.1 At the invitation of the National Flood Forum, the Clerk had attended a study at Portsmouth University into how best to ‘visualise’ flood risks ie how to inform communities of the risk and encourage them to take preventive measures at a time of diminishing resources. Three other representatives whose communities had also first hand experience of flooding were also invited and as a result of our joint input an action plan would be developed by the University.

203.2 For the first time in over 40 years, the Parish clock on the Church tower had been removed for refacing and general maintenance. A surprising number of people had rung the Clerk to ask where it had gone. It should be returned before the yearend.

203.3 The Clerk reported the need to replace the notice board opposite Camp Field due to rot and that a hardwood replacement board of similar size would cost in the region of £1400. It was agreed that hard wood or aluminium with wood effect was the most appropriate materiel for a rural board and the Clerk would continue to identify the best option including contacting local carpenters.

203.4 Proposed Cllr Whitehead, Seconded Cllr Brock, RESOLVED unanimously that a suitable replacement notice board be acquired for Winchester Road at cost of up to £1400.

204. Date, time and place of next meeting

204.1 The next meeting would be held on Monday 8 January 2018 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman thanked all present for their support in the interests of the community during the past year and wished everyone a Very Happy Christmas and a Prosperous New Year and closed the meeting at 9.25pm

INCOME & EXPENDITURE BUDGET 2018 -19

Budget

Income
Precept 36730
Interest Received 40
Interment 2500
Memorials 1250
Purchased Graves 3000
Sports Field 875
Grants/Donations 0
Total Income 44395

Expenditure
General Administration
Clerk’s Remuneration/NIC 15120
Office/admin Expenses 1300
Insurance 1765
Audit fees 700
Subscriptions 800
Courses 250
Facility Hire 670
Election costs 0
Councillors’ Expenses 100
Sub Total 20705

Community Services & Projects
Communications/S137 3250
Parish Clock 325
Vandalism repairs 250
Grant Aid 2000
Maintenance/dog bins 2000
Biodiversity 50
Sub Total 7875

Burial Board
Cemetery maint 2000

General maintenance 500
Church Yard 2250
Sub Total 4750

Open Spaces
3 Fields 2000
Village Green 750
Muss Lane 200
Up Somborne Rec 400
King’s Somborne Rec 4000

Sub Total 7350

Amenities
Play equipment maint 750
Community safety/SID 1250
Street lighting 45

Sub Total 2045
Non-budget items

Sub Total 0

Total Expenses 42725

Planning minutes 16 Oct 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 16 October 2017

Present: Cllr Harwood (Chairman), Cllrs Curtis, Lane, Sutton and Webb

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

114. Apologies

114.1 None.

115. Minutes of the Meetings held on 2 October 2017

115.1 The minutes of the meeting held on 2 October 2017 had been circulated with the agenda.

115.2 Proposed Cllr Lane, Seconded Cllr Webb, RESOLVED with Cllrs Curtis and Sutton abstaining (absent) that the minutes of the meeting held on 2 October 2017 be accepted as a true record.

116. Matters Arising

116.1 There were no matters arising.

117. Declarations of Interests and Requests for Dispensations

117.1 None.

118. Consideration of Planning Applications

• 17/02335/FULLS – Upper Eldon Farm, Eldon Road – barn conversion H1 to residential – concern expressed at the impact on the public footpath and the need exists to restrict construction traffic approaching from King’s Somborne to outside school travel times. One member voting against.

• 17/02336/FULLS – Upper Eldon Farm, Eldon Road – two barn conversions H2 and H3 to residential – concern expressed at the impact on the public footpath and the need exists to restrict construction traffic approaching from King’s Somborne to outside school travel times. One member voting against.

119. Report on Recent Planning Applications

• 17/02212/FULLS – Jasmin Cottage, Winchester Road – replace conservatory roof from glass to Equinox slate – support. Permitted

• 17/02396/TREES – Recreation ground – fell Horse Chestnut – support. Permitted.

• 17/02333/TREES – Charlton House, 4 Camp Field – crown reduce Field Maple by 1 metre – support. Permitted.

120. Clerk’s Report

120.1 Nothing to report.

121. Date, time and place of next meeting – Monday 6 November 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.10pm

Planning minutes 2 Oct 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 2 October 2017

Present: Cllr Harwood (Chairman), Cllrs Lane and Webb

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

106. Apologies

106.1 Cllrs Curtis and Sutton.

107. Minutes of the Meetings held on 18 September 2017

107.1 The minutes of the meeting held on 18 September 2017 had been circulated with the agenda.

107.2 Proposed Cllr Lane, Seconded Cllr Webb, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 18 September 2017 be accepted as a true record.

108. Matters Arising

108.1 There were no matters arising.

109. Declarations of Interests and Requests for Dispensations

109.1 None.

110. Consideration of Planning Applications

• 17/02396/TREES – Recreation ground – fell Horse Chestnut – support

• 17/02333/TREES – Charlton House, 4 Camp Field – crown reduce Field Maple by 1 metre – support

• 17/02387/TREES – Walnut Cottage, land north of 15 Riverside Green – Field Maple – remove lower branches to provide 5m crown clearance – support

• 17/02358/TREES – 2 Old Vicarage Cottages, Old Vicarage Lane – fell Birch – support

• 17/02424/TREES – The Herra, Furzedown Road – fell one Yew – support

• 17/02211/TREES – 6 Nutchers Drove – Sycamore reduce height by 4m – support

111. Report on Recent Planning Applications

• 17/02099/Trees – 5 Kings Acre – various tree works – support. Permitted.

• 17/02232/TREES – 4 Muss Lane – fell Western Red Cedar – support. Permitted

112. Clerk’s Report

112.1 Nothing to report.

113. Date, time and place of next meeting – Monday16 October 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.40pm

Planning minutes 18 Sep 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 18 September 2017

Present: Cllr Sutton (Acting Chairman), Cllrs Lane and Webb

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

98. Apologies

98.1 Cllrs Curtis and Harwood.

99. Minutes of the Meetings held on 4 September 2017

99.1 The minutes of the meeting held on 4 September 2017 had been circulated with the agenda.

99.2 Proposed Cllr Lane, Seconded Cllr Sutton, RESOLVED unanimously that the minutes of the meeting held on 4 September 2017 be accepted as a true record.

100. Matters Arising

100.1 There were no matters arising.

101. Declarations of Interests and Requests for Dispensations

101.1 None.

102. Consideration of Planning Applications

• 17/02212/FULLS – Jasmin Cottage, Winchester Road – replace conservatory roof from glass to Equinox slate – support

• 17/02327/FULLS – 2 Redhill Cottages, Winchester Road – part single storey rear extension and associated alterations – support

• 17/02326/LBWS – 2 Redhill Cottages, Winchester Road – alterations to fireplace – support

103. Report on Recent Planning Applications

• 17/01815/FULLS – 3 Marsh Court Farm, Romsey Road – first floor extension to south side elevation
Support. Permitted.

• 17/01814/FULLS – 4 Marsh Court Farm, Romsey Road – first floor extension to provide additional bedroom replacing single storey lean-to roof – support. Permitted.

• 17/02002/TREES – Stafford Lodge, Winchester Road – fell 27 Leylandii – support. Permitted.

104. Clerk’s Report

104.1 Nothing to report.

105. Date, time and place of next meeting – Monday 2 October 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.10pm

Planning minutes 4 Sep 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 4 September 2017

Present: Cllr Harwood (Chairman), Cllrs Lane, Sutton and Webb

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

90. Apologies

90.1 Cllr Curtis not present.

91. Minutes of the Meetings held on 7 August 2017

91.1 The minutes of the meeting held on 7 August 2017 had been circulated with the agenda.

91.2 Proposed Cllr Harwood, Seconded Cllr Sutton, RESOLVED with Cllr Webb abstaining (not co-opted at that time) that the minutes of the meeting held on 7 August 2017 be accepted as a true record.

92. Matters Arising

92.1 There were no matters arising.

93. Declarations of Interests and Requests for Dispensations

93.1 None.

94. Consideration of Planning Applications

• 17/02002/TREES – Stafford Lodge, Winchester Road – fell 27 Leylandii – support

• 17/02099/Trees – 5 Kings Acre – various tree works – support

• 17/02232/TREES – 4 Muss Lane – fell Western Red Cedar – support

95. Report on Recent Planning Applications

• 17/01732/FULLS – Vine Cottage, Muss Lane – demolish existing rear flat roof extension and erect new; replace 2 first floor windows and ground floor door – support. Permitted.

• 17/01870/TREES – Fir Tree Cottage, Winchester Road – reduce height of Prunus and Hawthorne – support. Permitted.

• 17/01981/TREES – The Old Vicarage, Old Vicarage Lane – Horse Chestnut – reduce height by 8m – support. Permitted.

96. Clerk’s Report

96.1 Nothing to report.

97. Date, time and place of next meeting – Monday 18 September 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.40pm

Planning minutes 7 Aug 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 7 August 2017

Present: Cllr Harwood (Chairman), Cllrs Curtis, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

82. Apologies

82.1 None.

83. Minutes of the Meetings held on 3 July 2017

83.1 The minutes of the meeting held on 3 July 2017 had been circulated with the agenda.

83.2 Proposed Cllr Lane, Seconded Cllr Sutton, RESOLVED with Cllr Curtis abstaining (absent) that the minutes of the meeting held on 3 July 2017 be accepted as a true record.

84. Matters Arising

84.1 There were no matters arising.

85. Declarations of Interests and Requests for Dispensations

85.1 Cllr Harwood declared an interest in 3 and 4 Marsh Court Farm and took no part in the discussion.

86. Consideration of Planning Applications

17/01635/TREES – Henley House, Winchester Road – fell one Plum tree and one Pine/Fir tree – support

17/01643/TREES – The Herra, Furzedown Road – lift canopy to 5m on two Beech, cut back limbs and crown clean – support

17/01732/FULLS – Vine Cottage, Muss Lane – demolish existing rear flat roof extension and erect new; replace 2 first floor windows and ground floor door -support

17/01815/FULLS – 3 Marsh Court Farm, Romsey Road – first floor extension to south side elevation – support

17/01814/FULLS – 4 Marsh Court Farm, Romsey Road – first floor extension to provide additional bedroom replacing single storey lean-to roof – support

17/01674/FULLS – Village Hall, Romsey Road – side extension to provide multi-purpose activities area – withdrawn

17/01803/LBWS – Brook Farm House, Romsey Road – boundary wall/gate piers and retaining wall work – support

17/01870/TREES – Fir Tree Cottage, Winchester Road – reduce height of Prunus and Hawthorne – support

17/01981/TREES – The Old Vicarage, Old Vicarage Lane – Horse Chestnut – reduce height by 8m – support

87. Report on Recent Planning Applications

• 17/01068/TPOS – Winton Cottage, Romsey Road – remove Wellingtonia. Given the existence of two differing reports on the state of the tree, the views expressed by the members of the public present and the fact that experts from TVBC were visiting the site the following day, councillors decided not to make any recommendations at this time. Subsequently refused as the tree was considered a landmark feature and expert opinion contradictory on root damage

• 17/01162/FULLS – Barn North of 8 Compton Cottages, Compton Manor Estate – demolish existing barn and erect 3 bed dwelling – support. Permitted

• 17/01344/LBWS – Haywain House, 6 Parsonage Barns, Church Road – replace ground floor doors and windows – support. Permitted

• 17/01472/FULLS – Village Hall, Romsey Road – side extension to form a pre-school area – support. Closed as invalid

• 17/01070/TPOS – 2 Kings Acre – reduce height and remove dead wood from Silver Birch and remove two Hazel and replant new species – support. Permitted

88. Clerk’s Report

88.1 Nothing to report.

89. Date, time and place of next meeting – Monday 21 August 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.50pm

Planning minutes 3 Jul 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 3 July 2017

Present: Cllr Harwood (Chairman), Cllrs Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: One member of the public was present

74. Apologies

74.1 Cllr Curtis.

75. Minutes of the Meetings held on 12 June 2017

75.1 The minutes of the meeting held on 12 June 2017 had been circulated with the agenda.

75.2 Proposed Cllr Lane, Seconded Cllr Sutton, RESOLVED that the minutes of the meeting held on 12 June 2017 be accepted as a true record.

76. Matters Arising

76.1 There were no matters arising.

77. Declarations of Interests and Requests for Dispensations

77.1 None.

78. Consideration of Planning Applications

• 17/01344/LBWS – Haywain House, 6 Parsonage Barns, Church Road – replace ground floor doors and windows – support

• 17/01472/FULLS – Village Hall, Romsey Road – side extension to form a pre-school area – support

• 17/01280/FULLS – 16 Muss Lane – rear conservatory – support

79. Report on Recent Planning Applications

• 17/01111/FULLS – The Old Parsonage, Steepleton Hill – demolition of existing stable block and erection of single storey detached outbuilding to provide garaging and garden machinery store – support. Permitted.

• 17/01070/TPOS – 2 Kings Acre – reduce height and remove dead wood from Silver Birch and remove two Hazel and replant new species – support. Permitted.

• 17/00569/Trees – Bramleys, Muss Lane – remove twin stem conifer in front and row of a dozen conifers – support. Permitted

• 17/00642/FULLS – Marsh Court – stable conversion and extension of existing mezzanine – support. Permitted.

• 17/00237/FULLS – 2 Redhill Cottages – new vehicular access (retrospective) – support but concern expressed at incorrect information on the application checklist provided by the applicant. Refused on the grounds that the existing access is deemed sufficient in this countryside location and lack of visibility

80. Clerk’s Report

80.1 TVBC had advised that further advice was being sought on the application 17/01068/TREES to fell one Wellingtonia at Winton Cottage in view of differing specialist opinion.

81. Date, time and place of next meeting – Monday 7 August 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.45pm

Planning minutes 12 June 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 6.30pm on Monday 12 June 2017

Present: Cllr Harwood (Chairman), Cllrs Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

66. Apologies

66.1 Cllr Curtis not present.

67. Minutes of the Meetings held on 22 May 2017

67.1 The minutes of the meeting held on 22 May 2017 had been circulated with the agenda.

67.2 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED with Cllr Sutton abstaining (absent) that the minutes of the meeting held on 22 May 2017 be accepted as a true record.

68. Matters Arising

68.1 There were no matters arising.

69. Declarations of Interests and Requests for Dispensations

69.1 None.

70. Consideration of Planning Applications

• 17/01162/FULLS – Barn North of 8 Compton Cottages, Compton Manor Estate – demolish existing barn and erect 3 bed dwelling – support

71. Report on Recent Planning Applications

• 16/03166/FULLS – Garage Court Scott Close/Eldon Road – amendment to plan to demolish existing garages and erect three 3 bedroom houses with replacement parking – object as previously on the grounds that the proposal is inappropriate for this area given the adjacent dwellings are bungalows, the proposed dwellings are very close to existing tree canopies which should have TPOs placed upon them for protection and that, if approved, some protection should be included in the permission to protect the border fence which is not owned by the applicant. Permitted

• 16/03029/FULLS – Manor Farm House, Winchester Road – erection of detached dwelling, double garage, new highway access and private garden area – support. Permitted.

• 17/00733/FULLS – 3 Vicarage Cottages, Old Vicarage Lane – single storey rear extension amended design – support. Permitted.

• 17/00811/FULLS – Vine Cottage, Muss Lane – removal of existing wooden structure and erection of garden studio – support. Permitted.

72. Clerk’s Report

72.1 Nothing to report.

73. Date, time and place of next meeting – Monday 26 June 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 6.40pm

Planning minutes 22 May 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 22 May 2017

Present: Cllr Harwood (Chairman), Cllrs Fahy, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Three members of the public were present

57. Election of Vice-Chairman

57.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED that Cllr Sutton be elected Vice-Chairman for 2017 -18.

58. Apologies

58.1 Cllr Sutton.

59. Minutes of the Meetings held on 24 April 2017

59.1 The minutes of the meeting held on 24 April 2017 had been circulated with the agenda.

59.2 Proposed Cllr Lane, Seconded Cllr Fahy, RESOLVED with Cllr Curtis abstaining (absent) that the minutes of the meeting held on 24 April 2017 be accepted as a true record.

60. Matters Arising

60.1 The application by Gladman Developments to build at the top end of Eldon Road had been rejected by the Southern Area Planning Committee.

61. Declarations of Interests and Requests for Dispensations

61.1 None.

62. Consideration of Planning Applications

• 17/01068/TPOS – Winton Cottage, Romsey Road – remove Wellingtonia. Given the existence of two differing reports on the state of the tree, the views expressed by the members of the public present and the fact that experts from TVBC were visiting the site the following day, councillors decided not to make any recommendations at this time.

• 17/01111/FULLS – The Old Parsonage, Steepleton Hill -demolition of existing stable block and erection of single storey detached outbuilding to provide garaging and garden machinery store – support

• 17/01070/TPOS – 2 Kings Acre – reduce height and remove dead wood from Silver Birch and remove two Hazel and replant new species – support

63. Report on Recent Planning Applications

• 1700331/FULLS – Willow Cottage, Romsey Road – single storey side extension, rear porch, boot room, entrance hall, utility room and downstairs shower with protective roof – support. Withdrawn.

• 17/00592/FULLS – Oaktree House, Muss Lane – single storey rear extension – support. Permitted.

• 17/00696/TREES – 25 Nutchers Drove and Strawberry Fields – lift canopy and thin Cherry and lift canopy to 4m and cut back upper limbs on Birch – support. Permitted.

64. Clerk’s Report

64.1 The application 16/03166/FULLS submitted by Aster Housing to develop the garage site near the Scott Close/Eldon Road junction was approved by the Southern Area Planning Committee on 16 May 2017.

65. Date, time and place of next meeting – Monday 12 June 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.30pm

Planning minutes 24 April 17

KING’S SOMBORNE PARISH COUNCIL

Minutes of a Meeting of the Planning Committee
held in the Epworth Hall at 7.00pm on Monday 24 April 2017

Present: Cllr Harwood (Chairman), Cllrs Fahy, Lane and Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present

49. Apologies

49.1 Cllr Curtis.

50. Minutes of the Meetings held on 3 April 2017

50.1 The minutes of the meeting held on 3 April 2017 had been circulated with the agenda.

50.2 Proposed Cllr Sutton, Seconded Cllr Lane, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 3 April 2017 be accepted as a true record.

51. Matters Arising

51.1 The application by Aster Homes to build on the car park at the end of Scott Close/Eldon Road had been postponed.

52. Declarations of Interests and Requests for Dispensations

52.1 None.

53. Consideration of Planning Applications

• 17/00811/FULLS – Vine Cottage, Muss Lane – removal of existing wooden structure and erection of garden studio – support

54. Report on Recent Planning Applications

• 16/02781/FULLS – Rookley Field, Winchester Road – erect glasshouse and polytunnels – change in description – support. Permitted.

• 17/00681/TREES – 1 Forge Close – remove top 25% of Beech – support. Permitted.

55. Clerk’s Report

55.1 The resubmitted application by Gladman Developments to build up to 60 dwellings on land between Eldon Road and Furzedown Road would be determined by the Southern Area Planning Committee at its meeting on 25 April 2017. If able, Cllr Harwood would attend and comment that there had been no material change to the previous application, no meaningful public consultation had taken place and the need for this number of dwellings was not supported by our own evidence as established in the preparation of our Neighbourhood Development Plan.

56. Date, time and place of next meeting – Monday 8 May 2017 at 6.30pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 7.10pm