Category Archives: Parish Council Minutes 2015

PC minutes 7 Dec 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 7 December 2015

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr K Hughes
Cllr R Lane
Cllr R Sutton

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden), C/Cllr Gibson, B/Cllr Ward and 5 members of the public were present for part of the meeting.

C/Cllr Gibson outlined the pressure being placed upon Hampshire Highways as a result of budget cuts, the reductions in the grass cutting programme and the County’s lighting consultation, the results of which indicated that some areas supported dimming street lights after a certain hour to conserve energy and others did not. There was also a consultation on the future of the library service in the public domain and all were urged to respond. The run out of superfast broadband would be accelerated this month for the King’s Somborne area and C/Cllr Gibson undertook to hasten the relocation of local road signs and speed limit reminder posts in the interests of road safety. He also hoped the all-weather path could be brought forward from the Summer to the Spring of next year.

B/Cllr Ward briefed on progress made towards adoption of the TVBC Local Plan which was encouraging and the visit by TVBC officers with himself and the Clerk to Freshford PC and Bath and East Somerset District Council to review their approach to developing a neighbourhood plan and learn from their experiences.

Mr Pidgeon asked if action could be taken to prevent vehicles from parking on grass verges around the Eldon Road estate; the Clerk would refer the matter to the Police for them to monitor in case of obstruction and to Aster Housing for their information.
Action: Clerk

Mr Vanderpump, on behalf of the Nutcher’s Conservation Group, asked that Aster Housing be hastened for a response to the points raised previously about their not complying with their own mission statement and also if financial help was available from the Parish Council to offset the costs of transferring ownership of the Tarrant Villas ransome strip from Heron Homes to the Group. The Clerk thought this unlikely but would investigate further.
Action: Clerk

Mr Wolstenholme, on behalf of the Save Our King’s Somborne group, informed the Council that the Group was applying under Rule 6 to be allowed representation at the forthcoming appeal by Gladman Developments against TVBC’s refusal to grant planning permission for 60+ homes at the top end of Eldon Road. The Group was fundraising to meet their anticipated costs for professional assistance and would welcome any help possible.

174. Apologies for Absence

174.1 Cllr Whitehead.

175. Chairman’s announcements and Councillors’ questions

175.1 None made.

176. To approve the Minutes of the Parish Council meeting held on 2 November 2015

176.1 Proposed Cllr Curtis, Seconded Cllr Brock, RESOLVED unanimously that the minutes of the meeting held on 2 November 2015 be accepted as a true record.

177. To consider any Matters Arising from those Minutes

177.1 Public session. The Post Office in Cross Stores had at last been recognised as a community facility which meant the current full range of services would remain.

177.2 Para 168.1 Highways would undertake a review of all street name signs on the Eldon estate and replace where necessary.

178. Declarations of Interest and requests for Dispensations

178.1 None made or requested.

179. To consider Correspondence Received and determine any action required

179.1 The Clerk drew Members’ attention to the publications received from CPRE and the acknowledgement from Test Valley School for the grant made to sponsor prizes.

180. To receive minutes of the Planning Committee meetings held on 2 and 16 November 2015

180.1 The minutes of the Planning Committee meetings held on 2 and 16 November 2015 had been circulated with the agenda.

180.2 Proposed Cllr Sutton, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 2 and 16 November 2015 be received and accepted.

181. Councillors’ Reports

181.1 Cllr Evans reported on an emergency planning event sponsored by the County which she had attended with the Clerk at which preparations for adverse Winter weather were outlined with a plea not to use salt from the roadside salt bins on private driveways or paths. The responsibility of riparian owners to keep waterways on or adjacent to their land clear of vegetation and detritus was emphasised. An explanation behind the County Council’s submission to Central Government for more devolved responsibility was presented and the importance of elderly and vulnerable people in the community being registered with Scottish and Southern Electricity’s Priority Service Register was emphasised as this would direct resources to those most in need in times of loss of electricity.

181.2 Cllr Curtis confirmed the annual awards presentation at Test Valley School, at which he had represented the Parish Council, had been successful and our sponsorship much appreciated.

181.3 Cllr Fahy commented on the hedge growth obscuring the light at the top of the Village Hall slip road. The Clerk would contact the landowner and briefed that the proposed redesign of the Village Hall entrance would incorporate dedicated lighting for that area.
Action: Clerk

181.4 Cllr Brock would hasten the haunching of the Winchester Road edge adjacent to the stream and had reported the defective light timer on the bend. There were still delays in getting the legal paperwork at Fields in Trust completed which was preventing SSE from burying the electricity
supply cables under the 3 Fields site to reduce the risk of supply loss; he would hasten again.
Action: Cllr Brock

181.5 Cllr Lane had attended the recent Test Valley Association of Local Councils meeting at which matters of general interest had been discussed. He also reported on the planning applications considered by the Planning Committee at its meeting earlier in the evening.

181.6 Cllr Harwood asked Cllrs Evans and Sutton to attend the ‘Save Our King’s Somborne’ (SOKS) meeting in his absence and to draft a submission against the appeal submitted by Gladman Developments.
Action: Cllrs Evans and Sutton

182. To receive the RFO’s Report and Budget Monitoring

182.1 A budget monitoring report had been circulated with the agenda papers.

182.2 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that the Budget Report be accepted as tabled.

183. Payment of Accounts

183.1 Proposed Cllr Lane, Seconded Cllr Fahy, RESOLVED unanimously that the following accounts for November 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 627.10 0.79 627.89 Int
HMRC Tax/NIC 391.54 391.54 Int
Sub Arb Up Somborne trees 620.00 124.00 744.00 Int
SLCC Subscription 149.00 149.00 Int
Cllr Brock Slide projector 308.33 61.66 369.99 Int
KSVH Hall hire 13.50 13.50 Int
Totals 2109.47 186.45 2295.92

184. To adopt the Precept and Expenditure Budget proposals for 2016-17

184.1 A draft Expenditure Budget and Precept had been circulated with the agenda. It was thought appropriate to consider a small increase of 1.75% in the Precept which on current rates would produce an extra £636 next year.

184.2 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the Council adopted an Expenditure Budget of £34,755 and a Precept of £33,040 for 2016-17 with the difference being met from reserves.

184.3 A copy of the adopted Expenditure Budget and Precept is attached to these minutes.

185. Recreation Ground hire charges for 2016-17

185.1 It was thought appropriate to retain the current charges for next year apart from the hire charge for dog training as this was a commercial operation.

185.2 Proposed Cllr Evans, Seconded Cllr Lane RESOLVED unanimously that the recreation ground hire charges for 2016 – 17 remain at their current levels, apart from the dog training hire charge, as follows – KS Football Club £115, JSC Football Club (new hirer) £115, KS Cricket Club £100, dog training £100 (ie plus £20), Pre-School £55 and the King’s Somborne Primary School £185 per annum, with no charge for casual hirers.

186. Burial Board fees and charges for 2016-17

186.1 Councillors were content that the Burial Board could continue to be self-financing at the current fee level for the time being and saw no reason to impose an increase next year.

186.2 Proposed Cllr Evans, Seconded Cllr Brock, RESOLVED unanimously that the Burial Board fees for 2016 – 17 remain as follows:

Interments
Child under 12 years of age No charge
Body of person 12 years or over £200
Cremated remains £130
Exclusive Right of Burial
Grave/plot £200
Transfer rights charge £25
Headstones, tablets and memorial inscriptions
Headstone or flat stone inset in the ground £125
Vase/Flat cremation tablet £75
Inscription after the first £60

All fees being doubled for non-Parish residents

187. Meeting dates for 2016

187.1 The proposed meeting dates for 2016 were tabled and noted.

188. Neighbourhood Plan progress

188.1 Cllr Brock, as lead councillor, briefed on the planned community meeting to be held on 16 December in the Village Hall from which he anticipated getting sufficient volunteers to allocate to working groups and start investigating and drafting inputs to the Plan. Leaflets had been distributed to all Parish dwellings inviting attendance, e-mail contact had been made and word of mouth had been employed to maximise attendance and enthuse everyone to attend.

188.2 Test Valley BC had confirmed their approval of the Parish boundary as the designated Neighbourhood Area for the purposes of the Plan.

188.3 It was agreed that the Parish Council would co-ordinate all activity through the Plan Steering Group and sign off the finished Plan on behalf of the community of King’s Somborne.

189. Clerk’s monthly report

189.1 Two nominations had been received for co-option to the Parish Council. This would be determined at the January meeting.
Action: Clerk

189.2 No new footpath Warden had come forward to replace Mr David Haydon but he had confirmed he was prepared to continue with the monthly walks.

189.3 The Working Men’s Club had agreed to host Bello Catering and their mobile pizza van on a trial basis. Details would be published by the Club.

190. Date, time and place of next meeting

190.1 The next meeting would be on Monday 4 January 2016 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 8.50pm

Parish Council minutes 2 Nov 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 2 November 2015

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis (Public session only)
Cllr F Fahy
Cllr K Hughes
Cllr R Lane
Cllr R Sutton
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden), Mr D Haydon (Footpath Warden), C/Cllr Gibson, B/Cllr Ward and 8 members of the public were present for part of the meeting.

Mr Dyke suggested that the Muss Lane play area hedges be cut back and the Clerk would review.

B/Cllr Ward confirmed that a bid for the devolution of many central government powers had been submitted by TVBC to Government; that action to update the Local Plan was progressing; that following the rejection of the Gladman Developments application, it was likely they would appeal and all should note that a development application for Broughton had been approved with further large scale developments in the pipeline at Ampfield and in The Wallops. He had visited the Portsmouth recycling centre and had been impressed by their work and the fact that most of the ash from burnt waste was used in road repairs; the centre was open for visits by those interested. A visit had been arranged on 12 November for TVBC officers, borough councillors and the Clerk to a Wiltshire parish and to Bath City Council to discuss their experiences with neighbourhood planning and in this context Cllr Ward stressed the importance of getting the King’s Somborne plan underway as this would help at the Gladman appeal stage. Finally, Cllr Ward emphasised the need for the community to be pro-active if it wanted to retain the full post office facility in Cross Stores as the shop had been identified by the Post Office as one where savings in Post Office costs could be made by scaling back on the range of services provided He thought a petition raised by the community would raise the profile of this matter following the rejection by the Post Office of letters sent by both the Post Mistress and the Parish Council. (See para 166.2)

C/Cllr Gibson confirmed that the long awaited all-weather path connecting Lancaster Green with the Village centre, School and Village Hall would not be laid before next Summer although the necessary finance was in place. Concern was expressed at this further delay and at the revised route determined by English Heritage making the path in the School area longer and more expensive; Cllr Gibson undertook to investigate further.
Action: C/Cllr Gibson

Cllr Lane asked if the 40mph speed limit on Winchester Road in the area of New Farm could be reduced to 30mph and Cllr Gibson undertook to investigate.
Action: C/Cllr Gibson

Cllr Sutton queried the varying superfast broadband speeds in the Parish asking why they should differ so dramatically and in his response C/Cllr Gibson explained that most of the Parish would have access by September 2018 as determined by the terms of the two installation contracts. There were four installation crews working on the project with the object of enabling 90% of potential users to have access if required and in an effort to achieve this percentage installation had in the first instance been concentrated on high density areas. There had been some technical issues such as a lack of cabling in outlying areas and the expansion of the Parish in general but to expedite installation it was important that all potential users signed up on the County Council broadband website to highlight the level of interest which, in turn, could affect the speed of installation.

Mr Haydon, in his capacity of Footpath Warden, indicated his wish to relinquish this voluntary position at the turn of the year and a replacement volunteer would be sought via The Gauntlet.
Action: Clerk

Mr Vanderpump, on behalf of the Nutcher’s Conservation Group, updated Councillors on action taken to date. Group representatives had met with TVBC Head of Planning who had confirmed that he could not take any action until a breach of condition occurred and given the size of the drop behind the requested dropped kerb it was likely that planning permission would be required. The owner of the ransom strip at the entrance to the property had yet to be identified and until then installation work had been suspended. All noted the Clerk had invited an Aster representative to attend the meeting to discuss the situation but that invitation had been declined although a written statement on their position had been provided and was read out to those present.

It was agreed that the Clerk should write to Hampshire Highways stating that the Parish Council had a serious issue with this situation given that 22 local residents were resisting the proposed dropped kerb and access plan. The lack of formal consultation would be emphasised and a query raised why no action had been taken at the time of the tree and hedge removal, given this had taken place in the conservation area, in accordance with HCC guidance issued. The Clerk was also instructed to write to Aster Housing in strong terms citing their Mission Statement back at them and seeking further explanation on why they were not complying with the terms of their statement that they ‘Help local people enjoy where they live’.
Action: Clerk

Cllr Curtis left the meeting at this point

161. Apologies for Absence

161.1 Cllr Evans.

162. Chairman’s announcements and Councillors’ questions

162.1 None made.

163. To approve the Minutes of the Parish Council meeting held on 5 October 2015

163.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED with Cllr Whitehead abstaining (absent) that the minutes of the meeting held on 5 October 2015 be accepted as a true record.

164. To consider any Matters Arising from those Minutes

164.1 Public session. BT had repaired the fence along the KS recreation ground slip road.

164.2 Para 151.2 The Environment Agency had now cleared the stream growth and removed the debris.

164.3 Para 154.3 The solicitors previously appointed to act on our behalf in the SSE cable burying programme across the 3 Fields site could no longer do so. Given the minimal legal involvement at Parish level, it was agreed we should act on our own behalf.

164.3 Para 158.2 No further returns had been made of the Neighbourhood Plan questionnaire. Contact would be made with the ‘Save Our Sombornes’ group with a view to using their e-mail list to foster more active involvement after checking on data protection implications.
Action: Clerk

165. Declarations of Interest and requests for Dispensations

165.1 None made or requested.

166. To consider Correspondence Received and determine any action required

166.1 The Test Valley Police District Commander had written to confirm that PCSOs would now lead on community engagement leaving his police officers to concentrate on enforcement. To this end, he expected the PCSOs to attend the first 15 minutes of any community meeting to which they were invited provided they were on duty at the time.

166.2 As minuted earlier, the Post Office had replied formally to our request to reconsider the options now available to the Post Mistress and in their reply had stressed that the proposed remodelled post office would focus on convenience for customers through longer opening hours with the potential for making operational efficiencies whilst still leaving around 95% of the transactions of any other post office. They had rejected our argument that the current post office should be retained as a community branch office because of the existence of another retailer within a half mile radius. The need for positive action was discussed and Cllr Sutton would co-ordinate an on-line petition, draft a press release and work through the Communications Working Group on other appropriate actions to raise the profile of our support for retention of full post office facilities at Cross Stores.
Action: Cllr Sutton, Comms Working Group

167. To receive minutes of the Planning Committee meetings held on 21 September, 5 and 19 October 2015

167.1 The minutes of the Planning Committee meetings held on 21 September, 5 and 19 October 2015 had been circulated with the agenda.

167.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 21 September, 5 and 19 October 2015 be received and accepted.

168. Councillors’ Reports

168.1 Cllr Whitehead reported on the poor state of some of the Scott Road and other signs in the area and asked if they could be replaced. The Clerk would follow up.
Action: Clerk

168.2 Cllr Hughes introduced the concept of a Bug Hotel and information signs built mainly by local volunteers for the biodiversity area and support was given for her to follow this up.
Action: Cllr Hughes

168.3 Cllr Fahy reported on his attendance with the Clerk at the HALC AGM where apart from the statutory matters to be determined the main presentation of interest was by Cllr Roy Perry, leader of HCC, on HCC’s devolution bid to attract more powers down to county level from central government. Other presentations included those of the NALC Chief Executive on NALC’s customer focus, the SLCC’s Development Manager on developing issues for local councils and from an officer from DCLG on local councils delivering for communities.

168.4 Cllr Lane commented on the new electricity poles installed along Strawberry Lane, Up Somborne, and how they were higher than those they replaced which were still in situ. Cllr Brock would liaise with SSE and seek their removal.
Action: Cllr Brock

168.5 Cllr Harwood reported that the water meter housing adjacent to the cricket square was sinking. The Clerk would investigate.
Action: Clerk

168.6 In the absence of Cllr Lane, Cllr Harwood also reported on the planning meeting held earlier in the evening when six applications had been tabled and all had had been supported.

169. To receive the RFO’s Report and Budget Monitoring

169.1 A budget monitoring report had been circulated with the agenda papers.

169.2 Proposed Cllr Hughes, Seconded Cllr Brock, RESOLVED unanimously that the Budget Report be accepted as tabled.

170. Payment of Accounts

170.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for October 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 613.76 613.76 Int
HMRC Tax/NIC 391.54 391.54 Int
HCC Rec lighting 21.82 4.37 26.19 Int
SSE Parish clock electricity 16.36 3.27 19.63 DD
ICO Data protection fee 35.00 35.00 DD
Hants Turret Clocks Parish clock service 130.00 130.00 Int
TV School Prize grant 75.00 75.00 1810
Totals 1283.48 7.64 1291.12

171. Neighbourhood Plan progress

171.1 Following the planned external visit reported by B/Cllr Ward above, invitations would be sent out to those likely to be willing and able to help draft the King’s Somborne Neighbourhood Development Plan and a community meeting held to agree direction and how to achieve this.
Action: Cllr Brock

172. Clerk’s monthly report

172.1 No nominations had yet been received for co-option to the Parish Council. The vacancy would be re-advertised.
Action: Clerk

173. Date, time and place of next meeting

173.1 The next meeting would be on Monday 7 December 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 9.10pm

Parish Council minutes Sep 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall commencing at 7.00pm on Monday 7 September 2015

Present: Cllr R Lane (Acting Chairman)
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr K Hughes
Cllr R Sutton

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden), C/Cllr Gibson, B/Cllr Ward and 8 members of the public were present for part of the meeting.

C/Cllr Gibson advertised the county councillor grants scheme stating that monies were available for eligible organisations to bid for. He also undertook to chase up the installation of the all-weather path which was scheduled for installation in the Autumn. He confirmed that changes in the speed limits for various local roads would be announced for consultation in the near future and that the programme for installing superfast Broadband was scheduled for completion by the yearend.

B/Cllr Ward commented on the hold put on major planning applications by TVBC as a result of the need to reassess figures for the supply of housing land and this would impact on the Gladman Developments Ltd hearing. For the moment, TVBC was inclined to use the Borough wide figure which was 5.57% indicating sufficient land existed for development over the next 5 years but legal advice was being taken at this time.

Mr Vanderpump, on behalf of the Muss Lane protest group, spoke about their frustration at the apparent lack of sympathy for their complaint against the removal of hedgerows and fences by an Aster Housing tenant and the prospect of a dropped being installed to enable commercial vehicles to access and be parked on private land at the end of the Tarrant Villas cul de sac. He repeated the evidence held that residents in Tarrant Villas, Nutcher’s Drove and Diamond Cottages had covenants in their deeds/leases prohibiting them from taking similar action and he could not understand why the same restrictions did not apply to the Aster properties in Muss Lane. He asked C/Cllr Gibson to investigate further and was also advised to obtain a professional opinion in the meantime, following which the Parish Council might be inclined to add its further support.

135. Apologies for Absence

135.1 Cllr Brock, Harwood, Reeves and Whitehead.

136. Chairman’s announcements and Councillors’ questions

136.1 Cllr Fahy queried why Yield signs were installed at some road junctions and, for example, not at the Church Road/A3057 junction. Cllr Lane would progress.
Action: Cllr Lane

136.2 Cllr Fahy also asked about the 6-monthly routine stream clearance which was scheduled for the Autumn. The Clerk would progress and also stress the need to remove cuttings to prevent them re-
entering the stream and causing blockages.
Action: Clerk

137. To approve the Minutes of the Parish Council meeting held on 3 August 2015

137.1 Proposed Cllr Curtis, Seconded Cllr Hughes, RESOLVED unanimously that the minutes of the meeting held on 3 August 2015 be accepted as a true record.

138. To consider any Matters Arising from those Minutes

138.1 Public session. It had been confirmed that the application for a dropped kerb at 17 Muss Lane was for vehicles up to 7.5 tonnes.

138.2 Para 128.5 The delay in burying the electricity supply cables across the 3 Fields site was due to outstanding legal matters. The Clerk had written previously and Cllr Brock was hastening.

139. Declarations of Interest and requests for Dispensations

139.1 None made or requested.

140. To receive the minutes of the Planning Committee

140.1 No meeting s held since last Parish Council meeting.

141. To consider Correspondence Received and determine any action required

141.1 None tabled.

142. To receive Councillors’ Reports

142.1 Cllr Curtis confirmed that S&C Slatter, the MUGA installer, would come on-site this month to take photos of the MUGA for their portfolio and that we would receive copies.

142.2 Cllr Fahy confirmed that the most effective speed indicator devices (SID) showed the speed of passing vehicles and questions were then raised on whether we needed the data collection facility of the proposed new SID and were SIDs available which relied on solar power in view of the short life of the batteries powering the proposed new SID. Cllr Fahy would investigate further.
Action: Cllr Fahy

142.3 There remained a need to reposition some of the SID poles which Cllr Lane would progress with TVBC and the Clerk would ascertain if any increase in costs for rotating the SIDs, assuming we ended up with two, around the poles in the Parish would be sought. There was also some discussion on dummy speed traps but no decision taken to implement at this time.
Action: Cllr Lane & Clerk

142.4 Cllr Hughes reported that the Scouts, Pre-School and the Horticultural Society had been helping improve the biodiversity site on 3 Fields for which Councillors expressed their thanks.

143. To receive the RFO’s Report and Budget Monitoring

143.1 A budget monitoring report had been circulated with the agenda papers.

143.2 Proposed Cllr Sutton, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.

143.3 The Clerk, as RFO, tabled a letter from CPRE Hampshire seeking financial support as it had in past years. Last year, a grant of £25 had been made. Cllr Fahy proposed a grant of £50 be made in view of the amount of work now undertaken by CPRE to protect the rural countryside but this proposal failed to attract a seconder.

143.4 Proposed Cllr Curtis, Seconded Cllr Lane, RESOLVED by 3 votes for, one against and 2 abstentions that a grant of £25 be made to CPRE Hampshire to help them continue in their work.

144. Payment of Accounts

144.1 Proposed Cllr Evans, Seconded Cllr Sutton, RESOLVED unanimously that the following accounts for August 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 645.31 9.98 655.29 Int
HMRC Tax/NIC 391.54 391.54 Int
Southern Water KS rec 61.13 61.13 DD
MJ Ellis Bench fixings/hasp 121.25 24.25 145.50 Int
Mr M Rebbeck Grounds maint 791.50 791.50 Int
BPC Stationery 75.00 75.00 Int
Came & Co Insurance 1547.60 1547.60 Int
Totals 3633.33 34.23 3667.56

145. Neighbourhood Plan progress

145.1 The Clerk reported that 45 responses to the Neighbourhood Plan questionnaire had been received and that TVCB were helping to analyse these and produce into a spreadsheet. KSPC had been adopted by TVBC as a pilot scheme in the production of neighbourhood plans and both councils would be working together over the next few months to produce a draft Plan. Invites would go out soon to local people who could provide a positive contribution to the production of the Plan in the near future and a draft list would be circulated to Councillors for them to consider and amend, as necessary.
Action: Clerk

146. Clerk’s monthly report

146.1 A request had been received from a Romsey Football Club to use our pitch because Romsey Town Council had allocated the one previously used to another club. Liaison had taken place between the King’s Somborne Club and agreement reached with them and the Chairman had given outline approval. If determined, the Romsey Club would contribute £115pa towards pitch maintenance.
Action: Clerk

146.2 A request had been received from Bello Catering to position their pizza van on the KS rec once or twice a month and sell their freshly made produce. Questions were asked on insurance, smell, waste and licences which the Clerk would follow up.
Action: Clerk

146.3 Repair action had been requested from the trim trail providers to a piece of timber which had rotted at one of the exercise points.

147. Date, time and place of next meeting

147.1 The next meeting would be on Monday 5 October 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 8.40pm

PC minutes Aug 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 3 August 2015

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr K Hughes
Cllr R Lane
Cllr R Sutton
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden), 16 members of the public and PCSO Jo Coles were present for part of the meeting.

Ms Anna Pell spoke on behalf of many of those present expressing their strongly held views that something should be done about the removal of hedgerow and fencing at 17 Muss Lane, the installation of a dropped kerb, and their dissatisfaction with the responses received to date from Aster Housing, Test Valley Borough and Hampshire County Councils. The prospect of increased traffic including commercial vehicles using Tarrant Villas/Diamond Cottages to approach the newly established parking area in the rear grounds of 17 Muss Lane and the potential for accident especially one involving youngsters coming from the Muss Lane recreation ground together with the narrowness of the Nutchers Drove approach also gave rise for serious concern. Councillors noted these points but having already expressed their support for the concern of residents to both Aster and Test Valley and having been informed that no rules or regulations had been broken opined that little else could be done at this time. However, in view of the queries raised relating to covenants in being to protect hedgerows in this area and about commercial vehicles using this access, the Clerk would contact Hampshire Highways to establish if this had been included in the dropped kerb application for which initial approval had already been given but installation work suspended pending the outcome of the petition and points raised.
Action: Clerk

PCSO Cole reported on the low level of rural crime in the area although shed break-ins and opportunist theft still arose. She emphasised the need to report all non-urgent crime on 101 to enable the Police to direct their resources to those areas most in need.

121. Apologies for Absence

121.1 Cllr Reeves.

122. Chairman’s announcements and Councillors’ questions

122.1 Cllr Sutton commented on the poor coverage of superfast broadband in the area and expressed his intention to undertake a survey on reception levels with a view to submitting his findings to Hampshire County Council to seek an improvement in coverage. Other councillors expressed their willingness to undertake surveys in their particular areas to assist.

122.2 Cllr Fahy introduced the need for a trolley of some sort to transport the tennis equipment from the tennis store to the MUGA in view of the weight involved. He had identified a suitable supplier at a cost of £59.99 plus delivery.

122.3 Proposed Cllr Curtis, Seconded Cllr Harwood RESOLVED unanimously that a suitable trolley be purchased for transporting tennis equipment at a cost of £59.99 plus delivery.

122.4 Cllr Hughes suggested the junior goal post could be relocated next to the MUGA netting to prevent the ball from going into the hedgerow or adjacent garden; this was agreed.
Action: Clerk

123. To approve the Minutes of the Parish Council meeting held on 6 July 2015

123.1 Proposed Cllr Curtis, Seconded Cllr Evans, RESOLVED with Cllr Lane abstaining (absent) that the minutes of the meeting held on 6 July 2015 be accepted as a true record.

124. To consider any Matters Arising from those Minutes

124.1 Para 114.2 Biodiversity area. Cllr Hughes would now take responsibility for developing the biodiversity area on 3 Fields in place of Mr R Jackson.

125. Declarations of Interest and requests for Dispensations

125.1 None made or requested.

126. To receive the minutes of the Planning Committee

126.1 The minutes of the Planning Committee meetings held on 6 and 20 July 2015 had been circulated with the agenda papers.

126.2 Proposed Cllr Evans, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 6 and 20 July 2015 be received and accepted.

127. To consider Correspondence Received and determine any action required

127 None tabled.

128. To receive Councillors’ Reports

128.1 Cllr Lane reported on his attendance at the County Council’s Service in Winchester Cathedral.

128.2 Cllr Sutton reported on progress being made to set up a Facebook page on behalf of the Parish Council.

128.3 Cllr Whitehead confirmed that all website training had now been completed. Some councillor biographical notes were still awaited to complete the profile page.
Action: All

128.4 Cllr Fahy reported on the new speed indicator device, the latest model of which only had a battery life of days which would result in an increased cost for maintenance. This was thought impractical and he would undertake further research before placing an order. He also thought the position of the new pole on Furzedown Road to be inappropriate and Cllr Lane, as the lead councillor for highways, would take this up with TVBC.
Action: Cllr Lane

128.5 Cllr Brock expressed his frustration with Fields in Trust and their slow progress in completing the legal documentation relating to the burying of the electricity supply cables across 3 Fields. It was agreed that a letter should be sent to Fields in Trust.
Action: Clerk

128.6 Cllr Curtis informed councillors that S&C Slatter, the MUGA installer, would come on-site to take photos of the MUGA for their portfolio and that we would receive a copy.

129. To receive the RFO’s Report and Budget Monitoring

129.1 A budget monitoring report had been circulated with the agenda papers.

129.2 Proposed Cllr Sutton, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.

130. Payment of Accounts

130.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for July 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 927.57 13.48 941.05 Int
HMRC Tax/NIC 391.54 391.54 Int
MJ Ellis Play area repairs 160.00 32.00 192.00 Int
SSE Church clock electricity 16.36 3.27 19.63 DD
Totals 1495.47 48.75 1544.22

131. Parish Council website

131.1 In view of the progress made in establishing a dedicated Parish Council website, it was agreed that the site should now go live. There was a seamless link between this website and that of The Sombornes community site. Thanks were offered to Cllr Whitehead for his work in designing the site. Cllr Harwood reminded everyone of the agreed intention to e-mail out a monthly newsletter to enhance engagement with local people and to this end the Clerk would e-mail his Gauntlet notes to Cllr Brock to enable this.
Action: Clerk

132. Neighbourhood Plan progress

132.1 Cllr Brock and the Clerk had visited TVBC with B/Cllr Ward to discuss the way forward on the production of a Neighbourhood Plan. A public questionnaire had been circulated with the recent Gauntlet magazine and responses were coming back. The deadline for these was 31 August after which an analysis would be made and an indication given of the way forward. TVBC would give further advice on the steps to be taken towards obtaining approval of the Plan and would treat us a pilot and make some funding assistance available as a result. Much further public consultation would be necessary as ideas were developed. B/Cllr Ward, Cllr Brock and the Clerk, with others, had manned a tent at the recent Horticultural Show at which a number of passers-by had expressed an interest.

133. Clerk’s monthly report

133.1 Nothing to report.

134. Date, time and place of next meeting

134.1 The next meeting would be on Monday 7 September 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 8.45pm

Parish Council minutes 6 July 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 6 July 2015

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr A Reeves (Para 109 to 120.1)
Cllr R Sutton
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden), two candidates for co-option and Mr Jeffrey were present for part of the meeting.

106. Apologies for Absence

106.1 Cllr Lane and B/Cllr Ward.

107. Chairman’s announcements and Councillors’ questions

107.1 None.

108. To approve the Minutes of the Parish Council meeting held on 1 June 2015

108.1 Proposed Cllr Brock, Seconded Cllr Evans, RESOLVED with Cllr Whitehead abstaining (absent) that the minutes of the meeting held on 1 June 2015 be accepted as a true record.

Cllr Reeves arrived at this point

109. To consider any Matters Arising from those Minutes

109.1 Para 96.4 MUGA key. A key to the tennis store had been given to the School.

110. Declarations of Interest and requests for Dispensations

110.1 None made or requested.

111. Co-option to fill the casual vacancy

111.1 Notices calling for nominations to fill the casual vacancy on the Parish Council had been on display around the Parish for four weeks and expressions of interest had been received from Mrs K Hughes and Mr P Pidgeon. The Chairman invited each to say a few words about themselves and Councillors to ask questions before inviting them to leave the room whilst a ballot was held.

111.2 As a result of the ballot, Mrs K Hughes was duly elected a member of King’s Somborne Parish Council and subsequently signed the Acceptance of Office form.

112. To receive the minutes of the Planning Committee

112.1 The minutes of the Planning Committee meetings held on 1 and 15 June 2015 had been circulated with the agenda papers.

112.2 Proposed Cllr Evans, Seconded Cllr Sutton, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 1 and 15 June 2015 be received and accepted.

113. To consider Correspondence Received and determine any action required

113.1 The Clerk drew Councillors’ attention to correspondence relating to the HALC AGM to be held on Saturday 10 October which Cllr Fahy volunteered to attend; the newly introduced bookable taxishare on Thursdays between Winchester and Stockbridge via King’s Somborne and elsewhere at a cost of £2 per journey (more details from Hampshire County Council on 01962 846786); and the litter problem in Ashley adjacent to the vineyards. The Clerk had written in support of the complaint by Ashley residents to Nyetimber Ltd but would also write to Forest Extra in similar vein as there was evidence that the litter was of Polish origin.
Action: Clerk

113.2 The Clerk also commented on the distress being caused to local residents in Nutchers Drove, Tarrant Villas and Diamond Cottages as a result of the removal of a hedge and fence and the application to install a dropped kerb allowing access to the rear of a Muss Lane property for the purposes of carrying on a business. Previous investigation had established that no laws or regulations had been broken by the hedge and fence removal but it was thought appropriate for the Clerk to write to Aster Housing expressing concern at these actions and also the noise and unpleasant language that could be heard.
Action: Clerk

114. To receive Councillors’ Reports

114.1 Cllr Harwood reported on the planning meeting held earlier in the evening when two applications had been tabled and briefed that the appeal against the decision not to allow development behind 2 Redhill Cottage, Winchester Road, had been rejected. He also stated that the overhanging branch at the entrance to the King’s Somborne recreation ground had been removed and that he was receiving complaints from residents being disturbed by the unprotected and probably unlicensed quad bike riders charging round the Parish in the small hours. The Clerk would formally notify the Police and also urged all residents to report this nuisance on 101 to build up a profile of the disturbance.
Action: Clerk

114.2 Cllr Fahy reported that he had reluctantly given up responsibility for the biodiversity area on 3 Fields but Mr Roger Jackson had taken this on. Cllr Fahy also reported that people were still contacting him with road problems when this responsibility had been transferred to Cllrs Brock and Lane. The Clerk would include mention of this in the Parish Council notes for The Gauntlet.
Action: Clerk

114.3 Cllr Evans was pleased to announce that over £1000 had been raised by pub quizzers in support of Myeloma UK and that training was still available for the defibrillator affixed to the outside wall of The Crown.

115. To receive the RFO’s Report and Budget Monitoring

115.1 A budget monitoring report had been circulated with the agenda papers.

115.2 Proposed Cllr Brock, Seconded Cllr Evans, RESOLVED unanimously that the Budget Report be accepted as tabled.

116. Payment of Accounts

116.1 Proposed Cllr Sutton, Seconded Cllr Evans, RESOLVED with Cllr Brock abstaining (personal expense claim) that the following accounts for June 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 692.76 692.76 Int
HMRC Tax/NIC 391.54 391.54 Int
Autoguide Ltd Cricket Club roller 8500.00 1800.00 10300.00 Int
BPC Shared costs 25.00 25.00 Int
TVBC Election costs 24.10 24.10 Int
Earth Anchors Two seats 568.00 113.60 681.60 Int
Complete Weed Rec spraying 263.68 52.74 316.42 Int
Mr M Rebbeck Grounds maint 679.00 679.00 Int
Cllr A Brock PC reimbursement 327.66 65.53 393.19 Int
TVBC Grazing rights 2015 1.00 1.00 Int
Totals 11472.74 2031.87 13504.61

117. Communications Strategy

117.1 Cllr Brock reviewed progress to date on the communications strategy emphasising that all channels of communications should be utilised as appropriate for the information being disseminated. In particular, the dedicated Parish Council website would be brought up to date and linked to the Village website at the.sombornes.org.uk A move would be made towards a monthly e-mail newsletter with a paper version in the first instance going in The Gauntlet to obtain e-mail addresses from interested parties; Cllr Sutton would lead on this. Cllr Sutton would also lead on the Council page on Twitter, although with minimal interaction, and he would also set up a Facebook page. Cllr Whitehead would ensure regular feeds from the new website to update both Twitter and Facebook. Cllr Sutton would also produce press releases as appropriate.
Action: Cllrs Sutton and Whitehead

117.2 In conjunction with the above, each Councillor was to produce an up to date biographical note of about 100 words suitable for publication and be prepared for a photograph to be taken at the August meeting to support this. The notes should submitted directly to Cllr Whitehead for publication. The Clerk would also acquire name badges suitable for public events.
Action: All

117.3 Proposed Cllr Harwood, Seconded Cllr Reeves, RESOLVED unanimously that the above recommendations of the Communications sub-committee be adopted.

118. Neighbourhood Plan progress

118.1 Cllr Brock and the Clerk had taken advice from B/Cllr Ward on the production of a Neighbourhood Plan and were meeting with the TVBC planners to discuss those aspects of the Local Plan which impacted on King’s Somborne. A public questionnaire had been drafted and Councillors had a week to comment on this before it was made be available at the Horticultural Show to encourage community interest as a first step in community engagement. Following this, the questionnaire would be distribute to every household in the Parish to ascertain local views on housing in general and personal needs in particular as well as views on where the likely additional houses could be built. It was emphasised that since it was the Government’s intention to build more houses, it was in the local community’s interest to accept this fact and review where additional dwellings could be absorbed. Eventually, the Plan would be reviewed by an Inspector and if adopted become part of TVBC’s planning strategy. However, the process was lengthy and the outcome should not be expected for many months.

118.2 Proposed Cllr Harwood, Seconded Cllr Evans, RESOLVED unanimously that for the purposes of the Plan, the Parish boundary should also be the limit of the area under consideration.

119. Clerk’s monthly report

119.1 Additional posts for the second speed indicator device (SID) would be installed in the near future and, as a result, Cllr Fahy would now confirm purchase costs of the second device. The Clerk had established that to change the SID’s location, the operative had to be trained to work on the public highway, the course costs being £695 plus VAT. We currently paid TVBC £750pa to undertake this task and to maintain the current SID, and it was for review at some later stage as to whether it would be more cost effective to train our own operative eg the lengthsman. This was noted for the time being.

119.2 S&C Slatter Ltd who installed the MUGA would on-site again on 7 August to relevel the seeded area to the far side of the MUGA and reinstate the tennis net. They would also like to produce a portfolio of the MUGA installation for their own commercial use but which would also form a useful historical record for the Parish Council to retain.

119.3 The Clerk drew new councillors’ attention to the training available from HALC and to which the Chairman said they should make every effort to attend.
Action: Cllrs Hughes and Sutton

119.4 So far as the Electoral Review of Hampshire consultation was concerned, following previous discussion at last month’s meeting it was confirmed that no further action was necessary.

119.5 Councillors noted the reporting action taken by the Clerk to the trim trail installers regarding the weathered timber on the number 7 activity and the need for its replacement.

120. Date, time and place of next meeting

120.1 The next meeting would be on Monday 3 August 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

There being no further business, the Chairman closed the meeting at 8.15pm

Parish Council minutes June 2015

KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.20pm on Monday 1 June 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Lane
Cllr R Sutton
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden), B/Cllr Ward and one member of the public were present for part of the meeting.  B/Cllr Ward emphasised the importance of having a Neighbourhood Plan and noted this was in the early stages of production. Mr Pidgeon drew councillors’ attention to the verge car parking on the estate and the dangers posed by young motorcycle joy riders.  This had been reported to the Police by residents but no action appeared to have been taken.
89. Apologies for Absence
89.1C/Cllr Gibson; Cllrs Reeves and Whitehead not present.
90. Chairman’s announcements and Councillors’ questions
90.1 No announcements made or questions asked.
91. To approve the Minutes of the Parish Council meeting held on 18 May 2015
91.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the meeting held on 18 May 2015 be accepted as a true record.
92. To consider any Matters Arising from those Minutes
92.1 Para 83.2    Annual Assembly action points.  The Clerk updated Councillors on action taken to date as a result of the matters raised by the public at the Annual Assembly.
93. Declarations of Interest and requests for Dispensations
93.1 None made or requested.
94. To receive the minutes of the Planning Committee
94.1 The minutes of the Planning Committee meeting held on 18 May 2015 had been circulated with the agenda papers.
94.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 18 May 2015 be received and accepted.
95. To consider Correspondence Received and determine any action required
95.1 The Clerk drew Councillors’ attention to correspondence relating to the consultation on the Electoral Review of Hampshire.
96. To receive Councillors’ Reports
96.1 Cllr Lane reported on the planning meeting held earlier in the evening when with other applications the revised submission by Gladman Developments was discussed and objections again raised.
96.2 Cllr Brock confirmed the delay in cable burying across the 3 Fields site was due to on-going legal matters requiring resolution at Fields in Trust.
96.3 Cllr Fahy sought agreement for two hour slots for tennis on the MUGA and this was agreed exceptionally.  He also commented that the biodiversity site needed attention and that he would take advice on appropriate weed killers.  At a future date, an appropriate notice would be installed identifying the types of wild flower present.
96.4 Cllr Curtis, with Cllr Fahy, would arrange to visit the School to discuss the opportunities presented to them by the MUGA and to leave them a key to the equipment store.
Action:  Cllrs Curtis and Fahy
96.5 Cllr Harwood confirmed that the Cricket Club had raised the funds for the purchase of a roller although confirmation of the grant from HPFA was still awaited.
97. To receive the RFO’s Report and Budget Monitoring
97.1 A budget monitoring report had been circulated with the agenda papers.
97.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.
98. Payment of Accounts
98.1 Proposed Cllr Evans, Seconded Cllr Lanes, RESOLVED unanimously that the following accounts for May 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         642.37       642.37 Int
HMRC Tax/NIC   391.54 391.54 Int
Mr M Rebbeck Grounds maint   806.50 806.50 Int
Totals                                 1840.41                    1840.41
99. Communications Strategy
99.1 The Communications Working Party would meet and produce a strategy to encourage more community involvement in Parish matters.
Action:  Comms Working Group
100. Neighbourhood Plan
100.1 Cllr Brock and the Clerk were seeking advice on producing a Neighbourhood Plan having already contacted TVBC for those aspects of the Local Plan which impacted on King’s Somborne.  Quotations for professional help were being obtained and a draft public consultation/questionnaire was in hand.
Action: Clerk
101. Formation of a Youth Council
101.1 Six months ago, it had been suggested there might be some merit in forming a Youth Council to enable the younger members of the Parish to have their opinions heard.  However, when Councillors had tried in the past to seek opinion on play equipment and sports facilities, there was a lack of interest in meeting to discuss these and it was thought unlikely the reaction would be any different now.  However, the need for a Youth Council would be included in the Neighbourhood Plan consultation to be issued in due course.
102. Office assets
102.1 Proposed Cllr Evans, Seconded Cllr Curtis, RESOLVED unanimously that a modern computer be purchased for the Clerk to replace the aging one currently used.
103. Website links and updates
103.1 Cllr Whitehead would be asked to provide a progress report at the next meeting on migration from the Village website to the dedicated Parish Council site.
Action: Clerk
104. Clerk’s monthly report
104.1 Co-option notices were on display and nominations would be considered at the July meeting.
104.2 Renovation of the skate ramp had been completed and keys to the new store were being obtained for issue to the tennis club whose equipment would be stored inside.
105. Date, time and place of next meeting
105.1    The next meeting would be on Monday 6 July 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.30pm

 

PC minutes May15

PC minutes May15

KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Annual General Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 18 May 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Lane
Cllr R Sutton
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden), Mr Pidgeon and B/Cllr Ward were present for part of the meeting.
B/Cllr Ward asked for and was given the reasons why the Parish Council did not support application 15/00021/PDMDS to convert a cow stall off Romsey Road into a habitable dwelling and he also confirmed he and Cllr Lane would review the traffic routes through Up Somborne to/from the Forest Extra site.
68. Apologies for Absence
68.1Apologies received from Cllrs Reeves and Whitehead; and C/Cllr Gibson.
69. Election of Chairman
69.1 Proposed Cllr Evans, Seconded Cllr Curtis, RESOLVED unanimously that Cllr Harwood be re-elected as Chairman.
70. Election of Vice-Chairman
70.1 Proposed Cllr Curtis, Seconded Cllr Evans, RESOLVED unanimously that Cllr Brock be re-elected as Vice-Chairman.
71. Appointments 2015 – 16
Committees/Working Groups
Neighbourhood Plan working group – Cllrs Brock (lead), Evans, Lane, Reeves and Sutton
Planning Committee
Cllrs Curtis, Harwood, Evans, Lane and Sutton
Communications Strategy Group
Cllrs Brock, Evans, Lane, Sutton and Whitehead, others as required
Lead Councillor
a.Village Hall Management CommitteeCllr Fahy
b.Council for the Protection of Rural EnglandCllr Fahy
c.Neighbourhood WatchCllr Brock
d.Flood Action GroupCllr Evans
e.Schools and Scouts liaisonCllr Curtis
f.Test Valley Assn of Local CouncilsCllr Lane
g.Farming community liaisonCllr Brock
h.Sports facilitiesCllr Harwood
i.Transport mattersCllr Reeves
j.Up Somborne liaisonCllr Lane
k.BiodiversityCllrs Fahy and Harwood
l.Highways and road safetyCllrs Brock and Lane
m.Horsebridge liaisonCllr Curtis
n.Utilities liaisonCllr Brock
o.MUGACllrs Curtis and Fahy
Volunteers
p.Footpath WardenMr David Hayden
q.Tree WardenMr Colin Matthews
r.Open Spaces WardenMr Richard Dyke
Clerk Mr Peter Storey
Cemetery interments, records and maintenance
Play equipment
Parish notice boards
72. Election of Chairman of the Planning Committee
72.1 Proposed Cllr Curtis, Seconded Cllr Evans RESOLVED unanimously that Cllr Harwood be re-elected as Chairman of the Planning Committee
73. Chairman’s announcements and Councillors’ questions
73.1 None asked or made.
74. To approve the Minutes of the Parish Council meeting held on 13 April 2015
74.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED with Cllr Sutton abstaining (not present) that the minutes of the meeting held on 13 April 2015 be accepted as a true record.
75. To consider any Matters Arising from those Minutes
75.1 Para 56.3    Allotments. The Diocese and managing agents were not inclined to consider transferring the allotment lease to the Parish Council as no particular advantage would accrue.  No further action would be taken on this matter.
75.2 Para 56.2    Electricity cables.  The delay in burying the electricity cables across the 3 Fields site was due to Fields in Trust legalities much to ours and SSE’s concern as the latter’s budget for the work could be at risk in view of the lengthy delay to date.
76. Declarations of Interest and requests for Dispensations
76.1 None declared or sought.
77. To receive the minutes of the Planning Committee
77.1 The minutes of the Planning Committee meetings held on 13 and 27 April 2015 had been circulated with the agenda papers.
77.2 Proposed Cllr Evans, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 13 and 27 April 2015 be received and accepted.
78. To consider Correspondence Received and determine any action required
78.1 The Clerk drew Members’ attention to correspondence received none of which called for any further action.
79. To receive Councillors’ Reports
79.1 Cllr Lane reported that the resurfacing of Strawberry Lane would commence tomorrow (Tuesday).
80. To receive the RFO’s Report and Budget Monitoring
80.1 A budget monitoring report had been circulated with the agenda papers.
80.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.
81. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2015
81.1 The Clerk reported the successful completion of the internal audit for the year ended 31 March 2015 and tabled the Financial Accounts and Annual Return for adoption and approval.  The Financial Accounts had previously been circulated with the agenda papers.
81.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Financial Accounts for the year ended 31 March 2015 be adopted, that the Statement of Assurance be approved, and that the Chairman and RFO be authorised to sign them, as appropriate.
82. Payment of Accounts
82.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for April 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         617.93       617.93 Int
HMRC Tax/NIC   391.54 391.54 Int
HPFA Subscription     40.00  40.00 Int
KS Village Hall Hire     36.00  36.00 Int
Glasdon Dog bin         84.00      16.80 100.80 Int
HALC Subscription   397.00 397.00 Int
Autoguide Cricket roller deposit   500.00 500.00 Int
KS Open Gardens Grant   100.00 100.00 Int
Totals                                  2166.47      16.80        2183.27
83. Review of Annual Assembly 2015
83.1 The Chairman recorded his disappointment at the low public turnout (23) for the Annual Assembly and the Communications Working Group would look at ways of encouraging greater community involvement.
Action: Communications working group
83.2 The Clerk tabled a list of action points arising from the Assembly. These included: Flood Action Group to identify riparian owners regarding ongoing stream clearance; additional community seats  (2 on order for the MUGA- see para 85.1); produce a post flood report; hasten the all weather path (latest installation date Autumn this year); co-option on to the Council to fill the remaining vacancy (in hand); weed gutters along Old Palace Farm (to be done by the Parish Lengthsman); purchase a second speed indicator device (in hand and to be installed when Highways have determined location and sited additional posts); relocate the street light on the Village Hall slip road (because of the  high estimated cost of £2500 the Council will liaise with the Village Hall management committee about including external lighting in their front entrance modernisation plans).
Action: Clerk
84.Response to TVBC revised Local Plan
84.1 Councillors had reviewed the amendments to the revised draft Local Plan and determined that as none of them applied directly to King’s Somborne no further action was necessary.
85. Additional public seats
85.1 Various requests had been made for more public seating around the Parish.  Councillors decided that it was impossible to fund them all but in the immediate future two more seats would be provided adjacent to the MUGA.  Cllr Curtis and the Clerk would determine the exact location.
Action:  Cllr Curtis and Clerk
86. The Borne wildlife signage
86.1 Wildlife was occasionally resident in The Borne and it had been suggested that signage be erected highlighting this but after discussion it was thought more appropriate to spend our financial resources elsewhere.
87. Clerk’s monthly report
87.1 NALC affiliation.    HALC were consulting on ceasing its affiliation to the National Association of Local Councils (NALC) on the basis that it did not provide value for money.  The Clerk confirmed that little benefit accrued directly to the Parish Council from NALC with nearly all matters being successfully resolved with HALC.  Disaffiliation would be on the HALC AGM agenda in October for debate and Councillors were inclined to support withdrawal.  The Clerk would inform HALC accordingly.
Action: Clerk
87.2 County Service.    Cllr Lane would represent the Parish Council at the County Service in Winchester Cathedral on 12 July 2015.
87.3 Councillor training.    The Clerk would draw new councillors’ attention to the HALC training courses scheduled for later in the year.
Action: Clerk
88. Date, time and place of next meeting
88.1      The next meeting would be Monday 1 June 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.30pm

PC minutes Apr 15

KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 13 April 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr J Werrett
Cllr S Whitehead
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden), Mr Sutton, B/Cllr Ward and 14 members of the public were present for part of the meeting.  Eleven members of the public were present to voice their concern at the rumour that the allotments might be sold to enable access to a potential building site.  The Chairman acknowledged these concerns, drew attention to the fact that the allotments were a later agenda item and confirmed the Parish Council did not know of any such plans.
Mr Pidgeon asked if the Scott Close roads could be swept.
Action: Clerk
Two members of the public expressed their concern at the plans to build a youth shelter under the skate ramp stating this would only add to the noise and anti-social behaviour problems already experienced by them as a result of youngsters congregating in this area.  Another member of the public spoke up strongly for the plan and the Clerk explained that the actual shelter would be no more than some seating underneath the ramp as part of a plan to deter litter and broken glass from reaching the far underside from where it was difficult to retrieve.  The concept of a recognised place for youngsters to congregate had the support of the local police.
B/Cllr Ward confirmed a delay in hearing the Gladman application to build at the top end of Eldon Road; that TVBC was short of 6 planning staff; and confirmed his grant to the Cricket Club as a contribution towards the cost of the new roller.  He also stated the revised Local Plan was coming out for public consultation in the immediate future and that none of the changes affected King’s Somborne.  All noted that comments could only be made on changes to the original Plan.
49. Apologies for Absence
49.1Cllr Reeves.
50. Chairman’s announcements and Councillors’ questions
50.1 The Chairman confirmed the Parish election would be uncontested given nine nominations had been received leaving the way open for a co-option.  He thanked the two members not standing for re-election, Cllrs Jackson and Werrett, for their past contribution to the wellbeing of the Parish.
51. To approve the Minutes of the Parish Council meeting held on 2 March 2015
51.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED with Cllr Jackson abstaining (absent) that the minutes of the meeting held on 2 March 2015 be accepted as a true record.
52. To consider any Matters Arising from those Minutes
52.1 There were no matters arising not dealt with elsewhere in these minutes.
53. Declarations of Interest and requests for Dispensations
53.1 Cllrs Fahy and Harwood declared an interest in Item 12, the Cricket Club grant application, and did not vote.
54. To receive the minutes of the Planning Committee
54.1 The minutes of the Planning Committee meetings held on 2 and 16 March 2015 had been circulated with the agenda papers.
54.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 2 and 16 March 2015 be received and accepted.
55. To consider Correspondence Received and determine any action required
55.1 The Clerk drew Members’ attention to correspondence received none of which called for any further action.
  At this point, Members’ agreed the Chairman’s request to bring forward Item14, the future of the Parish allotments, to enable the public still present to hear the debate
56. The future of the Parish allotments
56.1 Cllr Fahy introduced the concern held by allotmenteers over the alleged future of the allotments, given the rumour about their possible sale to enable access to a potential building site, and stressed their importance to the community at large and to the individuals involved.  It was acknowledged that the site was listed as a community asset which meant any application to sell would be made known to the Parish Council to enable it to consider purchasing in their own right if that was the decision taken.  Meanwhile, Cllr Fahy believed a strong case existed for the Council to assume responsibility for the site management from the current managers, Carter Jonas, and made a proposal to that effect which did not attract a Seconder and therefore failed.
56.2 As a result of this, further discussion ensured on what could be done to improve the allotmenteers’ situation.  Options such as approaching the Allotment Association or the Diocese were discussed, what if any additional costs would fall to the Parish if it was to take over management responsibility, what rules and regulations would have to be adhered to.
56.3 Proposed Cllr Evans, Seconded Cllr Brock, RESOLVED that the Diocese be approached and  soundings taken on leasing and our Insurers be asked to confirm any additional insurance costs.
Action: Clerk
57. To receive Councillors’ Reports
58.1 Cllr Lane reported on the planning meeting held earlier in the evening.
58.2 Cllr Brock would follow up the outstanding cable burying across the 3 Fields site; the delay was
thought to be with Fields in Trust legal department.
Action: Cllr Brock
58.3 Cllr Jackson reported the biodiversity site was now ‘blooming’.
58.4 Cllr Evans emphasised the need to make use of the new Parish Council website as some of its content was out of date or missing.  Cllr Evans also recommended that a link be incorporated in the community site to redirect enquirers to the Parish site for Parish matters.
Action: Cllr Whitehead
58.5 Cllr Fahy reported that the noisy manhole covers at the bottom of Cow Drove Hill had been reported for repair and that he continued to monitor other repairs requested of Hampshire Highways.
58.6 Cllr Werrett reported the presence of water voles in The Borne and concern that dogs and children were disturbing them by going into the water.  The matter of warning information signs would be discussed at the next meeting.
Action: Clerk
58.7 Cllr Harwood expressed his concern at the amount of dog waste left in the public open spaces especially the King’s Somborne recreation ground and asked all to be vigilant and approach those acting irresponsibly to clear it up.  He asked the Clerk to hasten the weed spraying of the recreation ground, informed all present that the newly sown grass seed around the MUGA fencing had been rolled and reminded everyone that with the next meeting being the AGM, thought should be given now to the allocation of tasks and responsibilities for the new Council.
59. To receive the RFO’s Report and Budget Monitoring
59.1 The Clerk reported that the internal audit would be completed on 7 May 2015 and the accounts and Annual Return would be tabled for adoption at the AGM.
59.2 A budget monitoring report had been circulated with the agenda papers.
59.3 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED unanimously that the Budget Report be accepted as tabled.
60. Payment of Accounts
60.1 Proposed Cllr Fahy, Seconded Cllr Evans, RESOLVED unanimously that the following accounts for March 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         620.28       620.28 Int
HMRC Tax/NIC   393.33 393.33 Int
BPC Shared costs     62.00  62.00 Int
TVBC Grounds maintenance       875.72       175.14      1050.86 Int
TVBC Dog bins 2014-15   845.52       169.10      1014.62 Int
Bruno construction Bus shelter panels   385.00         77.00        462.00 Int
Mr M RebbeckGrounds maint   251.00 251.00Int
Totals                                  3432.85       421.24      3854.09
61. Annual Parish Assembly arrangements
61.1 Arrangements were well in hand for this year’s Annual Parish Assembly which would be held in the Village Hall at 7.30pm on Thursday 30 April 2015.  The Chairman invited spouses to join
Councillors to help with the refreshments.
Action: All
62. To determine Grant Aid applications
62.1 An application for Grant Aid had been received from the King’s Somborne Cricket club for a grant of £1000 to assist them in purchasing a roller which could also be used by the Football Club and the Parish Council, as required.
62.2 Proposed Cllr Werrrett, Seconded Cllr Lane, RESOLVED with Cllrs Fahy and Harwood abstaining (personal interest) that £1000 be granted to the King’s Somborne Cricket Club as a contribution towards the purchase costs of a new roller.
62.3 The organisers of the King’s Somborne Open Garden Day to be held on 14 June 2015 had requested £100 to help offset the administrative costs of the event.
62.4 Proposed Cllr Evans, Seconded Cllr Jackson, RESOLVED unanimously that £100 be granted to the King’s Somborne Open Garden Day event to help offset administrative costs.
63. Professional help towards the Neighbourhood Plan
63.1 The Clerk advised that help was available from professional planning consultants in the production of a neighbourhood plan and that Government grants were also available to offset the costs.  It was agreed the Clerk should follow these up and report later.
Action: Clerk
64. Clerk’s monthly report
64.1 Parish clock electricity.  Councillors were disappointed to note the rejection by the PCC of the suggestion that the clock’s electricity be channelled through the Church meter thereby saving the Council an estimated £65 pa standing charge.  The Clerk would refer back to the PCC.
Action: Clerk
64.2 The Clerk reported on a successful meeting with HCC Highways staff who had agreed to review the need for haunching the curved verge along the Winchester Road, repainting the railings, drain flushing, repairing the kerb sets and resurfacing the Riverside Green junction, along with other minor road repairs, as necessary.
65. Date, time and place of next meeting
65.1      The next meeting would be the Annual General Meeting on Monday 18 May 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
66. Motion for confidential business
66.1 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that, in view of the confidential nature of the business about to be discussed relating to employees’ remuneration, it was advisable in the public interest that the public be excluded and for the record the business be regarded as confidential.
67.1 Workplace pension requirement
67.2 A paper had been circulated with the agenda explaining the Council’s responsibilities as an employer following the introduction of legislation introducing the need for employers to offer workplace pensions to their employees.
The Clerk left the room at this point whilst Councillors discussed appropriate schemes to join and an employer’s pension contribution rate
67.3 Proposed Cllr Evans, Seconded Cllr Werrett, RESOLVED unanimously that to comply with the legislation the Council would instruct the Clerk to apply to the Legal and General Assurance Company with whom the Clerk had a personal self invested pension with a view to their accepting employer’s contributions into this plan, that the contractural entitlement of the Clerk to a gratuity based on years of service up to the staging date of 1 February 2016 be paid and that after that date an employer’s contribution of 4% wef 1 February 2016, 6% wef 1 February 2017 and 8% wef  1 February 2018 of gross salary be paid.
Action: Clerk
There being no further business, the Chairman closed the meeting at 9.15pm

 

Parish Council minutes Mar 15

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 2 March 2015

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr J Evans
Cllr F Fahy
Cllr R Lane
Cllr A Reeves
Cllr J Werrett
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Mr Dyke (Open Spaces Warden) and 2 members of the public were present for part of the meeting.

34. Apologies for Absence

34.1 Cllrs Curtis and Jackson.

35. Chairman’s announcements and Councillors’ questions

35.1 The Chairman commented on the successful formal opening of the multi-use games area (MUGA) by the Mayor of Test Valley Borough Council and thanked everyone involved in its acquisition and fund raising.

36. To approve the Minutes of the Parish Council meeting held on 2 February 2015

36.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED with Cllr Reeves abstaining (absent) that the minutes of the meeting held on 2 February 2015 be accepted as a true record.

37. To consider any Matters Arising from those Minutes

37.1 Para 24.2 Local area map. The Clerk had obtained a map of the local area for the Flood Action Group at no cost.

37.2 Para 24.6 SSE cable work. Legal formalities were at long last virtually complete and SSE should soon be able to start work burying the overhead supply cables across the 3 Fields site.

37.3 Para 24.9 Lancaster Green litter. Hyde Housing had written to all Lancaster Green tenants regarding litter and the site had subsequently been considerably improved.

38. Declarations of Interest and requests for Dispensations

38.1 None declared or sought.

39. To receive the minutes of the Planning Committee

39.1 The minutes of the Planning Committee meetings held on 2 and 16 February 2015 had been circulated with the agenda papers.

39.2 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 2 and 16 February 2015 be received and accepted.

40. To consider Correspondence Received and determine any action required

40.1 The Clerk drew Members’ attention to the letter from Southern Water sent to all residents outlining the action taken and the associated costs to alleviate future flooding problems. No further action was thought necessary.

41. To receive Councillors’ Reports

41.1 Cllr Lane reported on the planning meeting held earlier in the evening and recommended that a letter be sent to the Planning Inspectorate complaining about the undue length of time being taken to appoint an inspector to consider the Forest Extra appeal.

(Clerk’s note. A letter was subsequently received confirming the appointment of an inspector and a site visit date of 10 March 2015)

41.2 Cllr Evans, as Facilitator of the Local Flood Action Group (KSFAG), reported that reprofiling had started on the Borne with an estimated 80 cubic metres likely to be removed over the next couple of weeks. There had also been a successful multi-agency meeting held on 19 February at which representatives from the Environment Agency, Southern Water, TVBC, HCC, Hampshire Highways and the National Flood Forum had exchanged information about future plans and other work flood preventative work necessary.

41.3 Cllr Evans also invited everyone to attend the training on the recently acquired defibrillator to be held on Saturday 21 March at The Crown Inn as it was in everyone’s interest to be able to operate this equipment in the event of an emergency. She also proposed that the equipment and its housing be insured by the Parish Council as a gesture to the community.

41.4 Proposed Cllr Evans, Seconded Cllr Brock, RESOLVED unanimously that the defibrillator and its housing be insured at a value of £1500 with the premium being met by the Parish Council.
Action: Clerk

41.5 Cllr Fahy confirmed he was seeking the installation of Give Way signage at the junction of Church Road and Romsey Road and that he was making a photographic record of the Borne reprofiling.

41.6 Cllr Brock encouraged everyone to sign up to the new style rural police reports to keep abreast of the information and advice contained therein.
Action: All

41.7 Cllr Harwood reported he had been invited to a meeting in Broughton to discuss their opposition to a proposed housing development in their village. He had also attended the recent meeting of the Test Valley Association of Parish and Town Councils at which much discussion had taken place on how to reinvigorate the membership. One positive suggestion adopted was the inclusion of more workshops for members attending the meetings. There was also a fascinating talk by the recycling team from TVBC on the management of waste and as a result an invitation would be extended to the speaker to attend our forthcoming Annual Assembly.
Action: Clerk

42. To receive the RFO’s Report and Budget Monitoring

42.1 The Clerk, as RFO, reported that the weed control contractor had recommended the application of approved herbicides on the King’s Somborne recreation ground to consolidate on last year’s preventative measures at a cost of £263.68 plus VAT. All agreed this should be done.

42.2 The Clerk outlined the plans for refurbishing the skate ramp and building end panels to convert an area into a youth shelter for which a county councillor grant would be applied for. The panels would also contain a lockable store for tennis equipment for the MUGA. The total cost was estimated at £4130.60 plus VAT for which next year’s budget contained £3000 which with an additional grant of £750 from C/Cllr Gibson would leave £380.60 to be found from the Council’s maintenance budget. Work was expected to take place in April.

42.3 A budget monitoring report had been circulated with the agenda papers.

42.4 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the Budget Report be accepted as tabled.

43. Payment of Accounts

43.1 Proposed Cllr Evans, Seconded Cllr Fahy, RESOLVED unanimously that the following accounts for February 2015 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 654.89 654.89 Int
HMRC Tax/NIC 393.33 393.33 Int
BPC Shared costs 22.00 22.00 Int
Earth Anchors Public seat 297.00 59.40 356.40 Int
HALC Clerks’ conference 35.00 7.00 42.00 Int
Glasdon Ltd MUGA litter bin 241.26 48.25 289.51 Int
S&C Slatter Ltd MUGA 2854.18 570.84 3425.02 Int
Totals 4497.66 685.49 5183.15

44. To consider the need to deter long term parking on the recreation ground

44.1 Complaints were being received from visitors to the Village Hall that parking was not always possible because of cars parked long term on the car park. Councillors considered the problem and the need to enforce any restrictions that might be introduced but decided in the end that matters should be left as they are because of the attendant difficulties in enforcement.

45. Annual Assembly arrangements

45.1 Arrangements were well in hand for this year’s Annual Assembly which would be held in the Village Hall at 7.30pm on Thursday 30 April 2015. A draft agenda had been circulated with the meeting papers and was agreed subject to the outcome of the invitation extended to the TVBC recycling manager to give a presentation. The Chairman invited spouses to join councillors to help with the refreshments.
Action: All

46. TVBC’s draft gypsy and traveller development plan

46.1 TVBC had circulated their draft gypsy and traveller development plan for consultation. Whilst Councillors noted the statutory requirement placed on TVBC to provide accommodation none of the identified sites in the draft plan fell within the King’s Somborne Parish boundary and as a result no comments were thought necessary.

47. Clerk’s monthly report

47.1 Following the public interest aroused by the Gladman Developments application to build in the village, a number of people had expressed their interest in supporting and developing a neighbourhood plan and the Clerk would co-ordinate further action for the time being and identify those planning policies in the Test Valley Local Plan which applied to our community and draft a public consultation questionnaire.
Action: Clerk

48. Date, time and place of next meeting

48.1 The next meeting would be on Monday 13 April 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne. (first Monday in the month is Easter Monday)
There being no further business, the Chairman closed the meeting at 8.10pm

Parish Council minutes Feb 15

KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 2 February 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr J Werrett
Cllr S Whitehead
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden) and 2 members of the public were present for part of the meeting.
Mr Wolstenholme informed Members of the plans being made by the anti-Gladman group and the meeting to be held by the group in the Village Hall on 11 February 2015 at 8.00pm to discuss further action. It was thought possible that the Test Valley Planning Committee would consider the Gladman application in early March.
17. Apologies for Absence
17.1Cllr Reeves.
18. Chairman’s announcements and Councillors’ questions
18.1 None made.
19. To approve the Minutes of the Parish Council meeting held on 5 January 2015
19.1 Proposed Cllr Evans, Seconded Cllr Brock, RESOLVED with Cllrs Jackson and Whitehead abstaining (absent) that the minutes of the meeting held on 5 January 2015 be accepted as a true record.
20. To consider any Matters Arising from those Minutes
20.1 Para 12.1    Quality Parish Scheme.  Following the demise of the Quality Parish Scheme, the Clerk confirmed he had applied for Foundation Status under the new Local Council Award Scheme.  Further information was awaited.
21. Declarations of Interest and requests for Dispensations
21.1 None declared or sought.
22. To receive the minutes of the Planning Committee
22.1 The minutes of the Planning Committee meetings held on 5 and 19 January 2015 had been circulated with the agenda papers.
22.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 5 and 19 January 2015 be received and accepted.
23. To consider Correspondence Received and determine any action required
23.1 The Clerk drew Members’ attention to correspondence received but no further action was thought necessary.
24. To receive Councillors’ Reports
24.1 Cllr Lane reported on the planning meeting held earlier in the evening.
24.2 Cllr Evans, as Facilitator of the Local Flood Action Group (KSFAG), reported actions to date on flood preventative measures and the proposed multi-agency meeting in planning.  She requested action be taken to obtain a large scale map of the community to assist in planning preventative measures and all agreed to spend £395 to obtain one from commercial sources if the Environment Agency or TVBC were unable to help.  Members also agreed to fund the incidental expenses of the KSFAG which the Clerk would monitor.
Action: Clerk
24.3 Cllr Evans also asked for any pictures of flooding to be sent to her to be used in the multi-agency meeting.
Action: All
24.4 Cllr Evans was also pleased to announce that the defibrillator was now installed on the outside wall of The Crown Inn and training would soon be available for anyone interested; she hoped all Members would take advantage of this.
Action: All
24.5 Cllr Fahy confirmed various white lining at junctions had been completed.
24.6 Cllr Brock confirmed once Fields in Trust had completed the legal action required the work to bury the electricity supply cables across the 3 Fields site could commence.  SSE were also due to undertake some pruning where overhanging vegetation was in contact with their power lines but were currently awaiting permission to install traffic lights whilst the work was in progress.
24.7 Cllr Whitehead briefed that the new Parish Council website was up and running and was congratulated on his efforts.  The site is accessible on http://www.kingssombornepc.org/
24.8 Cllr Curtis confirmed most of the security fencing had now been removed from the MUGA and that he would approach the contractor for more artificial grass matting on the approach.  Seeding would take place in the Spring.
Action: Cllr Curtis
24.9 Cllr Werrett commented on the amount of litter and unwanted items left on Eldon Road adjacent to the Lancaster Green development which reflected badly on the community.  The Clerk would approach Hyde Housing as the landlord and task the Lengthsman to remove the offending items.
Action: Clerk
24.10 Cllr Harwood highlighted the forthcoming election timetable and the responsibility of those wishing to seek re-election to comply with the strict deadlines.  He also highlighted the need for some cutting back of the Muss Lane play area hedge line which the Clerk would action.
Action: All/Clerk
25. To receive the RFO’s Report and Budget Monitoring
25.1 The Clerk, as RFO, reported the successful completion of the internal interim audit and that the additional insurance premium for the remainder of the year for the MUGA amounted to £184.
25.2 Members noted that with effect from 1 February 2016 the Council, as an employer, would have to subscribe to a recognised pension scheme for the Clerk and any future staff members.  The Clerk would table more information in due course.
Action: Clerk
25.3 A budget monitoring report had been circulated with the agenda papers.
25.4 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the Budget Report be accepted as tabled.
26. Payment of Accounts
26.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for January 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses      624.72       624.72 Int
HMRC Tax/NIC   393.33 393.33 Int
BPC Shared costs     42.00  42.00 Int
TVBC SID management   815.00 815.00 Int
Southern Water KS rec     25.79  25.79 DD
Southern ElectricityParish clock             16.36 3.27  19.63 DD
Sub Arb Church tree   160.00   32.00 192.00 Int
Came & Co MUGA insurance   183.64 183.64 Int
KS Village Hall MUGA hire     25.00  25.00 Int
Light Touch Internal audit    393.75 393.75 Int
Bruno Construction Pothole repairs    77.00    15.40  92.40 Int
Totals                      2756.59    50.67 2807.26
27. Financial Systems Risk Assessment 2014 – 15
27.1 Current audit and accounting rules required an annual financial risk assessment to be adopted by the Parish Council before the yearend to which the assessment related.  A risk assessment signed off by the Clerk and the Internal Auditor had been circulated with the agenda papers.
27.2 Proposed Cllr Brock, Seconded Cllr Evans, RESOLVED unanimously that the Financial Risk Assessment 2014 -15 be adopted.
28. TVBC Planning Committee presentation on the Gladman Development Ltd application
28.1 Following the discussion in the public session on the Gladman application to develop off Eldon Road, it was agreed that the Chairman would represent the Parish Council’s views at the TVBC  planning committee hearing and that he would liaise with the Village group opposing the application to dovetail their presentation content.
Action: Cllr Harwood
29. Annual Assembly arrangements
29.1 The Annual Assembly would be held in the Village Hall at 7.30pm on Thursday 30 April 2015. It was agreed that the only speakers would be the Chairman, Clerk/RFO and those lead councillors with responsibilities of particular interest including the new website, the flood action group and the MUGA.  Others would be invited to join the open question and answer session later in the evening.  Cllr Brock would assemble a slide presentation.  The Clerk would advertise the event in the Gauntlet and on the website and notice boards and would table a draft agenda at the next meeting.
Action: Cllr Brock/Clerk
30. Proposal to better inform the community
30.1 Cllr Fahy tabled a paper outlining ideas on how to better inform the community on what the Parish Council did to encourage stronger community involvement.  The paper suggested a variety of questions to test local knowledge on the Council’s activities and responsibilities.  Following discussion, it was decided that a shorter list of questions should be published in The Gauntlet with the answers available at the Annual Assembly which, as a way of encouraging attendance, could be productive.  The Clerk would draft a suitable list with Cllr Fahy for publication.
Action: Clerk/Cllr Fahy
31. MUGA opening arrangements
31.1 The MUGA would be opened formally by The Worshipful the Mayor of Test Valley, Cllr Jan Lovell at 11.00am on Thursday 19 February 2015, following which some training sessions and competitions in football, basketball and quick cricket would take place with prizes being awarded about 1.30pm.  On behalf of the Parish Council, the Clerk would invite representatives from those organisations who had made grants towards the project costs and others who were likely to become primary users with the costs of light refreshments and Jubilee Room hire being met in part from Council funds.  Other costs were being covered by TVBC and the total was not expected to exceed £100.  The Clerk would draft a press release.
Action: Clerk
32. Clerk’s monthly report
32.1 Resulting from recent changes in the law, Members noted and consented to the issue of meeting summonses by electronic means (as had long been the practise here and elsewhere).
32.2 Hampshire Highways had raised no objection to the installation of a seat at the junction of Riverside Green and Winchester Road which the Clerk would now obtain.
Action: Clerk
33. Date, time and place of next meeting
33.1      The next meeting would be on Monday 2 March 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.30pm