Category Archives: Parish Council Minutes 2014

Minutes of the Parish Council Meeting Monday 3 November 2014

 

KING’S SOMBORNE PARISH COUNCIL

 

Minutes of the Parish Council Meeting

held in the Village Hall

commencing at 7.00pm on Monday 3 November 2014

 

Present:           Cllr A Brock (Acting Chairman)

Cllr R Curtis

Cllr J Evans

Cllr F Fahy

Cllr R Jackson

Cllr R Lane

Cllr A Reeves

Cllr J Werrett

 

 

In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)

 

Public Session

 

B/Cllr Ward, Mr Dyke (Open Spaces Warden) and 11 members of the public were present for part of the meeting.

 

Ms Grace Martin from the National Flood Forum gave a short presentation on the advantages of setting up local flood action groups.  The Forum is a national charity which advises on and co-ordinates local community flood preparation and prevention measures and makes representations to external agencies and Government on local communities’ behalf.  Although the Parish Council currently undertakes this on behalf of the community, those present thought the concept worth developing further and to provide the link between those volunteering and the Council and to avoid overlapping Cllr Evans volunteered to act as secretary to the King’s Somborne flood action group. The Forum also gave individual advice to those in need on, for example, insurance.  Ms Martin’s contact details are – grace.martin@floodforum.org.uk or tel 07842 163437.

 

B/Cllr Ward touched on the planning considerations relating to the proposal by Gladman Developments to build housing at the top of Eldon Road and mentioned that although the Local Plan was still being developed there was unlikely to be much change affecting rural development in this area which was deemed to be countryside.  The principle that development should not take place in the countryside unless there was an over-riding need remained extant.  TVBC currently had provision for 5.89 years of housing land supply in our northern area and he noted the concerns being expressed by residents at this proposal.

 

Damage caused by contractors to the football pitch and the recreation ground was raised and the Clerk confirmed that this was routinely made good as work progressed.  Concern was also expressed at the dangers to the increasing number of cyclist riding along the unlit part of the Winchester Road at night.  The Clerk would raise the issue of lack of street lighting with HCC.

Action: Clerk

 

  1. Apologies for Absence

 

158.1   Cllrs Harwood and Whitehead.

 

  1. Chairman’s announcements and Councillors’ questions

 

159.1   Cllr Curtis raised the matter of overgrowing hedgerows adjacent to the Scout hut which obstructed the footpath and the dangers of motorists taking the bend outside the John O’Gaunt pub too quickly and hitting parked vehicles on the other side of the road.  The Clerk would take follow up action as appropriate.

Action: Clerk

 

  1. To approve the Minutes of the Parish Council meeting held on 6 October 2014

 

161.1   Proposed Cllr Curtis, Seconded Cllr Werrett, RESOLVED unanimously that the minutes of the meeting held on 6 October 2014 be accepted as a true record.

 

  1. To consider any Matters Arising from those Minutes

 

162.1   Para 145.1  Church clock.  Investigation had shown the costs of servicing the Church clock could be reduced if we changed contractors.  The Clerk would arrange.

Action: Clerk

 

162.2   Para 149.3  Overhead power cables.  Cllr Brock confirmed the surveyor’s fees for valuing the land under which the overhead power cables across 3 Fields and the recreation ground were to be buried would be met by SSE.

 

162.3   Para 149.4  Sub station damage.  Cllr Fahy reported that the fence around the sub-station at the top of the footpath leading to the Muss Lane recreation ground had again been damaged and he had reported this.

 

162.4   Para 149.7  Cllr Evans confirmed that sufficient funds had been raised by Quiz Nights and other activities to cover the cost of providing the necessary protective box for the defibrillator.

 

162.5   Para 152.2  Village Hall stage lighting grant.  The final invoice for the stage lighting being provided for the Village Hall had been received showing £58.49 more than the approved grant.  Cllr Jackson would seek a contribution from The Somborne Players for this difference.

Action: Cllr Jackson

 

  1. Declarations of Interest and requests for Dispensations

 

163.1   None declared or sought.

 

  1. To receive the minutes of the Planning Committee

 

164.1   The minutes of the Planning Committee meeting held on 6 October 2014 had been circulated with the agenda papers.

 

164.2   Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 6 October 2014 be received and accepted.

 

  1. To consider Correspondence Received and determine any action required

 

165.1   The Clerk drew Members’ attention to correspondence received but no further action was thought necessary.

  

  1. To receive Councillors’ Reports

 

166.1   Cllr Curtis confirmed that the MUGA construction was progressing and that remedial work was taken on any damaged surface each day.

 

166.2   Cllr Evans commented on the dangers posed to drivers by the overhanging vegetation on the S bend out of the Village towards Romsey which the Clerk would report and to tree problems adjacent to Sopwith Close which were the landowner’s responsibility and to whom the complainants should refer.

Action: Clerk

 

166.3   Cllr Jackson had received a request for more lights on the Winchester Road in the area of Riverside Green and for a seat at the junction there near the bus stop for the convenience of the elderly.  The Clerk would investigate.

Action: Clerk

 

166.4   Cllr Fahy commented that the damaged substation at the footpath entrance to the Muss Lane recreation ground was a known drug dealing area and the Police were aware.  There had also been considerable damage caused to the Village Hall and surrounding area following a teenage party held in the Hall.  The Clerk was liaising with Highways on repairing the damaged road signs.

Action: Clerk

 

166.5   Cllr Lane reported on the planning meeting held earlier in the evening.

 

  1. To receive the RFO’s Report and Budget Monitoring

 

166.1   A budget monitoring report had been circulated with the agenda papers and was noted.

 

166.2   Proposed Cllr Lane, Seconded Cllr Fahy, RESOLVED unanimously that the Budget Report be accepted as tabled.

 

  1. Payment of Accounts

 

167.1   Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for October 2014 be approved for payment:

 

To                                For                               Net             VAT          Gross      Chq/Internet

Mr P Storey                  Salary/expenses           629.33       0.87                       630.20             Int

HMRC                         Tax/NIC                       383.05                         383.05             Int

BPC                             Shared costs                   22.00                           22.00             Int

Cllr R Jackson             Parish clock repairs        65.00                           65.00             1806

SSE Electric                 Parish clock electricity               13.35       2.67                         16.02             DD

ICO                              Date protection fee        35.00                           35.00             DD

Southern Water                        Water charges                95.10                           95.10             DD

Mr M Rebbeck             Grounds maint             515.50                         515.50             Int

Royal British Legion    Grant                             50.00                           50.00             1807

Totals                                                             1808.33       3.54             1811.87

 

  1. To adopt revised Standing Orders and Financial Regulations

 

168.1   Recent changes in legislation had made it necessary to revise Standing Orders and Financial Regulations and a draft had been circulated with the agenda papers.

 

168.2   Proposed Cllr Werrett, Seconded Cllr Evans, RESOLVED unanimously that the revised Standing Orders and Financial Regulations be adopted as tabled.

 

  1. To adopt a website transition strategy

 

169.1   Item deferred to the next meeting as a result of Cllr Whitehead’s absence due to work commitments.

Action: Cllr Whitehead

 

 

  1. TVBC dog champion initiative

 

170.1   Following the presentation at last month’s Council meeting by the TVBC Environmental Health Officer on the introduction of a pilot scheme to appoint a ‘champion’ in the Parish to monitor and report on dog fouling, Cllr Werrett proposed that King’s Somborne become a pilot parish but as the proposal failed for want of a seconder  this initiative would not be progressed locally.

 

  1. Introduction of a Youth Council

 

171.1   Item deferred to next meeting as a result of Cllr Whitehead’s absence due to work.

 

  1. Need for additional speed indicator posts

 

  1. The Clerk had established that it would cost £95 per pole to add a further 4 poles to rotate the speed indicator device more widely around the Village. It was agreed to proceed with this subject to site surveys by Hampshire Highways on the most suitable locations which were thought to be approaching the village before Tanners Pond, on the A3057 before the Horsebridge Lane junction, approaching the village before reaching Humber View at the top of Eldon Road and coming down Furzedown Road before the junction with Eldon Road.

 

172.2   Proposed Cllr Werrett, Seconded Cllr Jackson, RESOLVED unanimously that funding for 4 additional speed indicator device poles be approved.

 

173      Parish Development Working Group update

 

173.1   No progress to report.

 

174      Clerk’s monthly report

 

174.1   The Clerk reported he was receiving numerous adverse comments following the distribution by Gladman Development of their consultation letter to residents on their plans to develop an area at the top of Eldon Road.

 

174.2   A serious water leak had occurred outside the Village Hall which was being investigated but which was unlikely to involve the Parish Council in any costs.  Some concern was expressed that the apparent increase in pipe problems could be due to the repairs currently in hand by Southern Water and the possible resultant increase in water pressure.

 

174.3   Councillors were invited to the opening of the refurbished Village Hall on 22 November 2014 and a formal invite would follow in due course. (Clerk’s note: this may be deferred due to a lack of suitable access inside the Hall)

 

  1. Date, time and place of next meeting

 

175.1    The next meeting would be on Monday 1 December 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

 

 

There being no further business, the Chairman closed the meeting at 9.05pm

 

Parish Council Meeting Monday 8 September 2014

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hall

commencing at 7.00pm on Monday 8 September 2014

Present:           Cllr R Harwood (Chairman)

Cllr A Brock

Cllr R Curtis

Cllr J Evans

Cllr R Jackson

Cllr R Lane

Cllr A Reeves

Cllr S Whitehead

In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

 

The Open Spaces Warden, six members of the public, PCSO Bonter and the TVBC Neighbourhood Warden, were present for part of the meeting.  One member of the public again expressed her concern at the management of the MUGA project.  Another sought confirmation of the action being taken to prevent a recurrence of last year’s flooding in response to which the Chairman outlined the various on-going consultations between the various agencies involved.  In response to the suggestion that a dam be built above Tanner’s Pond (the ford), the Chairman stated that this proposal had already been assessed and shown to hold back flood waters for an estimated two hours only.  He restated that he, the Vice-Chairman and the Clerk had walked the length of The Borne where it passed through the Village and noted the choke points, low bridges and build-up of silt and other detritus, together with where the riparian owners of the adjacent land had not met their responsibilities to keep the water flow clear, and he would be following this up in the near future.

Mr Vandepump spoke on behalf the grant application submitted by the Village Hall and invited all councillors to visit the Hall to see the modernisation to date.  Mr Dyke reported on his safety inspections of play equipment, Mr Pidgeon asked for an update on the long awaited all-weather path between the top end of the Village and the School/Village Hall which had remained outstanding for some years now and PCSO Bonter announced details of the planned Street Meet at Eldon Road between 5.00pm and 6.00pm on Thursday 18 September to which all were invited to meet her and her colleagues and discuss local policing issues.

  1. Apologies for Absence

 

128.1   Apologies received from Cllrs Fahy and Werrett.

 

  1. Chairman’s announcements and Councillors’ questions

 

129.1   The Chairman drew attention to a letter of complaint about the Council procedures regarding the application for a certificate of proposed lawful development for the MUGA which had been sent to the Chief Executive TVBC and the subsequent reply, which the Clerk would circulate, and also reported on the flood prevention meeting he had attended and the intentions by those present to undertake positive action to minimise the risk of flood damage in future.  Assessments of the work necessary to make The Borne and adjacent flood areas more effective when dealing with excessive water were being put in place; some ditch clearance work had been completed along the Winchester Road and drainage channels cleared nearer the Village.  Further meetings with Environment Agency staff and at TVBC were being set up to monitor action taken to date as a result of

problems encountered and lessons learned earlier this year.

Action: Chairman/Clerk

 

  1. To approve the Minutes of the Parish Council meeting held on 4 August 2014

 

130.1   Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED with Cllrs Brock and Evans abstaining (absent) that the minutes of the meeting held on 4 August 2014 be accepted as a true record.

 

  1. To consider any Matters Arising from those Minutes

 

131.1   Para 115.1   Dog mess.    The TVBC environmental health officer would attend the next meeting to discuss the problems of dog mess and a larger litter bin would be provided for the toddlers’ play area on the King’s Somborne rec.

Action: Clerk

 

131.2   Para 117.2  Gladman Developments proposal.    A meeting date was being negotiated.

Action: Clerk 

 

  1. Declarations of Interest and requests for Dispensations

 

132.1   None declared or sought.

  1. To receive the minutes of the Planning Committee

133.1   The minutes of the Planning Committee meeting held on 4 August 2014 had been circulated with the agenda papers.  Cllr Lane also took this opportunity to confirm formally that the resubmitted application for a certificate of proposed lawful development for the MUGA had been approved.

133.2   Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 4 August 2014 be received and accepted.

  1. To consider Correspondence Received and determine any action required

 

134.1   No correspondence had been received other than that already circulated.

  

  1. To receive Councillors’ Reports

135.1   Cllr Evans was very pleased to report that the British Heart Foundation had approved the funding of a defibrillator for the community which would be located outside the Working Men’s Club provided a contribution of £400 was forthcoming from the Parish Council.  Given this contribution was less than that originally ringfenced, Members agreed to fund accordingly.

135.2   Cllr Brock reported on progress re burying the electricity cables across the 3 Fields site and that he was questioning the need by the Charities Commission for surveyors’ reports.  He confirmed that once Fields in Trust had all the necessary documentation, and the surveyor question had been resolved, SSE could begin work within three weeks.

135.3   Cllr Jackson reported that the Church clock setting dial had been repainted.  He also thought it timely to review the servicing contract with a view to reducing the associated costs and that the Church should be approached to pay for the electricity consumed by the lantern.

Action: Clerk

135.4   Cllr Reeves confirmed that TVBC had confirmed to her that a speed indicator device would be positioned temporarily on Eldon Road to help deter speeding.

135.5   Cllr Whitehead queried the need for a French drain around the MUGA but accepted that the proposed surface was porous and that such a drain would not add any value.  He  was congratulated on his trial parish council dedicated website which all Members should now review and pass comments to him before consideration was given at the next meeting on whether or not to adopt it.

Action: All   

 

135.6   Cllr Harwood reported on the flood review workshop he had attended at TVBC and confirmed that King’s Somborne was being targeted as an area at severe risk and that further meetings with the agencies responsible were planned.  There was surprise expressed by some agency representatives that the Village had power cables on poles sited in The Borne itself.  Another workshop to monitor developments was planned for November.

  1. To receive the RFO’s Report and Budget Monitoring

 

136.1   A budget monitoring report had been circulated with the agenda papers and was noted.  Given the approval of the grant to the Village Hall (see below), the Clerk would table adjustments to the budget in order to avoid an overspend at the yearend.

Action: Clerk

 

136.2   The external audit of the accounts for the last financial year had now been completed and the Annual Return had been signed off with two minor observations; a minute reference had been omitted and grant monies received had been attributed incorrectly by the internal auditor.  Members noted these points and that  there were no other matters which had come to the Auditor’s attention.  The Clerk would now post the statutory notice informing electors of the right to inspect the accounts.

Action: Clerk

  1. Payment of Accounts

 

137.1   Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for August 2014 be approved for payment:

To                                For                               Net            VAT          Gross      Chq/Internet

Mr P Storey                 Salary/expenses           616.20         1.34         617.54             Int

HMRC                                    Tax/NIC                      383.05                         383.05             Int

BPC                            Shared costs                  22.00                           22.00             Int

Sub Arb                       Church tree               1200.00     240.00       1440.00             Int

CPRE                          Subscription                 36.00                           36.00             Int

KSVH                         Room hire                     21.00                           21.00             Int

Mr M Rebbeck            Grounds maint                        768.25                         768.25             Int

Came & Co                 Insurance                   1314.95                       1314.95             Int

BDO                           External audit fee       240.00                         240.00             Int

Totals                                                            4601.45     241.34       4842.79

  1. Grant Aid applications

 

138.1   The Village Hall management committee had applied for a grant of £1600 towards the costs of new curtains as part of the on-going modernisation programme.  Members were very sympathetic to the request given the Hall was an essential amenity in the community and thought it appropriate to use the advantage of S33 VAT Act 1994 whereby items purchased could be gifted to the applicant, provided no interest in the item remained with the Parish Council, and the VAT could be reclaimed.

138.2   Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that curtains to the value of £1920 inc VAT be purchased by the Parish Council and gifted to the King’s Somborne Village Hall.

138.3   The Somborne Players had applied for a grant of £1081.02 to provide addition al stage lighting in the Village Hall.  After some discussion, it was decided to defer any decision until after further discussions between the Players and the Village Hall management committee on ownership and benefit provided by this additional lighting.

  1. Parish Development Working Group update

 

139.1   No progress to report.

  1. Clerk’s monthly report

140.1   A resident in Winchester Road had sought the Parish Council’s support for the removal of lighting along the road to maintain a rural environment.  Members thought it inappropriate to lend support to this request.

140.2   The Clerk would attend a community resilience meeting hosted by Hampshire Fire and Rescue on 3 October at their HQ in Eastleigh.

140.3   The HALC AGM would be held in Hartley Wintney on 4 October; the Clerk would attend.

  1. Date, time and place of next meeting

 

141.1    The next meeting would be on Monday 6 October 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

 

 

There being no further business, the Chairman closed the meeting at 8.50pm

Minutes Monday 8 September 2014

 

KING’S SOMBORNE PARISH COUNCIL

 

Members of the Parish Council are summoned to attend the Meeting

to be held at the Epworth Hall, King’s Somborne on Monday 8 September 2014 at 7.00pm

 

This Meeting is Open to the Public (7.00 – 7.15pm Question Time)

and will include discussions with the County and Borough Councillors as appropriate

 

 

AGENDA

 

  1. Apologies for Absence

 

  1. Announcements by the Chairman and Councillors’ questions

 

  1. To approve the Minutes of the Parish Council Meeting held on 4 August 2014

 

  1. To consider any Matters Arising from those Minutes

 

  1. Declarations of Interest and Requests for Dispensations

 

  1. To receive minutes of the Planning Committee meeting held on 4 August 2014

 

  1. To consider Correspondence Received and determine any action required

 

  1. To receive Councillors’ reports, as appropriate, on actions taken and other matters

 

  1. To receive the RFO’s Report and Budget Monitoring

 

  1. To approve Payment of Accounts

 

  1. To consider Grant Aid applications from the KS Village Hall and KS Players

 

  1. To receive a progress report from the Parish Development Working Group

 

  1. To receive the Clerk’s Monthly Report

 

  1. Date, Time and Place of Next Meeting – Monday 6 October 2014 at 7.00pm in the Epworth Hall King’s Somborne

 

P J Storey OBE FCIS

Clerk to King’s Somborne Parish Council

2 September2014 

 

Members:  Cllrs Brock, Curtis, Evans, Fahy, Harwood, Jackson, Lane, Reeves, Werrett and Whitehead

Parish Council minutes July 14

Parish Council

DRAFT Parish Council minutes July 14

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Village Hall
commencing at 7.00pm on Monday 7 July 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr A Reeves
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

C/Cllr Ward, the Open Spaces and Footpath Wardens, and nine members of the public were present for part of the meeting. Mr Pidgeon confirmed repairs had been completed to the steps in Eldon Close and queried if the proposed MUGA would be open to all including non-residents; this was confirmed as the facility would not be locked. Other members of the public expressed their concern at the chosen location and the impact fencing might have on the appearance of the local area. The Chairman emphasised that careful research had been undertaken to identify the best position and this had been found to be that part of the King’s Somborne recreation ground owned by the Parish Council. Other persons present, and others by letter and telephone/e-mail messages, had expressed their support for the MUGA in the chosen location despite the loss of the junior football pitch. The Chairman expressed the view that the MUGA would provide a better facility for ball kicking than the existing goals, at least one of which would be relocated.

Concern was expressed at the appearance of traffic monitoring equipment; this related to a proposal to build new houses at the top of Eldon Road. A letter had been received by the Clerk from the developers outlining their proposals and they had submitted a screening application to the Borough Council. B/Cllr Ward explained TVBC’s policy against development in the countryside and cited that the Northern Test Valley, into which King’s Somborne fell, had sufficient proposals for development to meet Government guidelines but he emphasised that the national shortfall in houses could over-ride local objections and little could be done until the pre-application or outline planning application was received.

B/Cllr Ward also outlined the changes coming in to the method or registering to vote, details of which were on the TVBC website, and about which everyone on the electoral roll would be notified in due course. There were also consultations on the need to keep the Bunny Lane recycling centre and parking in Romsey town and he emphasised the need for all to complete the related questionnaires. He also drew attention to the success of the new tennis courts at Romsey Rapids.

On behalf of a parishioner, Cllr Fahy queried what sanctions, if any, could be brought against a property owner who had not completed his development in accordance with the approved plans and was informed that any potential breaches of planning should be referred to Planning Enforcement at TVBC and untidy land could also be reported to Environmental Control.

99. Apologies for Absence

99.1 Apologies received from Cllr Werrett.

100. Chairman’s announcements and Councillors’ questions

100.1 The Chairman drew Members’ attention to the Disco and Buffet in aid of the Test Valley Mayor’s Appeal to be held on 26 July at Keystone Hall.

101. To approve the Minutes of the Parish Council meeting held on 2 June 2014

101.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED unanimously that the minutes of the meeting held on 2 June 2014 be accepted as a true record.

102. To consider any Matters Arising from those Minutes

102.1 Para 87.2 Biodiversity site. Work was in hand on the biodiversity site.
Action: Cllr Jackson

102.2 Para 87.5 Church tree. The TVBC tree officer had agreed the dangerous condition of the large tree in the Churchyard adjacent to the school play area and given approval for its felling; similar approval from the Diocese was awaited.
Action: Clerk

102.3 Para 90.2 ACSOs. The HCC Accredited Community Safety Officer scheme was being withdrawn and no similar scheme existed within TVBC although there was an anti-social behaviour team whose services could be made available. The Clerk would enquire.
Action: Clerk

103. Declarations of Interest and requests for Dispensations

103.1 None declared or sought.

104. To receive the minutes of the Planning Committee

104.1 The minutes of the Planning Committee meeting held on 2 June 2014 had been circulated with the agenda papers.

104.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 2 June 2014 be received and accepted.

105. To consider Correspondence Received and determine any action required

105.1 The Clerk drew Members’ attention to a letter from Gladman Developments Ltd who were proposing to build 90 houses on land at the top of Eldon Road; previously discussed in open session. The Clerk would acknowledge and seek more information.
Action: Clerk

106. To receive Councillors’ Reports

106.1 Cllr Lane reported on the planning meeting which had preceded this meeting and commented that Forest Extra currently had three appeals in process. He had also represented the Parish Council at the WW1 Memorial Service in Winchester Cathedral.

106.2 Cllr Curtis reported that remedial work on the Horsebridge stile had been completed to the satisfaction of dog walkers.

106.3 Cllrs Reeves and Whitehead had attended a seminar on waste mineral planning at which discussion had taken place on fracking and oil extraction in this area. Cllr Whitehead would circulate briefing

notes for information.
Action: Cllr Whitehead

106.4 Cllr Fahy had updated the road pothole report to HCC. He also asked that the overhanging foliage on the S bend sign approaching the Village from the South should be cut back urgently and he outlined the suggestion from a resident that the Council reconsidered introducing a Community Speedwatch scheme to enhance road safety especially along the Winchester Road. He would draft a proposal to this effect.
Action: Cllr Fahy

106.5 Cllr Reeves queried the introduction of traffic monitoring strips on Eldon Road which the Clerk would follow up.
Action: Clerk

106.6 Cllr Harwood requested that the nettles bordering the School’s playing field be cut back to enable balls to be recovered without difficulty.
Action: Clerk

107. To receive the RFO’s Report and Budget Monitoring

107.1 A budget monitoring report had been circulated with the agenda papers and was noted.

108. Payment of Accounts

108.1 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for June 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 597.91 597.91 Int
HMRC Tax/NIC 383.05 383.05 Int
BPC Shared costs 22.00 22.00 Int
HALC Clerks’ Update 30.00 6.00 36.00 Int
Mr M Rebbeck Grounds maint 764.20 764.20 Int
KS Village Hall Room hire 21.00 21.00 Int
TVBC Grazing rights 1.00 1.00 Int
Bruno Construction KS rec fencing 245.00 49.00 294.00 Int
Totals 2064.16 55.00 2119.16

109. Flood defence review

109.1 The Chairman, Cllr Brock and the Clerk had attended the TVBC wash up meeting to review the experiences of parishes who had suffered flooding earlier in the year, the reactions of external agencies, and to draw out the lessons learned. A report would be produced in due course and following its publication the Parish Resilience Plan would be reviewed. In the meantime, a clear need existed to identify riparian owners and their responsibilities for water courses adjacent to their properties.
Action: Cllrs Brock and Harwood, Clerk

109.2 Concern was expressed at the rate of weed growth in the Borne and the Environment Agency’s plan to maintain the water flow. More frequent cuts were thought necessary and the Clerk would follow up given the next cut was not scheduled until early November.
Action: Clerk

110. MUGA progress update

110.1 Installation of the MUGA was now postponed until 26 August; the Village Hall and the Football Club had been advised. As mentioned in open session, various letters and e-mails had been received in support of the MUGA and at its intended location. A decision of the style and location of the tennis store was deferred until after the MUGA was in situ.

111. Parish Development Working Group update

111.1 Nothing to report although Cllr Brock noted the relevance of having a parish development plan in relation to funds received under the new community infrastructure levy rules and the limitation a plan might put on future developers’ proposals.

112. Clerk’s monthly report

112.1 New pumps had been installed by Southern Water at the pumping station in Old Vicarage Lane.

112.2 A check had been completed on the safety of headstones in the Cemetery and Churchyard.

112.3 Considerable effort had been expended in ‘spring cleaning’ play equipment, some public seats, the German War Memorial and other assets to the benefit of the community.

112.4 Copies of the HALC handbook were issued to all members.

113. Date, time and place of next meeting

113.1 The next meeting would be on Monday 4 August 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 9.00pm

PC Minutes June 14

Parish Council

PC Minutes June 14

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Village Hall
commencing at 7.00pm on Monday 2 June 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr J Werrett
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Open Spaces Warden and eleven m embers of the public were present for part of the meeting.

Members of the public expressed concern and raised various questions on the MUGA installation and its management and these, together with a written comment received, were addressed in open forum. Points raised included the life expectancy of the facility (25 years notional), financing its maintenance (from Parish Council revenues), cost and sources of funding (£56.5k with all but £9k coming from external sources), why it was being built (response to various consultations and Parish Plan update questionnaires), management of the facility (open to all except for certain block bookings agreed with organised sport and school contacts), concern at the flood risk (all-weather surface will be porous), hire costs (none), and noise impact (hopefully low). The MUGA would provide for tennis, 5-a-side football and basketball, as well as a general play area and would serve as a valuable asset to the community.

Some discussion took place on any plans to remove the pumping facility in Old Vicarage Lane and the Clerk explained that frequent monitoring showed a continuing need for the pumps given the local high ground water levels. Water samples taken by Southern Water indicated low levels of bacterial presence well within current bathing water limits. Southern Water had invested £100k in surveying the King’s Somborne sewage system which had been found generally to be in good structural condition and where major leaks occurred these were in the joints and in customers’ laterals. Nearly 6 km of sewer had been surveyed and significant infiltration found at 81 sites. A further 63 manholes had been surveyed with ten having infiltration. Further survey work would be undertaken as the groundwater levels fell and a repair programme would be scheduled in due course.

84. Apologies for Absence

84.1 Apologies received from Cllrs Curtis and Reeves.

85. Chairman’s announcements and Councillors’ questions

85.1 None.

86. To approve the Minutes of the Parish Council meeting held on 12 May 2014

86.1 Proposed Cllr Brock, Seconded Cllr Evans, RESOLVED unanimously with minor amendment that the minutes of the meeting held on 12 May 2014 be accepted as a true record.

87. To consider any Matters Arising from those Minutes

87.1 Members had considered a letter from a resident who had attended the last meeting commenting that the minutes did not fully reflect the concerns raised and points made regarding the MUGA but no further amendment was thought necessary.

87.2 Para 70.1 Biodiversity site. Cllr Jackson confirmed he would mark out the borders of the biodiversity site in due course.
Action: Cllr Jackson

87.3 Para 70.2 Eldon Road 30mph and other restriction signs. C/Cllr Gibson would follow up on the 30mph speed restriction sign locations in Eldon Road and at the Strawberry Lane junction. He would also seek installation of No HGV signs in diagrammatic form which foreign drivers could more readily understand at the entrances to Old Vicarage Lane and at the top of Cow Drove Hill.

87.4 Para 80.1 Direction signage. It was decided not to relocate the direction signage at the slip road entrance to the Village Hall/recreation ground to the two way entrance by the recycling area.

87.5 Para 82.1 Church tree. The Clerk would seek an opinion from the Test Valley Borough Council tree officer on the stability of the large tree in the Churchyard adjacent to the school play area.
Action: Clerk

88. Declarations of Interest and requests for Dispensations

88.1 None declared or sought.

89. To receive the minutes of the Planning Committee

89.1 The minutes of the Planning Committee meeting held on 12 May 2014 had been circulated with the agenda papers.

89.2 Proposed Cllr Lane, Seconded Cllr Evans, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 12 May 2014 be received and accepted.

90. To consider Correspondence Received and determine any action required

90.1 The Clerk drew members’ attention to a TVBC initiative called Recycling Stars which was a new campaign to encourage residents to recycle more waste. It was thought appropriate for the Parish Council to sign up its support and the Clerk would action accordingly. More information was available on www.testvalley.gov.uk/recyclingstars
Action: Clerk

90.2 HCC would cease to fund accredited community safety officers from the end of the year and was inviting councils to join together to fund an officer between them. However, in the first instance, it was thought more appropriate to investigate the services available from TVBC which the Clerk would follow up.
Action: Clerk

91. To receive Councillors’ Reports

91.1 Cllr Lane reported on the planning meeting which had preceded this meeting.

91.2 Cllr Evans was pleased to report that a bid had now been submitted to the British Heart Foundation for funding the defibrillator equipment with the local responders paying for the storage box.

91.3 Cllr Harwood reported that the Cricket Club had now levelled the uneven ground in the outfield which in turn would make it easier to maintain. He also commented on the amount of dog mess left by irresponsible owners on the rec and at this point other members expressed concern at litter in general and broken glass in particular. The Clerk would write an article for The Gauntlet.
Action: Clerk

92. To receive the RFO’s Report and Budget Monitoring

92.1 A budget monitoring report had been circulated with the agenda papers and was noted.

C/Cllr Gibson arrived at this point and with general agreement the Chairman invited him to report. C/Cllr Gibson outlined the impact of the transport budget cuts especially on rural bus services and explained that a new transport model was being created relying more on taxis and hybrid vehicles. He urged all present to contact him with their perception of the need for rural transport. The Amey roads maintenance contract was due for renewal and he was looking at an alternative method of dealing with road potholes more effectively. There was also discussion on the broadband roll out programme which he would research in greater detail for King’s Somborne and come back with details in due course. In the meantime, his understanding was that all users who qualified would be upgraded to 24 megabits.

93. Payment of Accounts

93.1 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for May 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 614.05 614.05 Int
HMRC Tax/NIC 383.05 383.05 Int
BPC Shared costs 22.00 22.00 Int
Mr M Rebbeck Grounds maint 660.50 660.50 Int
Weed Control KS rec 263.68 52.74 316.42 Int
KSVH Room hire 24.00 24.00 Int
Totals 1967.28 52.74 2020.02

94. Grant Application

94.1 An application had been made by Victim Support for a grant of £50 to help meet their costs in training and supporting volunteers. Help had been provided to 16 local residents in the past year.

94.2 Proposed Cllr Lane, Seconded Cllr Whitehead, RESOLVED with four votes for, one against and three abstentions, that a grant of £50 be made to Victim Support to assist them in meeting their on-going expenses.

95. MUGA equipment storage facility

95.1 It was agreed that a facility would likely be needed to store dedicated sports equipment when the MUGA was installed and Cllrs Harwood, Curtis and Fahy would review this in due course.
Action: Cllrs Harwood, Curtis and Fahy

96. Parish Development Working Group update

96.1 Nothing to report.

97. Clerk’s monthly report

97.1 The Clerk updated members on the possible costs of transferring the recreation ground title from Fields in Trust which amounted to some £1850 with the Scouts’ lease transfer and onward transfer to the Village hall still to be estimated.

97.2 TVBC had launched a Love Where You Live litter campaign which would target roadside litter. As part of the campaign, car litter bags had been provided and the Clerk had circulated these to the two shops in the Village and would obtain more for The Crown and other possible locations.
Action: Clerk

97.3 The streetlamp at the top end of the Village Hall slip road had been replaced following recent storm damage.

97.4 The Environment Agency had cut back half the reed growth in The Borne and a full cut would occur in October/November.

97.5 Fields in Trust were still awaiting completed paperwork from all landowners across whose land SSE planned to bury the overhead electricity supply cables and the Clerk had a meeting planned for later in the month with the surveyors involved to hasten action.
Action: Clerk

97.6 A team comprising Cllrs Harwood, Fahy and Jackson and spouses would enter the Pub Quiz Night on 24 June as part of the ‘Go Orange’ Myeloma Awareness Week.

98. Date, time and place of next meeting

98.1 The next meeting would be on Monday 7 July 2014 at 7.00pm in the Village Hall, Romsey Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 8.40pm

PC minutes May 2014

Parish Council

PC minutes May 2014

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Annual General Meeting
held in the Village Hall
commencing at 7.00pm on Monday 12 May 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr A Reeves
Cllr J Werrett
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Open Spaces Warden, Village Hall Chairman, PCSO Bonter and four members of the public were present for part of the meeting.

Dr Mackintosh expressed his view on the importance to the community of the Parish Council assuming the trusteeship of the recreation ground and undertook to provide the estimates of cost for transferring ownership from Fields in Trust to the Council in the near future to advance the prospect of a transfer of some land to enable the Village Hall to expand. This was duly noted.

Concern was expressed at the potential loss of the junior football goal posts when the MUGA was installed; however, it was confirmed these would be relocated. Some concern was also expressed at the increasing appearance of night lights in the Cemetery. The Clerk explained that no formal policy existed preventing this but a watch was kept on grave adornments to maintain the dignity of the area. The missing steps from Scott Close to the garages had been reported and would be hastened in view of the potential danger to elderly users.

Mr Dyke commented on the effect on the grass when large lumps of cuttings were left in situ as at Up Somborne and the Clerk would discuss with the TVBC contractors. Mr Dyke also expressed concern on behalf of the residents of Old Vicarage Lane at the poor state of the lateral connecting drains from the properties to the main sewer which allowed rainwater and sewage to mix and overload the system. He opined that remedial action by Southern Water was required.

PCSO Bonter reviewed the incidence of crime in the area, in particular opportunist vehicle theft, and the limited success of the 30mph stickers affixed to Up Somborne wheelie bins and how she could subsequently follow up with a letter if speeding motorists were reported. She had presented at the junior school and thanked everyone who had reported suspicious incidents as this enabled the Police to allocate their resources more effectively. She also drew attention to a survey into rural policing and encouraged everyone to complete this. The link was https://www.surveymonkey.com/s/ruralsurvey1

The Clerk drew Members’ attention to C/Cllr Gibson’s request for all to complete the rural transport survey and for an update on outstanding roads matters to be submitted and to B/Cllr Ward’s written report which had been tabled at the meeting and which contained information on the progress made with redrafting the Local Plan, the link to the survey on levels of confidence with policing in rural communities, the post-flooding workshop being organised by TVBC and the proposed Aster Communities roadshow designed to encourage more residents to become aware of the funds available to enable local projects designed to improve their lifestyles, noting that £1000 had been contributed towards the MUGA. B/Cllr Ward had also granted £500 from his borough councillor fund towards the costs of mounting a World War 1 exhibition in the Church.

63. Apologies for Absence

63.1 Apologies received from C/Cllr Gibson, B/Cllr Ward and the Footpath Warden.

64. Election of Chairman

64.1 Proposed Cllr Werrett, Seconded Cllr Curtis, RESOLVED unanimously that Cllr Harwood be re-elected as Chairman.

65. Election of Vice-Chairman

65.1 Proposed Cllr Curtis, Seconded Cllr Evans, RESOLVED unanimously that Cllr Brock be re-elected as Vice-Chairman.

66. Election of Chairman of the Planning Committee

66.1 Proposed Cllr Curtis, Seconded Cllr Fahy, RESOLVED unanimously that Cllr Harwood be re-elected as Chairman of the Planning Committee.

67. Appointments 2014 – 15

Committees/Working Groups
Village development working group – Cllrs Brock (lead), Evans, Lane and Reeves

Planning Committee
Chairman – Cllr Harwood 01264 810314
Members – Cllrs Curtis, Evans, Lane and Werrett

Communications Strategy Group
Chairman – Cllr Brock 388227
Members – Cllrs Evans, Lane and Whitehead, others as required

Lead Councillors
a. Village Hall Management Committee Cllr Fahy 388314
b. Council for the Protection of Rural England Cllr Fahy 388314
c. Neighbourhood Watch Cllr Brock 388227
d. Flood Watch Cllr Werrett 389311
e. Schools and Scouts liaison Cllr Curtis 389373
f. Test Valley Assn of Local Councils Cllr Lane 388792
g. Farming community liaison Cllr Brock 388227
h. Sports facilities Cllr Harwood 01264 810314
i. Transport matters Cllr Reeves 388441
j. Up Somborne liaison Cllr Lane 388792
k. Biodiversity Cllr Jackson 07866 568831
l. Highways and road safety Cllr Fahy 388314
m. Horsebridge liaison Cllr Curtis 389373
n. Utilities liaison Cllr Brock 388227
o. MUGA Cllr Curtis 389373

Volunteers
p. Footpath Wardens Mrs Alison Seymour 389219
and Mr David Hayden 388120
q. Tree Warden Mr Colin Matthews 388272
r. Open Space Wardens Mr Richard Dyke 388525

Clerk Mr Peter Storey 389688
Cemetery interments, records and maintenance
Play equipment
Parish notice boards

Cllr Fahy was re-elected as lead councillor for sports facilities but subsequently resigned from this position because of the decision not to manage use of the MUGA which he considered to be totally impracticable.

68. Chairman’s announcements and Councillors’ questions

68.1 Cllr Harwood gave due notice that he would not stand for re-election as Chairman next year.

69. To approve the Minutes of the Parish Council meeting held on 7 April 2014

69.1 Proposed Cllr Evans, Seconded Cllr Brock, RESOLVED unanimously with amendment to the venue that the minutes of the meeting held on 7 April 2014 be accepted as a true record.

70. To consider any Matters Arising from those Minutes

70.1 Para 48.1 Biodiversity site. Cllr Jackson confirmed he was in the process of treating the docks on the biodiversity site and would mark out the borders of the site in due course.
Action: Cllr Jackson

70.2 Para 51.3 Eldon Road 30mph restriction sign. The County Council had acknowledged the need to reposition the 30mph restriction sign at the top end of Eldon Road but had stated approval could take up to three years to obtain. C/Cllr Gibson would be requested to intervene.
Action: Cllr Fahy

71. Declarations of Interest and requests for Dispensations

71.1 None declared or sought.

72. To consider Correspondence Received and determine any action required

72.1 There was no correspondence to table.

73. To receive Councillors’ Reports

73.1 Cllr Lane reported on the planning meeting which had preceded this meeting.

73.2 Cllr Fahy confirmed he was continually reporting the presence of potholes to the County Council.

73.3 Cllr Evans highlighted the consultation now to hand on rural transport. The link to the survey was www.hants.gov.uk/transportconsultation2014
Action: All

73.4 Cllr Curtis briefed on the annoyance experienced by many dog walkers that their pets could not pass through the new stile erected at the Horsebridge end of the footpath running to the rear of the houses. The Clerk would seek advice from HCC Rights of Way before contacting the landowner.
Action: Clerk

73.5 Cllr Werrett commented on thanks received from various local residents following the help and advice given during the recent flooding. He also had been in discussion with representatives of the Village Hall over the suspension of the Parish Council’s application to Fields in Trust regarding the transfer of land title.

74. To receive the RFO’s Report and Budget Monitoring

74.1 A budget monitoring report had been circulated with the agenda papers and was noted.

74.2 The Clerk was pleased to report receipt of the first tranche of the grant from the Veolia Environmental Trust for the MUGA.

75. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2014

75.1 The Clerk reported the successful completion of the internal audit for the year ended 31 March 2014 and tabled the Financial Accounts and Annual Return for adoption and approval. These had previously been circulated with the agenda papers.

75.2 Proposed Cllr Lane, Seconded Cllr Werrett, RESOLVED unanimously that the Financial Accounts for the year ended 31 March 2014 be adopted, that the Statement of Assurance be approved, and that the Chairman and RFO be authorised to sign them, as appropriate.

76. Payment of Accounts

76.1 Proposed Cllr Lane, Seconded Cllr Werrett, RESOLVED unanimously that the following accounts for April 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 614.05 1.28 615.33 Int
HMRC Tax/NIC 383.05 383.05 Int
BPC Shared costs 22.00 22.00 Int
Fair Account Internal audit 150.00 150.00 Int
Mr M Rebbeck Grounds maint 678.00 678.00 Int
Landyman Railings maint 175.10 175.10 Int
Totals 2022.20 1.28 2023.48

77. Response to TVAPC survey

77.1 The Test Valley Association of Parish and Town Councils was conducting a survey of attitudes held towards the Association and what it did. Members discussed their reactions to the questions posed and the Clerk would submit an appropriate response.
Action: Clerk

78. MUGA location, progress and need for mini footy goals

78.1 Following discussions with residents and likely MUGA users, it was thought appropriate to have a board on or near the MUGA showing times when organised activities would be using the MUGA to avoid any misunderstandings. Cllrs Curtis, Fahy and Harwood would determine the booking rules. As mentioned during the public session, the mini goals would be relocated once the MUGA was in position. The need for an equipment storage hut would be considered at the June meeting. The actual location of the MUGA caused some debate because of the loss of the mini pitch. Then Clerk would submit a further article for publishing in The Gauntlet.
Action: Clerk

78.2 Proposed Cllr Curtis, Seconded Cllr Fahy, RESOLVED with Cllrs Brock, Evans, Lane and Werrett abstaining, that the MUGA be sited adjacent to the skate ramp as previously planned.

79. Additional public seats

79.1 Although some public interest had been voiced for additional seating around the Parish, no particular action was thought appropriate at this time.

80. Position of Village Hall/ recreation ground direction sign from Romsey

80.1 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED with Cllr Fahy abstaining that an approach be made to allow the erection of the directional sign on the private fencing at the Romsey Road entrance to the site.
Action: Clerk

81. Parish Development Working Group update

81.1 Nothing to report.

82 Clerk’s monthly report

82.1 Following concern at the stability of the large tree in the Church grounds adjacent to the School play area, subsequently confirmed by a tree surgeon’s report, the Clerk was obtaining quotes for its removal and would report further next month.
Action: Clerk

82.2 TVBC was introducing an initiative to reduce litter in public places by issuing free litter collection bags. The Clerk would obtain some and distribute them to the shops, pub and other public places around the Parish.
Action: Clerk

82.3 Cllr Whitehead and Cllr Reeves had expressed an interest in attending the new councillor’s introductory course to be organised by HALC in the Autumn.

82.4 Proposed Cllr Evans, Seconded Cllr Werrett, RESOLVED unanimously that the HALC training costs for new councillors amounting to £130 be met from Council funds.

83. Date, time and place of next meeting

83.1 The next meeting would be on Monday 2 June 2014 at 7.00pm in the Village Hall, Romsey Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 8.50pm

Parish Council Minutes April 14

Parish Council

Parish Council Minutes April 14

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Village Hall
commencing at 7.00pm on Monday 7 April 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson (paras 49 to 62.1)
Cllr R Lane
Cllr A Reeves
Cllr J Werrett
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Open Spaces Warden, Dr Mackintosh and Mr Pearson, were present for part of the meeting.

Dr Mackintosh reiterated the Village Hall’s wish to extend the Hall building onto the hardstanding facing the junior football pitch and how it would be advantageous when fundraising to state that the Hall owned or at least had a long lease on the parcel of land in question. He confirmed the Hall management committee had ringfenced funds to meet up to £2,000 legal and other expenses to enable the transfer to take place. Fields in Trust, as owners of the land, would not consider transferring that parcel of land in isolation and had stated they were only prepared to transfer the whole recreation ground including the Scout ‘s leased land to the King’s Somborne recreation ground charity of which the Parish Council and the Clerk were trustees. They were planning to consider the transfer of the land at their June meeting of trustees subject to final confirmation from the Parish Council that it was willing to accept the transfer of title. This was duly noted.

Dr Mackintosh also displayed the new signs signposting access to the recreation ground and Village Hall which the Hall had purchased and which it was intended to display on the entrance to the slip road. However, some discussion ensued on whether or not it would be preferable to have the sign facing traffic from Romsey positioned on the entrance by the bottle bank and this would be discussed further at the next Parish Council meeting.

45. Apologies for absence.

45.1 C/Cllr Gibson and PCSO Bonter.

46. Chairman’s announcements and Councillors’ questions

46.1 None.

47. To approve the Minutes of the Parish Council meeting held on 3 March 2014

47.1 Proposed Cllr Brock, Seconded Cllr Werrett, RESOLVED unanimously that the minutes of the meeting held on 3 March 2014 be accepted as a true record.

48. To consider any Matters Arising from those Minutes

48.1 Para 36.8 Biodiversity site. Cllr Jackson would mark the area of the biodiversity site on 3
Fields.
Action: Cllr Jackson

48.2 Para 36.10 MUGA. Cllr Curtis updated members on the MUGA and the meeting was adjourned to enable members to view the proposed location on the sports field. Cllr Curtis would send a scaled drawing of the site to all and the Clerk would write to all near neighbours outlining the MUGA plans after final confirmation at the next meeting. Cllr Fahy stated his wish that a shed be considered on-site for storage of tennis equipment. The Clerk recommended that a Certificate of Proposed Lawful Development be applied for from TVBC.
Action: Cllr Curtis and Clerk

48.3 Proposed Cllr Evans, Seconded Cllr Fahy RESOLVED that application be made to TVBC for a Certificate of Proposed Lawful Development for the MUGA.

Cllr Jackson arrived at this point

49. Declarations of Interest and requests for Dispensations

49.1 None declared or sought.

50. To consider Correspondence Received and determine any action required

50.1 The Clerk drew Members’ attention to correspondence received and would take the appropriate follow up action, where necessary. The request from the Romsey town mayor to join an inter Test Valley quiz night was not supported as any team entering needed to include at least three councillors.

51. To receive Councillors’ Reports

51.1 Cllr Fahy confirmed the information on how to report potholes would be repeated in The Gauntlet for general information and that a road users claim form for compensation when having suffered injury or damage as a result of a pothole was on the Hantsweb website.

51.2 Cllr Lane stated that Rookery Farm had requested all the nearby ditches be cleared following the floods.

51.3 Cllr Whitehead sought confirmation that action had been requested to reposition the 30mph restriction signs at the top end of Eldon Road. Cllr Fahy would follow up.
Action: Cllr Fahy

52. To receive the RFO’s Report and Budget Monitoring

52.1 A budget monitoring report had been circulated with the agenda papers and was noted.

52.2 The Clerk reported that the internal auditor would be with him on 29 April to complete the end of year accounts and Annual Return. He was also pleased to report a successful bid for £1,000 from Aster Communities towards the costs of the MUGA.

53. Payment of Accounts

53.1 Proposed Cllr Lane, Seconded Cllr Whitehead, RESOLVED unanimously that the following accounts for March 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 591.71 591.71 Int
BPC Shared costs 144.00 144.00 Int

HMRC Tax/NIC 373.75 373.75 Int
Totals 1109.46 1109.46

54. Grant Aid application

54.1 The King’s Somborne School Association had applied for a grant of £1,657 to provide laptops for use at the children’s breakfast club to enhance their IT skills.

54.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that £1,675 be granted to the King’s Somborne School Association for the purchase of laptops for the children’s breakfast club.

55. Review of flood reaction and precautions taken

55.1 The Clerk briefed on the initial setting up of the flood working group to oversee precautions taken, the advice available, and to provide help through localised flood wardens to the vulnerable. Whilst acknowledging there were lessons to be learned, all thought that the reaction to the flood had worked well judging by the number of complimentary comments received. A number of learning points were noted and would be introduced at the forthcoming wash up meetings with TVBC (dates to be confirmed) and, hopefully, HCC. In the meantime, the Clerk would research the report raised by Mr Bidwell at the time of the previous flooding a decade ago and produce something similar as a result of our more recent experiences. Additionally, the community resilience plan would be amended, where appropriate.
Action: Clerk

56. To determine action to be taken on transfer of land from Fields in Trust

56.1 Following on from Dr Macintosh’ presentation in the public session, some members raised concern at the potential liability falling upon the Council should the transfer of the recreation ground get Fields in Trust (FiT) approval only to find subsequently that the Deed of Dedication which would form part of the transfer documentation precluded building upon part of the land transferred with the Village Hall then declining to meet the legal costs involved since they could no longer realise their plans. There was also concern expressed at the FiT insistence to transfer all the land, including the Scout Hut and adjacent land within their fence, and the associated costs which the Village Hall had declined to meet since this transfer gave them no direct benefit. Finally, although the Hall had ringfenced £2,000 to meet legal and other costs, there was no indication available on what the actual costs might be and members thought it unwise to enter into a formal agreement with FiT to effect transfer without knowledge of these likely costs.

56.2 Proposed Cllr Brock, Seconded Cllr Werrett, RESOLVED with Cllr Fahy against that there should be one transaction which included the Scout’s land, that all costs including professional valuation and other fees should fall to the Village Hall and that the Village Hall should obtain an estimate of these which should also include the costs of the second transfer for that part of the whole area which the Hall wished to build upon.

57. Adoption of the Freedom of Information Act 2000 publication scheme

57.1 Proposed Cllr Brock, Seconded Cllr Lane RESOLVED unanimously that the Freedom of Information Act 2000 publication scheme be re-adopted.

58. Adoption of the Document Retention Policy

58.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the Document Retention Policy be re-adopted.

59. Parish Development working group update

59.1 Cllr Werrett reported that work continued on drafting the Village Design Statement which would go out for consultation later in the year.
Action: Cllr Werrett

60. Annual Assembly 2014

60.1 This year’s Annual Assembly attracted slightly fewer members of the public than last year but despite this disappointment a lively exchange of views and transfer of information took place. In particular, in the absence of the HCC representative overseeing the roll out of Broadband to the rural areas, C/Cllr Gibson gave an account of his understanding of the programme which would see most of King’s Somborne benefitting next year. Action points arising from the Assembly included drain clearance and road sweeping following the floods, the sewage flow problem in Old Vicarage Lane, dredging the Borne and removing overhanging trees, a Gauntlet article on pothole reporting, more community seats, litter collection along the bridle path from Lancaster Green to The Gorrings, updating the community resilience plan and producing a flood report for future reference.
Action: Clerk

61. Clerk’s monthly report

61.1 The Clerk reported on youth nuisance around the area of the Eldon Road bus shelter, the TVBC/ Government reimbursement scheme for those who had lost essential white goods in the flood and that as a result of the Epworth Hall being out of commission until the end of the Summer he had booked the Village Hall for meetings up to early September.

62. Date, time and place of next meeting

62.1 The next meeting would be the Annual General Meeting on Monday 12 May 2014 at 7.00pm in the Village Hall, Romsey Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 9.00pm

Annual Assembly minutes 2014

Parish Council

MINUTES OF THE KING’S SOMBORNE ANNUAL PARISH ASSEMBLY
HELD ON 3 APRIL 2014 IN THE VILLAGE HALL COMMENCING AT 7.30pm

Present
Cllr Harwood – Chairman of the Parish Council
Parish Cllrs Brock, Evans, Fahy, Jackson, Lane and Whitehead
Cllr A Gibson (County Councillor), Cllr A Ward (Borough Councillor) and 22 Parishioners

Mr P J Storey – Clerk to the Parish Council

Welcome
The Chairman opened the evening by welcoming everyone to the 2014 Annual Assembly and drew the attention of those present to the rolling slide show which had been in progress since the doors opened and the visual display boards around the meeting room.

14/01 Apologies
Cllrs Curtis, Reeves and Werrett; Mr and Mrs M Reynolds.

14/02 Minutes
The Minutes of the Annual Parish Assembly held on 18 April 2013 had been circulated via the Village shops and website and copies were available for perusal at the meeting. Proposed Cllr Jackson, Seconded Mr Orange, RESOLVED unanimously that these minutes be accepted as a true record.

14/03 Matters Arising
Work on tidying up Tanners Pond was on-going. Hampshire County Council had agreed that road maintenance priorities could be changed if a locality made a case for change; this followed on from the road resurfacing of minor roads when major roads in the Parish had a greater need. Little support had been found for the introduction of low level lighting in the Parish or for PIR lights on the recreation ground approach road so no further action had been taken. The wet weather path from Lancaster Green via the village centre and School to the Village Hall should at long last be installed later this year.

14/04 Financial Report
Mr Storey, as the Responsible Finance Officer, reported on the state of the Parish Council’s finances, highlighting the audited Annual Return for the year 2012-13, the reasons for wide variations year on year, and the more recent financial outcome for the year 2013-14. In particular, he drew attention to the proportion of the Council’s finances, just over a third of the precept, which was invested in the provision of community services and projects which were of direct benefit to the community at large. The year had again ended with a planned increase in the Council’s reserves in anticipation of the purchase of a MUGA (multi-purpose games area). He concluded by stating that the small 2% increase in council tax for this new year produced only an additional £625 which meant that tight control over expenditure would have to continue to be maintained. In response to a question from Cllr Ward, he assured those present that the level of reserves would fall as a result of the Parish Council’s contribution to the MUGA. In sum, the Parish Council’s finances were in a healthy state.

14/05 Chairman’s Report
The Chairman reported on on-going matters of general interest. He encouraged everyone interested to attend the monthly council meetings to express their views on local matters and make contact with Councillors and the Clerk as a means of further improving communication. He went on to explain that in addition to the Parish Council meetings, the Parish Council also held planning meetings twice a month and last year commented on 45 applications spread over fourteen meetings. He emphasised the importance of comments being received by neighbours affected by these planning proposals to help the determination process.
The event having by far the most impact on the Parish had been the recent flooding in February. Although the Community Resilience Plan contained much useful advice on how to prepare for the dangers posed by flooding and who was responsible for what in the event of disaster, it remained the individual occupants’ responsibility to take their own protective measures. A flood sub-committee had been established to act on behalf of and provide a central point of contact in the Parish. Danger areas and vulnerable occupants had been identified and a number of flood wardens appointed to act in their immediate localities and the village website had been updated regularly. Many successes had been achieved but some things would be done differently should the situation arise again. However, our model was held as the gold standard by Test Valley Borough Council and recommended to other parishes. Thanks were offered to both Cllr John Werrett and Peter Storey for the hard work and determination exercised during this difficult period.
Last year, it was reported that Cllr Tony Ward had started to draft the Village Design Statement. A VDS determines the nature and character of the locality and this was still on-going although was now being headed up by Cllr John Werrett. John would continue consulting where appropriate with a view to having something on paper later in the year. Consultations on the TVBC Local Plan were coming to an end and the Parish Council had expressed its concern at the number of houses, 588 in each year until 2029, to be built across the Borough, and the pressures this would place on the water supply. The first Local Plan submitted by TVBC had been rejected by the planning inspector hence the need for further consultation. Full details were available online at www.testvalley.gov.uk.
By far the best news of the year was that the Veolia Environmental Trust had granted £23,150 towards the cost of our multi-use games area (MUGA). The total cost was now £57,000 and a further £28,000 had been granted by our County Councillor, Test Valley Borough Council, Aster Housing and the Hampshire Playing Fields Association. Around £6,000 would fall to the Parish Council to meet from its reserves. The MUGA would cater for tennis, basketball, 5-a-side football and other sports and would be located on the recreation ground near to the skate ramp. Next to this success, came the long awaited all-weather path connecting Lancaster Green to the Village centre, the Church, School and the Village Hall and which would, in particular, keep the school children away from the busy A3057 when going from the School to the Hall and back. The other piece of good news was that Scottish and Southern Energy was now finalising the legal paperwork which would enable them to bury the overhead power supply line which crosses the 3 Fields which, in turn, should reduce the number of power failures suffered through adverse weather in recent years.
Since the last Assembly, various consultations had continued to take place with the County Council on the low standards of road maintenance and credit should go to the lead councillor for roads maintenance Cllr Fahy for keeping up the pressure to get things done. We also hope to see further development of the bio-diversity area on 3 Fields with Cllr Jackson taking the lead as he has much experience in this area.
In conclusion, the Chairman thanked everyone for coming and gave his personal thanks to all those councillors and volunteers who gave up their time for the benefit of the community at large.

14/06 Parish Matters
A variety of points were raised as a result of the above reports and by way of a question. Included in these were the need to clear the drains after the flood waters had receded; the production of a flood report similar to the one previously raised by David Bidwell to record the experience for the benefit of others, the need to dredge the Borne and remove more of its adjacent trees to prevent them from impeding water flow; a query on the installation of a solar power farm in Houghton which appeared to have stalled; the provision of footpath seats from tree trunks to fit into the rural scene and the need for more seats in general around the community and especially on the new path at the top of New Lane; litter clearance along the bridle way from Lancaster Green; the inability of the sewage pipes particularly in Old Vicarage Lane to cope with the amount of sewage being generated and the suspicion that there may be a break or blockage in the pipes themselves; and information on the process by which organisations could apply for both county councillor and borough councillor grants.
In particular, much interest was shown in the roll out of rural broadband and, in the absence of the invited guest on this subject, Cllr Gibson explained the planning behind the roll out programme. BT had determined that it was not commercially viable for them to roll out into King’s Somborne but with Government funding, the County Council would oversee a roll out to 90% of the rural areas, King’s Somborne included, provided the dwelling was within one and a half kilometers by foot from the exchange and this should be achieved by the end of 2015. Some additional funds would make it possible to connect the remainder of King’s Somborne but not Ashley or Up Somborne later bringing the overall coverage to 95%. Other innovative ways of connecting the remaining 5%, equating to 25,000 dwellings, were being looked at. It was pointed out that the County Council map showing the roll out was factually incorrect; this was acknowledged and the map would be updated in due course. Finally, it was confirmed that once connected it would be down to the user to select the commercial provider there being no requirement to stay with BT.

14/07 Closure

The meeting closed at 9.05pm with the Chairman thanking everyone for attending.

Parish Council Minutes 3 Mar 14

Parish Council

Parish Council Minutes 3 Mar 14

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 3 March 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr A Reeves
Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Footpath Warden, PCSO Bonter, B/Cllr Ward and five members of the public were present for all or part of the meeting.

Mr Pearson recommended a survey be made of the Churchyard tree adjacent to the School playground, that the Tollgate pavement be cleared of debris and that new kerbs be installed along its length to deter vehicles from mounting the pavement. Mr Lay queried the number of affordable homes quoted in the draft Local Plan following which it was confirmed that no plans existed at this time for more such homes to be built in King’s Somborne. However, it was noted that pockets of land were available for further development and these would be considered when drafting the Village Design Statement which was in hand and would be put out for public consultation in due course. Mr Haydon, the Footpath Warden, briefed that plans were afoot to have a dog slide installed at the Horsebridge end of the footpath from King’s Somborne to address the concerns of dog walkers whose pets could not negotiate the new gate although this was subject to the landowner’s consent; scalpings would be laid at the kissing gate at the Horsebridge Road kissing gate into the field at the south end of King’s Somborne; action had been taken to remove the fallen tree which had impeded the water flow across the same field and that HCC had acknowledged the need to replace the kissing gate damaged by a fallen tree at the top end of the Muss Lane play area. PCSO Bonter reported an increase in vehicle crime in general and that she had issued ‘Slow down’ stickers for Strawberry Lane residents to stick to their refuse bins to draw attention to the dangers of speeding along that narrow road. Mr Crouch thanked the Parish Council for the action taken to alleviate the problems caused by the current flooding and B/Cllr Ward suggested the Parish Council’s response to the draft Local Plan might focus on the settlement boundary and water supplies. The Clerk would action, where necessary.
Action: Clerk

29. Apologies for absence.

29.1 Cllrs Curtis and Lane; C/Cllr Gibson.

30. Chairman’s announcements and Councillors’ questions

30.1 None made.

31. To approve the Minutes of the Parish Council meeting held on 3 February 2014

31.1 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that the minutes of the meeting held on 3 February 2014 be accepted as a true record.

32. To consider any Matters Arising from those Minutes

32.1 Para 22.4 Southern Water reimbursement. Southern Water was again reviewing its billing records and would confirm no future reimbursement claim would be made in due course.

33. Declarations of Interest and requests for Dispensations

33.1 None declared or sought.

34. To consider Correspondence Received and determine any action required

34.1 The Clerk drew Members’ attention to correspondence received but no further action was thought necessary.

35. To consider co-option to fill the vacancy

35.1 One nomination, from Mr Simon Whitehead, had been received and the Chairman invited Mr Whitehead to introduce himself.

35.2 Proposed Cllr Harwood, Seconded Cllr Jackson, RESOLVED unanimously that Mr Simon Whitehead be co-opted on to the Parish Council.

36. To receive Councillors’ Reports

36.1 Cllr Evans reported that in the event neither she nor Cllr Reeves had been able to attend the transport forum.

36.2 Cllr Fahy queried ownership of the marked parking areas on Scott Close as the markings were worn and it was becoming increasingly difficult for all residents to park their cars there. The Clerk would investigate.
Action: Clerk

36.3 Cllr Fahy introduced the wish of the Village Hall management committee to erect signs at the entrances to the King’s Somborne recreation ground on land managed by the Parish Council indicating the presence of both the recreation ground itself and the Village Hall.

36.4 Proposed Cllr Fahy, Seconded Cllr Jackson, RESOLVED with Cllr Brock abstaining that the Village Hall management committee be allowed to erect at its own cost suitable signage at the entrances to the King’s Somborne recreation ground indicating the presence of the recreation ground itself and the Village Hall.

36.5 Cllr Fahy represented the concerns of the Village Hall management committee at the additional cost likely now it appeared that in order to succeed in obtaining consent to develop on land owned by Fields in Trust an independent surveyor’s report on the value of the land in question was required to satisfy the Charities Commission. The total costs now could exceed the £2000 earmarked by the committee. This was noted and in the subsequent discussion on whether title to the land should be transferred or a long lease be granted, Cllr Werrett opined that preference should be for a lease.

36.6 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED by four votes for and three against that should the actual transfer of land occur between Fields in Trust and the Parish Council that part of the land which the Village Hall wished to extend upon be leased to the Hall on a long term basis rather than be the subject of a further transfer of title.

36.7 The Clerk would make these points known to Fields in Trust who would determine the situation at their June meeting of trustees.
Action: Clerk
36.8 Cllr Jackson recommended that corner posts be erected around the proposed biodiversity site on 3Fields to identify the limit of the mowing area.
Action: Clerk

36.9 In the absence of Cllr Curtis, the Clerk updated Members on the current situation regarding costings for the multi-use games area (MUGA). The supplier had reviewed the estimated cost and reduced it by deleting the need for spoil removal from site and replacing the planned gated entrance with a chicane entrance; the revised cost was now £55.653.94 ex VAT. However, Members expressed a preference for a gate to enable the area to made secure when necessary and information on the location for the removed spoil was required.
Action: Cllr Curtis

36.10 Proposed Cllr Harwood, Seconded Cllr Fahy, RESOLVED unanimously that S&C Slatter Ltd be authorised to proceed with the installation of the MUGA with the addition of a gate instead of a chicane and confirmation of the planned location for the removed spoil.

37. To receive the RFO’s Report and Budget Monitoring

37.1 A budget monitoring report had been circulated with the agenda papers and was noted.

38. Payment of Accounts

38.1 Proposed Cllr Fahy, Seconded Cllr Jackson, RESOLVED unanimously that the following accounts for February 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 1011.46 12.59 1024.05 Int
BPC Shared costs 22.00 22.00 Int
HMRC Tax/NIC 175.29 175.29 Int
Bruno Construction Church wall repairs 280.00 56.00 336.00 Int
TVBC SLR maint 790.00 790.00 Int
Southern Water KS rec water 13.26 13.26 DD Totals 2292.01 68.59 2360.60

39. Parish response to the TVBC draft local Plan

39.1 Cllr Brock would draft the response to the TVBC draft Local Plan in Cllr Werrett’s absence and the Clerk was authorised to submit the comments made which would include comments on water management and the need for adequate sewage and drainage systems. In particular, Cllr Werrett emphasised the need to ensure any future new buildings in our area avoided causing water to flood into the valley and aggravate the risk of local flooding.
Action: Cllr Brock and Clerk

40. Community Resilience Plan

40.1 The Chairman explained the need to invoke a small working committee to oversee and co-ordinate, where appropriate, the Parish response to the current flooding. The committee comprised himself, Cllr Werrett, as the lead floodwatch councillor, and the Clerk. It had met and would continue to meet informally as the need arose with updates, as appropriate, going on the Flood Alert page on The Sombornes website. Flood Wardens for those areas at risk had been appointed and frequent contact made with those external agencies involved, some of whom had been more responsive than others. The impact of the flooding on the local community would be open for discussion and receipt of parishioners’ views at the forthcoming Annual Assembly. Following the various wash up meetings to which Parish representatives hoped to attend, the Community Resilience Plan would be

reviewed based upon our recent experience.
Action: Clerk

41. Parish Development working group

41.1 Cllr Werrett reported that work continued on drafting the Village Design Statement which would go out for consultation later in the year.
Action: Cllr Werrett

42. Annual Assembly 2014

42.1 Arrangements were well in hand for this year’s Annual Assembly. Although there would not be any external speakers, Mr Peacey, from HCC, would be in attendance to answer questions on the roll out of super broadband in rural areas.

43. Clerk’s monthly report

43.1 TVCB was seeking an update to the public open spaces information that it currently held together with any additions. This information would then form the basis for seeking future developers’ contributions. The Clerk briefed on the current list and Members thought that improvements to the School path, provision of a water supply to the allotments, and seats and an information board around the proposed biodiversity area should be included.
Action: Clerk

43.2 Members noted with regret that redundancy notices had been issued to Tacmac employees. No further information was available at this time on the future of the site.

43.3 On behalf of C/Cllr Gibson, the Clerk reported that he was attempting to have the speed limit in the area of the Strawberry Lane junction with Winchester Road reduced to 40mph.

44. Date, time and place of next meeting

4428.1 The next meeting would be on Monday 7 April 2014 at 7.00pm in the Village Hall, Romsey Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 9.00pm

Parish Council minutes 6 January 2014

Parish Council

Parish Council minutes 6 January 2014

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 6 January 2014

Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr A Reeves
Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Open Spaces and Footpath Wardens were present for part of the meeting and some discussion took place on the remedial work required on fallen trees as a result of the recent storms and gated access to the Horsebridge Road footpath.

1. Apologies for absence.

1.1 B/Cllr Ward and C/Cllr Gibson.

2. Chairman’s announcements and Councillors’ questions

2.1 The Chairman wished all present a Very Happy New Year.

3. To approve the Minutes of the Parish Council meeting held on 2 December 2013

3.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the meeting held on 2 December 2013 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 146.1 The Clerk would republish the co-option vacancy notice later in the month.
Action: Clerk

4.2 Para 151.5 The Clerk had informed HCC of the relocation of the grit bin from the entrance to Hunter Close to the other side of Eldon Road and had requested that HCC replenish it.

4.3 Para 153.1 The Annual Assembly date was confirmed as Thursday 3 April 2014.
Action: All

4.4 Para 156.1 The Village Hall management committee had confirmed that it would meet all the legal costs involved in lease transfers for the recreation ground except those incurred for the Scout hut lease. Members recognised that no value would attach to the Village Hall by the transfer of the Scout hut lease although there would be an advantage to the Parish Council if all parcels of land comprising the recreation ground were either owned or managed by it. (See para 7.2 below).

5. Declarations of Interest and requests for Dispensations

5.1 None declared or sought.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to correspondence received but no further action was thought necessary.

7. To receive Councillors’ Reports

7.1 Cllr Evans reported that large print bus timetables were available on request for those in need. A transport road show would be touring the County and was expected to be in our area on 27 March 2014. Details would be published later.

7.2 Cllr Fahy reported the reasons for the Village Hall management committee not agreeing to meet the transfer costs of the Scout hut lease and in an effort to avoid further delay proposed that the Parish Council met these costs. His proposal failed to get a Seconder because it was thought more appropriate at this stage to continue to adopt a cautious approach given that Fields in Trust, from whom the notion had originated but who were not prepared to meet any costs involved, had yet to approve the various transfers and the costs were unknown. The Clerk would advise the Village Hall accordingly and obtain an independent quotation.
Action: Clerk

7.3 Cllr Jackson reported that the Church clock lighting had partially failed and he was undertaking the necessary repairs.
Action: Cllr Jackson

7.4 Cllr Lane reported on the latest Planning Committee meeting and commented on the refusal by TVBC to approve the retrospective application by Forest Extra who would now be subject to enforcement action.

8. To receive the RFO’s Report and Budget Monitoring

8.1 A budget monitoring report had been circulated with the agenda papers and was noted.

9. Payment of Accounts

9.1 Proposed Cllr Fahy, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for December 2013 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 971.91 11.38 983.29 Int
BPC Shared costs 22.00 22.00 Int
HMRC Tax/NIC 30.15 30.15 Int
Methodist ChurchRoom hire 250.00 250.00 1797
Sub Arb Church tree work 200.00 200.00 Int
Totals 1474.06 11.38 1485.44

10. To appoint the internal auditor for 2014 -15

10.1 Following the earlier decision to seek quotations for the internal audit, the Clerk tabled a short list of three contenders and gave some background on each. Members wished to record their view that the proposed change in internal auditor was in no way due to any aspect of concern with the work undertaken to date by Mr Reynolds but that after many years of excellent service it was thought expedient to seek a new approach.

10.2 The quotations received were within £75 of each other and after reflection that provided by Mr T Light of The Lighter Touch was thought to provide the best value for money.

10.3 Proposed Cllr Harwood, Seconded Cllr Werrett, RESOLVED unanimously that the internal audit for 2014 -15 be undertaken by The Lighter Touch.

11. Parish development working group report

11.1 Cllr Werrett drew Members’ attention to the e-mails he had circulated on his proposals to take the Parish development plans forward and sought Members’ interest in which of the likely ten sections of the proposed document they would be prepared to lead on. His working group would meet in the next few days to allocate resources to the project following Members’ responses.
Action: All

12. Clerk’s monthly report

12.1 The Clerk commented that re-accreditation of our Quality Parish status would fall due in the Summer and one of the assessed criteria was effective communication with the electorate. It was thought appropriate to adopt a more informal approach to the report on Parish Council meetings submitted to The Gauntlet magazine.
Action: Clerk

13. Date, time and place of next meeting

13.1 The next meeting would be on Monday 3 February 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 8.15pm