Category Archives: Parish Council Minutes 2013

December 2013 PC minutes

Parish Council

 

December 2013 PC minutes

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 2 December 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr A Reeves
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
B/Cllr Ward, PCSO Bonter and three members of the public were present for part of the meeting.  B/Cllr Ward commented that the value of waste glass was now about the same for all colours so as the separate glass bins came up for replacement their numbers would be reduced.  This would leave more space in the compound on the recreation ground for other containers and might reduce the current trend of leaving bags and boxes within the compound for others to pick up.  He also mentioned the current consideration being given by TVBC to the Timsbury travellers’ site location.
 
PCSO Bonter noted the speeding by vehicles in the Up Somborne area as reported by Cllr Lane and would arrange for spot checks.
 
Mrs Everett commented on the need to encourage users of the recycling site to dispose of their paper and cardboard waste in the appropriate containers and not leave them lying around.  She also spoke on the Forest Extra planning application.  The Chairman took Item 15 at this point.
 
It was noted that both the Chairman and a local resident would speak in support of the Up Somborne residents’ strong concerns over and objections to the Forest Extra planning application at the forthcoming TVBC planning committee public meeting.
 
Cllr Lane left the meeting at this point
  
145. Apologies for absence.
 
145.1 Cllr Evans; C/Cllr Gibson.
 
146. Chairman’s announcements and Councillors’ questions
 
146.1 The Chairman announced that no nominations had been received for co-option to the Council and urged all present to encourage greater interest; the vacancy would be re-advertised in the New Year.
Action: All
 
147. To approve the Minutes of the Parish Council meeting held on 4 November 2013
 
147.1 Proposed Cllr Curtis, Seconded Cllr Jackson, RESOLVED unanimously that the minutes of the meeting held on 4 November 2013 be accepted as a true record.
 
 
148. To consider any Matters Arising from those Minutes
 
148.1 Para 136.5 The Clerk had referred Members’ concerns regarding vehicles parking on the A3057 to the managing agents of Marsh Court.  It was agreed that the Police. TVBC and Hampshire Highways should also be alerted.
Action: Clerk
 
148.2 Para 142.1 The Clerk had discussed management of the allotment site with the Diocese who were of the view that any discussion should take place with their managing agents, Carter Jonas, with whom any arrangements would have to be formalised.  As there was no clear gain from doing this and a serious risk of increased expenditure on the part of the Parish Council, if the allotments arrangements were deemed to fall short of legal requirements or individual tenants’ aspirations, it was thought more appropriate for the tenants themselves to discuss directly with the managing agents.
 
Cllr Lane returned to the meeting at this point
 
149. Declarations of Interest and requests for Dispensations
 
149.1 None declared or sought.
 
150. To consider Correspondence Received and determine any action required
 
150.1 The Clerk drew Members’ attention to correspondence received and, in particular, the change in the rules relating to whom may approach HALC for advice.  Previously, this had been restricted to the Chairman and Clerk but now any councillor could approach HALC and the Clerk issued the appropriate password and username for access to the HALC website.
 
151. To receive Councillors’ Reports
 
151.1 Cllr Fahy reported that his fundraising group would not be taking any further action until after the decision on the application to Veolia for funding towards the MUGA was known.  He also expressed concern at the length of the Braishfield Road resurfacing which did not extend the whole length of the road and said he had referred this to C/Cllr Gibson for investigation.
Action: Cllr Fahy
 
151.2 Cllr Brock briefed Members on the impact of the recent storm in October which had been declared  an exceptional event by OFGEM. The basis on which they work and the standards they apply were set by the volume of faults occurring in a twenty four period from the first fault received on our Network.  From approximately 05.00am on the 28th October, SSE dealt with 450 Hv faults and nearly 2000 Lv problems in the Southern region affecting nearly 100,000 customers. (The trigger OFGEM use for an exceptional event is 250 Hv faults).  The time set out by OFGEM governing restoration of supply is extended to 48 hours before compensation is required to be offered by SSE.
 
151.3 SSE’s performance in the 48 hours after the storm included bringing in additional staff from Scotland and Wales as well as from other Distribution companies and Sub- Contractors totaling an additional 1000 staff. Supplies to less than a hundred of the original 100,000 customers were not restored by early on the Wednesday morning. The priority for power restoration was based on customer numbers and special needs requirements and the repair priority for our area was based on this criteria. 
 
151.4 The fault on the network on the 24th November was the result of a bird strike on the spur to the  Up Somborne transformer which bought down the overhead line. Staff were on site as quickly as possible and the repair and restoration took about 4 hours for the customers connected to this spur. Supplies to customers not directly connected to it were restored in most cases within an hour. 
Following on from these recent interruptions, SSE are revisiting the system to see if there are any other suggestions they can look at in the next financial year to make our network more robust for future years. This is in addition to the proposed works for the Village and enhanced tree cutting and the capital investment already carried out and planned for the immediate future.
 
151.5 Cllr Reeves drew attention to abuse of a grit bin to the concern of the neighbours at the far end of Eldon Road which the Clerk would investigate.
Action: Clerk 
 
151.6 Cllr Curtis had received complaints concerning the gates at each end of two gates field and how difficult it was to get through them (adjacent to A3057 and Horsebridge Road) and also the new stile at the John O’Gaunt end of the Horsebridge footpath running behind the houses and how it was dangerous to get over and difficult to get dogs through.    The Clerk had asked the Footpath Warden to review with the landowner and HCC Rights of Way.
Actiion: Footpath Warden. 
 
152. To receive the RFO’s Report and Budget Monitoring
 
152.1 The Clerk confirmed the decision on the Veolia bid for MUGA funds should be made known by 20 January 2014 and that he would be seeking quotations from internal auditors for consideration. 
 
152.2 A budget monitoring report had been circulated with the agenda papers and was noted.
 
153. Payment of Accounts
 
153.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for November 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expen     916.41 916.41             Int
BPC Shared co          122.00 122.00             Int
HMRC Tax/NIC          30.15   30.15        Int
Totals               1068.56        1068.56                     
 
 
154. Precept and Expenditure Budget for 2014-15
 
154.1 A draft Expenditure Budget and Precept had been circulated with the agenda.  It was thought appropriate to consider a small increase of 2% in the Precept after four years in order to reduce the run on the Council’s reserves in anticipation of having to find significant sums to finance the MUGA.  All noted the actual percentage increase would be affected by the tax base which as yet had not been confirmed and the amount of the TVBC top up grant.
 
154.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the Council adopted an Expenditure Budget of £35,780 and a Precept of £31,835 for 2014-15.
 
154.3 A copy of the tabled Expenditure Budget and Precept is attached to these minutes.
 
155. Recreation grounds hire charges for 2014-15
 
155.1 Given the recreation ground hire charges had remained static for four years, it was thought timely to increase these by 2% rounded up to the nearest £5.
 
155.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED with Cllrs Fahy and Harwood abstaining (Cricket Club officials), that the recreation ground hire charges for 2014 – 15 be levied as follows – Football Club £115, Cricket Club £100, dog training £80, Pre-School £55 and the King’s Somborne Primary School £185 per annum.
 
156. Burial Board fees for 2014-15
 
156.1 Councillors accepted the on-going need for the Burial Board to be self-financing but thought a small increased in the interment fee of £15 to be reasonable.
 
156.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the fees for 2014 – 15 be as follows:
 
Interments 
Child under 12 years of ageNo charge 
Body of person 12 years or over      £200 
Cremated remains      £130 
Exclusive Right of Burial
Grave/plot              £200
Transfer rights charge        £25
Headstones, tablets and memorial inscriptions
Headstone or flat stone inset in the ground £125 
Vase/Flat cremation tablet        £75 
Inscription after the first        £60
 
All fees being doubled for non-Parish residents
 
157. Meeting dates for 2014
 
157.1 The proposed meeting dates for 2014 were tabled and noted.
 
158. Review of Councillor appointments
 
158.1 Discussion on councillor appointments was deferred until the current vacancy on the Council was filled.
 
159. Forest Extra situation report
 
159.1 This item had been dealt with in the public session.
 
160. Changes in ownership and leasing of the King’s Somborne recreation ground
 
160.1 Following the recent presentations by the Village Hall management team and informal discussions between the Clerk and Fields in Trust, Members were sympathetic to the suggestion that title to the recreation ground be transferred from Fields in Trust to the Parish Council which, in turn, would enable the Council to lease that part of the recreation ground onto which the Village Hall had encroached in the early 70s at the time of its last expansion  This action would strengthen the Village Hall’s applications for grants from external funders.  The Clerk confirmed there would not be any tax or duties payable and the Village Hall had undertaken to meet all legal costs involved although the Clerk would seek written confirmation from the Village Hall that this payment extended to the redrawing of the Scout’s lease.
Action: Clerk  
 
160.2 Proposed Cllr Brock, Seconded Cllr Werrett RESOLVED subject to final confirmation being received that the Village Hall management committee would meet all associated legal costs that action be initiated with Fields in Trust to transfer ownership of that part of the King’s Somborne recreation ground not already owned by the Council to King’s Somborne Parish Council.
 
161. Parish development working group report
 
161.1 Cllr Werrett reported that the Local Plan consultation period  had slipped to the end of January and his working group had not therefore been able to proceed since the content of the Local Plan, together with thoughts on the settlement boundaries and a neighbourhood plan, were all inter-linked.  A draft paper for consideration would be produced after considering these related documents.
Action: Cllr Werrett
 
162. MUGA fundraising working group progress report
 
162.1 As minuted earlier, action by this working group was on hold pending the outcome of the funding bid to Veolia. 
 
163. Clerk’s monthly report
 
163.1 Cllrs Fahy and Lane would attend the HCC seminar on the environment on 16 January 2014. 
 
163.2 Cllrs Curtis, Harwood, Lane Werrett and the Clerk would attend the TVBC planning seminar on 11 December 2013.
 
163.3 The Clerk reported that a couple of people had commented on the demise of the seat on the bend in Winchester Road outside the Old Vicarage but no further action was thought appropriate for the time being.
 
163.4 Progress on installation of the long awaited new footpath connecting Lancaster Green with the School and the Village Hall had stalled pending confirmation from English Heritage that they had no objection.  The Clerk was following up with C/Cllr Gibson.
 
164. Date, time and place of next meeting
 
164.1    The next meeting would be on Monday 7 January 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 8.45pm
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
KING’S SOMBORNE PARISH COUNCIL REVENUE BUDGET AND PRECEPT 2014 – 15
 
Forecast Out-turnBudgetBudget
2013/142013/142014/15
General Admin
Salary/NIC             117509575             12000
Office expenses     1200 1200    1200
Insurance     1277 1375    1375
Audit fees     1000 1000    1000
Subscriptions       550           550              600
Courses       100             100              100
Facility hire               250           250      350
Cllr expenses       100           100            100 
Sub total                    16227                        14150                   16725
Community Services
and Projects
Communications/S137     1500 1500                1500
Parish clock       400   400                400
Miscellaneous repairs       500               500              500  
Grant Aid       1000         5000            2000
Maintenance inc dog bins     1114         1000            1200
Biodiversity      0   250      250
Sub total                 4514                 8650                    5850
Burial Board
Cemetery grounds maint     1200         1200            1200
Gen maintenance/admin      200           200              400
Church Yard     1000         1000            1000
Sub total     2400         2400            2600
Open Spaces
Village Green      750           750              750
Muss Lane               300           300              300
Up Somborne rec       500           500              500
King’s Somborne rec     1750                 1750            1750
Three Fields     2000                 2000            2000
Sub total     5300         5300            5300
Amenities
Play equipment       310                   310              750  
Community safety/SIDs       750         1500             4500
Street light maint        52            50                55
Sub total                     1112                 1860                     5305
TOTAL                           29553               32175                   35780
 
Funded by:  
Precept                        31835
Interest receivable                      10     
Burial Board: Interments                                2000
               Memorials                                1000    
Purchased graves                                 2000
Sports Field hire                                 350
Miscellaneous grants/income              0    
Total Income                37195
Surplus of income over expenditure to reserves                1415
Expenditure                 35780

Parish Council minutes 4 November 2013

Parish Council

 

Parish Council minutes 4 November 2013

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 4 November 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Jackson
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
Mr Vanderpump and Dr Macintosh both spoke of the Village Hall’s desire to effect the transfer of some land ownership to help them when applying for external funding for the proposed extension but no further action was contemplated by the Parish Council pending confirmation of the proposals from Fields in Trust.  It was noted that no change would take place in the role and responsibilities of the Parish Council if ownership transfer took place.  Mr Vanderpump also raised his concern at the length of the recent power failures and the varying times taken to reconnect.  Cllr Brock commented that resupply was dependent upon which circuits were down and the number of users connected to each circuit.  Mr Dyke expressed concern at the removal of the seat by the stream on Winchester Road.
 
130. Apologies for absence.
 
130.1 Cllrs Lane and Reeves; B/Cllr Ward.
 
131. Chairman’s announcements and Councillors’ questions
 
131.1 The Chairman announced an invitation from the Twinning Association to join with them in June 2014 at a celebratory event in St Paul du Vernay.  This would be considered further when the actual date was confirmed.
 
132. To approve the Minutes of the Parish Council meeting held on 7 October 2013
 
132.1 Proposed Cllr Curtis, Seconded Cllr Brock, RESOLVED unanimously that the minutes of the meeting held on 7 October 2013 be accepted as a true record.
 
133. To consider any Matters Arising from those Minutes
 
133.1 There were no matters arising not dealt with elsewhere in these minutes.
 
134. Declarations of Interest and requests for Dispensations
 
134.1 None declared or sought.
 
135. To consider Correspondence Received and determine any action required
 
135.1 The TVBC Mayor had written to encourage all councils to partake fully in the Remembrance Sunday and Armistice Day Silences in memory of the Fallen.
 
135.2 The rejection of the appeal by the Winchester Diocesan Board of Finance to have the allotment land off Church Road deleted from the community right to bid asset list, was noted.
  
136. To receive Councillors’ Reports
 
136.1 Cllr Evans reported on the recent Test Valley Passenger Transport Forum meeting drawing attention to the likely cuts falling upon the £662k annual subsidy given by Hampshire County Council in support of rural bus services and to the availability of two mopeds from TVBC to assist teenagers job hunt.
 
136.2 Cllr Werrett updated the meeting on the transfer of responsibility from B/Cllr Ward to his working group for the Village Design Statement (VDS) and explained that work on this would be resurrected in concert with the Local Plan and review of settlement boundaries.
 
(Clerk’s note: it had since been established that the draft Local Plan would not be published until early 2014 which precluded an immediate start on the VDS)
 
136.3 Cllr Curtis queried progress on the school all-weather path.  The Clerk had been hastening HCC on this with C/Cllr Gibson. 
 
(Clerk’s note: HCC had since confirmed they were still awaiting English Heritage consent to build across the John O’Gaunt site)
 
136.4 Cllr Fahy was seeking remedial action on the loose manhole at the A3057 junction with Cow Drove Hill.  He was also chasing the necessary repairs to Eldon Road and the erection of a suitable ‘No HGV’ sign at the entrance to Old Vicarage Lane.
Action: Cllr Fahy
 
136.5 Cllr Harwood commented on the dangers of contractors’ employees’ vehicle parking and delivery vehicles off-loading whilst parked at the junction of the A3057 and the back lane entrance to Marsh Court, given the volume of through traffic using this road .  The Clerk would write to the land owner reflecting this concern.   
Action: Clerk
 
137. To receive the RFO’s Report and Budget Monitoring
 
137.1 Councillors considered a paper tabled by the Clerk outlining the process of viring funds to overspent budget headings during the course of the year or accepting explanations on under/overspends as the year progressed.  The latter option was preferred.
 
137.2 A budget monitoring report had been circulated with the agenda papers and was noted.
 
138. Payment of Accounts
 
138.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED unanimously that the following accounts for October 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses        915.01 915.01             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            30.15  30.15 Int
TV School Grant 75.00  75.00 Int
J Bruno Church wall repairs 85.00        17.00          102.00 Int
HCC Street light 27.51       5.50            33.01 Int
Southern Electric Clock 13.34          0.66            14.00 DD
Southern Water KS rec 26.99  26.99 DD
Weed Control KS rec          316.34        63.27          379.61 Int
Mr M Rebbeck Grounds maint          526.25 526.25 Int
TVBC Bin relocation          179.00     35.80 214.80 Int Totals                            2216.59    122.23       2338.82                     
 
139. MUGA fundraising group report
 
139.1Cllr Fahy reported that the MUGA working group had concluded that a utilisation survey of other MUGAs should be undertaken to establish potential usage in Kings Somborne before any likely donors were identified and that the group would review the previous bids for external funds as part of their approach.
Action: MUGA fundraising group
 
140. Replacement speed indicator device
 
140.1 Cllr Fahy reported that following research into types of SID available, he had concluded the Radarlux MiniVisor 230 VAS NG was most suited as it flashed and indicated vehicle speeds as well as storing the data for future analysis.  Current cost of this model was £2708 ex VAT.  All noted the need for whoever relocated the SID around the designated sites to have completed the appropriated training in road safety.  The Clerk would check the Lengthsman’s qualifications.
Action: Clerk
 
140.2 Proposed Cllr Fahy, Seconded Cllr Werrett, RESOLVED unanimously that we budget accordingly to replace the SID in 2014-15.
Action: Clerk
 
141. Review of Councillor appointments
 
141. As a result of the recent changes in Council membership, the Chairman thought it appropriate for councillors to review their individual appointments and notify the Clerk of any desired changes.
Action: All
 
142. Ownership and management of Allotments
 
142.1 The allotments on Church Road were owned by the Diocese of Winchester and managed on their behalf by Drewitt Neate and Carter Jonas.  Rents were minimal and little or no maintenance action had been undertaken for some years.  Cllr Fahy voluntarily acted as the local co-ordinator, as necessary.  A view had been expressed that the Parish Council should bid for ownership/management rights and introduce a proper management structure protecting tenants’ rights and maintaining the site to a higher standard than at present.  It was agreed the Clerk should open discussions with the Diocese and the managing agents, as appropriate.
Action: Clerk
 
143. Clerk’s monthly report
 
143.1 The Clerk had attended the HALC AGM at which an interesting presentation had been given by the Hampshire Police and Crime Commissioner on his role; affiliation fees for 2014/15 had been approved including a discount when councils shared a qualified clerk, as King’s Somborne does; and where the Clerk was CiLCA qualified councils would receive a credit of two training sessions in-year to the value of £60.
 
143.2 TVBC had invited the Parish Council to sign up to an accord outlining the shared responsibilities for the recycling centre; this was agreed.
 
143.3 An invitation to join a purchasing consortium for poppy seeds to be planted in parishes to mark the commemoration of World War 1was not supported.
 
 
 
144. Date, time and place of next meeting
 
144.1    The next meeting would be on Monday 2 December 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 8.45pm

Parish Council minutes 7 Oct 13

Parish Council

 

Parish Council minutes 7 Oct 13

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 7 October 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr  F Fahy
Cllr R Jackson
Cllr R Lane
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
C/Cllr Gibson, B/Cllr Ward, the Footpath Warden, the Open Spaces Warden and four members of the public were present for part of the meeting.  C/Cllr Gibson confirmed action continued to address the poor state of the roads and noted, in particular, the comments by Cllr Fahy on the state of the road surface towards Braishfield and at the ford in New Lane.  C/Cllr Gibson would also investigate the choice of HGV signs for Strawberry Lane at the request of Cllr Lane.  B/Cllr Ward confirmed the Highways  report on Up Somborne had been written and would soon be on the website.  The Footpath Warden stated that, with voluntary help from Chris Hall, the steps up to the new footpath at the top of New Lane had now been installed.  He also would investigate claims that the new gate at the Horsebridge end of the footpath from King’s Somborne now precluded large dogs from gaining access to the path.  Mr Vanderpump presented information to illustrate reasons why the Village Hall wished to obtain land in its own right rather than have to lease which, in turn, would enable external funding to be sought for the planned extension on to the concrete hardstanding.
 
115. Apologies for absence.
 
115.1 None.
 
116. Chairman’s announcements and Councillors’ questions
 
116.1 The Chairman informed the meeting of Mr Mercer’s resignation for health reasons and that Cllr Jackson would now develop the plans for the biodiversity site on 3 Fields.
 
117. To approve the Minutes of the Parish Council meeting held on 2 September 2013
 
117.1 Proposed Cllr Lane, Seconded Cllr Werrett, RESOLVED with Cllr Jackson abstaining (absent) that the minutes of the meeting held on 2 September 2013 be accepted as a true record.
 
118. To consider any Matters Arising from those Minutes
 
118.1 There were no matters arising not dealt with elsewhere in these minutes.
 
119. Declarations of Interest and requests for Dispensations
 
119.1 None declared or sought.
 
 
 
120. Co-option to fill a casual vacancy
 
120.1    One nomination had been received for the vacancy caused by the resignation of Mr Herbert and the Chairman invited Ms Alison Reeves to introduce herself.
 
120.2 Proposed Cllr Evans, Seconded Cllr Fahy, RESOLVED with Cllrs Lane and Werrett abstaining that Ms Alison Reeves be co-opted on to King’s Somborne Parish Council.
 
121. To consider Correspondence Received and determine any action required
 
121.1 Stockbridge Primary School was seeking information on funds available to help those parents who were unable afford the purchase of  items necessary  for their children attending the school; Councillors felt unable to help.
 
121.2 The Department for Communities and Local Government had confirmed that it remained the Government’s intention to expect local authorities to again provide a top up grant towards the total Precept bid by parish councils; the Clerk would follow this up with TVBC.
Action: Clerk
 
121.3 Chilbolton had instigated a campaign to limit speed in their area to 20mph and was seeking support but on a vote of four in favour, two against and one abstention, Councillors decided not to add King’s Somborne to the campaign primarily because of the impracticality of enforcing such a low speed limit on the A3057.
 
122. To receive Councillors’ Reports
 
122.1 Cllr Lane reported on the planning meeting which had preceded the full Council meeting.
 
122.2 Cllr Brock reported that he was still in discussion with SSE regarding the rerouting of the overhead electricity cables and also that one burglary had occurred in the area recently.
 
122.3 Cllr Fahy stated that the noise damping surface on the skate ramp had lost its effectiveness and complaints on noise could be received from near neighbours.  The Clerk would investigate possible remedies.  Cllr Fahy also expressed concern at car parking along the Romsey Road especially on the bend opposite the four new houses.
Action: Clerk
 
122.4 Cllr Curtis said he had attended a recent school assembly at which the Parish Council’s responses to the children’s list of concerns within the Parish had been well received.  Following the Clerk’s approach to HCC for a school crossing patrol, the necessary papers had been forward to the school for their action.
 
123. Land title transfers
 
123.1 Following Mr Vanderpump’s earlier presentation on behalf of the Village Hall, Councillors considered the concept of accepting the transfer of title of the main part of the King’s Somborne recreation ground and the implications of legal costs involved, land value tax and other matters.  Note was taken of the planned development and the benefit this would bring to the Hall and it remained the Council’s wish to support the Hall.  Given that thoughts and plans were at the early stage, it was agreed the Clerk should continue to liaise informally with Fields in Trust with a view to establishing the likelihood of land transfer and the associated legal and other costs.
Action: Clerk   
 
 
 
 
124. To receive the Housing Needs Working Group report
 
124.1 The report from the Housing Needs working group had been circulated previously.  The report recognised the Parish Council’s serious commitment to provide additional housing stock in support of TVBC’s local plan and cited that we currently had 180 social housing units which accounted for 30% of the total housing stock in King’s Somborne.  However, rather than  look at the need for a survey in isolation, the report recommended that other on-going matters likely to have an effect on the outcome of the needs survey should be taken into account.  In particular, it was thought the survey should be incorporated into the village design statement discussions which were themselves linked to the next stage of the TVBC revised local plan and settlement boundary discussions.  The report also recommended that leadership on the village design statement should be given greater focus and should now be driven by a small group from the Parish Council who would ensure on-going consultation with parishioners.  In so doing, any housing needs survey would become something the wider community became engaged with and would be linked to the other activities taking place.  In making this recommendation, the working group recognised the work undertaken to date by B/Cllr Ward particularly with regard to community valued assets.  
 
124.2 Proposed Cllr Werrett, Seconded Cllr Evans, RESOLVED with Cllr Jackson abstaining that the Housing Needs working group’s report  recommendations be accepted. 
 
125. To receive the RFO’s Report and Budget Monitoring
 
125.1 The Clerk reported that unfortunately we had been unsuccessful in our bid for funds from HCC towards the MUGA.  A bid to the Veolia Environmental Trust had been submitted and the previous bid to Sport England would now be resurrected.  The Clerk would also approach Aster Housing.
Action: Clerk
 
125.2 It was agreed that a fundraising group be formed to approach local benefactors and others to raise funds for the MUGA.  The group would comprise Cllrs Curtis, Fahy and Reeves.
Action: Cllrs Curtis, Fahy and Reeves
 
125.3 A budget monitoring report had been circulated with the agenda papers and was noted.
 
125.4 Test Valley School was, as in past years, seeking sponsorship for prizes and it was agreed to grant £75 again this year. 
 
126. Payment of Accounts
 
126.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for September 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses        915.39 915.39             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            30.15  30.15 Int
Came & Co Insurance        1276.65          1276.65 Int
Mr M Rebbeck Grounds maint          538.00 538.00 Int
Totals                            2782.19              2782.19                     
 
127. Grant Aid application from South Central Ambulance Service NHS Foundation Trust
 
127.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that a grant be made to the South Central Ambulance Service NHS Foundation Trust of £600 to assist in the purchase of an automatic external defibrillator and vandal proof box for installation in the village subject to the receipt by them of a further grant from the British Heart Foundation.
 
128. Clerk’s monthly report
 
128.1 Councillor vacancy.  The necessary notices advertising the councillor vacancy would be posted in the Parish.
 
128.2 Streetlight upgrade.  Work on upgrading the streetlights would begin in October 2014 and traditional lights had been provisioned for within the conservation area.
 
128.3 TVBC had confirmed most of our green litter bins were well used but they would relocate the bin on the bend in Winchester Road to the top of Cow Drove Hill.  The worn seat on the Winchester Road bend overlooking the stream would be removed.
129. Date, time and place of next meeting
 
129.1    The next meeting will be on Monday 4 November 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 9.00pm

Parish Council minutes 7 Oct 13

Parish Council

 

Parish Council minutes 7 Oct 13

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 7 October 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr  F Fahy
Cllr R Jackson
Cllr R Lane
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
C/Cllr Gibson, B/Cllr Ward, the Footpath Warden, the Open Spaces Warden and four members of the public were present for part of the meeting.  C/Cllr Gibson confirmed action continued to address the poor state of the roads and noted, in particular, the comments by Cllr Fahy on the state of the road surface towards Braishfield and at the ford in New Lane.  C/Cllr Gibson would also investigate the choice of HGV signs for Strawberry Lane at the request of Cllr Lane.  B/Cllr Ward confirmed the Highways  report on Up Somborne had been written and would soon be on the website.  The Footpath Warden stated that, with voluntary help from Chris Hall, the steps up to the new footpath at the top of New Lane had now been installed.  He also would investigate claims that the new gate at the Horsebridge end of the footpath from King’s Somborne now precluded large dogs from gaining access to the path.  Mr Vanderpump presented information to illustrate reasons why the Village Hall wished to obtain land in its own right rather than have to lease which, in turn, would enable external funding to be sought for the planned extension on to the concrete hardstanding.
 
115. Apologies for absence.
 
115.1 None.
 
116. Chairman’s announcements and Councillors’ questions
 
116.1 The Chairman informed the meeting of Mr Mercer’s resignation for health reasons and that Cllr Jackson would now develop the plans for the biodiversity site on 3 Fields.
 
117. To approve the Minutes of the Parish Council meeting held on 2 September 2013
 
117.1 Proposed Cllr Lane, Seconded Cllr Werrett, RESOLVED with Cllr Jackson abstaining (absent) that the minutes of the meeting held on 2 September 2013 be accepted as a true record.
 
118. To consider any Matters Arising from those Minutes
 
118.1 There were no matters arising not dealt with elsewhere in these minutes.
 
119. Declarations of Interest and requests for Dispensations
 
119.1 None declared or sought.
 
 
 
120. Co-option to fill a casual vacancy
 
120.1    One nomination had been received for the vacancy caused by the resignation of Mr Herbert and the Chairman invited Ms Alison Reeves to introduce herself.
 
120.2 Proposed Cllr Evans, Seconded Cllr Fahy, RESOLVED with Cllrs Lane and Werrett abstaining that Ms Alison Reeves be co-opted on to King’s Somborne Parish Council.
 
121. To consider Correspondence Received and determine any action required
 
121.1 Stockbridge Primary School was seeking information on funds available to help those parents who were unable afford the purchase of  items necessary  for their children attending the school; Councillors felt unable to help.
 
121.2 The Department for Communities and Local Government had confirmed that it remained the Government’s intention to expect local authorities to again provide a top up grant towards the total Precept bid by parish councils; the Clerk would follow this up with TVBC.
Action: Clerk
 
121.3 Chilbolton had instigated a campaign to limit speed in their area to 20mph and was seeking support but on a vote of four in favour, two against and one abstention, Councillors decided not to add King’s Somborne to the campaign primarily because of the impracticality of enforcing such a low speed limit on the A3057.
 
122. To receive Councillors’ Reports
 
122.1 Cllr Lane reported on the planning meeting which had preceded the full Council meeting.
 
122.2 Cllr Brock reported that he was still in discussion with SSE regarding the rerouting of the overhead electricity cables and also that one burglary had occurred in the area recently.
 
122.3 Cllr Fahy stated that the noise damping surface on the skate ramp had lost its effectiveness and complaints on noise could be received from near neighbours.  The Clerk would investigate possible remedies.  Cllr Fahy also expressed concern at car parking along the Romsey Road especially on the bend opposite the four new houses.
Action: Clerk
 
122.4 Cllr Curtis said he had attended a recent school assembly at which the Parish Council’s responses to the children’s list of concerns within the Parish had been well received.  Following the Clerk’s approach to HCC for a school crossing patrol, the necessary papers had been forward to the school for their action.
 
123. Land title transfers
 
123.1 Following Mr Vanderpump’s earlier presentation on behalf of the Village Hall, Councillors considered the concept of accepting the transfer of title of the main part of the King’s Somborne recreation ground and the implications of legal costs involved, land value tax and other matters.  Note was taken of the planned development and the benefit this would bring to the Hall and it remained the Council’s wish to support the Hall.  Given that thoughts and plans were at the early stage, it was agreed the Clerk should continue to liaise informally with Fields in Trust with a view to establishing the likelihood of land transfer and the associated legal and other costs.
Action: Clerk   
 
 
 
 
124. To receive the Housing Needs Working Group report
 
124.1 The report from the Housing Needs working group had been circulated previously.  The report recognised the Parish Council’s serious commitment to provide additional housing stock in support of TVBC’s local plan and cited that we currently had 180 social housing units which accounted for 30% of the total housing stock in King’s Somborne.  However, rather than  look at the need for a survey in isolation, the report recommended that other on-going matters likely to have an effect on the outcome of the needs survey should be taken into account.  In particular, it was thought the survey should be incorporated into the village design statement discussions which were themselves linked to the next stage of the TVBC revised local plan and settlement boundary discussions.  The report also recommended that leadership on the village design statement should be given greater focus and should now be driven by a small group from the Parish Council who would ensure on-going consultation with parishioners.  In so doing, any housing needs survey would become something the wider community became engaged with and would be linked to the other activities taking place.  In making this recommendation, the working group recognised the work undertaken to date by B/Cllr Ward particularly with regard to community valued assets.  
 
124.2 Proposed Cllr Werrett, Seconded Cllr Evans, RESOLVED with Cllr Jackson abstaining that the Housing Needs working group’s report  recommendations be accepted. 
 
125. To receive the RFO’s Report and Budget Monitoring
 
125.1 The Clerk reported that unfortunately we had been unsuccessful in our bid for funds from HCC towards the MUGA.  A bid to the Veolia Environmental Trust had been submitted and the previous bid to Sport England would now be resurrected.  The Clerk would also approach Aster Housing.
Action: Clerk
 
125.2 It was agreed that a fundraising group be formed to approach local benefactors and others to raise funds for the MUGA.  The group would comprise Cllrs Curtis, Fahy and Reeves.
Action: Cllrs Curtis, Fahy and Reeves
 
125.3 A budget monitoring report had been circulated with the agenda papers and was noted.
 
125.4 Test Valley School was, as in past years, seeking sponsorship for prizes and it was agreed to grant £75 again this year. 
 
126. Payment of Accounts
 
126.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for September 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses        915.39 915.39             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            30.15  30.15 Int
Came & Co Insurance        1276.65          1276.65 Int
Mr M Rebbeck Grounds maint          538.00 538.00 Int
Totals                            2782.19              2782.19                     
 
127. Grant Aid application from South Central Ambulance Service NHS Foundation Trust
 
127.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that a grant be made to the South Central Ambulance Service NHS Foundation Trust of £600 to assist in the purchase of an automatic external defibrillator and vandal proof box for installation in the village subject to the receipt by them of a further grant from the British Heart Foundation.
 
128. Clerk’s monthly report
 
128.1 Councillor vacancy.  The necessary notices advertising the councillor vacancy would be posted in the Parish.
 
128.2 Streetlight upgrade.  Work on upgrading the streetlights would begin in October 2014 and traditional lights had been provisioned for within the conservation area.
 
128.3 TVBC had confirmed most of our green litter bins were well used but they would relocate the bin on the bend in Winchester Road to the top of Cow Drove Hill.  The worn seat on the Winchester Road bend overlooking the stream would be removed.
129. Date, time and place of next meeting
 
129.1    The next meeting will be on Monday 4 November 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 9.00pm

Parish Council minutes Sep 2013

Parish Council

 

Parish Council minutes Sep 2013

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 2 September 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr J Evans
Cllr  F Fahy
Cllr R Lane
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
The Footpath Warden, Mr Hayden, introduced the Google Trekker system which produced images of footpaths as Google Streetview did for roads.  The equipment was available for loan and he was prepared to walk our major footpaths to collect the data.  Councillors gave Mr Haydon their full support.
 
103. Apologies for absence.
 
103.1 Cllrs Curtis and Mercer, B/Cllr Ward; Cllr Jackson not present.
 
104. Chairman’s announcements and Councillors’ questions
 
104.1 None.
 
105. To approve the Minutes of the Parish Council meeting held on 5 August 2013
 
105.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the meeting held on 5 August 2013 be accepted as a true record.
 
106. To consider any Matters Arising from those Minutes
 
106.1 Para 94.2    Allotments.  The Clerk had approached the allotment managing agents to open discussions on the possible transfer of responsibility for the allotments but had yet to receive a reply.  In view of the Diocese’s intention to appeal against the inclusion of the allotments in the Community Right to Bid scheme, it was decided to take no further action until after the hearing when the situation would be reviewed.
 
107. Declarations of Interest and requests for Dispensations
 
107.1 None declared or sought.
 
108. To consider Correspondence Received and determine any action required
 
108.1 None tabled.
 
109. To receive Councillors’ Reports
 
109.1 Cllr Lane reported on the planning meeting which had preceded the full Council meeting and confirmed that the meeting date at which the Forest Extra situation would be discussed had yet to be determined by TVBC.
 
109.2 Cllr Evans reported on the Test Valley Transport Forum meeting which had discussed information of possible use to the Village Agents which she would pass on.
 
109.3 Cllr Fahy reported on the progress made (or not) on remedial action for potholes, in particular, the state of Horsebridge Lane and New Lane by the ford.  It appeared that no department wished to accept responsibility for the strip of land at the entrance to the Eldon Road garages but he would continue to draw attention to the need for repair as the area was a serious trip hazard for the elderly.
 
109.4 Cllr Brock would hasten SSE on their undertaking to bury the overhead power supply lines across the 3 Fields site before the Winter.
 
109.5 Cllr Werrett confirmed his working group on a housing needs survey would report at the next meeting.  He also outlined four applications made by local land owners for parcels of land owned by them to be included within the current settlement boundary for King’s Somborne; details of which could be found on the TVBC website under Development Plan Documents – attachments Revised Local Plan Map 24.  A revised document will be published in the Autumn for further consultation.
 
110. To receive the RFO’s Report and Budget Monitoring
 
110.1 The Clerk reported that unfortunately we had been unsuccessful in our bid for funds from SITA towards the MUGA.  Remaining sources of funding included external borrowing, resubmitting the National Lottery bid or HCC.  It was agreed that HCC should be approached in the first instance.
Action: Clerk
 
110.2 A budget monitoring report had been circulated with the agenda papers and was noted.
 
111. Payment of Accounts
 
111.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for August 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         943.71 943.71             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            34.95  34.95 Int
TVBC Up Somborne hedge 200.00     40.00 240.00 Int
Mr RebbeckGrounds maint          682.50682.50Int
Totals                            1883.16     40.00        1923.16                     
 
112. Grant Aid application from South Central Ambulance Service NHS Foundation Trust
 
112.1 Discussion deferred until the October meeting pending further information.  It was noted that the application was also dependent on funding from the British Heart Foundation.
Action: Cllr Evans
 
113. Clerk’s monthly report
 
113.1 Councillor vacancy.  No poll requests had been received so the notice calling for expressions of interest would now be posted and applicants considered at the next meeting.
Action: Clerk
 
113.2 The Clerk would investigate complaints about the behaviour of dog walkers and trainers on the recreation ground.
Action: Clerk
 
113.3. HALC AGM.    No interest in attending was expressed at the meeting. (Subsequently Cllr Fahy confirmed he would attend with the Clerk).
 
113.4 New PCSO.   PCSO Sophie Downie was being relocated to the Shirley area.  Her replacement was PCSO Catherine Bonter who would not be in post until early November.  Cllrs expressed their  concern that we had not seen a Police representative at a meetings for some time and the Clerk would follow this up.
Action: Clerk
114. Date, time and place of next meeting
 
114.1    The next meeting will be on Monday 7 October 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 7.50pm

PC minutes 5 August 2013

Parish Council

 

PC minutes 5 August 2013

 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 5 August 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr  F Fahy
Cllr R Jackson (paras 93 to 102.1)
Cllr R Lane
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
Mr Dyke and Mr Pidgeon, open spaces wardens, Mr Vanderpump and three members of the public were present for part of the meeting.
 
Mr Vandepump sought an amendment to the minutes of the last meeting to delete mention of Community Responders in relation to the grant aid application for a public defibrillator which was agreed.
 
Mr Pidgeon sought clarification on insurance cover if he was sued as a result of faults following his checks on play equipment on behalf of the Council and was assured that anyone acting in good faith on parish council business was covered by the Council’s public liability insurance.  However, he subsequently withdrew from this responsibility.
 
B/Cllr Ward confirmed that all comments received on the Revised Local Plan were now on the Borough Council’s website and that comments on the recent settlement boundary review would be available soon.  His tent at the recent Horticultural Show had generated interest amongst those attending the Show.  He would confirm the date, when known, of his intended training session for councillors on the recently revised planning legislation and he reminded everyone that all Borough news could be found at www.cllrtward.com
 
88. Apologies for absence.
 
88.1 Cllr Mercer.
 
89. Chairman’s announcements and Councillors’ questions
 
89.1 The Chairman announced that Cllr Herbert had resigned due to other external interests but had undertaken to continue to help with Local Plan matters, as necessary.
 
90. To approve the Minutes of the Parish Council meeting held on 1 July 2013
 
90.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED with Cllr Fahy abstaining (absent) that the minutes of the meeting held on 1 July 2013 with minor amendment be accepted as a true record.
 
91. To consider any Matters Arising from those Minutes
 
91.1 Para 83.1    Additional waste bins.  The Clerk confirmed the installation cost of a 140litre waste bin to be £224 with an emptying and cleaning charge of £5.30 per bin per visit.  A review of current bin locations and usage would be undertaken to maximise value for money.  In the meantime, the Clerk would request relocation of the bin currently by the Borne on Winchester Road to the top of Cow Drove Hill adjacent to the seat.
Action: Clerk
 
92. To co-opt to fill casual vacancy
 
92.1 No poll had been demanded as a result of Mrs Harrison’s resignation.  Mr Roger Jackson had confirmed his interest in being co-opted to fill the vacancy.
 
92.2 Proposed Cllr Lane, Seconded Cllr Evans, RESOLVED unanimously that Mr Jackson be co-opted to the Parish Council.
 
At this point, Mr Jackson signed his acceptance of office and took his seat at the table
 
93. Declarations of Interest and Dispensations
 
93.1 None declared.
 
94. To consider Correspondence Received and determine any action required
 
94.1 The Clerk drew Councillors’ attention to correspondence received, in particular, to a request from Romsey Town Council for a contribution towards the costs of erecting Christmas lights given the withdrawal of the Borough Council’s previous support and to Mr Pearson’s letter to Hampshire Highways seeking reinstatement of the white lines along the Winchester Road.  These were noted but no further action was thought necessary.
 
94.2 The Clerk also referred to an e-mail from TVBC which stated that the Winchester Diocese was contesting inclusion of the allotments in the community right to bid scheme.  Cllr Fahy, in his voluntary capacity as allotment co-ordinator, was replying to the managing agent’s statement submitted on behalf of the Diocese pointing out the factual inaccuracies in their letter and would copy this to TVBC.  Councillors were in no doubt on the community value of the allotments and the Clerk would make representations to TVBC on their behalf and seek the date of the review so some councillors could attend, as necessary.  He would also make tentative enquiries with the managing agents about the Parish Council leasing the allotments and possibly classifying them as a village green.
Action: Clerk 
 
95. To receive Councillors’ Reports
 
95.1 Cllr Evans reported that guidelines were now available on how to claim free parking at local hospitals and the Village Agents would be distributing this to interested persons.
 
95.2 Cllr Lane reported on the planning meeting which had preceded the full council meeting.
 
95.3 Cllr Fahy reported on the priority now given to making good the potholes in New Lane and the difficulties in getting either Aster Housing or Hampshire Highways to accept responsibility for the state of the Eldon Road car park pavement entrance which currently put many elderly persons at risk of tripping.  He would seek the help of C/Cllr Gibson.
Action: Cllr Fahy
 
95.4 Cllr Curtis reported the local Scouts were contracting with a tree surgeon to attend to the overgrown tree at the entrance to their site which was their responsibility.
 
96. To receive the RFO’s Report and Budget Monitoring
 
96.1 The Clerk reported that he had acquired £5,000 from the TVBC Capital Grant fund towards the costs of the MUGA and a further £18,953 was likely from developers’ contributions.  The outcome of the funding bid to SITA would be known in mid-August.  
96.2 The Clerk was also pleased to report that the external auditors had signed off the Annual Return for 2012-13 and that a resolution by Council was required approving and accepting this.
 
96.3 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that the audited Annual Return for 2012-13 be approved and accepted. 
 
97. Payment of Accounts
 
97.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for July 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses           897.31 897.31             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            58.88  58.88 Int
A J Cox D/teeth/board repairs    153.20 153.20 Int
Southern Electric Parish clock     13.03        2.60  15.63 DD
Mr M Rebbeck Grounds maint          607.00 607.00 Int
BDOExternal audit          300.00      60.00360.00Int
Totals                        2051.42      62.60     2114.02                     
 
98. Grant Aid application from South Central Ambulance Service NHS Foundation Trust
 
98.1 Because councillors were not content with the named grant aid applicant, this item was deferred to the September meeting when a revised form would be tabled.  Cllr Evans would follow this up.
Action: Cllr Evans
 
99. Housing Needs Survey
 
99.1 Following further information provided by TVBC, it was decided to form a Working Group comprising Cllrs Brock, Evans, Lane and Werrett, to assess the implications of having a housing needs survey and the effects that more houses would have on the Parish.  The Group would report back at the October meeting.
Action: Housing Needs Working Group
 
100. School presentation report
 
100.1 Years 3 and 4 children from the Village School had identified local issues and possible solutions as part of a school project and Cllr Curtis presented these for consideration.  Their presentations and ideas were well thought out and were to be commended.  The Clerk would respond to Cllr Curtis who, in turn, would relay the comments back to the School and the pupils.
Action: Clerk
 
101. Clerk’s monthly report
 
101.1 Councillor vacancy.  The statutory notice was on display advertising the current vacancy resulting from Cllr Herbert’s resignation.
 
101.2 Borne railings.    The Lengthsman had been tasked with repainting the railings bordering the stream through the Village.
 
101.3. HALC AGM.    Names of councillors wishing to attend the HALC AGM on Saturday 19 October 2013 were invited.
 
101.4 King’s Somborne recreation ground.    Some Dragons teeth had been repaired on the King’s Somborne recreation ground as a precaution against travellers gaining access and minor notice board repairs completed.
 
101.5 Holiday.    During the Clerk’s holiday, Cllr Evans would be the point of contact for Cemetery matters. 
 
102. Date, time and place of next meeting
 
102.1    The next meeting will be on Monday 2 September 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 8.50pm

Parish Council minutes July 2013

Parish Council

 

Parish Council minutes July 2013

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 1 July 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans 
Cllr R Lane
Cllr K Mercer
Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
The Footpath Warden, Mr David Hayden, confirmed the plans to install a finger post and steps on footpath 14 and that the reason why vegetation was being allowed to grow along the sides of the path off Eldon Road was to provide an environmental margin to encourage wildlife.
 
The Open Spaces Warden, Mr Dyke, commented on the need for a larger litter bin on or near the toddlers play area on the King’s Somborne recreation ground and more waste bins in general around the Parish.
 
Dr Macintosh, as Chairman of the Village Hall management committee, had attended the consultation on the proposed new Village path and opined that embedded gravel was a more appropriate surface than the cellular plastic proposed.  He also introduced proposals by the Hall committee to extend the football pitch facing wall of the Hall onto the adjacent concreted area which was land owned by Fields in Trust with whom he would liaise. 
 
Borough Cllr Ward introduced Jacqui Evans, Housing Development Manager TVBC and Catherine Kirkham, Rural Housing Enabler from Community Action Hampshire, who talked about the benefits and procedures relating to undertaking a housing needs survey.  Such a survey would identify through a household questionnaire the extent of the need for social housing in the Parish and a suitable housing mix which would then assist the Parish Council and the developer in meeting the requirement.  Survey costs would be met by TVBC.
 
Also present was the Community Responder Manager, Nic Morecroft, from the Ambulance Service who introduced the scheme whereby defibrillators were being installed in rural areas for public use in an emergency.  This initiative would meet a need where volunteer community responders were not providing 24/7 availability and ambulance drivers might not be able to meet the eight minute arrival target. 
 
71. Apologies for absence.
 
71.1 Cllrs Fahy and Herbert and C/Cllr Gibson.
 
72. Chairman’s announcements and Councillors’ questions
 
72.1 The Chairman commented on the increased amount of dog excrement being left on the ground by irresponsible dog walkers and asked that councillors approached these people when they were not retrieving this waste to point out the error of their ways and remind them that such waste matter could be placed in any of the litter bins in the Parish as well as being taken home.
 Action: All
 
72.2 In the absence of Cllr Fahy, the Chairman also commented that Hampshire Highways would be asked to tidy up the weed growth along Old Vicarage Lane and Winchester Road and approach the owners of Fir Tree Cottage to cut back their hedge growth which now encroached across the footpath.
Action: Clerk
 
73. To approve the Minutes of the Parish Council meeting held on 3 June 2013
 
73.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the meeting held on 3 June 2013 be accepted as a true record.
 
74. To consider any Matters Arising from those Minutes
 
74.1 There were no matters arising not dealt with elsewhere in these minutes.
 
75. Declarations of Interest and Dispensations
 
75.1 Cllr Evans declared an interest in the grant application from the Community Responders.
 
76. To consider Correspondence Received and determine any action required
 
76.1 The Clerk drew Councillors’ attention to correspondence received, in particular, confirmation from TVBC of their acceptance of the list of community assets submitted under the Community Right to Bid scheme.  However, he would seek clarification on the interpretation of  the asset ‘land in Church Road’ and the omission of the Up Somborne telephone kiosk.
Action: Clerk
 
77. To determine the need for a Housing Needs Survey
 
77.1 Following the presentation at the start of the meeting, Councillors debated the need for a structured housing needs survey.  Differing views were expressed on the need and the potential mixed impressions the results of such a survey might generate.  B/Cllr Ward stressed the advantages of having a survey and commented on the local evidence already in existence which indicated  the shortage of suitable housing for all age groups in the Parish.  He also reminded all present of the oversubscription for allocation of a property in the recently completed Lancaster Gate project.  
 
77.2 A proposal by Cllr Evans to undertake the survey failed for want of a seconder and it was subsequently agreed to defer further consideration until the September meeting by which time Councillors would have had an opportunity to review the questionnaires being used in adjacent local parishes.
Action: All
 
78. To receive Councillors’ Reports
 
78.1 Cllr Evans was pleased to report that £242 had been raised at a recent Quiz Night in The Crown in aid of Myeloma UK with other donations taking the total to in excess of £800.
 
78.2 Cllr Curtis reported he was meeting with the local Scouts and Cubs Commissioner to discuss various strategies and what help the Parish might offer.
 
78.3 Cllr Lane reported that a very successful Barn Dance had been organised by the Up Somborne residents on 15 June at which over 100 persons had attended.
 
 
 
 
79. To receive the RFO’s Report and Budget Monitoring
 
79.1 The Clerk reported that he had applied to TVBC’s capital grant fund for £10,000 towards the costs of the MUGA and for a further £13,953 from developers’ contributions.  The outcome of the funding bid to SITA would be known in mid-August.  All noted the next round of the National Lottery’s Inspired Facilities fund would open on 21 October should funds still be required.
 
79.2 An invoice had finally been received in support of the Cricket Club’s bid last year for a grant of £400 towards the costs of the new run ups in the practice nets and this would presented as part of the payments for approval.
 
79.3 Following on from the previous meeting, a quote had been received for serious pruning of the hedges around the Up Somborne  play area but in view of the amount involved it was thought appropriate to obtain two more estimates for comparison.
Action: Clerk
 
79.4 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.  However, the Clerk proposed to table adjustments to the agreed budget in view of some necessary tree work in the Church and Cemetery grounds not previously budgeted. 
Action: Clerk
 
80. Payment of Accounts
 
80.1 Proposed Cllr Werret, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for June 2013 be approved for payment:
 
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         559.78 559.78             BACs
BPC Shared costs            52.00  52.00 BACs
HMRC Tax/NIC          340.13 340.13 BACs
Mr Rebbeck Grounds maint          749.50 749.50 BACs
TVBC 3 Fields rent  1.00    1.00 BACs
KS Cricket Club Grant                      400.00 400.00 1795
Totals                            2101.41                         2101.41                     
 
81. Grant Aid application from Community Responders
 
81.1 An application for £1,100 had been submitted by the South Central Ambulance Service NHS Foundation Trust to fund the provision of an automatic external defibrillator (AED) in a vandal proof case to be located somewhere centrally in the Village  for use by the public in an emergency.  The AED would be accessed by a code provided when the 999 call was received at Ambulance HQ and instructions would become available from the AED to the user on the scene.  Whilst supporting the concept in principle, questions were raised on the funding available from the Community Responders Group and a need to consult with them over a contribution was thought appropriate.  Cllr Evans would follow this up and the application would be reviewed at the next meeting.
Action: Cllr Evans
 
82. Village Path consultation
 
82.1 A successful consultation had been managed by Hampshire County Council with whom the decision on the composition of the path and its funding remained.  The likely installation date was in the Autumn.
 
 
83. Additional dog waste bins
 
83.1 Following on from the earlier comments by the Open Spaces Warden and endorsed by Cllr Evans, thought was given to the need and location of any additional bins.  Likely installation locations were at the top of the Froghole path, The Gorrings exit from 3 Fields and the Palace Close exit from 3 Fields. With the change in regulations now allowing dog waste to be placed in green litter bins, it would not necessary to increase the amount budgeted for emptying and sanitising the red dog bins which currently cost £5.30 per bin per week.  The Clerk would discuss with TVBC.
Action: Clerk
 
84. Big Tree Plant initiative
 
84.1 One of the three Jubilee Oaks planted earlier in the year had died and as part of the final push under the Big Tree Plant, where one million trees were to be planted by 2015, it was timely to consider if the Parish wanted to plant any further trees.  No clearly identified space which would benefit from more tree planting was identified so it was agreed that no further action be taken under this initiative at this time. 
 
85. Village Hall slip road lighting
 
85.1 The suggestion that some form of lighting be installed along the short slip road from the Romsey Road to the Village Hall was discussed but although the Village Hall was prepared to absorb the costs of electricity consumed, provided the lights were PIR, given the likely installation costs and risk of damage/vandalism it was decided that no further action be taken at this time.
 
86. Clerk’s monthly report
 
86.1 The Clerk reported that repairs had been completed to the Church wall and that a survey of the weeds on the recreation ground had indicated a major weed spraying and fertilising plan was necessary to place them under control.  The cost of this would form part of the proposals to amend the budget for the remainder of the year.
 
87. Date, time and place of next meeting
 
87.1    The next meeting will be on Monday 5 August 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 9.00pm

Parish Council minutes June 2013

Parish Council

 

Parish Council minutes June 2013

 
 
KING’S SOMBORNE PARISH COUNCIL
 
Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 3 June 2013
 
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans 
Cllr F Fahy
Cllr R Lane
                Cllr K Mercer
                Cllr J Werrett
 
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
 
Public Session
 
B/Cllr Ward, two Open Spaces Wardens, Footpath Warden and one member of the public were present for part of the meeting.
 
Borough Councillor Ward commented on the Forest Extra situation where further comments from Highways were awaited; the progress with the Community Assets submission and that TVBC would now be writing to each asset owner informing them of that asset’s inclusion in the schedule; the progress made to date on drafting the Village Design Statement and how the settlement had developed by means of adding closes which did not reflect a common village character; and the minor changes to the SHLAA.  He also thought it timely to undertake a community needs housing survey since it was some years since the last one was completed.
 
The Footpath Warden, Mr David Hayden, confirmed the installation of a new kissing gate at the New Lane entranced to footpath 14 with himself and Mr Hall assisting the county council team; a fallen tree on the Compton Estate would be removed; and he explained the differences between permissive paths and rights of way.
 
59. Apologies for absence.
 
59.1 Cllr Herbert and C/Cllr Gibson.
 
60. Chairman’s announcements and Councillors’ questions
 
60.1 The Chairman asked that councillors’ verbal reports be kept short and to the point.
 
61. To approve the Minutes of the Parish Council meeting held on 13 May 2013
 
61.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED with Cllrs Mercer (not elected for whole meeting) and Werrett (absent) abstaining that the minutes of the meeting held on 13 May 2013 be accepted as a true record.
 
62. To consider any Matters Arising from those Minutes
 
62.1 There were no matters arising not dealt with elsewhere in these minutes.
 
63. Declarations of Interest and Dispensations
 
63.1 None declared or requested.
 
64. To consider Correspondence Received and determine any action required
 
64.1 The Clerk drew councillors’ attention to an invitation to join the TVBC Mayor at the Annual Civic Service in Andover, an e-mail exchange between himself and a local resident covering speeding on Winchester Road, the White Chapel renovation and alleged breaches of planning conditions, the potential danger of the bull grazing on footpath 14, and notification from TVBC that it was considering the Council’s request to have the Village Green telephone box included in the schedule of Assets of Community Value.  
 
65. To receive Councillors’ Reports
 
65.1 Cllr Lane gave a quick overview on the planning committee meeting held prior to the full council meeting and sought action on the Up Somborne recreation ground hedge.
Action: Clerk.
 
65.2 Cllr Brock advised that travellers were in the Nursling area.
 
65.3 Cllr Fahy reported on action taken with Hampshire Highways on pothole repairs; the damaged railings along the Winchester Road had been reported and that he had requested the reinstatement of the white line along Winchester Road following the resurfacing work recently completed.
 
65.3 Cllr Evans requested the removal of the ice warning sign from outside the Crown Inn .
Action: Clerk
 
66. To receive the RFO’s Report and Budget Monitoring
 
66.1 The Clerk reported the acceptance by the Methodist Church of the proposed increases in contributions to be made for use of the Epworth Hall for meetings and that he would budget in future accordingly.  He also confirmed he had bid for funding from SITA under their Queen Elizabeth Jubilee Field award scheme for a contribution towards the MUGA costs and a decision would be made known in mid-August.
 
66.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. 
 
67. Payment of Accounts
 
67.1 Proposed Cllr Werret, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for May 2013 be approved for payment:
 
  ToForNet      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         585.41 585.41             BACs
BPC Shared costs           22.00     22.00        BACs
HMRC Tax/NIC                 340.40         340.40        BACs
Smiths of Derby Church clock         186.00  37.20 223.20        BACs
TVBCGrounds spiking         120.00 24.00144.00       BACs
Mr M Rebbeck Grounds maint       1681.75               1681.75        BACs
Totals              2935.56     61.20             2996.76                     
 
68. Draft revised Statement of Community Involvement 2013
 
68.1 TVBC had published a draft revised Statement of Community Involvement 2013 for consultation.  Full details could be found on their website but councillors saw no need to add comment at this time.
 
69. Clerk’s monthly report
 
69.1 The Clerk reported that a new Lengthsman, Mr Richard Wheeler, had been employed; that repairs to the Church Wall were in hand; that a request to repaint the white railings along Winchester Road had been submitted; that SSE had completed some preventative tree work  along the overhead power lines route across the 3 Fields site and at Muss Lane; that he was still in discussion with the Village Hall about payment of the costs of electricity consumed by any lighting to be installed along the approach slip road; and that a notice calling for nominations to fill the councillor vacancy would be posted later in the month provided no poll was demanded.
 
70. Date, time and place of next meeting
 
70.1    The next meeting will be on Monday 1 July 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
 
 
There being no further business, the Chairman closed the meeting at 8.00pm

AGM minutes May 2013

Parish Council

AGM minutes May 2013

KING’S SOMBORNE PARISH COUNCIL

 

Minutes of the Parish Council Annual General Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 13 May 2013

 

Present:           Cllr R Harwood (Chairman)

                        Cllr A Brock

                        Cllr R Curtis

                        Cllr J Evans

                        Cllr F Fahy

                        Cllr R Lane

                        Cllr K Mercer (paras 60 to 79.1)

 

In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)

 

Public Session

 

Mr Dyke, the Open Spaces Warden, was present for part of the meeting.

 

On behalf of Borough Councillor Ward, the Clerk informed the meeting of the series of working groups planned by B/Cllr Ward to produce a village design statement over the next few months.

 

  1. Co-option

 

59.1     Members agreed to bring forward the item on co-option and then gave consideration to the one applicant for the current vacancy who was invited to say a few words about himself before leaving the room temporarily.

 

59.2     Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED with Cllr Curtis abstaining that Mr K Mercer be co-opted to the Parish Council.

 

Mr Mercer then signed the Declaration of Acceptance of Office and took his seat at the table

 

  1. Apologies for absence.

 

60.1     Cllrs Herbert and Werrett; C/Cllr Gibson and B/Cllr Ward.

 

  1. Election of Chairman for 2013 – 14

 

61.1     Proposed Cllr Lane, Seconded Cllr Evans, RESOLVED with Cllr Harwood abstaining that Cllr Harwood be elected to the chairmanship for the year 2013 – 14.

 

  1. Election of Vice-Chairman for 2013 – 14

 

62.1     Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED with Cllr Brock abstaining that Cllr Brock  be elected Vice-Chairman for the year  2013 – 14.

 

  1. Election of Chairman of the Planning Committee

 

63.1     Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED  with Cllr Harwood abstaining that Cllr Harwood be re-elected as Chairman of the Planning Committee.

 

 

 

 

  1. Appointments

 

64.1     The following appointments for 2013 – 14 were approved –

 

            Planning Committee

            Chairman – Cllr Harwood                                                                                 

            Members – Cllrs Curtis, Herbert, Lane, Mercer and Werrett

 

            Communications Strategy Group

            Chairman – Cllr Brock                                                                                                

            Members – Cllrs Evans, Lane and Werrett, others as required

 

            Lead Councillor

  1. Village Hall Management Committee               Cllr Fahy                                 
  2. Council for the Protection of Rural England    Cllr Fahy                                 
  3. Neighbourhood Watch                                     Cllr Brock                               
  4. Flood Watch                                                    Cllr Werrett                             
  5. Schools and Scouts liaison                               Cllr Curtis                               
  6. Test Valley Assn of Local Councils                 Cllr Harwood                
  7. Farming community liaison                             Cllr Brock                               
  8. Sports facilities                                                            Cllrs Fahy and Mercer                        
  9. Young people                                                  Cllr Curtis                               
  10. Transport matters                                             Cllr Evans                   
  11. Up Somborne liaison                                       Cllr Lane                                 
  12. Biodiversity                                                     Cllr Harwood                  
  13. Highways and road safety                               Cllr Fahy                                 
  14. Horsebridge liaison                                          Cllr Curtis                               
  15. Utilities liaison                                                 Cllr Brock                               

 

            Volunteers

  1. Footpath Wardens                                            Mrs Alison Seymour               

                                                                                                    and Mr David Hayden        

  1. Tree Warden                                                    Mr Colin Matthews                 
  2. Open Space Warden                                        Mr Richard Dyke                    

 

            Clerk                                                                           Mr Peter Storey                                   

            Cemetery interments, records and maintenance

            Play equipment

            Parish notice boards

 

  1. Chairman’s announcements and Councillors’ questions

 

65.1     The Chairman thanked everyone for their support.  Cllr Harwood then thanked the outgoing chairman, Cllr Werrett, for his significant contribution during his two years as chairman and also took the opportunity to publicly congratulate ex-Cllr Roy Pidgeon on his being awarded the British Empire Medal and to thank Cllr Dawn Harrison on the occasion of her resignation for personal reasons.  The Clerk would write appropriately.

Action: Clerk

 

  1. To approve the Minutes of the Parish Council meeting held on 22 April 2013

 

66.1     Proposed Cllr Lane, Seconded Cllr Fahy, RESOLVED with Cllr Mercer abstaining that the minutes of the meeting held on 22 April 2013 be accepted as a true record.

 

 

 

  1. To consider any Matters Arising from those Minutes

 

67.1     There were no matters arising not dealt with elsewhere in these minutes.

 

  1. Declarations of Interest and Dispensations

 

68.1     None declared or requested.

 

  1. To consider Correspondence Received and determine any action required

 

69.1     None tabled. 

 

  1. To note the Planning Committee minutes as tabled

 

70.1     Minutes of the meeting held on 22 April 2013 had been circulated with the agenda.

 

70.2     Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED with Cllr Mercer abstaining that the minutes of the Planning Committee meeting held on 22 April 2013 be noted.

 

  1. To receive Councillors’ Reports

 

71.1     Cllr Curtis reported on the School’s project identifying how to improve the general amenities in the Village and, in particular, the biodiversity site on 3 Fields.

 

71.2     Cllr Fahy confirmed that assurances had been received that fresh water supplies would not be disrupted with increased building in the Test Valley area.  A planned new pipeline would draw water from the River Test and pipe it to the Itchen to facilitate this.   Members noted that all properties would be fitted with water meters within the next two years.

 

  1. To receive the RFO’s Report and Budget Monitoring

 

72.1     The Clerk reported that SITA had made monies available under their landfill scheme for recreation areas designated QE11Jubilee Fields to help fund improvements and he intended applying for a grant towards the costs of the MUGA.

Action: Clerk

 

  1. Payment of Accounts

 

73.1     Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED with Cllr Mercer abstaining that the following accounts for April 2013 be approved for payment:

 

To                                For                               Net            VAT          Gross      Chq/Internet

Mr P Storey                 Salary/expenses         584.71                           584.71             BACs

BPC                            Shared costs                40.08                             40.08             BACs

HMRC                                    Tax/NIC                    340.00                           340.00             BACs

Mr A Cox                    Notice board repairs 203.23                            203.23             BACs

KS Village Hall           Hire charges                54.00                            54.00             BACs

Southern Water           KS rec water charge   75.12                              75.12             BACs

Totals                                                          1297.14                         1297.14                                              

 

 

 

 

 

  1. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2013

 

74.1     The Financial Accounts for the year ended 31 March 2013 had been circulated with the agenda papers.  The Clerk took Members through the Statement of Assurance which formed part of the Annual Return sent to the external auditors.

 

74.2     Proposed Cllr Brock, Seconded Cllr Lane RESOLVED  with Cllr Mercer abstaining that the Chairman and Clerk be authorised to sign the Financial Accounts and Statement of Assurance for the year ended 31 March 2013

 

  1. Application for Grant Aid

 

75.1     An application for a grant had been received from Victim Support to help them meet the costs of recruiting and training new volunteers.

 

75.2     Proposed Cllr Harwood, Seconded Cllr Lane RESOLVED unanimously that a grant of £50 be made to Victim Support to assist in meeting their costs of recruiting and training new volunteers.

 

  1. Training packs for new councillors

 

76.1     It was generally agreed that newly elected councillors would not only benefit from formal training such as that provided by HALC but also some local information pack on being elected.  The Communications Working Group would consider this with Cllr Evans in the lead and she would report back ideas by January 2014.

Action: Cllr Evans

 

  1. Speed indicator device update

 

77.1     Cllr Fahy reported on his recent visit with the Clerk to Hart District Council to view their speed indicator device in operation.  This device showed the speed of approach and digitally stored the information for subsequent analysis, something which our present device did not do.  Further consideration of the need to replace/update our device was deferred until the November meeting with a view to budgeting accordingly in the next financial year.  In the meantime, Cllr Fahy would investigate the likelihood of contracting out to a commercial company the need to maintain and rotate any new device and the Clerk would check TVBC’s interest being contracted.

Action: Cllr Fahy, Clerk

 

  1. Clerk’s monthly report

 

78.1     The Clerk reminded all present he had circulated the recent consultation from TVBC on the SHLAA proposals.  Full details were to be found on the TVBC website but in the meantime any comments thought appropriate should be forwarded to Cllr Herbert for collation.

Action: All

 

79        Date, time and place of next meeting

 

79.1    The next meeting will be on Monday 3 June 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne. 

Action: All

 

 

There being no further business, the Chairman closed the meeting at 9.15pm    

Parish Council minutes April 2013

Parish Council

Parish Council minutes April 2013

 KING’S SOMBORNE PARISH COUNCIL 

Minutes of the Parish Council Meeting

held in the Epworth Hall commencing at 7.00pm on Monday 22 April 2013 

Present:          Cllr J Werrett (Chairman)                        Cllr A Brock                        Cllr J Evans                         Cllr F Fahy                        Cllr D Harrison                        Cllr R HarwoodCllr R Lane 

In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council) 

Public Session Two Open Space s Wardens were present for part of the meeting. On behalf of Borough Councillor Ward, the Clerk commended Cllr Ward’s Community Right to Bid submission which had identified thirteen assets in the community which we wished to have acknowledged under this initiative.  All present thanked Cllr Ward in his absence for his efforts in producing the Bid.

  1. Apologies for absence. 

43.1      Cllrs Curtis and Herbert; C/Cllr Gibson and B/Cllr Ward. 

  1. Chairman’s announcements and Councillors’ questions

44.1      The Chairman thanked everyone for their efforts in staging another successful Annual Assembly.  He then took the opportunity to review the action points that had arisen.  These included – to tidy up the Tanners Pond area (Clerk to arrange); to consider the need for low level lighting in general and in particular around the Church footpath; to consider the installation of PIR lights on the slip road to the Village Hall (Clerk to follow up with Village Hall); the need to keep the Church Road pavement clear of leaves especially in the Fall (Clerk to arrange with TVBC  and the Lengthsman as appropriate); and to progress the wet weather path from Lancaster Green to the Village Hall via the School (HCC was initiating a public consultation next month on this proposal). 

  1. To approve the Minutes of the Parish Council meeting held on 4 March 2013

45.1      Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the meeting held on 4 March 2013 be accepted as a true record. 

  1. To consider any Matters Arising from those Minutes

46.1      Para 32.2        Speed indicator device.   Cllr Fahy and the Clerk would visit Fleet Town Council to assess their equipment and report back.

Action: Cllr Fahy 

  1. Declarations of Interest and Dispensations

47.1      None declared or requested.  

  1. To consider Correspondence Received and determine any action required

48.1      None tabled.  

  1. To note the Planning Committee minutes as tabled 

49.1      Minutes of the meeting held on 4 March 2013 had been circulated with the agenda. 

49.2      Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 4 March 2013 be noted. 

  1. To receive Councillors’ Reports

50.1      Cllr Harrison reported that the noise levels from events held at Horsebridge Station varied but had been much reduced by the Charrington family purchasing quieter equipment.  She also requested any information appropriate to her as the Floodwatch representative. 

50.2      Cllr Evans commented on the very well constructed training event at HALC for new councillors and queried whether a training pack for new councillors would be useful.  It was also suggested that mentoring could be introduced and these ideas would be discussed at the next meeting.  She had also attended the HALC Annual Conference at which the benefits of social media had been debated.  It was agreed that the CWG would continue to examine these as a means of communication and engagement.

Action: CWG 

50.3      Cllr Fahy reported he had forwarded eleven photos of road potholes in the Parish, two of which had generated an immediate response from HCC and a third had been classified as dangerous.

 50.4      Cllr Harwood confirmed the need for the King’s Somborne recreation ground to be spiked with solid tynes and sprayed with weed killer.

 Action: Clerk 

  1. To receive the RFO’s Report and Budget Monitoring

51.1      The Clerk reported a suggestion by the Methodist Church that a more realistic contribution should be made for use of the Epworth Hall for meetings.  It was agreed a review of alternative venues and charges should be undertaken.  A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.

Action: Clerk

  1. Payment of Accounts 

52.1      Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED unanimously that the following accounts for March 2013 be approved for payment: 

To                                For                               Net            VAT          Gross      Chq/Internet

Mr P Storey                 Salary/expenses         737.43                            737.43           BACs

BPC                             Shared costs               44.00                             44.00            BACs

HMRC                         Tax/NIC                   201.29                           201.29           BACs

HALC                          Training                     180.00          36.00        216.00           BACs

TVBC                          Grounds maint           782.07        156.41        938.48            BACs

J Bruno                        Cemetery maint            45.00            9.00         54.00            BACs

TVBC                          Dog bin emptying     803.40        160.68           964.08          BACs

Mr P Reynolds Audit fee                              145.00                           145.00             BACs

Sarsen Press                 Newsletter                 65.00                             65.00             BACs

LCR mag                     Subscription                16.00                             16.00            BACs

HCC                            Lighting part                25.22           5.04          30.26             BACs

Cllr Werrett                  Chair’s expenses         15.70                            15.70             BACs 

Totals                                                        3060.11        367.13      3427.24                                              

  1. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2013

 53.1      Item deferred until next meeting.

  1. To re-appoint the Internal Auditor

 54.1      Proposed Cllr Lane, Seconded Cllr  Harwood, RESOLVED unanimously that Mr P Reynolds be re-appointed the internal auditor for the year 2013-14 but that the position be openly advertised after that date.

Action: Clerk 

  1. To determine the co-option procedure

55.1      Following the vacancy created by the resignation of Cllr Reynolds and receipt of confirmation from TVBC that no poll had been demanded, it was agreed to advertise for a co-opted member to be determined at the next meeting.  The Clerk would advertise the vacancy and invite those interested to submit a short resume and attend the next meeting to say a few words about themselves.

Action: Clerk 56.       To note draft Local Plan 

56.1      TVBC’s response to our earlier comments had been received and incorporated into our second response.  Cllr Herbert had obtained the sought after assurances from Southern Water that adequate water and sewage systems supplies could be provided and that no increase in the flooding risk was likely.

  1. Clerk’s monthly report 

57.1      The Clerk had walked the route of the proposed all-weather path to the School and Village Hall with an officer from HCC.  The merits of a rubber matting as opposed to a cinder path would be discussed at the forthcoming public consultation.  Installation was planned for the Autumn. 

  1. Date, time and place of next meeting

 58.1    The next meeting will the Annual General Meeting on Monday 13 May 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne. 

Action: All  

There being no further business, the Chairman closed the meeting at 8.45pm