Category Archives: Parish Council Minutes 2012

Parish Council minutes March 2012

Parish Council

Parish Council minutes March 2012

 KING’S SOMBORNE PARISH COUNCIL 

Minutes of the Parish Council Meeting

held in the Epworth Hallcommencing at 7.00pm on Monday 5 March 2012 

Present:          Cllr J Werrett (Chairman)                        Cllr A Brock                        Cllr R Curtis                        Cllr F Fahy                        Cllr P Goddard                        Cllr D Harrison                        Cllr R Harwood                        Cllr G Herbert                        Cllr G Pearson                                                           

In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council) 

Public Session County Cllr Gibson, Mr R Dyke (Open Spaces Warden) and seven members of the public were present for part of the meeting.  Mrs S Boot outlined the plans to date for celebrating the Royal Jubilee on the recreation ground and accepted the Clerk’s offer to obtain from Fields in Trust a ‘fun pack’ designed to help event organisers in their preparations. Up Somborne residents expressed their grave concerns at the application by Forest Extra for a Certificate of Lawfulness to cover their activities on-site.  The increase in heavy traffic volume using Strawberry Lane since 2008 caused by the grain store refurbishment on the site was causing annoyance to residents, posed dangers to cars parked on the Lane and was destroying the grassed verges.  The Chairman explained that the comments the Parish Council was entitled to make on the application could only relate to the length of time the current usage had been in operation and that whilst sympathising with the residents’ concerns they could not be reflected in the Council’s response to the application.  However, with the agreement of Councillors he would write separately to Test Valley Borough Council reflecting support for the residents’ concerns.  He also strongly advised the residents to maintain the pressure on all departments involved, especially Hampshire Highways who held primary responsibility for usage made of the roads in question.

Action: Clerk  

 Thanks were made to Cllr Gibson for funding the costs of repairing the fence around the toddlers’ play area from his county councillor devolved budget. 

  1. 36. Apologies for Absence 

36.1      Borough Cllr Ward. 

  1. Chairman’s announcements and Councillors’ questions

37.1      The Chairman introduced discussion on the lack of participation by the public at the Councillor Surgeries.  Disappointingly, there had only been the occasional visitor and as a result he questioned the need. 

37.2      Proposed Cllr Werrett, Seconded Cllr Harwood, RESOLVED unanimously that no further Councillor Surgeries be held and that an article by placed in The Gauntlet to this effect.

Action: Clerk  

  1. To approve the Minutes of the Parish Council meeting held on 6 February 2012

38.1      Proposed Cllr Harwood, Seconded Cllr Brock RESOLVED unanimously that the minutes of the meeting held on 6 February 2012 be accepted as a true record. 

  1. To consider any Matters Arising from those Minutes

39.1      Public session.  Replacement tree.  Following the removal of the tree to make way for the repositioned bottle bank, it was thought appropriate for a replacement tree and any other Jubilee trees acquired to be planted along the hedge line at the top of the cricket pitch, at the junction of Eldon Road and Furzedown Road or in the Churchyard to replace the Yew to be felled.

Action: Clerk 

  1. Declarations of Interest

40.1      None. 

  1. To consider Correspondence Received and determine any action required

41.1      The Clerk drew Councillors’ attention to recent correspondence received but no further action was thought necessary. 

  1. To note the Planning Committee minutes as tabled

42.1      Minutes of the meetings held on 6 and 20 February 2012 had been circulated with the agenda papers. 

42.2      Proposed Cllr Pearson, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 6 and 20 February 2012 be noted. 

  1. To receive Councillors’ reports, as appropriate, on actions taken and other matters

43.1      Cllr Pearson led further discussion on the Forest Extra application for a Certificate of Lawful Use and the parameters within which the Council was able to comment recommending that we should decline to comment in view of the legal complexities; this was agreed. 

43.2      Cllr Fahy briefed on the results of the survey into teenage preferences for recreational facilities.He reported that there were 42 valid (non-duplicate) responses, 15 by girls and 27 by boys. Indoortable tennis was easily the most highly scored individual choice. This facility is the subject of aseparate survey and a related project is being progressed by Cllr Fahy.  The order of preference for other ten choices was as follows: small-team football, basket ball, uprated skate ramp, outdoor tennis, kickwall, outdoor table tennis, hockey and netball. The youth shelter attracted no votes. The first, second and fourth of these choices can be accommodated by a Multi-Use Games Area (MUGA) which therefore represents the most popular overall investment for the community. Cllr Curtis would produce a costed plan for a MUGA for the next meeting and he and Cllr Harwood would look at similar play areas elsewhere.

Action: Cllr Curtis 

43.3      Both Cllrs Fahy and Pearson commented on the perceived need for broken white lines at each of the road junctions joining Eldon Road to indicate caution to drivers exiting the junctions.  Cllr Fahy would follow this up with Hampshire Highways.

Action: Cllr Fahy 

43.4      Cllr Harrison briefed on the plans to date for the Annual Assembly and the re-opening of the John O’Gaunt pub on Friday 13 April which would feature a free evening buffet.  She also thanked Cllr Fahy for his work whilst a member of the Communications Working Group. 

43.5      Cllr Brock confirmed there would be a small payment to the Parish Council of funds surplus to  the Neighbourhood Watch.   

  1. To receive the RFO’s Report and Budget Monitoring

44.1      A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.  The current bank balance stood at £31,223.51.  Members noted the internal auditor would complete his audit on 17 April.

  1. Payment of Accounts 

45.1      Proposed Cllr Brock, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for February be approved for payment: 

To                                For                               Net            VAT          Gross              Chq

Mr P Storey                 Salary/expenses            747.58       0.76           748.34             BACs

HMRC                         Tax/NIC                      206.38                         206.38             1764

BPC                             Shared costs                  22.50                           22.50             BACs

TVBC                          Election expenses           37.57                           37.57             BACs

Mr M Rebbeck            Grounds maint              206.50                         206.50             1765

KS Village Hall Room hire                                  32.00                           32.00             1766

Fields in Trust               Subscription                   20.00                           20.00             1767   

Totals                                                           1272.53       0.76         1273.29

                                                                      

  1. To approve the Lengthsman agreement

46.1     Proposed Cllr Brock, Seconded Cllr Goddard, RESOLVED unanimously that the Clerk be authorised to sign the Lengthsman Agreement between Stockbridge Council as the co-ordinating authority and King’s Somborne Parish Council and to monitor the associated work undertaken by the appointee.

Action: Clerk 

  1. Jubilee Strategy progress report

 47.2      Cllr Werrett, co-ordinating Workstream 2, had identified some ‘quick wins’ including improvements to the teenage recreational facilities, highways improvements and sports activities and targeting organisations who might bid for grant aid to enhance their own contributions to the community.

Action: Cllr Werrett

  1. To receive the Clerk’s monthly report 

48.1      The Clerk drew Councillors’ attention to an invitation from Fields in Trust to become a subscriber member of that organisation at a reduced fee for the first year of £20.  Councillors saw some benefit in this.           

48.2      Proposed Cllr Harwood, Seconded Cllr Werrett, RESOLVED with two against that the Council subscribes to Fields in Trust at a first year reduced rate of £20. 

48.3      The Clerk had attended a seminar on Localism organised by HALC at which various speakers had outlined the strategy behind this Government initiative but many attending thought more practical advice was required before the impact of Localism on the management of Parish resources could be assessed.   

48.4      The Epworth Hall would not be available for the Council’s April meetings due to its redecoration.  The Clerk was reviewing alternative venues.

Action: Clerk 

  1. Date, time and place of next meeting

 49.1      The next meeting will be on Monday 2 April 2012 at 7.00pm; venue to be advised. 

Action: All 

At this point the Chairman declared the meeting closed to the public in view of the confidential nature of the remaining business 

  1. Co-option to fill a casual vacancy

50.1      Two members of the public had expressed their interest in being co-opted to the Parish Council to fill the vacancy arising from an earlier resignation.  The Chairman invited each of them to say a few words before inviting them to leave to enable Councillors to debate and vote. 50.2      Proposed Cllr Herbert, Seconded Cllr Harwood, RESOLVED by a majority vote that Mr Alistair Reynolds be co-opted to the King’s Somborne Parish Council. 

There being no further business, the Chairman closed the meeting at 9.15pm  

Parish Council minutes March 2012

Parish Council

Parish Council minutes March 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hallcommencing at 7.00pm on Monday 5 March 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr F Fahy Cllr P Goddard Cllr D Harrison Cllr R Harwood Cllr G Herbert Cllr G Pearson

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session County Cllr Gibson, Mr R Dyke (Open Spaces Warden) and seven members of the public were present for part of the meeting. Mrs S Boot outlined the plans to date for celebrating the Royal Jubilee on the recreation ground and accepted the Clerk’s offer to obtain from Fields in Trust a ‘fun pack’ designed to help event organisers in their preparations. Up Somborne residents expressed their grave concerns at the application by Forest Extra for a Certificate of Lawfulness to cover their activities on-site. The increase in heavy traffic volume using Strawberry Lane since 2008 caused by the grain store refurbishment on the site was causing annoyance to residents, posed dangers to cars parked on the Lane and was destroying the grassed verges. The Chairman explained that the comments the Parish Council was entitled to make on the application could only relate to the length of time the current usage had been in operation and that whilst sympathising with the residents’ concerns they could not be reflected in the Council’s response to the application. However, with the agreement of Councillors he would write separately to Test Valley Borough Council reflecting support for the residents’ concerns. He also strongly advised the residents to maintain the pressure on all departments involved, especially Hampshire Highways who held primary responsibility for usage made of the roads in question.

Action: Clerk

Thanks were made to Cllr Gibson for funding the costs of repairing the fence around the toddlers’ play area from his county councillor devolved budget.

36. Apologies for Absence

36.1 Borough Cllr Ward.

37. Chairman’s announcements and Councillors’ questions

37.1 The Chairman introduced discussion on the lack of participation by the public at the Councillor Surgeries. Disappointingly, there had only been the occasional visitor and as a result he questioned the need.

37.2 Proposed Cllr Werrett, Seconded Cllr Harwood, RESOLVED unanimously that no further Councillor Surgeries be held and that an article by placed in The Gauntlet to this effect.

Action: Clerk

38. To approve the Minutes of the Parish Council meeting held on 6 February 2012

38.1 Proposed Cllr Harwood, Seconded Cllr Brock RESOLVED unanimously that the minutes of the meeting held on 6 February 2012 be accepted as a true record.

39. To consider any Matters Arising from those Minutes

39.1 Public session. Replacement tree. Following the removal of the tree to make way for the repositioned bottle bank, it was thought appropriate for a replacement tree and any other Jubilee trees acquired to be planted along the hedge line at the top of the cricket pitch, at the junction of Eldon Road and Furzedown Road or in the Churchyard to replace the Yew to be felled.

Action: Clerk

40. Declarations of Interest

40.1 None.

41. To consider Correspondence Received and determine any action required

41.1 The Clerk drew Councillors’ attention to recent correspondence received but no further action was thought necessary.

42. To note the Planning Committee minutes as tabled

42.1 Minutes of the meetings held on 6 and 20 February 2012 had been circulated with the agenda papers.

42.2 Proposed Cllr Pearson, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 6 and 20 February 2012 be noted.

43. To receive Councillors’ reports, as appropriate, on actions taken and other matters

43.1 Cllr Pearson led further discussion on the Forest Extra application for a Certificate of Lawful Use and the parameters within which the Council was able to comment recommending that we should decline to comment in view of the legal complexities; this was agreed.

43.2 Cllr Fahy briefed on the results of the survey into teenage preferences for recreational facilities.He reported that there were 42 valid (non-duplicate) responses, 15 by girls and 27 by boys. Indoortable tennis was easily the most highly scored individual choice. This facility is the subject of aseparate survey and a related project is being progressed by Cllr Fahy. The order of preference for other ten choices was as follows: small-team football, basket ball, uprated skate ramp, outdoor tennis, kickwall, outdoor table tennis, hockey and netball. The youth shelter attracted no votes. The first, second and fourth of these choices can be accommodated by a Multi-Use Games Area (MUGA) which therefore represents the most popular overall investment for the community. Cllr Curtis would produce a costed plan for a MUGA for the next meeting and he and Cllr Harwood would look at similar play areas elsewhere.

Action: Cllr Curtis

43.3 Both Cllrs Fahy and Pearson commented on the perceived need for broken white lines at each of the road junctions joining Eldon Road to indicate caution to drivers exiting the junctions. Cllr Fahy would follow this up with Hampshire Highways.

Action: Cllr Fahy

43.4 Cllr Harrison briefed on the plans to date for the Annual Assembly and the re-opening of the John O’Gaunt pub on Friday 13 April which would feature a free evening buffet. She also thanked Cllr Fahy for his work whilst a member of the Communications Working Group.

43.5 Cllr Brock confirmed there would be a small payment to the Parish Council of funds surplus to the Neighbourhood Watch.

44. To receive the RFO’s Report and Budget Monitoring

44.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £31,223.51. Members noted the internal auditor would complete his audit on 17 April.

45. Payment of Accounts

45.1 Proposed Cllr Brock, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for February be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 747.58 0.76 748.34 BACs
HMRC Tax/NIC 206.38 206.38 1764
BPC Shared costs 22.50 22.50 BACs
TVBC Election expenses 37.57 37.57 BACs
Mr M Rebbeck Grounds maint 206.50 206.50 1765
KS Village Hall Room hire 32.00 32.00 1766
Fields in Trust Subscription 20.00 20.00 1767
Totals 1272.53 0.76 1273.29

46. To approve the Lengthsman agreement

46.1 Proposed Cllr Brock, Seconded Cllr Goddard, RESOLVED unanimously that the Clerk be authorised to sign the Lengthsman Agreement between Stockbridge Council as the co-ordinating authority and King’s Somborne Parish Council and to monitor the associated work undertaken by the appointee.

Action: Clerk

47. Jubilee Strategy progress report

47.2 Cllr Werrett, co-ordinating Workstream 2, had identified some ‘quick wins’ including improvements to the teenage recreational facilities, highways improvements and sports activities and targeting organisations who might bid for grant aid to enhance their own contributions to the community.

Action: Cllr Werrett

48. To receive the Clerk’s monthly report

48.1 The Clerk drew Councillors’ attention to an invitation from Fields in Trust to become a subscriber member of that organisation at a reduced fee for the first year of £20. Councillors saw some benefit in this.

48.2 Proposed Cllr Harwood, Seconded Cllr Werrett, RESOLVED with two against that the Council subscribes to Fields in Trust at a first year reduced rate of £20.

48.3 The Clerk had attended a seminar on Localism organised by HALC at which various speakers had outlined the strategy behind this Government initiative but many attending thought more practical advice was required before the impact of Localism on the management of Parish resources could be assessed.

48.4 The Epworth Hall would not be available for the Council’s April meetings due to its redecoration. The Clerk was reviewing alternative venues.

Action: Clerk

49. Date, time and place of next meeting

49.1 The next meeting will be on Monday 2 April 2012 at 7.00pm; venue to be advised.

Action: All

At this point the Chairman declared the meeting closed to the public in view of the confidential nature of the remaining business

50. Co-option to fill a casual vacancy

50.1 Two members of the public had expressed their interest in being co-opted to the Parish Council to fill the vacancy arising from an earlier resignation. The Chairman invited each of them to say a few words before inviting them to leave to enable Councillors to debate and vote. 50.2 Proposed Cllr Herbert, Seconded Cllr Harwood, RESOLVED by a majority vote that Mr Alistair Reynolds be co-opted to the King’s Somborne Parish Council.

There being no further business, the Chairman closed the meeting at 9.15pm

Parish Council minutes Dec 12

Parish Council

Parish Council minutes Dec 12

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hall

commencing at 7.00pm on Monday 3 December 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr J Evans Cllr F Fahy Cllr R HarwoodCllr G Herbert

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces and Footpath Wardens, Mr Pidgeon and C/Cllr Gibson were present for part of the meeting.

188. Apologies for absence.

188.1 Cllrs Harrison and Lane; Borough Cllr Ward; Cllr Reynolds not present.

189. Chairman’s announcements and Councillors’ questions

189.1 None made.

190. To approve the Minutes of the Parish Council meeting held on 5 November 2012

190.1 Proposed Cllr Curtis, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the meeting held on 5 November 2012 be accepted as a true record.

191. To consider any Matters Arising from those Minutes

191.1 Para 174.1 Royal Mail delivery procedures. Following criticism to Royal Mail of their policy of returning mail to the main sorting office when unable to deliver, a reply had been received explaining the reasons for this change and introducing the ‘Delivery to Neighbour’ scheme. As little was known about this scheme, the Clerk would write again to Royal Mail to seek clarification.

Action: Clerk

191.2 Para 176.2 Recreation ground hard surface quotes. Quotes received to date were considered too high for the moment and alternative sources of funding would be researched.

Action: Clerk

191.3 Para 176.5 Biodiversity area signs. Designs for the biodiversity signs were still awaited.

Action: Cllr Reynolds

191.4 Para 180.1 Pavement repairs. Part of the Winchester Road pavement would be renewed in 2013.

191.5 Para 180.3 Cricket Club risk. The Parish Council’s insurers had confirmed that the Council’s insurance would meet the claim if an accident occurred whilst cricket was in play and someone successfully demonstrated that the Council rather than the Cricket Club was liable for injury or damage.

191.6 Strawberry Lane. Cllr Gibson would follow up on the flooding problems in Strawberry Lane, Up Somborne.

192. Declarations of Interest

192.1 Cllrs Fahy and Harwood declared an interest in charges for use of the recreation ground.

193. To consider Correspondence Received and determine any action required

193.1 The Clerk drew Councillors’ attention to other correspondence received but no further action was thought necessary.

194. To note the Planning Committee minutes as tabled

194.1 Minutes of the meetings held on 5 and 19 November 2012 had been circulated with the agenda.

194.2 Proposed Cllr Harwood, Seconded Cllr Evans, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 5 and 19 November 2012 be noted.

195. To receive Councillors’ Reports

195.1 Cllr Herbert reported on progress being made on drafting the Local Plan.

195.2 Cllr Harwood had represented the Parish Council at the Annual Remembrance Day Service at the War Memorial and commented on the high turnout there and in the Church afterwards.

195.3 Cllr Curtis had attended the Test Valley School Prize Awards at which the School had thanked the Parish Council for its donation.

196. Councillor Dispensations under Section 33 of the Localism Act 2011

196.1 The Clerk explained the procedure whereby it would be necessary for him as the Proper Officer of the Council to grant dispensations to councillors allowing them to participate in certain specific matters where the majority of them were likely to have a disclosable pecuniary interest and not to do so would impede the transaction of that business. This was noted.

197. To receive Dispensation applications

197.1 The Clerk received individual applications for dispensations from those present and duly authorised them to enable determination of the Annual Precept and Expenditure Budget and for the approval of an allowance, payment or indemnity to councillors whilst continuing to remain in office or until May 2015 whichever was sooner.

198. To receive the RFO’s Report and Budget Monitoring

198.1 The Clerk drew attention to the grant cheque to the Cricket Club which would expire on 14 December if not encashed and stated that the internal auditor would complete a mid-year audit on 7 January 2013.

198.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.

199. Payment of Accounts

199.1 Proposed Cllr Harwood, Seconded Cllr Werrett, RESOLVED with Cllr Fahy abstaining (payment recipient) that the following accounts for November be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 751.41 751.41 BACs
BPC Shared costs 22.00 22.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
A J Cox JoG notice board 245.00 245.00 1789
HCC Rec street light 27.19 5.44 32.63 BACs
Mr M Rebbeck Grounds maint 98.00 98.00 BACs
Cllr F Fahy Mileage 27.60 27.60 1790
Totals 1372.49 5.44 1377.93

200. Precept and Expenditure Budget 2013 -14

200.1 A draft Expenditure Budget and Precept had been circulated with the agenda. It was again thought appropriate to retain the Precept at its present level which would be for the fourth year running and that any additional funds needed should be found from the Council’s reserves. However, as the Clerk pointed out, best advice at the moment was to defer the actual decision until the Government had clarified a number of points following abolition of the council tax benefit scheme and the introduction of a new council tax support scheme and the impact these changes would have on the tax base.

200.2 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that the Council be mindful to adopt an Expenditure Budget of £32,360 and a Precept of £31,210 for 2013-14 to be ratified in January 2013 when the impact of the Government changes on the tax base became known.

200.3 A copy of the tabled Expenditure Budget and Precept is attached to these minutes.

201. Recreation grounds hire charges for 2013-14

201.1 Given the state of national and personal finances, it was not thought appropriate to increase the hire charges for the recreation grounds at this time.

201.2 Proposed Cllr Evans, Seconded Cllr Curtis, RESOLVED with Cllrs Fahy and Harwood abstaining (Cricket Club officials), that the recreation ground hire charges remain at their present level ie Football Club £110, Cricket Club £95, dog training £75, Pre-School £50 and the King’s Somborne Primary School £178 per annum.

202. Burial Board fees for 2013-14

202.1 Councillors accepted the on-going need for the Burial Board to be self-financing and noted the proposal not to increase the fees for 2013-14. However, for information the Clerk would obtain the current fees from the Diocese when our fees would be compared.

Action: Clerk

202.2 Proposed Cllr Werrett, Seconded Cllr Evans, RESOLVED unanimously that the Council be mindful to retain the Burial Board fees at their current levels subject to sight of the Diocese fees . If subsequently confirmed, the fees for 2013-14 would be as follows:

Interments Child under 12 years of age No charge Body of person 12 years or over £185 Cremated remains £130 Exclusive Right of Burial Grave/plot £200 Transfer rights charge £25 Headstones, tablets and memorial inscriptions Headstone or flat stone inset in the ground £125 Vase/Flat cremation tablet £75 Inscription after the first £60

All fees are doubled for non-Parish residents

203. Meeting dates for 2013

203.1 The meeting dates for 2013 had been circulated with the agenda and were noted.

203.2 Subject to the Village Hall’s availability, the Annual Assembly in 2013 would be held at 7.30pm on Thursday 18 April or Thursday 25 April. The Clerk would confirm availability and Cllr Brock with others would co-ordinate the programme.

Action: Clerk and Cllr Brock

204. Newsletter update

204.1 Cllr Brock confirmed the next issue of the Newsletter was almost ready for distribution.

205. To receive the Clerk’s monthly report

205.1 The Clerk had attended the AGM of the Hampshire Playing Fields Association and thanked them for their financial support.

205.2 A memorial seat had been donated to the Cemetery and in line with current policy ownership had now passed to the Parish Council.

205.3 Some of the recommendations following the annual safety inspection of the play areas had been put in train and others would be deferred until the new financial year. None were urgent.

205.4 A request had been received for clearer signage for the recreation ground from the road and solar lighting. This would be discussed at the next meeting.

206. Date, time and place of next meeting

206.1 The next meeting will on Monday 7 January 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 9.00pm

At this point, the Chairman invited C/Cllr Gibson to address those present. Cllr Gibson outlined the roll out plans to improve Broadband coverage in Hampshire and would report back in the new year on how this would benefit us and other rural villages. He also noted the lack of progress on repairing the Winchester Road pavement, the need for a speed restriction sign to be relocated to Lancaster Green and for a stop sign or broken white lines to be painted at the exit from Hunter Close, all of which had been requested but refused to date.

KING’S SOMBORNE PARISH COUNCIL BUDGET AND PRECEPT 2013 – 14
Forecast Out-turn Budget Budget
2012/13 2012/13 2013/14
General Admin
Salary/NIC 9575 9575 9575
Office expenses 1200 1200 1200
Insurance 1305 1500 1375
Audit fees 1000 1000 1000
Subscriptions 550 550 550
Courses 150 100 100
Facility hire 250 250 250
Cllr expenses 100 100 100
Sub total 14130 14275 14150

Community Servicesand Projects

Communications/S137 1500 2000 1500
Parish clock 400 400 400
Miscellaneous repairs 500 500 500
Grant Aid 2500 5000 5000
Maintenance inc dog bins 970 750 1000
Biodiversity 250 250 250
Sub total 6120 8900 8650

Burial Board

Cemetery grounds maint 1200 1200 1200
Gen maintenance/admin 200 200 200
Church Yard 1000 1000 1000
Sub total 2400 2400 2400

Open Spaces

Village Green 751 750 750
Muss Lane 300 300 300
Up Somborne rec 500 500 500
King’s Somborne rec 1750 1750 1750
Three Fields 2000 2000 2000
Sub total 5301 5300 5300

Amenities

Play equipment 310 250 310
Community safety/SIDs 1326 1000 1500
Street light maint 51 50 50
Sub total 1687 1300 1860

TOTAL 29638 32175 32360

Funded by:
Precept 31210
Interest receivable 10
Burial Board: Interments 1750
Memorials 1000
Purchased graves 2000
Sports Field hire 300
Miscellaneous grants/income 500
Total Income 36770
Reserves +4410
Expenditure 32360

Parish Council minutes Nov 12

Parish Council

Parish Council minutes Nov 12

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hallcommencing at 7.00pm on Monday 5 November 2012

Present: Cllr J Werrett (Chairman) Cllr R Curtis Cllr J Evans Cllr F Fahy Cllr R HarwoodCllr G Herbert Cllr R Lane

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden was present for part of the meeting.

173. Apologies for absence.

173.1 Cllrs Brock and Harrison; County Cllr Gibson and Borough Cllr Ward; Cllr Reynolds not present.

174. Chairman’s announcements and Councillors’ questions

174.1 The Chairman reminded everyone of the forthcoming Remembrance Sunday Service at the War Memorial; suggested ideas be discussed at the next meeting on the format for next year’s Annual Assembly; stated his wish to see another newsletter issued before Christmas and expressed his concern at the Post Office’s procedures involving a trip into Winchester when no-one was at home to receive a parcel; the Clerk would write to the Post Office reflecting this concern.

Action: Clerk

175. To approve the Minutes of the Parish Council meeting held on 1 October 2012

175.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the meeting held on 1 October 2012 be accepted as a true record.

176. To consider any Matters Arising from those Minutes

176.1 Para 163.1 Borne bulb planting. Cllrs Curtis and Fahy had completed the bulb planting and it was agreed the remaining bulbs be planted the other side of the pedestrian bridge on Old Vicarage Lane.

Action: Cllrs Curtis and Fahy

176.2 Para 163.2 Hard surface quotes. Competitive quotes for laying a hard surface in place of the grassed area near the Bottle Bank were still awaited.

Action: Clerk

176.3 Para 167.1 Forest Extra. Consideration by TVBC of the application submitted by Forest Extra was deferred until mid-December.

176.4 Para 167.3 Electricity supply. Cllr Brock had met with managers of Scottish and Southern Energy to discuss the breakdown of power supplies in our area and would follow up as appropriate. The Operations Manager would be invited to address the January 2013 meeting of the Parish Council

Action: Cllr Brock

176.5 Para 167.9 Biodiversity area. Mr Rebbeck would cut back and remove the growth from the biodiversity area. Cllr Reynolds to produce designs for signs at the next meeting.

Action: Clerk and Cllr Reynolds

177. Declarations of Interest

177.1 None declared.

178. To consider Correspondence Received and determine any action required

178.1 The Clerk drew Councillors’ attention to the forthcoming Community Action Hampshire AGM and the letter from the TVBC Mayor inviting everyone to support the Royal British Legion’s Two Minute Silence Campaign.

179. To note the Planning Committee minutes as tabled

179.1 Minutes of the meetings held on 1 and 15 October 2012 had been circulated with the agenda papers.

179.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 1 and 15 October 2012 be noted.

180. To receive Councillors’ Reports

180.1 Cllr Fahy briefed on the HALC AGM, that the white lines on Winchester Road had for the most part been reinstated and the dangerous state of part of the Winchester Road pavement, which had been reported regularly over the past year, and which he would again follow up.

Action: Cllr Fahy

180.2 Cllr Curtis had met with the new Head Teacher of the Village School, liaised with the Scouts over the need for and how to fund remedial work on tree on their border with the recreation ground, attended a careers session at the Test Valley School and would be attending their annual speech day presentation on 29 November, and gave his views on likely annual maintenance costs for the proposed MUGA.

180.3 Cllr Harwood had met with the new residents whose properties bordered the cricket outfield to discuss the risk from cricket balls should a protective net not be erected. Although they had stated they were prepared to accept the risk rather than have a net in view, it was agreed the Clerk should obtain independent advice on the Parish Council’s position should an accident occur before any further action was taken.

Action: Clerk

180.4 Cllr Lane commented on concerns that flooding at the bottom of Strawberry Lane might be due to blocked drains and noted some gullies were above road level.

Action: Cllr Fahy

180.5 Cllr Herbert briefed that further consultation on the TVBC Local Plan had been deferred pending further advice form Central Government. He would draft an article for The Gauntlet and the Christmas Newsletter.

Action: Cllr Herbert

180.6 Cllr Herbert also briefed that the Village Hall was getting financially stronger and the detail of the final phase of the modernisation programme was now being planned.

181. To receive the RFO’s Report and Budget Monitoring

181.1 The RFO reported that Hampshire Playing Fields Association had granted £2000 towards the MUGA costs and County Cllr Gibson a further £1000. The Lottery grant application for the MUGA would be decided in mid-December. The RFO also briefed on HMRC’s intention to introduce real time reporting information wef 1 April 2013 for payroll and national insurance. He also briefed the Council had uncommitted funds amounting to £9,261 with the current bank balance standing at £53,120.

181.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. This was noted.

182. Payment of Accounts

182.1 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for October be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 787.01 3.75 790.76 BACs
BPC Shared costs 22.00 22.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
TV School Prize grant 75.00 75.00 1787
Safe Play Zones Safety inspection 190.00 190.00 BACs
RBL Poppy donation 50.00 50.00 1788
Mr M Rebbeck Grounds maint 575.50 575.50 BACs
HALC Training seminar 18.00 18.00 BACs
Totals 1918.80 3.75 1922.55

183. Up Somborne replacement gate

183.1 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that a replacement galvanised gate for the entrance to the Up Somborne playing field be purchased at a cost of up to £500.

Action: Clerk

184. MUGA draft management report

184.1 Cllrs Curtis and Fahy reported their researches that other MUGA owners favoured unrestricted access rather than a booking system. It was agreed to defer further consideration of this topic until the outcome of the grant bid from the National Lottery was known.

185. Newsletter update

185.1 Cllrs Brock and Harrison would produce a Newsletter before Christmas.

Action: Cllrs Brock and Harrison

186. To receive the Clerk’s monthly report

186.1 The Working Men’s Club had requested a donation towards their fundraising table top sale and it was agreed a Christmas Pudding should provided.

Action: Clerk

186.2 Some concern had been expressed regarding data controller registration by councillors who used their personal computers to retain personal information relating to council business with the electorate. Legal advice obtained confirmed this was not necessary under the current legislation on data protection.

186.3 The Clerk briefed he would be tabling a proposal to grant permanent dispensations from declaring disposable pecuniary interests in certain circumstances where without the dispensation the number of councillors prohibited from taking part in the business of the moment would impede the transaction of that business.

Action: Clerk

186.4 Prompt reaction by Hampshire Highways on the need to repair the broken cross pieces on the Test Way bridge over the river in Horsebridge was noted.

186.5 The annual safety inspection of the play equipment had been competed and action was in hand to attend to the minor repairs/improvements recommended.

Action: Clerk

186.6 A change in the tenancy of the John O’Gaunt was noted.

187. Date, time and place of next meeting

187.1 The next meeting will on Monday 3 December 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.45pm

Parish Council minutes Oct 2012

Parish Council

Parish Council minutes Oct 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hall

commencing at 7.00pm on Monday 1 October 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr J Evans Cllr F Fahy Cllr D HarrisonCllr R HarwoodCllr G Herbert Cllr R Lane Cllr A Reynolds (paras 167.9 to end)

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden and PCSO Sophie Downie were present for part of the meeting. The Clerk had e-mailed a written report from Borough Cllr Ward in which he had indicated his intention to speak at the Southern Area Planning Committee meeting in support of the Up Somborne residents against the Forest Extra application. He had also invited comments on the proposed Tesco development in Romsey and updated councillors on progress in producing the Community Plan. On behalf of the Tree Warden, Cllr Fahy reported on the poor state of the Mike Woodcock memorial tree and confirmed that a resident, Mr D Geary, had volunteered to attend to it. He also stated that the biodiversity site on 3 Fields needed urgent strimming, raking and removal of waste, and that Cllr Reynolds was liaise with Mr Rebbeck to do the work in the absence of volunteers.

160. Apologies for absence.

160.1 Borough Cllr Ward and Tree Warden.

161. Chairman’s announcements and Councillors’ questions

161.1 None made.

162. To approve the Minutes of the Parish Council meeting held on 3 September 2012

162.1 Proposed Cllr Harrison, Seconded Cllr Lane, RESOLVED with Cllrs Curtis, Herbert and Reynolds abstaining (absent) that the minutes of the meeting held on 3 September 2012 be accepted as a true record.

163. To consider any Matters Arising from those Minutes

163.1 Para 148.1 Borne bulb planting. Cllr Fahy had purchased a variety of bulbs for the Borne and Cllrs Evans and Harrison would co-ordinate their planting next month.

Action: Cllrs Evans and Harrison

163.2 Para 148.3 Hard surface quotes. The Clerk was obtaining competitive quotes for laying a hard surface in place of the grassed area near the Bottle Bank.

Action: Clerk

164. Declarations of Interest

164.1 None declared.

165. To consider Correspondence Received and determine any action required

165.1 Cllrs noted the extension of library times as a result of the recent survey completed by HCC into usage made of the mobile library service.

166. To note the Planning Committee minutes as tabled

166.1 Minutes of the meeting held on 3 September 2012 had been circulated with the agenda papers.

166.2 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 3 September 2012 be noted.

167. To receive Councillors’ reports, as appropriate, on actions taken and other matters

167.1 Cllr Harwood would attend the Southern Area planning committee meeting at which the Forest Extra applications would be considered and speak in support of the Up Somborne residents against the applications.

Action: Cllr Harwood

167.2 Cllr Fahy confirmed that £250 had been awarded to the Cricket Club by the Hampshire Playing Fields Association towards new cricket practice nets. There was a cracked manhole cover on Furzedown Road opposite the allotments caused by a felled tree which had yet to be replaced and he would follow up outstanding highways matters with County Cllr Gibson. He also stated that the indications were that the young people likely to use the MUGA would prefer to have open access and that he would provide a draft MUGA management report for discussion at he next meeting.

Action: Cllr Fahy

167.3 Cllr Fahy expressed concern on behalf of many residents and local businesses over the electricity power cuts now recurring and had established that a lack of funds was preventing any improvements in the system. The Clerk reminded councillors of the long awaited scheme to bury the overhead cables across the 3 Fields and recreation ground to minimise disruption. It was thought a meeting between councillors and the electricity supply company or their attending a Parish Council meeting would be advantageous and Cllr Brock would follow this up.

Action: Cllr Brock

167.4 Cllr Harrison reported on behalf of the planning committee members who had attended the recent HALC training course for councillors involved with planning matters saying that it had been of good value generally but was too basic for many at times.

167.5 Cllr Lane suggested the need to replace the gate at the entrance to the Up Somborne playing field to mark its recognition as a Jubilee Field. The Clerk would obtain estimates.

Action: Clerk

167.6 Cllr Herbert indicated that a further consultation on the draft Core Strategy would be undertaken in the late Autumn and that he had no matters of interest or concern to raise from the Village Hall.

167.7 Cllr Harwood reported that he had received favourable comments on the Newsletter and especially the plans to install a MUGA.

167.8 Cllr Curtis was arranging to meet the new School Headteacher.

Cllr Reynolds arrived at this point

167.9 Cllr Reynolds confirmed he would liaise with Mr Rebbeck over maintenance of the biodiversity area and would become involved with the Borne bulb planting. He was obtaining quotes for the signs for the biodiversity area and would liaise with Mr Matthews on information to be displayed.

Action: Cllr Reynolds

168. To receive the RFO’s Report and Budget Monitoring

168.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The Clerk explained the need to revise the expenditure headings to incorporate capital expenditure on play equipment etc to avoid a disparity between income, where grants received were included, and expenditure where capital expenditure was not. A revised layout would be tabled at the next meeting and thereafter.

169. Payment of Accounts

169.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for September be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 728.83 728.83 BACs
BPC Shared costs 44.00 44.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
CPRE Annual sub 36.00 36.00 DD
Audit Commission Audit fee 285.00 57.00 342.00 BACs
Sarsen Press Newsletter 65.00 65.00 BACs
ICO Annual fee 35.00 35.00 DD
Mr Rebbeck Grounds maint 687.50 687.50 BACs
HALC Training 120.00 24.00 144.00 BACs
Totals 2202.62 81.00 2283.62

170. Newsletter update

170.1 Cllr Harrison was formalising the distribution of future Newsletters.

Action: Cllr Harrison

171. To receive the Clerk’s monthly report

171.1 The Clerk was obtaining quotes for annual safety inspections of all play equipment.

171.2 Cllr Fahy would attend the HALC AGM and represent the Council.

171.3 An order had been placed to replace the John O’Gaunt notice board frame by the toddlers’ play area.

171.4 Following recognition of the Up Somborne play area as a Queen Elizabeth 11 Jubilee Field, action was being taken to formally register our title.

172. Date, time and place of next meeting

172.1 The next meeting will on Monday 5 November 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.30pm

Parish Council minutes Sep 2012

Parish Council

Parish Council minutes Sep 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meetingheld in the Village Hall

commencing at 7.00pm on Monday 3 September 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr J Evans (Items 6 – 15) Cllr F Fahy Cllr D HarrisonCllr R Harwood Cllr R Lane

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden and County Councillor Gibson were present for part of the meeting. Cllr Gibson confirmed that a safety review of the Strawberry Lane and Winchester Road junction would be undertaken in the near future and consideration given to white lining along the Winchester Road. He took note of the dangerous state of the Winchester Road/Riverside Green pavement surface, the need to patch repair the kerb tarmac along Winchester Road and the longstanding pothole outside Martins’ Shop.

145. Apologies for absence.

145.1 Cllrs Curtis, Herbert and Reynolds.

146. Chairman’s announcements and Councillors’ questions

146.1 None made.

147. To approve the Minutes of the Parish Council meeting held on 6 August 2012

147.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED with Cllrs Harrison, Harwood and Lane abstaining (absent) that the minutes of the meeting held on 6 August 2012 be accepted as a true record.

148. To consider any Matters Arising from those Minutes

148.1 Para 132.3 Cllr Fahy would liaise with Cllr Reynolds and others over planting the Borne bulbs in the Autumn.

Action: Cllr Fahy

148.2 Para 136.1 Cllr Reynolds would table his report at the October meeting.

Action: Cllr Reynolds

148.3 Para 139.1 The final postioning of the recycling banks had been completed and one estimate of cost for tarmac surfacing had been received; others would be obtained before a decision was made.

Action: Clerk

149. To determine nominations for co-option to the Parish Council

149.1 One nomination had been received to fill the current vacancy from Judith Evans.149.2 Proposed Cllr Werett, Seconded Cllr Brock, RESOLVED unanimously that Judith Evans be co-opted to the Parish Council.

150. Declarations of Interest

150.1 None declared.

151. To consider Correspondence Received and determine any action required

151.1 The Clerk drew Councillors’ attention to a questionnaire from the Hampshire Alliance for Rural Affordable Housing seeking views on the recently completed scheme which councillors declined to complete in view of their generalised nature.

152. To note the Planning Committee minutes as tabled

152.1 Minutes of the meeting held on 6 August 2012 had been circulated with the agenda papers.

152.2 Proposed Cllr Fahy, Seconded Cllr Harrison, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 6 August 2012 be noted.

153. To receive Councillors’ reports, as appropriate, on actions taken and other matters

153.1 Cllr Brock reported a small increase in petty theft and vandalism being monitored by Neighbourhood Watch and recommended those concerned monitored the Watch website for advice and information.

153.2 Cllr Harwood commented on the benefit of having extra grass cuts of the King’s Somborne recreation ground during the growing season and recommended this be budgeted for next year and that weed spraying be undertaken next Spring.

Action: Clerk

153.3 Cllr Fahy commented that a decision on the Cricket Club’s application for a grant from the Hampshire Playing Fields Association was still awaited.

154. To receive the RFO’s Report and Budget Monitoring

154.1 The outcome of the application for funds from the National Lottery for the MUGA was still awaited. Councillors supported the Clerk’s planned fund raising for the MUGA which included the Lottery bid for £30k, County Councillor’s budget £1k, Hampshire Playing Fields Association £2k and TVBC developers’ contributions £23k with the balance being from Parish Council reserves.

154.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.

154.3 The Audit Commission had signed off the accounts for 2011-12 and the statutory notice of electors’ rights is on display for the required 14 day period.

155. Payment of Accounts

155.1 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for August be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 728.07 728.07 BACs
BPC Shared costs 24.00 24.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
Came & Co Insurance 1304.70 1304.70 BACs
Smiths of Derby Church clock 181.00 36.20 217.20 BACs
Mr M Rebbeck Grounds maint 832.50 832.50 BACs
Totals 3271.56 36.20 3307.76

156 To adopt the new Code of Conduct

156.1 Discussion on the new Councillor Code of Conduct took place following some amendments suggested by Cllr Brock. The Code, if adopted, would be annexed to Standing Orders and included on the website for public information.

156.2 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the revised Code of Conduct be adopted.

157. Newsletter update

157.1 Cllr Brock reported completion of the Newsletter and that its distribution was in hand.

158. To receive the Clerk’s monthly report

158.1 The Clerk drew Councillors’ attention to the ethical training being organised by TVBC, details of which had been circulated separately.

159. Date, time and place of next meeting

159.1 The next meeting will on Monday 1 October 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.25pm

Parish Council minutes August 2012

Parish Council

Parish Council minutes August 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hallcommencing at 7.00pm on Monday 6 August 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr F Fahy Cllr G Herbert Cllr A Reynolds

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Wardens, a Footpath Warden, Borough Councillor Ward, Police Sgt Phillips, PCSO S Downie and seven members of the public were present for part of the meeting.

The Police reported that only three incidents had been reported over the past month and that they would follow up the report on the noisy scooter rider. They confirmed they had now relocated to the Stockbridge Fire Station which meant the public could not gain direct access to them as the Fire Station was a restricted area and they reminded all present that the method of making contact was primarily by ringing 101. PCSO Downie reported on the success of the young people’s sports afternoon organised for 3 August when 31 youngsters had turned out for an afternoon of sport and fun.

Mr Hayden, the Footpath Warden, commented on the rapid growth of vegetation along the footpaths and asked that remedial action be taken especially along the Horsebridge and Palace Close paths. Mr Dyke and Mr Pidgeon, Open Spaces Wardens, commented on the Furzedown Road potholes in particular and Cllr Fahy was able to confirm they had been reported for repair and Mr Pearson repeated his request that the footpath at the far end of the Village on the right towards Romsey be cleared of vegetation to make if safer for pedestrians.

The members of the public present were then invited by the Chairman to express their views on the dragons teeth recently installed along part of the Borne adjacent to Old Vicarage Lane. Most of the views expressed supported the need for the teeth to be removed although some discussion indicated their ability to sustain the earth bank in the future. Cllrs noted the views expressed.

Borough Cllr Ward outlined the timetable for relocating Test Valley staff from Duttons Road to Beech Hurst starting in mid-August. Planning staff would move in mid-October although a duty planning officer would be available at certain times in the former magistrate’s court building. Cllr Ward also commented on his disappointment that only 14 people attended his launch of the Village Design Statement (VDS) meeting in the Village Hall and how few had subsequently signed up to his website for progressing the VDS although 31 had signed an expression of interest at his stand at the Horticultural Show. He encouraged councillors to lead the way. Finally, Cllr Ward reported that work on the Local Plan was progressing and that he would be attending a forthcoming settlement boundary meeting as part of this process.

127. Apologies for absence.

127.1 Cllrs Harrison, Harwood and Lane. Apologies also received from County Cllr Gibson.

128. Chairman’s announcements and Councillors’ questions

128.1 None made.

129. To approve the Minutes of the Parish Council meeting held on 2 July 2012

129.1 Proposed Cllr Fahy, Seconded Cllr Brock, RESOLVED unanimously that the minutes of the meeting held on 2 July 2012 be accepted as a true record.

130. To consider any Matters Arising from those Minutes

130.1 Para 125.3 Research was still on-going into external funding for traditional street lights.

131. Declarations of Interest

131.1 None declared.

132. To consider what action, if any, should be taken over the Dragons Teeth bordering the Bourne

132.1 The Chairman then invited the Clerk to outline the comments received in person, by letter and by e-mail as a result of the proposal circulated by Cllr Fahy to local residents for their removal. The Clerk confirmed receipt of 21 comments in favour of their removal and 12 in favour of their retention. A variety of additional comments were also made ranging from their unsightliness to the cost of their removal; the additional strength now in the construction of the earth bank to the difficulty posed when opening car doors; the loss of the village effect to their installation on the Winchester Road side of the Borne; and a number of comments centred on the refusal by the contractors to hand back the daffodil bulbs.

132.2 The Chairman emphasised that the views received by the Clerk were random responses and Councillors should weigh all the comments made during the course of the meeting. Cllr Fahy then proposed that the dragons teeth by removed and replaced by discreet notices advising motorists not to park near the earth bank. The proposal failed for want of a seconder. As a result, the teeth would remain in situ and the Clerk would contact those who had made their views known to him to advise this outcome.

132.3 Proposed Cllr Werrett, Seconded Cllr Herbert, RESOLVED unanimously that up to £50 be made available for the purchase of replacement bulbs and that Cllr Fahy organise their purchase and planting, with others as necessary.

Action: Cllr Fahy

133. To consider Correspondence Received and determine any action required

133.1 The Clerk drew Councillors’ attention to a letter from the National Lottery outlining grants available to sustain village shops and communities and to the letter of thanks from the Sombornes Neighbourcare Group for the grant awarded. No further action was thought necessary.

134. To note the Planning Committee minutes as tabled

134.1 Minutes of the meeting held on 16 July 2012 had been circulated with the agenda papers.

134.2 Proposed Cllr Curtis, Seconded Cllr Fahy, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 16 July 2012 be noted.

135. To appoint a Vice-Chairman of the Planning Committee

135.1 Councillors noted that Cllr Lane had been elected Vice-Chairman of the Planning Committee and endorsed this decision.

136. To receive Councillors’ reports, as appropriate, on actions taken and other matters

136.1 Cllr Reynolds reported that work on the biodiversity information board was in hand and a draft design with associated production costs would be tabled at the September meeting.

Action: Cllr Reynolds

136.2 Cllr Herbert commented that he would attend the Village Hall management committee meetings as the Parish Council representative when a matter of Council interest was being tabled.

136.3 Cllr Fahy reported that he had met with the new Highways officer and had agreed an action list of highways matters outstanding.

137. To receive the RFO’s Report and Budget Monitoring

137.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.

138. To consider comments on the TVBC Strategic Housing Land Availability Assessment (SHLAA)

138.1 A draft SHLAA was available on the Test Valley Borough Council website inviting comments. Cllr Herbert led discussion on the topic reminding those present this was a technical document providing information on potential housing sites submitted by landowners and capable of accommodating 50 or more dwellings. This was a requirement of the Local Development Framework system and had assisted decisions being made in the development of the Local Plan. Cllr Herbert emphasised that inclusion of a site in the Plan did not imply that planning permission would be granted and development would not take place outside the settlement boundaries unless exceptional circumstances existed. However, we had to acknowledge that insufficient dwellings were being built to meet the local need and he would maintain a watching brief. Given our previous comments earlier in the consultation, it was not thought necessary to comment further at this stage.

139. To consider comments on the state of the TVBC bottle bank

139.1 Cllr Werrett reflected the concern of some local residents at the state of the bottle bank and its surrounding area, commenting on the risk posed to individuals by broken glass and the unsightly nature of overflowing waste banks and rubbish lying on the floor of the enclosure. Concern had also been expressed at the lack of an alternative exit if a person felt threatened in the enclosure. Thought would be given to laying a tarmac surface adjacent to the bank and in lieu of the grass bank which was frequently churned up by contractors’ vehicles. The Clerk would obtain cost estimates. It was agreed the foil bank should be relocated adjacent to paper bank, that the Lengthsman would be tasked to undertake a monthly clear up of the area and that consideration would be given to the possibility of a second entrance/exit being created allowing access to the field.

Action: Clerk

140. To adopt the new Code of Conduct

140.1 Discussion on the new Councillor Code of Conduct was deferred until the next meeting.

Action: Clerk

141. Payment of Accounts

141.1 Proposed Cllr Brock, Seconded Cllr Reynolds, RESOLVED unanimously that the following accounts for July be approved for payment:

To For Net VAT Gross Chq/Internet
Hants Police Authority Children’s sports 40.00 40.00 1783
Mr P Storey Salary/expenses 734.27 734.27 BACs
BPC Shared costs 24.00 24.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
Earth Anchors New seats 529.95 105.99 635.94 BACs
Lappsett Play equipment 14619.45 2923.89 17543.34 1784
TVBC 3 Fields rent 1.00 1.00 BACs
Mr M Rebbeck Grounds maint 940.50 940.50 1785
Sub Arb Churchyard tree 180.00 180.00 BACs
Mrs P Ward Church flowers 17.10 17.10 1786
Totals 17287.56 3029.88 20317.44

142. Newsletter update

142.1 Cllr Brock reported that distribution of the next Newsletter would be towards the end of August/early September.

Action: Cllr Brock

143. To receive the Clerk’s monthly report

143.1 The Clerk reported that work had been completed on the Churchyard Yew tree but in the process decay has been discovered in the adjacent Lime. Fields in Trust was offering two mature Royal Oaks to mark the Jubilee which had been applied for.

143.2 The two new seats, top of Cow Drove Hill and Strawberry Lane, had been installed and well received, as had the new play equipment in Up Somborne.

143.3 A co-option notice would be posted this week calling for nominations to fill the current councillor vacancy and applications received would be considered at the September PC meeting.

144. Date, time and place of next meeting

144.1 The next meeting will on Monday 3 September 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.55pm

Parish Council minutes July 2012

Parish Council

Parish Council minutes July 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hallcommencing at 7.00pm on Monday 2 July 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr R Lane Cllr A Reynolds

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden and County Councillor Gibson were present for part of the meeting. Mr Dyke commented on the need for the footpath overgrowth to be cut back and Cllr Gibson invited confirmation of outstanding highways matters to be referred to him so he could follow through with Highways staff to get these repairs completed.

112. Apologies for absence.

112.1 Cllrs Fahy, Harrison, Harwood and Herbert. Apologies also received from Borough Cllr Ward.

113. Chairman’s announcements and Councillors’ questions

113.1 None made.

114. To approve the Minutes of the Parish Council meeting held on 11 June 2012

114.1 Proposed Cllr Brock, Seconded Cllr Lane RESOLVED unanimously that the minutes of the meeting held on 11 June 2012 be accepted as a true record.

115. To consider any Matters Arising from those Minutes

115.1 Para 106.1 Cllr Herbert had investigated solar post lighting for the slip road leading to the Village Hall and had recommended against it in view of the need for direct sunlight and the risk of vandalism.

115.2 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that no further action be taken to install solar post lighting on the Village Hall slip road.

115.3 Para 110.5 No Borough Council funds were available to renew the three John O’Gaunt information notice boards. The Clerk would look elsewhere.

Action: Clerk

116. Declarations of Interest

116.1 None declared.

117. To consider Correspondence Received and determine any action required

117.1 Correspondence had been received via the website on the speed of traffic passing through the Village and the Community Speedwatch initiative. However, when previously debated, it had been decided not to follow through with this on grounds of cost but to seek more frequent visits by the Police roads patrol unit. The Chairman of the Somborne and District Society had also written expressing concern at cyclists on the recreation ground car park when motorists were in the area after dark. It had been suggested that ‘No cycling’ signs be erected but given the difficulty in enforcing this it was decided not to adopt the suggestion.

118. To note the Planning Committee minutes as tabled

118.1 Minutes of the meeting held on 25 June 2012 had been circulated with the agenda papers.

118.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 25 June 2012 be noted.

119. To receive Councillors’ reports, as appropriate, on actions taken and other matters

119.1 In a written report, Cllr Fahy stated he had attended Cllr Ward’s Neighbourhood Planning meeting in the Village Hall on Saturday 30 June and that he would be meeting Mr John Clarke, the new Hampshire Highways officer, on 6 July to show him some of the local highways problem areas. Cllr Fahy also commented on the alleged damage to windows and doors of 1 Kingsdown Cottages by water splashed up from passing vehicles. Councillors considered this to be more a matter between the property owners, their private insurers and Hampshire County Council.

119.2 Cllr Brock reported on unruly domestic behaviour by some residents of Lancaster Green which would be reported to the Police and the Housing Association.

120. To receive the RFO’s Report and Budget Monitoring

120.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £53,934.70.

121. To determine the grant aid application from the Neighbourcare Group

121.1 An application for a grant of £50 to help meet the running costs of the Neighbourcare Group had been received. The Group comprised volunteers providing transport for local people in need.

121.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that £50 be granted to the Neighbourcare Group.

122. To determine the need for Jubilee seats in the Parish

122.1 Cllr Werrett tabled a paper outlining the need for more seats in the Parish and linked this to the idea of naming them Jubilee seats. Initial thoughts were to install one seat at the top of Cow Drove Hill and another at the top of Strawberry Lane with more seats in later years as required. The environmentally friendly reconstituted design as currently installed on the Trim Trail was thought to be ideal. This had no maintenance costs and was competitively priced at £286.95 plus delivery and VAT.

122.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that two environmentally friendly seats be purchased for installation on Cow Drove Hill and Strawberry Lane at a cost of £544.95.

123. Payment of Accounts

123.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for June be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 745.33 745.33 BACs
BPC Shared costs 22.00 22.00 BACs
HMRC Tax/NIC 191.07 191.07 BACs
Cheque Cancelled 1780
Westcotec SID repair 576.00 115.20 691.20 BACs
Mr M Rebbeck Grounds maint 723.25 723.25 1781
Neighbourcare Grant 50.00 50.00 1782
Totals 2307.65 115.20 2422.85

124. Newsletter update

124.1 Cllr Brock reported that production of the next Newsletter was in hand with distribution anticipated late July/early August.

Action: Cllr Brock

125. To receive the Clerk’s monthly report

125.1 The Clerk reported he had been in touch with BT regarding their cutting the hedge along the Village Hall slip road and that arrangements were in hand for cutting back the overgrowth by the Scout Hut, some of the footpaths and on the A3057 bend towards Romsey. He had also authorised additional cuts of the recreation ground at an estimated additional cost of £400 during the remainder of the growing season.

125.2 The legalities of identifying the Up Somborne recreation ground as a Jubilee Field were progressing and a Deed of Dedication was required to complete this.

125.3 Proposed Cllr Brock, Seconded Cllr Curtis, RESOLVED unanimously that two Councillors and the Clerk be authorise to sign the Deed of Dedication to enable the Up Somborne recreation ground to be named a Jubilee Field under the scheme initiated by Fields in Trust.

125.4 With the grant from Awards for All, and a transfer of developer’s contributions held by TVBC, the total cost of £14.313.45 for the new play equipment for Up Somborne was likely to be met in full without recourse to Parish funds.

125.5 The Clerk had also established the Council’s eligibility to seek funding from the National Lottery’s Inspirational Facilities fund, for which bidding would open again on 23 July, for a grant towards the cost of the proposed MUGA.

126. Date, time and place of next meeting

126.1 The next meeting will on Monday 6 August 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.20pm

Parish Council minutes June 2012

Parish Council

Parish Council minutes June 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Village Hall

commencing at 7.00pm on Monday 11 June 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr F Fahy Cllr R Harwood Cllr G Herbert Cllr R Lane Cllr A Reynolds

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Footpath Warden, Open Spaces Warden and three members of the public were present for part of the meeting. Mr Knight explained his on-going concerns at the proximity of the clothing banks to his rear fence and Councillors asked some questions of him before the Chairman thanked him for his presentation. Mr Mercer reiterated his thoughts that all the remaining bins could go in one place behind the BT hut.

Mrs Seymour, as Footpath Warden, commented on the fly tipping which had occurred in Parnholt Wood and which had subsequently been removed by TVBC and Mr Dyke recommended thought be given to increasing the frequency of grass cutting given the exceptionally good growing weather being experienced.

Mr Lane publicly thanked all involved in making the Up Somborne Jubilee Street Party a success which 120 people had attended and Cllr Curtis commented that 65 had attended the Horsebridge Street Party.

93. Apologies for absence.

93.1 Cllr Harrison. Apologies also received from Borough Cllr Ward and PC Beecroft.

94. Chairman’s announcements and Councillors’ questions

94.1 The Chairman thanked everyone involved in making all the Jubilee events so successful.

95. To co-opt to fill a councillor vacancy

95.1 Mr Robbie Lane had expressed an interest in re-joining the Parish Council as a co-opted member.

95.2 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that Mr Robbie Lane be co-opted to the Parish Council.

96. To approve the Minutes of the Parish Council meeting held on 14 May 2012

96.1 Proposed Cllr Brock, Seconded Cllr Curtis RESOLVED unanimously that the minutes of the meeting held on 14 May 2012 be accepted as a true record.

97. To consider any Matters Arising from those Minutes

97.1 Para 88.12 It transpired that the funds available for developing community transport were more limited than at first thought and given the various types of transport services currently available to the Parish no further action was thought appropriate at this time.

98. Declarations of Interest

98.1 None declared.

99. To set aside Standing Orders, if necessary, to debate the clothing and paper banks final location

99.1 Following Mr Knight’s earlier presentation, it would be necessary under the six month rule to set aside Standing Orders should councillors wish to debate the matter further. 99.2 Proposed Cllr Werrett, Seconded Cllr Brock, that Standing Orders be set aside to enable further debate on the final location of the clothing and paper banks. The motion was lost by three votes for and five against, therefore the decision made at the May meeting stood and the Clerk would action accordingly and inform Mr Knight.

Action: Clerk

100. To consider Correspondence Received and determine any action required

100.1 Correspondence had been received from Southern Health NHS Foundation Trust on their proposals to redesign inpatient facilities within the older people’s mental health care services and an invitation from the Mayor of Test Valley Borough Council to join him at the Annual Borough Civic Service on 8 July 2012. These were noted. No further action was thought necessary at this time.

101. To note the Planning Committee minutes as tabled

101.1 Minutes of the meeting held on 14 May 2012 had been circulated with the agenda papers.

101.2 Proposed Cllr Harwood, Seconded Cllr Fahy, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 14 May 2012 be noted.

101.3 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that Cllr Lane be elected to the Planning Committee.

102. To receive Councillors’ reports, as appropriate, on actions taken and other matters

102.1 Cllr Fahy commented on the dangerous state of the pavements in the area of Riverside Green which had previously been reported as having had the necessary repairs completed. He would hasten this and the overhanging tree branches. Some of the pothole repairs were of questionable quality and he would monitor this in future. He was also pleased to report that the table tennis club had started well.

Action: Cllr Fahy

102.2 Cllr Harwood queried the frequency of grass cutting on the King’s Somborne recreation ground and thought more regular cuts should be undertaken especially in periods of exceptional growth. The Clerk would investigate accordingly. The crash gate adjacent to the relocated cricket score hut still had not been rehung following the new bottle bank installation and the Clerk would follow this up with TVBC.

Action: Clerk

102.3 Cllr Brock thought it appropriate for an article to be included in The Gauntlet on the new Lengthsman scheme which was now in being and that the opportunity for Lottery funding be investigated should the Council decide to replace the standard street lights in the conservation area with some more in keeping.

Action: Clerk

102.4 Cllr Reynolds said the apparent unruly growth in the biodiversity area was normal and that wild flowers should self-seed in future. He would monitor for the time being and organise a scythe cut when appropriate. All agreed a suitable information board on types of wild flower growing would be useful and he would design one for adoption.

Action: Cllr Reynolds

103. To receive the RFO’s Report and Budget Monitoring

103.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £55,145.75.

104. To determine the proposal for additional sport and leisure facilities in King’s Somborne

104.1 Cllr Curtis tabled a paper illustrating the options, costs and competitive quotes for a multi-purpose games area (MUGA) to be erected on the King’s Somborne recreation ground following the public consultation undertaken earlier in the year. Of the three quotes obtained, the cheapest from S&C Slatter Ltd at £60,113 appeared to meet our criteria by providing 5-a-side football area, tennis court, basket ball and cricket stumps and a crease.

104.2 Proposed Cllr Curtis, Seconded Cllr Brock, RESOLVED unanimously that the Clerk investigate funding for the installation of a MUGA on the King’s Somborne recreation ground.

Action: Clerk

105. Payment of Accounts

105.1 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for May be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 910.21 910.21 BACs
BPC Shared costs 125.74 125.74 BACs
TVBC Dog bins 522.08 104.42 626.50 BACs
Mr M Rebbeck Grounds maint 978.25 978.25 1779
Totals 2536.28 104.42 2640.70
106. To determine the need for solar bollard lights on the Village Hall slip road

106.1 Following a suggestion made at the Annual Assembly, the Clerk had investigated the supply of solar powered bollard lights for the Village Hall slip road and had found some at £250 each. Cllr Herbert undertook to look more closely at the specification.

Action: Cllr Herbert

107. To determine the appointment of Mr D Bevan as the Parish Council’s representative on the Catherine Edwards Foundation Trust

107.1 Following the resignation of Mr F Cleverley as the Parish Council’s representative on the Catherine Edwards Foundation Trust, Mr D Bevan had expressed a willingness to be appointed.

107.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that Mr D Bevan be appointed to represent the Parish Council on the Catherine Edwards Foundation Trust.

108. To consider the continuing use of the HCC web addresses

108.1 This item had been deferred from last month’s meeting for want of additional information. The Chairman directed that in the absence of this, the matter should be considered closed and individuals left to decide which web address to use for Council business.

Action: All

109. To determine the appointment of a Parish Council representative on the Village Hall management committee

109.1 Cllr Fahy had resigned as the appointed representative of the Parish Council on the Village Hall management committee for personal reasons. Cllr Herbert expressed a willingness to act pro-tem.

109.2 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that Cllr Herbert be appointed the Parish Council’s representative on the Village Hall management committee for the immediate future.

110. To receive the Clerk’s monthly report

110.1 The Clerk reported dates for forthcoming training courses for new councillors and would follow up with those eligible.

Action: Clerk

110.2 The Clerk had attended the HCC Parish Engagement Event on 25 May 2012 which had provided useful information on local partnerships and future opportunities which he would introduce as appropriate.

110.3 One of the recently planted Jubilee Oaks had died and it was decided not to take any action on replacement for the time being.

110.4 The Lengthsman scheme had started well and the Clerk would produce a short article for The Gauntlet magazine.

Action: Clerk

110.5 The three information boards on the John O’Gaunt site were showing signs of wear and contained some historical inaccuracies. The Clerk had held preliminary discussions with TVBC who had funded the original installations but as yet to no avail. He would consult further with Cllr Ward.

Action: Clerk

110.6 The statutory notice advertising the current vacancy on the Council was on display for the requisite 14 days, following which if no poll was demanded, a vacancy notice calling for nominations would be posted.

Action: Clerk

110.7 The Scouts were organising a Scarecrow competition with supporting events on the King’s Somborne recreation ground on Saturday 22 September 2012.

110.8 All noted the proposed improved arrangements for the Romsey Road/Horsebridge Road junction which HCC intended to implement in the near future.

111. Date, time and place of next meeting

111.1 The next meeting will on Monday 2 July 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 9.25pm

Parish Council minutes May 2012

Parish Council

Parish Council minutes May 2012

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Annual General Meeting

held in the Village Hall

commencing at 7.00pm on Monday 14 May 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr F Fahy Cllr D Harrison Cllr R Harwood Cllr G Herbert Cllr G Pearson Cllr A Reynolds

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session Borough Cllr Ward, PC Beecroft and 7 members of the public were present for part of the meeting. Mr Mercer raised the issue of signage for the bottle banks and questioned the need for an adjacent hard surface. He also pointed out that people were still leaving their bottles at the old site and commented that the clothing banks presented an ugly sight to users of the recreation ground. Cllr Ward responded that scalpings were the preferred surface covering around the bottle bank enclave and that suitable signs would be installed. The matter of the location of the non-bottle banks was a later agenda item. PC Beecroft explained the reorganisation of policing areas and that he was now part of the Northern Division centred on Basingstoke. This reorganisation would affect the reported crime statistics. However, in our local area, crime was down 17% year on year and more crime was being detected. He emphasised that we remained a low crime area and that using modern technology the public could now access live crime data on www.crimereports.co.uk with more information being available on Facebook and Twitter. Cllr Herbert questioned the frequency of speed checks in the Parish and it was confirmed that the plan was to undertake them twice monthly, if resources were available.

Dr Mackintosh, as Chairman of the Village Hall management committee, introduced supporting information to the bid by the Village Hall for capital grant funding. Borough Cllr Ward introduced the concept of a village design statement within a broader based documentincorporating a register of our key community assets and local green spaces with an action plan to improve our local facilities and wellbeing. He had volunteered to lead and would be inviting residents to a public consultation meeting to be held in the Village Hall at 10.00am on Saturday 30 June 2012 to take the concept forward.

Mr Lane pointed out the effect long verge grass was having on drivers’ sight lines when using the Strawberry Lane junction with Winchester Road and asked if remedial action could be taken.

(Clerk’s note – coincidentally the grass was cut the next day).

70. Apologies for absence.

70.1 County Cllr Gibson

71. Election of Chairman

71.1 Proposed Cllr Harwood, Seconded Cllr Herbert, RESOLVED unanimously that Cllr Werrett be elected as Chairman of King’s Somborne Parish Council. 7

2. Election of Vice-Chairman

72.1 Proposed Cllr Werrett, Seconded Cllr Curtis, RESOLVED unanimously that Cllr Harwood be elected as Vice-Chairman of Kling’s Somborne Parish Council.

73. Election of Chairman of the Planning Committee

73.1 Proposed Cllr Pearson, Seconded Cllr Brock, RESOLVED unanimously that Cllr Harwood be elected as Chairman of the Planning Committee.

74. Appointments

74.1 Planning Committee Chairman – Cllr Harwood

Members – Cllrs Curtis, Fahy, Harrison and Herbert

Communications Strategy Group

Chairman – Cllr Brock Members – Cllrs Harrison, Herbert, Reynolds and others as required

Lead Councillor

a. Village Hall Management Committee Cllr Fahy

b. Council for the Protection of Rural England Cllr Fahy c. Neighbourhood Watch Cllr Brock d. Flood Watch Cllr Werrett e. Schools and Scouts liaison Cllr Curtis f. Test Valley Assn of Local Councils Cllr Werrett g. Farming community liaison Cllr Brock h. Sports facilities Cllrs Harwood and Fahy

i. Young people Cllr Curtis j. Transport matters Cllr Herbert (pro tem) k. Up Somborne liaison Cllr Brock (pro tem) l. Biodiversity Cllr Reynolds

m. Highways and road safety Cllr Fahy n. Horsebridge liaison Cllr Harrison

Volunteers

o. Footpath Wardens Mrs Alison Seymour and Mr David Hayden

p. Tree Warden Mr Colin Matthews q. Open Space Wardens Mr Richard Dyke Mr Ron Bevan Mr Roy Pidgeon

Clerk Mr Peter Storey

Cemetery interments, records and maintenance

Play equipment

Parish notice boards

75. Chairman’s announcements and Councillors’ questions

75.1 The Chairman extended a warm welcome to Cllr Alistair Reynolds who was attending his first meeting and welcomed everyone to the 2012 AGM.

76. To approve the Minutes of the Parish Council meeting held on 2 April 2012

76.1 Proposed Cllr Brock, Seconded Cllr Harwood RESOLVED unanimously that the minutes of the meeting held on 2 April 2012 be accepted as a true record.

77. To consider any Matters Arising from those Minutes

77.1 Para 54.1 Forest Extra. TVBC enforcement officers had confirmed they were actively considering their next step following the refusal by the Borough Council to issue a Certificate of Lawful Use for the Forest Extra complex.

77.2 Para 54.3 Road markings. Cllr Fahy conceded that further action was unlikely given the stance taken by Hampshire Highways to his request for additional road markings in the area of Eldon Road junctions and it was agreed the matter should be referred to the county councillor.

Action: Clerk

77.3 Para 63.1 Flower and Embroidery Festival. Details had now been received on the forthcoming Flower and Embroidery Festival in the Church and Cllr Brock, as Chairman of the Communications Working Group, would liaise with Penny Ward over the Parish Council’s involvement and slide show.

Action: Cllr Brock

78. Declarations of Interest

78.1 Cllrs Fahy and Harwood declared their interest in the grant application from the Cricket Club and Cllr Fahy his interest in the application from the Village Hall.

79. To consider Correspondence Received and determine any action required

79.1 Correspondence had been received from Romsey Town Council, Test Valley Borough Council and Unison on the proposed closure of the Borough offices in Romsey. No further action was thought necessary at this time.

80. To note the Planning Committee minutes as tabled

80.1 Minutes of the meeting held on 16 April 2012 had been circulated with the agenda papers.

80.2 Proposed Cllr Pearson, Seconded Cllr Brock, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 16 April 2012 be noted.

81. To receive Councillors’ reports, as appropriate, on actions taken and other matters

81.1 Cllr Pearson commented on the detritus on the local pavements and the Clerk would follow up with the recently appointed Lengthsman.

Action: Clerk

81.2 Cllr Brock, on behalf of Neighbourhood Watch, commented on the increasing trend in oil and garden outbuildings thefts and his Group’s disappointment at the abolition of police reports from which trends could be identified and further action determined. He thought it appropriate for the usefulness of these reports to be highlighted to the Police and would draft appropriate comments for the Clerk to submit.

Action: Cllr Brock

81.3 Cllr Harrison reported there was a meeting being held to determine ways of minimising noise levels from entertainment provided at Horsebridge Station to the benefit of neighbours.

81.4 Cllr Fahy reported the success of the first table tennis Sunday in the Village Hall when eleven players had turned up and the following Sunday when two further players had joined in. Following the unsatisfactory remedial action taken to prevent static water on the A39057 road surface from splashing adjacent windows and doors of Kingsdown Cottages opposite Barker and Geary Ltd, he would follow up with Hampshire Highways in an attempt to procure a more efficient repair.

Action: Cllr Fahy

81.5 Cllr Herbert congratulated the Communications Working Group on the very informative feedback paper produced on the Annual Assembly.

82. To receive the RFO’s Report and Budget Monitoring

82.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £47,906.23. Cllr Brock sought confirmation of the basis for valuing fixed assets and the Clerk confirmed valuation was based upon replacement cost.

83. To adopt the Financial Accounts and approval of the Statement of Assurance for the year ended 31 March 2012

83.1 The Balanced Sheet for the year ended 31 March 2012 had been circulated with the agenda papers. The Clerk explained the format of the Annual Return which was to be submitted to the Audit Commission drawing particular attention to the requirements in the Statement of Assurance. He confirmed the internal auditor was satisfied with the accounting records and policies in place.

83.2 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the Balance Sheet and Annual Return for the year ended 31 March 2012 be approved and that the Chairman and Clerk be authorised to sign accordingly.

84. To re-appoint the Internal Auditor

84.1 Proposed Cllr Werrett, Seconded Cllr Harwood, RESOLVED unanimously that Mr P Reynolds be re-appointed as the Internal Auditor for 2012 – 13.

85. To determine Grant Aid applications from King’s Somborne Village Hall and the Cricket Club

85.1 King’s Somborne Village Hall management committee had applied for £1,748 to attract related funding from TVBC and HCC to enable further improvements to the Hall entrance and vestibule.

85.2 Proposed Cllr Werrett, Seconded Cllr Harrison, RESOLVED with Cllr Fahy abstaining that £1,748 be granted to the Village Hall to enable further improvements to be completed.

85.3 The Cricket Club was seeking funds to repair the run ups to the practice nets by laying a concrete slab.

85.4 Proposed Cllr Brock, Seconded Cllr Herbert, RESOLVED with Cllrs Fahy and Harwood abstaining that £400 be granted to the Cricket Club provided no objection was raised by Fields in Trust.

(Clerk’s note. Fields in Trust subsequently confirmed no objection provided the Parish Council was in support)

86. Payment of Accounts

86.1 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for April be approved for payment:

To For Net VAT Gross Chq/Internet Mr P Storey Salary/expenses 1130.26 46.65 1176.91 BACs BPC Shared costs 53.49 53.49 BACs
Mr M Rebbeck Grounds maint 689.00 689.00 1772
Mr P Reynolds Internal audit 215.00 215.00 1773
Sarsen Press Newsletter 65.00 65.00 BACs
TVBC Dog bins 261.04 52.21 313.25 BACs
Mr J Griggs Fence repairs 120.00 120.00 1774
KSVH Hire charge 8.00 8.00 1775
M J Ellis Sign post 45.00 9.00 54.00 1776 Totals 2586.79 107.86 2694.65

87. To determine the proposal for additional sport and leisure activities in King’s Somborne

87.1 Cllr Curtis had circulated costings for the provision of a multi-use games area (MUGA) before the meeting. Since the three quotations circulated were based upon slightly different proposals, he agreed to obtain three quotes against a single specification and table further proposals at the June meeting.

Action: Cllr Curtis

88. To review the Annual Assembly outcomes and action as necessary

88.1 All agreed it had been a successful Annual Assembly but the points raised in the public session required further debate.

88.2 Relocation of non-bottle banks. Possible options were (1) leave where they are (2) have them all removed (3) relocate further along rear fencing of properties (4) relocate to behind BT hut (5) relocate to grassed area to right of Scout Hut entrance (6) further extend the fenced enclave to accommodate all or some. It was agreed the waste paper bin and the alufoil bin could go into the bottle bank enclave although further expansion of this area was thought to be too expensive. Cllrs noted the 50% increase in value of paper collected in the Alresford bank as compared to paper collected through the domestic brown lid bins because this was not soiled by other recyclables.

88.3. Proposed Cllr Harwood, Seconded Cllr Herbert, RESOLVED with Cllrs Brock and Curtis abstaining, that Standing Orders, which precluded further debate on a topic previously determined within the previous six months, be set aside to enable debate and a decision on the matter.

88.4 Cllr Reynolds commented on how well used all the recycling facilities were and their easy accessibility and all agreed every effort should be made to retain them. The various pros and cons of the options were then considered.

88.5 Proposed Cllr Curtis, Seconded Cllr Brock, RESOLVED with Cllrs Harrison and Pearson against and Cllr Harwood abstaining that the two clothing banks be relocated to the rear of Mr Knight’s garage to the right of their current location.

88.6 Winchester Road safety. A suggestion had been made that every effort should be made to encourage walkers to use Old Vicarage Lane instead of walking along Winchester Road around the bend to reduce the risk of traffic accidents. Whilst supporting the concept in principle, there were no firm proposals tabled as to how this could be achieved.

88.7 Proposed Cllr Werrett, Seconded Cllr Herbert, RESOLVED unanimously that no further action be taken on the proposal to encourage walkers to use Old Vicarage Lane for their personal safety.

88.8 Village Hall slip road lighting. Mr Reeve, the adjacent property owner, would be requested to cut back his overgrown hedge and the idea of solar powered piller lights was suggested.

88.9 Proposed Cllr Fahy, Seconded Cllr Reynolds, RESOLVED unanimously that the costs of providing solar powered piller lights for the Village Hall slip road be investigated.
Action: Clerk

88.10 Parish street lights. A wish was expressed that when street lights were replaced in the conservation area, and elsewhere if appropriate, the new ones be in keeping with such an area.

88.11 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that every effort be made when street lights were replaced in the conservation and other areas to have new lights in keeping with those areas.

88.12 C/Cllr Gibson had indicated there were funds available for community transport. It was agreed Cllr Herbert should liaise with local communities operating a form of community transport and report to the next meeting.
Action: Cllr Herbert
89. Jubilee Strategy progress report

89.1 Our work on Workstream 3, the TV Core Strategy, was complete and the next round of consultation was awaited.

89.2 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED with Cllr Pearson abstaining that Borough Cllr Ward’s offer to lead on producing a visionary document for the community incorporating a village design statement (Workstream 4) be accepted since such an initiative would be of considerable benefit to us locally.

89.3 Cllr Harrison confirmed she was starting work on Workstream 5, the planning process.

90. To consider the continuing use of the HCC website

90.1 Discussion on this was deferred to the next meeting.

91. To receive the Clerk’s monthly report

91.1 The application to Awards for All for funds to upgrade the Up Somborne play equipment had been conditionally agreed and, subject to the Chairman signing the offer document, would be paid to enable to work to proceed.

91.2 The Clerk confirmed that the new storage facility in the Village Hall for Parish records was now complete but he was having to purchase a new filing cabinet to file the statutory and other documents held in hard copy.

91.3 The formal agreement with Stockbridge Council had been signed by both parties enabling the newly recruited Lengthsman to start work on 25 May 2012. As schedule of suitable work of benefit to the community had been agreed and would be overseen by the Clerk.

92. Date, time and place of next meeting

92.1 The next meeting will on Monday 11 June 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

At this point, Cllr Pearson resigned from the Parish Council and was thanked and wished well for the future by the Chairman on behalf of all Councillors. There being no further business, the Chairman closed the meeting at 9.50pm