Category Archives: Parish Council Minutes 2010

Parish Council minutes Dec 2010

Parish Council

Parish Council minutes Dec 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 6 December 2010

Present: Cllr R Dyke (Chairman) Cllr D Bidwell Cllr F Fahy Cllr R Harwood Cllr R Lane Cll Pearson Cllr R Pidgeon Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session Dr Rake, the Footpath Warden, reported that he had now handed over to his successors, Mrs Alison Seymour and Mr David Haydon, and Councillors thanked him for his enthusiasm as Footpath Warden.

Mrs Dawn Harrison confirmed she had now completed her work on the update to the Parish Plan and Councillors noted the update would be finalised by Cllr Fahy and the Clerk, in their private capacities, before becoming available to the community for comment upon and determination at the Annual Assembly. Mrs Harrison also floated the idea of improving communication between the Council and the electorate by submitting profiles to The Gauntlet for publication. Whilst accepting the need for improving communication, the Chairman commented that he would be producing information for publication in the run up to the next round of local council elections in May 2011 which would encompass this.

Mr Brock commented on the poor finish to the stream weed and bank cutting and asked if the Environment Agency could be approached to complete a better job. The Chairman pointed out that new rules required better habitats for wildlife which in turn often meant that growth was left in a more natural state but, nevertheless, the Clerk would follow up.

Action: Clerk

Mr Brock also sought assurances from the Council that it would review its budgets stringently when setting next year’s Precept level in view of the current national level of indebtedness and the need to make savings at every level. The Chairman reassured Mr Brock that a prudent approach would be adopted.

1. Apologies for Absence

1.1 Cllrs Bevan and Werrett.

2. Chairman’s announcements and Councillors’ questions

2.1 The Chairman thanked Cllr Lane for deputising for him during his recovery period and everyone else who had taken a considerate view.

2.2 Cllr Pearson commented on the recently installed grit bins and sought clarification on who might use their contents. The Clerk explained that the grit was available for anyone to use on the public highway and pavements but not on privately owned land or driveways. It was likely that a notice to this effect would be placed on the bins in due course. Also, some of them would need relocating to ensure they were in the most appropriate positions.

2.3 Cllr Lane commented on some recent instances of break-ins and theft and queried why Councillors had not yet met the new neighbourhood police officer in person. The Clerk would follow up.

Action: Clerk

2.4 Cllr Fahy commented that the second councillors’ surgery had attracted interest and queried when the next one might be held. The Clerk would liaise with Cllr Werrett on this and a date in February 2011 was suggested. Cllrs Bidwell and Pearson indicated their willingness to be present.

Action: Cllr Werrett and Clerk

3. To approve the Minutes of the Parish Council meeting held on 1 November 2010

3.1 Proposed Cllr Fahy, Seconded Cllr Lane RESOLVED that the minutes of the meeting held on 1 November 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 4.2 Following both the School and the County Council stating they had no objections to removing the ’20 is plenty’ signs if the Parish Council so wished, Councillors discussed the value and effectiveness of these signs and their location which often was on the same pole as the 30mph restriction signs which could be deemed confusing.

4.2 Proposed Cllr Room, Seconded Cllr Pearson, RESOLVED with six votes for and two against, Cllrs Bidwell and Lane, that the signs be removed.

Action: Clerk

5. Declarations of Interest

5.1 Cllr Harwood declared an interest in Item 9 (Payments of accounts).

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received. This included a response from HCC to the letter expressing concern at the lack of consultation by the School when compiling its School Travel Plan. The County had stated that it was recommended policy for Travel Plans be reviewed annually and consequently there would be an opportunity for input at the review. Test Valley School had also written seeking nominations for membership of their governing body. The Clerk had acknowledged this and it was thought appropriate to bring this to the attention of Councillors after the next election. No further action was thought necessary.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* 9 Winchester Road – crown reduce one Willow – no objection

* The Old Exchange, Romsey Road – single storey rear extension – no objection

* The Cruck Cottage, Winchester Road – replace single glazed rear external door with oak stable door and four double glazed panels – no objection

7.2 The following decisions had been notified by Test Valley Borough Council:

* Mulberry, 3a Nutcher’s Drove – fell one Sycamore – permitted

* Brook Lea, 1 Nutcher’s Drove – fell one Willow – permitted

* 4 Furzedown Cottages – single storey rear extension to replace existing conservatory – permitted

* Rosemary Cottage, Stockbridge Road – fell one Fir – permitted

* Lovells Farmhouse, Up Somborne – alterations and extensions to existing farmhouse – refused on the grounds that the proposed development would detract from the character and significance of the listed building and be too dominant in terms of form and size

* Shappon House, Romsey Road – fell one Leylandii and remove lower branches from one Ash – permitted

* 9 Winchester Road – crown reduce on Willow – permitted

7.3 The Clerk briefed that Mrs Charrington from Horsebridge Station was appealing against the decision not to allow seasonal use of land for the erection of a marquee for use at receptions and other events and that the application by Hyde Housing for 21 new affordable homes would be determined by the Southern Area Planning Committee at its meeting on 7 December 2010.

8. To receive the RFO’s Report and Budget Monitoring

8.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 81% of the budget had been spent to date and that the current bank balance stood at £23,432.25.

8.2 The Internal Auditor would complete an interim audit of the accounts on 6 January 2011.

9. Payment of Accounts

9.1.1 Proposed Cllr Lane, Seconded Cllr Pearson, RESOLVED with Cllr Harwood abstaining that the following accounts for November be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 832.59 0.66 833.25 1661
BPC Shared costs 22.50 22.50 1662
HMRC Tax/NIC 258.93 258.93 1663
TVBC SID repair 35.00 6.13 41.13 1664
Mr M Rebbeck Grounds maint 45.00 45.00 1665
Cllr R Harwood Stakes 9.38 1.64 11.02 1666
Totals 1203.40 8.43 1211.83

10. To adopt the Expenditure Budget and Precept for 2011 – 2012

10.1 Proposals for the 2011-12 Expenditure Budget and Precept had been circulated with the agenda papers, together with comprehensive amplifying notes. In the following discussion, it was agreed to review closely the amount made available for grants, maintenance of the open spaces and play areas, the Village Hall and the Pre-School Group. Emphasis was placed on the effort spent to date on improving the open spaces and in view of the welcomed public reaction it was felt appropriate to continue in this vein by increasing the proposed budget, which had been a reduction on the current year’ spend, for these areas by £750. Similarly, the value of the Village Hall as a community resource was recognised as was the need to continue to help fund the renovation, ideally by using the budgeted funds as a multiplier when the Villager Hall was bidding for funding from the Borough and County Councils. Thought was also given to removal of the red dog waste bins and their associated sanitising costs which would produce a small saving but in the interests of hygiene and encouraging the responsible disposal of dog waste there was only minority support for this measure.

10.2 A proposal by Cllr Harwood to reduce the Village Hall budget by £2,000 and reallocate this to open spaces maintenance was defeated by three votes to two with three abstentions and a proposal by Cllr Bidwell to reduce the Village Hall budget by £1,000 to enable money to be earmarked for the Pre-School Group was defeated by four votes to three with one abstention.

10.3 Proposed Cllr Dyke, Seconded Cllr Pearson RESOLVED unanimously that an Expenditure Budget of £30,150 be approved for 2011-12.

10.4 The impact of the adopted expenditure budget was then considered on the Council’s reserves. Without an increase in Precept, the expenditure would be part reliant upon other sources of income. Reserves had recently financed the purchase of three bus shelters and contributed towards the cost of the King’s Somborne play area refurbishment and would benefit from a small increase if future improvement plans were to be achieved. Consequently, the proposed 2% increase in Precept was thought reasonable. If adopted, the result would be an additional income of £610 which translated into an increase for a Band D council tax payer of £0.85 per annum on current payments, subject to the tax base of 717 being accepted by the Borough Council at its next meeting.

10.5 Proposed Cllr Dyke, Seconded Cllr Pearson, RESOLVED unanimously that a Precept of £31,210 be adopted for 2011-12.

11. To determine the recreation grounds hire charges for 2011-12

11.1 No increase in the current casual hire charge of £12 plus VAT for the recreation grounds was thought necessary.

11.2 Proposed Cllr Room, Seconded Cllr Pidgeon, RESOLVED unanimously that the current charge for hire of a recreation ground of £12 plus VAT be applied to 2011-12.

12. To determine the Burial Board fees and charges for 2011-12

12.1 No increase in the current fees and charges for the Burial Board was thought necessary.

12.2 Proposed Cllr Pidgeon, Seconded Cllr Fahy, RESOLVED unanimously that the fees and charges for the Burial Board remain as at present for 2011-12.

13. To consider supporting the Sustainable Communities Act

13.1 A request had been received from the supporters of the Sustainable Communities Act that the Council should write urging our MP to support the Act’s passage through Parliament. The Council had supported earlier requests. The aim of the Act was to help reverse community decline and promote local sustainability.

13.2 Proposed Cllr Harwood, Seconded Cllr Room, RESOLVED unanimously that the Council be seen to support the Sustainable Communities Act.

Action: Clerk 14. To receive Councillors’ reports

14.1 Cllr Pearson tabled a report on discussions held and comments raised at the recent CPRE seminar on ‘Enhancing your Parish Setting’.

14.2 Cllr Harwood confirmed he and the Clerk had marked out an area on 3 Fields owned by the Council and considered suitable for the biodiversity project and that a volunteer contractor would now prepare the land.

15. To receive the Clerk’s monthly report

15.1 The Clerk tabled a note on the discussions held between TVBC and the developer of the Old Somborne Garage site regarding the relocation of the recycling facility on the grounds that noise and smell would be upsetting to the occupants of the new houses. The developer was keen to have the facility relocated and had suggested alternative locations to include further along the fence line towards the BT hut or adjacent to the entrance to the Scout Hut. Councillors did not favour any of the submitted proposals.

15.2 Proposed Cllr Harwood, Seconded Cllr Pidgeon RESOLVED with one vote against that the Council supported TVBC’s wish to retain the recycling facility in its present location unless an acceptable alternative site could be identified.

16. Date, time and place of next meeting

16.1 The next meeting will be on Monday 10 January 2011 at 7.00pm in the Epworth Hall, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 9.30pm

Parish Council minutes November 2010

Parish Council

Parish Council minutes November 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 1 November 2010

Present: Cllr R Lane (Acting Chairman) Cllr R Bevan (Items 1 – 15) Cllr D Bidwell Cllr F Fahy Cll Pearson Cllr R Pidgeon Cllr D Room Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session County Councillor Gibson confirmed that the grit bins had been ordered and he anticipated delivery soon. He also mentioned that the councillor devolved grant scheme was unlikely to be funded next year although the cuts ands savings measures required had yet to be finalised and were likely to be in the region of 8%. The wish for low noise road surfacing was repeated in view of this surface having been installed elsewhere but not on the A3057 and Cllr Pearson commented that it would be helpful if HCC were to adopt the system in use elsewhere whereby motorists were forewarned of an approaching lower speed limit. Such warnings on the Romsey Road at the entry points to the Village would be beneficial to all road users. PC Benton commented this would be his last appearance as he was being relocated and all present offered him a vote of thanks for his contribution to the safety of the area. He explained the structural changes being made in the Police which were necessary to meet the challenges of Force reductions and commented that King’s Somborne and its surrounds were relatively low crime areas. However, the recent thefts of copper wire from electricity sub-stations had caused concern and he passed on the Electricity Board’s wish that whenever a power cut occurred the fact be telephoned to the Board on 08000 727282 to enable remedial action to be taken and possibly catching the thieves in action. The Clerk would publicise this request in The Gauntlet.

Action: Clerk

Dr Rake, the Footpath Warden, introduced one of his successors, Mrs Alison Seymour, who with her husband and Mr David Haydon, would jointly assume the responsibilities of Footpath Wardens in January 2011.

1. Apologies for Absence

1.1 Cllrs Dyke and Harwood; Tree Warden and Village Correspondent

2. Chairman’s announcements and Councillors’ questions

2.1 Cllr Pearson reported damage to the fence at the rear of Braemar facing the recreation ground and the Clerk undertook to confirm ownership.

Action: Clerk

2.2 Cllr Fahy reported damage to the tarmac surface of the recreation ground road which the Clerk would follow up and also his attendance at the inaugural meeting of a group keen to set up a local University of the Third Age in the Stockbridge area.

Action: Clerk

3. To approve the Minutes of the Parish Council meeting held on 4 October 2010

3.1 Proposed Cllr Pidgeon, Seconded Cllr Pearson RESOLVED that the minutes of the meeting held on 4 October 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 4.1 Advice was being sought from TVBC on the erection of suitable netting to prevent damage to property or persons living in the new houses on the Old Somborne Garage site.

4.2 Para 15.1 The School had not raised any objection to the removal of the ’20 is plenty’ signs and the Clerk would liaise with HCC before any further action was taken.

Action: Clerk

5. Declarations of Interest

5.1 None declared.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received but no further action was thought necessary.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* Rosemary Cottage, Stockbridge Road – fell one Fir tree – no objection

* 6 Camp Field – fell one Lime tree – no objection

* Shappon, Romsey Road – remove branches from one Ash and fell one Leylandii – no objection

* Brook Lea, 1 Nutcher’s Drove – fell one Willow – no objection

* Horsebridge Farm – resubmission of previous application to convert buildings’ usage –no objection

* 9 Winchester Road – erection of garden store/workshop, doors and gates to drive – no objection

* Bourne Farm, Furzedown Road – renewal of planning permission to erect an office building with parking and associated works – objection expressed at increased large vehicle usage and noise on what is already a busy little road

* 4 Furzedown Cottages – single storey rear extension to replace existing conservatory – no objection

* 5 Old Fromans Farm – rear conservatory – no objection

* Lovells Farm, Up Somborne – extension to existing farmhouse, detached outbuilding, swimming pool and terrace and landscaping – no objection

7.2 The following decisions had been notified by Test Valley Borough Council:

* North Park Farm Barn – restoration – permitted

* Park Farm House– erection of carport and new access – withdrawn but internal alterations permitted although rear extension to form rear lobby and works to existing WC refused

* 4 Camp Field – fell one Lime – permitted

* Brook Farm House – alterations to redundant barn to form 5 holiday units – permitted

* The Triangle – fell three Conifers – permitted

* Woodmans Cottage, Winchester Road – increase replacement sunroom roof slope- permitted

8. To receive the RFO’s Report and Budget Monitoring

8.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 76% of the budget had been spent to date. The current bank balance stood at £23608.85. This was noted.

9. Payment of Accounts

9.1 Proposed Cllr Fahy, Seconded Cllr Bevan, RESOLVED unanimously that the following accounts for October be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 738.50 738.50 1654
BPC Shared costs 27.50 27.50 1655
HMRC Tax/NIC 222.89 222.89 1656
Smiths of Derby Clock service 171.00 29.93 200.93 1657
Mr M Rebbeck Grounds maint 456.00 456.00 1658
RBL Poppy Appeal 50.00 50.00 1659
Totals 1665.89 29.93 1695.82

10. To consider and, if appropriate, approve a grant to the Farming and Wildlife Advisory Group

10.1 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that £50 be donated to the Farming and Wildlife Advisory Group as in past years.

11. To review reaction to the introduction of ‘Councillor Surgeries’

11.1 Councillors noted with disappointment the lack of reaction to the introduction of ‘Councillor Surgeries’ at which local people could meet their local councillors and discuss matters of mutual interest or concern. A more positive reaction was hoped for at the next surgery later this month after which, if necessary, other initiatives would be considered.

12. To determine meeting dates for 2011

12.1 Proposed Cllr Bevan, Seconded Cllr Pidgeon, RESOLVED unanimously that the following dates be approved for meetings in 2011: Monday 10 January, Monday 7 February; Monday 7 March; Monday 4 April; Thursday 7 April (Annual Assembly); Thursday 5 May (Local Council Elections); Monday 16 May (Annual General Meeting); Monday 6 June; Monday 4 July; no meeting in August; Monday 5 September; Monday 3 October; Monday 7 November; Monday 5 December (Annual Finance Meeting).

13. To consider a draft Village Design Statement

13.1 The Clerk tabled a draft Village Design Statement for discussion. However, Councillors saw no benefit in progressing the concept and questioned the need in the first place.

13.2 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously not to proceed with a Village Design Statement.

14 To consider the School Travel Plan and a response

14.1 Cllr Bidwell tabled a draft reply to the School’s Travel Plan which was discussed in detail.

14.2 Proposed Cllr Lane, Seconded Cllr Bevan, RESOLVED unanimously that the Chairman be invited to sign the response to the School Travel Plan.

15. To review progress and printing of the update to the Parish Plan

15.1 Since few comments had been on the update to the Parish Plan, the Clerk would liaise with the Village Correspondent with a view to including it on the agenda for the Annual Assembly.

Action: Clerk 16. To receive Councillors’ reports

16.1 Cllr Fahy reported on the HALC AGM at which he had voted in favour of an 8% increase in fee (£20) and against a resolution that NALC approaches the appropriate minister with a view to seeking changes in that planning legislation which appeared to favour travellers. There was an interesting talk by HALC President, Professor Stoker, on community engagement and also from Alex Burn, Head of Older People’s Wellbeing at HCC. Mrs Burn was to be approached with a view to being the guest speaker at the Annual Assembly.

Action: Clerk

16.2 Cllr Fahy also reported that P A Hilton had accepted his proposal for a biodiversity project and would go ahead with the conversion of 400 sq metres of lawn behind their property at Horsebridge Mill into a wild flower meadow.

16.3 Cllr Pidgeon commented that one or more graves had sunk due to not being mounded and the Clerk would contact the relevant grave diggers.

Action: Clerk

16.4 Cllr Bidwell reported that the pre-school could start in the Village Hall in April 2011. An external shelter was required and the Parish Council could be approached for Grant Aid in due course.

17. To receive the Clerk’s monthly report

17.1 On behalf of Cllr Harwood, the Clerk reported that he had obtained the voluntary services of a local farmer to prepare the biodiversity area planned on land owned by the Council adjacent to The Gorrings and that he would mark out the proposed site in due course.

Action: Cllr Harwood

18. Date, time and place of next meeting

18.1 The next meeting will be the annual finance meeting on Monday 6 December 2010 at 7.00pm in the Epworth Hall, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 9.30pm

Parish Council minutes Oct 2010

Parish Council

Parish Council minutes Oct 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 5 October 2010

Present: Cllr R Lane (Acting Chairman) Cllr D Bidwell Cllr F Fahy Cllr R Harwood Cllr G Pearson Cllr R Pidgeon

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session Mr Colin Matthews, the Tree Warden, reported that he would be submitting tree types and costs for the six or so trees to be planted at the bottom of Top Field, subject to the approval of TVBC.

PC Benton reported that the Summer months had been fairly quiet although poaching remained an issue together with thefts of diesel fuel.

Borough Councillor Ward had provided a written brief on matters of general interest including the Boundary Review by TVBC which had found our submission to be generally acceptable; details of the Christmas recycling dates; the demise of the Standards Regime and Audit Commission; cancellation of the council tax revaluation; the community’s right to build initiative designed to enable local people to deliver the homes they really wanted and the Government’s plans to axe paperwork to help save trees. Cllr Bidwell sought progress on the review of conservation areas and was informed that wisdom dictated a slow approach to this in view of the other changes in progress at this time. Considerable discussion took place on the old Somborne garage site developer’s wish to re-site the recycling facility currently sited on the recreation ground which was land owned by Fields in Trust but managed by the Parish Council on their behalf. TVBC’s position was that the developer should come up with an alternative location acceptable to both TVBC and the Parish Council. There was undoubtedly considerable local support for and usage made of the facility in line with Government policy to encourage recycling.

Proposed Cllr Lane, Seconded Cllr Bidwell, RESOLVED unanimously that full support be given to TVBC in resisting relocation of the recycling facility unless a community approved alternative site was made suitable by the developer.

1. Apologies for Absence

1.1 Cllrs Bevan, Dyke, Room and Werrett and Dr Rake, the Footpath Warden.

2. Chairman’s announcements and Councillors’ questions

2.1 The Acting Chairman congratulated everyone on achieving re-accreditation under the Quality Parish Scheme.

2.2 Cllr Bidwell gave an overview on the School Travel Plan and commented on the apparent lack of consultation within the community and the Parish Council. He would produce comments for consideration at the next meeting.

Action: Cllr Bidwell

2.3 The Clerk updated Members on Dr Rake’s progress in finding a replacement Footpath Warden for when he retired at the yearend; two candidates had expressed an interest and the Clerk would follow this up.

Action: Clerk

3. To approve the Minutes of the Parish Council meeting held on 6 September 2010

3.1 Proposed Cllr Pidgeon, Seconded Cllr Harwood, RESOLVED that the minutes of the meeting held on 6 September 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 11.2 Cllr Fahy confirmed that the Cricket Club held insurance cover if an accident occurred with balls going over the boundary into the old Somborne garage site development. Their insurers had advised they should take reasonable steps to prevent injury or damage to property. The Club wished to act quickly in getting some form of netting erected and was taking advice from the English Cricket Board and TVBC.

Action: Cllr Fahy

4.2 Para 14.2 Cllr Harwood reported that advice had been taken from TVBC on establishing a biodiversity area on Parish Council owned land adjacent to The Gorrings and Members’ approval was now sought.

4.3 Proposed Cllr Harwood, Seconded Cllr Bidwell RESOLVED that a suitably sized area of Parish Council owned land adjacent to The Gorrings be made over into a biodiversity area.

5. Declarations of Interest

5.1 Cllrs Fahy and Harwood declared an interest in the Cricket Club’s need for safety netting (Item 14).

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received, in particular, a request from Caroline Nokes MP for future meeting dates which had been supplied. It was thought inappropriate to accept the invitation to sign up to the ‘No Need for Nuclear’ campaign and no further action was thought necessary.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* Woodman’s Cottage, Winchester Road – replacement sunroom – no objection

* land adjacent Garlick Lane, Hoplands – erection of agricultural building for general and viticulture storage – no objection

* The Triangle, Stockbridge Road – fell three Conifers – no objection

* 3a Nutchers Drove – fell one Sycamore – no objection

* Charlton House, 4 Camp Field – fell one Lime – no objection

7.2 The following decisions had been notified by Test Valley Borough Council:

* Oaktree House, Muss Lane – crown reduce one Oak tree – permitted

* Askew, Old Palace Farm – front extension and conversion of garage to study – permitted

* 22 Riverside Green – certificate of Lawful Proposed Development for installation of three Velux windows to front and five to rear – issued

* 4 King’s Acre – fell six Ash and two Sycamore to ground level – permitted

* land at King’s Acre – fell one Lawson Cypress and one Plum to ground level – permitted

8. To receive the RFO’s Report and Budget Monitoring

8.1 The Clerk informed Members he had received an application to use part of the recreation ground for a keep fit class on various mornings during the week.

8.2 Proposed Cllr Pidgeon, Seconded Cllr Harwood, RESOLVED unanimously that permission be given for use of the recreation ground for organised Keep Fit activities, provided the necessary public liability insurance was in place, at an annual charge of £25.

8.3 A budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 66% of the budget had been spent to date. The current bank balance stood at £24663.05. This was noted.

9. Payment of Accounts

9.1 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously that the following accounts for September be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 787.58 787.58 1642
BPC Shared costs 22.50 22.50 1643
HMRC Tax/NIC 240.94 240.94 1644
Cullen Memorial Masons Memorial cleaning925.00 925.00 1645
Test Valley School Prize grant 75.00 75.00 1646
HCC PFI lighting 28.72 5.03 33.75 1647
Information Commissioner Reg fee 35.00 35.00 1648
HALC QP re-accred fee 50.00 8.75 58.75 1649
Mr M Rebbeck Grounds maint 733.50 733.50 1650
Hants Fencing 3 Fields fencing 748.70 131.03 879.03 1651
TVBC Grounds maint 521.62 91.28 612.90 1652
NALC LCR sub 13.50 13.50 1653
Totals 4182.06 236.09 4417.45

10. To consider voting proposals at the HALC AGM

10.1 Cllr Fahy would be attending the HALC AGM with the Clerk and as the voting representative would be called upon to vote on the proposals on the agenda. One proposal related to percentage increases in subscription fees and the Clerk produced illustrative figures of actual increases on our present fee which the AGM would be debating to make itself more financially secure.

10.2 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously that Cllr Fahy vote as he sees fit at the HALC AGM.

11. To consider the draft Romsey Town Access Plan

11.1 Details of the draft Romsey Town Access Plan had been circulated to Members and Cllr Pearson had responded privately. No further action was thought necessary.

12. To review progress and printing of the update to the Parish Plan

12.1 The draft update to the Parish Plan, produced by Mrs Dawn Harrison, had been circulated to Members just before the meeting. The Acting Chairman asked all present to submit their final comments to Mrs Harrison in the immediate future to enable the draft to be finalised and circulated. Cllr Bidwell thought a copy should go to every household in the Parish but initially copies would be placed on the website and in public/community places and also be distributed to those on the original plan’s distribution list. The Clerk would arrange for this. It would then become the main topic on the agenda of the Annual Assembly 2011 before finalisation and adoption by the community.

Action: All/Clerk

12.2 A unanimous vote of thanks was made to Mrs Harrison for all the work she had put in to producing the draft update.

12.3 Cllr Ward reminded Members of the wisdom of having a Village Design Statement. The Clerk had already drafted a suitable document and it was agreed this should be tabled at the next meeting.

Action: Clerk

13. To review the Cemetery rules and regulations

13.1 Certain aspects of the Cemetery rules and regulations required updating to comply with best practice, in particular, the right to pre-purchase a plot should cease in view if the increasing difficulties in determining actual ownership some years later; the right to erect a memorial should be dependant upon the family’s ownership of the plot to make it absolutely clear where the responsibility for maintenance of the memorial lay; plot ornaments made of glass or other breakable substances and lighted candles should not be allowed for safety reasons and all memorial masons working on memorials to be erected in the Cemetery should be required to comply with the current codes of practice and BS8415. It was also noted that when the Cemetery extension came into use it should be managed as a Lawn Cemetery which meant all plots would be flat with only a simple headstone erected suitably inscribed on each plot, if required.

13.2 Proposed Cllr Harwood, Seconded Cllr Pearson, RESOLVED unanimously that the recommendations made and outlined above, be adopted.

14. To consider proposals for safety netting on the King’s Somborne recreation ground

14.1 Cllrs Fahy and Harwood elaborated on the need for cricket safety netting and its design. The Clerk had obtained quotes for suitable posts and nets both fixed and demountable. The preference was for fixed netting and Cllr Fahy would enquire about the need for planning permission in the hope that the netting could be in place in the near future. Members’ support was being sought for this course of action and a subsequent bid for developers’ contributions towards the costs involved.

14.2 Proposed Cllr Harwood, Seconded Cllr Pidgeon, RESOLVED with Cllr Pearson against that support be given to the Cricket Club for the early erection of suitable netting to minimise damage and accident to the occupants of the houses being built on the old Somborne garage site.

15. To receive Councillors’ reports

15.1.1 Cllr Fahy opined that the ‘20 is plenty’ initiative had outlived its usefulness and conflicted with the legal speed restriction signs and recommended their removal. The Clerk would approach the School and place the matter on the next agenda.

Action: Clerk

15.2 Cllr Pidgeon commented on the amount of greenery growing out of the gutters in Eldon Road and elsewhere and Cllr Lane would look into this and report to the relevant authorities with a view to removal.

Action: Cllr Lane

16. To receive the Clerk’s monthly report

16.1 The Clerk would advise the date for the presentation of the Quality Parish certificate and invite Members to attend the function.

Action: Clerk

16.2 The HALC website had been upgraded and Members wishing to gain access should apply to the Clerk for new login details.

Action: Members

17. Date, time and place of next meeting

17.1 The next meeting will be on Monday 1 November 2010 at 7.00pm in the Epworth Hall, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 9.05pm

Parish Council minutes Sep 2010

Parish Council

Parish Council minutes Sep 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 6 September 2010

Present: Cllr R Dyke (Chairman)
Cllr R Bevan (Items 1 – 8)
Cllr D Bidwell
Cllr F Fahy
Cllr R Harwood
Cllr R Lane
Cllr G Pearson
Cllr R Pidgeon
Cllr D Room (Items 1 – 14)
Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

Dr Rake, the Footpath Warden, raised his concern at footpath walk notices being removed by persons unknown; confirmed that the stile near the Horsebridge Road junction with the John O’Gaunt pub had been repaired; that he had cut back the overgrowth on the Palace Close footpath and that no-one had yet come forward to replace him at the year end.

Borough Councillor Ward had provided a written brief which, in his absence, the Clerk had circulated before the meeting. He gave details of his new website designed to provide information on changes in Government policy affecting local councils which could be found at http://tonyward.yourcllr.com/

1. Apologies for Absence

1.1 Cllr Gibson, Cllr Ward and PC Benton.

13. Parish Plan Update

13.1 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that Item 13 on the agenda be brought forward to enable discussion to include the Village Correspondent.

13.2 Cllr Fahy confirmed he had edited Mrs Dawn Harrison’s first draft of the Update with her assistance and encouraged fellow councillors to make their comments known to him. It was agreed to reconsider this item at the October meeting.
Action: All

13.3 Cllr Bidwell reminded councillors that the document was a community document and not the responsibility of the Parish Council although it did commission the original Plan. Cllr Werrett sought confirmation on whether the update was or would be an amalgam of comments on achievements so far and new ideas forthcoming from the questionnaire or two separate documents. It was thought likely the more suitable format would be two separate documents and Mrs Harrison and Cllr Fahy would work towards this aim.

2. Chairman’s announcements and Councillors’ questions

2.1 The Chairman reminded all present of the forthcoming elections in May 2011 and the need to encourage a wide interest in becoming a parish councillor.
Action: All

3. To approve the Minutes of the Parish Council meeting held on 5 July 2010

3.1 Proposed Cllr Pidgeon, Seconded Cllr Bevan, RESOLVED with Cllr Harwood abstaining (absent) that the minutes of the meeting held on 5 July 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 4.6 The Clerk would contact the Tree Warden for details on the proposed tree planting at the bottom of Top Field in order to submit to TVBC for approval.
Action: Clerk

5. Declarations of Interest

5.1 Cllr Pidgeon declared an interest in the Hoplands Estate planning application. Cllrs Fahy and Harwood declared an interest in Item 11, the provision of a cricket safety net.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received, in particular, the e-mail exchanges between TVBC and the Somborne garage site developer, who wanted the recycling facility removed, and the TVBC seminar on parish councillors’ allowances. The latter included an invitation from TVBC to assist with the establishment of such a scheme subject to a fee.

6.2 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED with three votes against not to seek assistance from TVBC in establishing an allowances package for councillors at this time.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* Askew, Old Palace Farm – front extension and conversion of garage to study – no objection

* The Cruck Cottage, Winchester Road – re-thatch roof – no objection

* The Oast House, Hoplands – demolition of carport and erection of replacement with annex above – no objection

* 6 Upper Brook Cottages – certificate of lawful proposed development for single storey rear extension – no objection

* 22 Riverside Green – certificate of lawful proposed development for installation of 3 Velux windows to front and 5 to rear – no objection

* Rosebank, Romsey Road – fell 15 Leylandii – no objection

* Brook Farm House, Romsey Road – alterations to redundant barn to form 5 holiday units with leisure facilities – no objection

* Oaktree House, Muss Lane – crown reduce one Oak tree – no objection

7.2 The following decision had been notified by Test Valley Borough Council:

* 6 Upper Brook Cottages – single storey rear extension – issue of certificate of lawful development refused

* Park Farm, Somborne Park – erect wooden barn and convert redundant buildings to residential units with ancillary workspaces – permitted

* Rekero, 3 The Old Foundry – remove 2 Willow stumps – permitted

* 6 Upper Brook Cottages – single storey rear extension – permitted

* The Oast House – erection of replacement car port with annex above – permitted

* Rosebank, Romsey Road – fell 15 Leylandii – permitted

* Hoplands Farm Cottages – changes in occupancy conditions – permitted

* Brook House, Old Vicarage Lane – loft conversion with dormer windows and conservation roof lights – permitted

* The Cruck Cottage, Winchester Road – re-thatch roof – permitted

8. To receive the RFO’s Report and Budget Monitoring

8.1 The Clerk was pleased to report that the Audit Commission had signed off the accounts for 2009/10.

8.2 After further consultations with Engineering and Transport staff at TVBC on the standard of support received for maintenance of the speed indicator device, an amount for services provided for 2009/10 had been agreed and the outstanding account settled. As part of this discussion, the terms of the service agreement were reviewed and now included a rebate entitlement and the basis upon which the annual charge would be reviewed, together with a defined plan for the rotation of the device.

8.3 Proposed Cllr Bidwell, Seconded Cllr Bevan RESOLVED unanimously that the revised service agreement for maintenance of the speed indicator device be accepted.

8.4 Test Valley School was seeking prize sponsorship money. Grants had been made in past years and Cllr Room had represented the Council at the presentation evening in the past.

8.5 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the sum of £75 be granted to Test Valley School to sponsor prizes and that Cllr Room again represent the Council at the event.

8.6 A budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 56% of the budget had been spent to date. The current bank balance stood at £11414.77. This was noted.

12. Payment of Accounts

12.1 Proposed Cllr Pearson, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts for July and August be approved for payment:

To For Net VAT Gross Chq
TVBC SID maint 1400.00 1400.00 1630
Mr P Storey Salary/expenses 737.31 737.31 1631
BPC Shared costs 22.50 22.50 1632
HMRC Tax/NIC 181.39 181.39 1633
Totals 1878.65 1904.90

To For Net VAT Gross Chq
Audit Commission Fee 400.00 70.00 470.00 1634
Mr Rebbeck Grounds maint 1102.25 1102.25 1635
KS Village Hall N’hood Watch mtg 10.00 10.00 1636
Mr P Storey Salary/expenses 671.74 671.74 1637
BPC Shared costs 22.50 22.50 1638
HMRC Tax/NIC 181.39 181.39 1639
TVBC SID repairs 370.00 64.75 434.75 1640
Mr Rebbeck Grounds maint 842.50 842.50 1641
Totals 3600.38 134.75 3735.13

Cllr Bevan left the meeting at this point

10. To consider the purchase of land adjacent to the Village Hall

10.1 Cllr Bidwell introduced the principle of the Council purchasing land in the community, in particular, adjacent to the Village Hall. Any such purchase could be of long-term benefit to the community and could assist the Village Hall Management Committee meet some of its modernisation plans in the near future. Cllrs Bidwell and Pearson were prepared to follow this up.

10.2 Proposed Cllr Bidwell, Seconded Cllr Pearson RESOLVED unanimously that the Parish Council confirmed its willingness to consider the purchase of land.

11. To consider methods of funding the installation of safety netting along the cricket boundary

11.1 Cllrs Fahy and Harwood outlined the potential for cricket balls to go beyond the grassed boundary of the pitch and, with the development into residential housing on the old Somborne garage site, the risk of damage or injury to the dwelling occupants. The Council’s insurers had confirmed the primary responsibility for ensuring safety rested with the Cricket Club. The Clerk had previously written to the developer seeking comments and his agreement to install some safety measures but had not received a reply. The Clerk had also obtained quotes for suitable netting and opined that any costs incurred should meet the conditions of developer’s contributions.

11.2 It was agreed that the Cricket Club should obtain specific comment on their cover from their insurers and the matter would be placed on the agenda for the next meeting for further consideration.
Action: Cllrs Fahy and Harwood and the Clerk

12. To consider a response to the HCC consultation on Local Transport Plan 3 Strategy

12.1 HCC had circulated a consultation document on a 20 year long term strategy and a three year implementation plan for transport in Hampshire. However, as there was insufficient local knowledge to consider the plan in detail, it was decided not to take any further action.

14. To receive Councillor’s reports

14.1 Cllr Pidgeon reported that the Cemetery and Churchyard headstone checks had proven satisfactory.

14.2 Cllrs Werrett and Harwood reported that they had consulted with the Leisure and Wellbeing staff at TVBC on suitable types of seed to develop a biodiversity area at the bottom of Top Field and would put a plan together with the possibility of bidding for external funding.
Action: Cllrs Harwood and Werrett

14.3 Cllr Pearson drew attention to the dying Yew tree in the Churchyard and the Clerk undertook to initiate appropriate action
Action: Clerk

14.4 Cllr Bidwell reported on the recent Village Hall Management Committee meeting at which differing opinions had arisen on the modernisation of the pavilion area. There was general agreement by Councillors that from a community aspect the Council should support the aim of an upgraded pavilion facility and authorised Cllr Bidwell to make this point at the next meeting.
Action: Cllr Bidwell

Cllr Room left the meeting at this point

14.5 Cllr Fahy reported he was in communication with County Cllr Gibson on installing a quieter road surface on the A3057 where it passed through the village but had been advised initially that it was likely to be many years before a complete resurfacing was undertaken. Nevertheless, he was submitting data on noise abatement in the hope of achieving a more positive result.

15. To receive the Clerk’s monthly report

15.1 The Clerk reported that the HALC AGM was to be held on Saturday 23 October 2010 and it was agreed that he and Cllr Fahy would attend on behalf of the Council.

15.2 TVBC was installing a redesigned sign for the recycling facility on the recreation ground to encourage users to recycle an asking them to deposit items for recycling only between 8.00am and 8.00pm.

15.3 The Audit Commission was to be disbanded and local councils would then contract with a commercial firm of auditors for their annual external audit although no date was yet known for the change.

15.4 TVBC was running a survey on broadband speeds in their area and encouraging everyone to participate. The survey could be accessed at http://www.ehampshire.org/testvalley/c-349

15.5 CPRE Hampshire was inviting local groups willing to undertake litter initiatives to apply for an honorarium of £100 to encourage greater involvement. The grant would go towards funding an organiser or group activities and litter picking equipment would be provided. Application forms were available from CPRE or their website at www.litteraction.org.uk

15.4 Finally, the Clerk confirmed he had submitted the portfolio for re-accreditation under the Quality Parish Council initiative; the panel would sit later in the month.

16. Date, time and place of next meeting

16.1 The next meeting will be on Monday 4 October 2010 at 7.00pm in the Epworth Hall, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 10.15pm

Annual Report 2009-10

Parish Council

Annual Report 2009-10

KING’S SOMBORNE PARISH COUNCIL

AND BURIAL AUTHORITY

ANNUAL REPORT 2009 – 2010

This Annual Report has been produced with the intention of helping the residents of The Sombornes become more familiar with the work of the Parish Council. The Report summarises the activities and responsibilities of the Council during the past year.

CONTENTS

Members of the Council 2009-2010

Membership of Council Committees

Appointments to/Liaison with External Committees and Organisations

Chairman’s Report

Financial Report

Parish Council Webpage

King’s Somborne Parish Council Newsletter

Parish Notice Boards

The Gauntlet Magazine

King’s Somborne Parish Councilc/o 2 Old Fromans Farm

King’s Somborne Stockbridge SO20 6QD

MEMBERS OF THE PARISH COUNCIL 2009-2010

Name Tel no Address

Cllr Ron Bevan 01794 388545 1 The Gorrings, King’s Somborne, SO20 6NT ronbevan0833@tiscali.co.uk

Cllr David Bidwell 01794 388939 Sycamore House, 6 Nutcher’s Drove, King’s Somborne SO20 6PA bidwellq@btinternet.com

Cllr Dick Dyke 01794 388525 1 Vicarage Cottages, Old Vicarage Lane, Chairman King’s Somborne SO20 6PZ richarddyke841@btinternet.com

Cllr Frank Fahy 01794 388314 2 Vicarage Cottages, Old Vicarage Lane King’s Somborne S020 6PZ frank.fahy@gmail.com

Cllr Richard Harwood 01264 810314 4 Marsh Court Farm, Romsey Road, Stockbridge SO20 6DF harwood_house@hotmail.com

Cllr Robbie Lane 01794 388792 Charmwood, Up Somborne, Stockbridge SO20 6RA rob@katelane.freeserve.co.uk

Cllr Gordon Pearson 01794 388662 Yew Tree Cottage, Romsey Road, King’s Somborne SO20 6PR

Cllr Roy Pidgeon 01794 388051 32 Scott Close, King’s Somborne SO20 6NS

Cllr David Room 01794 389344 2 Camp Field, King’s Somborne SO20 6QB davidroom@hotmail.com

Cllr John Werrett 01794 389311 5 Camp Field, King’s Somborne SO20 6QB JIWER@aol.com

BOROUGH COUNCILLOR

Cllr Tony Ward 01794 389649 5 Forge Close King’s Somborne SO20 6FA anthonyjohnward@btopenworld.com

COUNTY COUNCILLOR

Cllr Andrew Gibson 01264 861138 Test Valley Farm, Little Drove Road Chilbolton SO20 6AN andrew.gibson@hants.gov.uk

CLERK and RESPONSIBLE FINANCE OFFICER TO KING’S SOMBORNE PARISH COUNCIL and BURIAL AUTHORITY

Peter Storey OBE FCIS, 2 Old Fromans Farm, King’s Somborne, Stockbridge SO20 6QD

Tel: 01794 389688 Fax: 01794 389220 email: kingssomborne.pc@btconnect.com

MEMBERSHIP OF COUNCIL COMMITTEES

Planning Committee

Cllr David Room Chairman

Cllr David Bidwell Four Councillors as required

Newsletter Committee

Cllr Dick Dyke

Clerk

Parish Website Committee

Cllr John Werrett

Clerk

Councillors are co-opted onto these and other committees as the need arises

APPOINTMENTS TO/LIAISON WITH EXTERNAL COMMITTEES AND ORGANISATIONS

Appointments:

Footpath Warden Dr Stephen Rake

Tree Warden Colin Matthews

Village Hall liaison Cllr Dick Dyke

Council for the Protection of Rural England Cllr Gordon Pearson

Neighbourhood Watch Cllrs David Bidwell and Gordon Pearson

Flood Watch Cllr John Werrett

Cubs/Scouts liaison Cllr Roy Pidgeon

Test Valley Planning Users Group Cllr David Room

Horsebridge liaison Mrs Dawn Harrison

Cemetery records Cllr David Bidwell

School liaison Cllr Roy Pidgeon

Lead Councillors:

Farming Community liaison Cllr Richard Harwood

Three Fields site Cllr Ron Bevan

Sport facilities Cllrs Richard Harwood and Frank Fahy

Young People Cllrs Ron Bevan and Roy Pidgeon

Transport matters Cllr David Bidwell

Up Somborne liaison Cllr Robbie Lane

TVBC Environment Action Group Cllr Richard Harwood

Health & Safety – Muss Lane Cllr David Bidwell

King’s Somborne Cllr Ron Bevan

Up Somborne Cllr Robbie Lane

Graveyard and Cemetery Cllr Roy Pidgeon

Affordable Housing Cllrs Ron Bevan and Dick Dyke

Biodiversity Cllrs Frank Fahy, Richard Harwood and John Werrett

Highways matters Cllr Frank Fahy

Annual Report by the Chairman of the Parish Council

Presented by Cllr Dick Dyke at the Annual Assembly

held in the King’s Somborne Village Hall on 13 May 2010

As in previous years, this report is being published in The Gauntlet prior to the May Annual Assembly to allow parishioners an opportunity to formulate the questions they may wish to raise at the Assembly. This year there are no outside guest speakers but our County and Borough Councillors will hopefully attend. This report is published on coloured paper as a ‘flier’ to enable you to bring it to the meeting and also submit any questions you may wish to ask.

It is very easy to perceive the Parish Council merely as a paperwork administration, arranging for the minor jobs around the Parish such as grass cutting, hedge trimming etc. This is not so. Over the last year all 3 bus shelters have been replaced using timber in lieu of plastic being more in keeping with the Parish. Financial support to the sum of £4,000 has been given to the village hall to enable their management to continue with major renovations, also we have embarked on a major children’s play equipment replacement scheme which is due for completion in the immediate future. We are grateful to Star Energy who granted £7,000, Hampshire Playing Fields Association, our County Councillors, past and present, Testway Housing, each of whom contributed, and to Test Valley Borough Council who recently granted a further £9,200 towards the total cost of £26,000. The steps to the passage between Old Manor Farm and Scott Close have been replaced with a ramp – we are still trying to get the HCC Highways to add a non-slip surface and we are continuing to campaign for further highways improvements around the Parish. During the coming year, we shall undertake an assessment of the Up Somborne play area and support the installation of an all-weather path connecting the school to the village hall. We hope also to see some progress on the affordable housing scheme – at present a reassessment of the local needs is being done – we believe due to financial constraints. This unfortunately will delay the scheme and at the time of this report we have no indication of how long and to what extent this review will take. We are still planning a bio-diversity area for the Parish, which will probably be in the ‘three fields site’. Its final position and details will hopefully be published in the forthcoming year.

Finally, on behalf of the whole Parish I would like to thank our County Councillor Andrew Gibson and our Borough Councillor Tony Ward for the efforts given on our behalf. Our Clerk, Peter Storey, without whose efforts in obtaining grants, much of the schemes achieved would not have been possible. Colin Matthews, our Tree Warden, for giving us constant advice for replacement and new planting and Stephen Rake, our Footpath Warden, for leading some fascinating walks and keeping us informed on clearance and repairs. Both of these volunteers also carry out some minor maintenance work during the year for which we have to say thank you. Mike Rebbeck, our Odd Job/Maintenance Man, whose responds to our requests, sometimes within hours to carry out emergency work often needed during the year. I have to confirm that Stephen Rake wishes to step down at the end of the year, so we will be seeking his replacement – any volunteers?

Dick Dyke

Chairman

FINANCIAL REPORT

KING’S SOMBORNE PARISH COUNCILINCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2009

INCOME 2008 2009 £ £ £ £

Precept 26750 30000

Bank & Other Interest 1464 722

Burial Board Income 2775 2235

Income from Recreation Ground 283 285

VAT repaid by HMRC 2301 2869

Misc grants received 10698 1354

TOTAL INCOME 44271 37465

EXPENDITURE

General Administration: Clerk’s salary & expenses 8740 9682
Insurance premium 1770 1386

Audit fee 845 843

HAPTC – Sub & LCR 249 813 Courses, publications 81 Facility hire 120 250 Councillors’ expenses Elections 1537 Other admin costs 485 13827 2157 15131

S137 Expenditure/Parish furniture/Boards 1028

Parish Clock – maintenance & electricity 408 392

Village Hall 3013 6248
Other Grants 18050 1454

Bus shelters 10618

Misc maintenance, street lights 2648 634

Burial Board Expenditure:

Grass cutting 762 1672

Other works 448 1210 324 1996

Open Spaces:

Churchyard 1987 865 Village Green 982 1002

Muss Lane 80 212

Up Somborne Recreation Ground 202 260 King’s Somborne Recreation Ground 1406 2924

Play equipment – repairs/purchases 285 183 Community safety 33 169

Three Fields 2177 7152 1848 7505

VAT on repayments 4535 2708

TOTAL EXPENDITURE 48195 47714

KING’S SOMBORNE PARISH COUNCILINCOME & EXPENDITURE ACCOUNTSFOR THE YEAR ENDED 31 MARCH 2009 GENERAL FUND 2008 2009 £ £

Balance at 1 April 36354 34684

add Total Income 44271 37465 80625 72149

less Total Expenditure 48195 47714

Balance at 31 March 32430 24435

Notes on General Fund The Parish Council has committed the following amounts for future projects and liabilities as follows:

Provision for purchase of Top Field 15000

Uncommitted funds 9435 24435

KING’S SOMBORNE PARISH COUNCILBALANCE SHEET AS AT 31 MARCH 2009

LONG TERM ASSETS 2008 2009 £ £ £ £ Investments nil nil Long Term Debts nil nil nil nil

CURRENT ASSETS

Stocks & Stores nil nil

Work in progress nil nil Debtors nil nil

Payments in advance nil nil

VAT Recoverable 3031 2231

Bank Balances 32053 35084 22654 24885

TOTAL ASSETS 35084 24885

CURRENT LIABILITIES

Creditors 400 450

TOTAL ASSETS LESS CURRENT LIABILITIES 34684 24435

Long Term Liabilities nil nil

NET ASSETS 34684 24435 REPRESENTED BY:

General Fund 19654 9435

Provisions 15000 15000 34684 24435

Signed ……………… ……………………. Chairman Responsible Financial Officer

Date Date 10 May 2009

KING’S SOMBORNE PARISH COUNCILACCOUNTS FOR THE YEAR ENDED 31 MARCH 2009SUPPORTING SCHEDULES ASSETS £

The following Fixed Assets were held at 31 March 2009:

Community Assets

Cemetery & Extension – Stockbridge Road nil

Lay-by opposite Cemetery nil

Village & War Memorial Green nil

Muss Lane Open Space nil

Up Somborne Recreation Ground nil

Kings Somborne Children’s Play Area * nil

Old Palace Farm Land nil

Extension to Kings Somborne Recreation Ground* nil

* the remainder of the King’s Somborne Recreation Ground is owned by Fields in Trust and the Parish Council acts as Managing Trustee.

Other Fixed Assets £

Cemetery and Churchyard walls 35580

Street furniture 29301

War Memorial 19294

Play Equipment 27270

Parish Clock 5202

Gates – Cemetery Extension/Cemetery 5112

Light – KSRG 515

Skate Ramp – KSRG 12652
Clare Norton Painting (Shire Horses),

Village Hall wall 5151

Litter bin 93

Filing cabinet 55

Notice board (Horsebridge) 1424

Play safety surfaces 24541

Speed Indicator Device 2650

Trim trail 12863 181703

The basis of valuation of the Assets is their insurance valuation during Financial Year 2008-9, with the exception of Community Land which is valued at nil. The flint wall at the Churchyard is insured for £28568. Although owned by the Parochial Church Council, the wall is the responsibility of the Parish Council for maintenance; as the Churchyard is ‘closed’ by Order in Council.

Borrowings At the close of business on 31 March 2009 no loans to the Council were outstanding.

Leases The Council has a ten year lease on John O’ Gaunt Palace site and Upper Field.

Tenancies The Council is an agricultural tenant of land at Old Palace Farm.

Agency work None

Advertising None

S137 Payments Section 137 of the Local Government Act 1972 enables a Parish Council to spend up to the product of £5.86 per head of electorate in 2008/9 for the benefit of people in the area of activities or projects not specifically authorised by other powers.

Contingent Liabilities and Pensions

There are no contingent liabilities relating to pensions or any other matters. Signed …………………… ………………………..

Chairman

Responsible Financial Officer Date …………………….. ………………………..
RFOs Report – Annual Parish Assembly 2010

The key to local authority accounting is the Annual Return. This is a document completed by me as RFO, signed off by our auditor and then submitted to the Audit Commission for verification. A copy of the last audited and accepted Annual Return, which is for the year ended 31 March 2009, is available in the room and, as you will see, contains the acceptance certificate from the Audit Commission. It is by nature of the procedure historical. At the risk of consuming you with figures, I have also provided copies of the detailed Income and Expenditure accounts for the year ended 31 March 2009 which went into compiling the Annual Return; these also show a comparison with the previous year ended 31 March 2008.

For the financial year just ended on 31 March 2010, the budgeted income for the year was £33,750 against an actual income of £52,052. Due to some successful bids for external grants we had an excess of £18302. There was a budgeted expenditure of £41,400 against an actual spend of £54,118, resulting in a small overspend on the year of £2,066 due to the decision to complete the bus shelter replacement programme sooner rather than later. When I attend presentations by other organisations on their accounts, I am more interested in financial trends and, looking at KSPC over the last 3 years, revenue expenditure increases slightly year on year primarily due to inflation. Expenditure is financed by income of around £3k plus pa, the Precept (council tax), which last year was £30,000, and a contribution from the Parish Council’s reserves. However, your Council cannot go on relying on diminishing reserves which have been further reduced by the £2,066 I mentioned earlier and now stand at £22,369 and consequently we plan to break even this year.

This is a healthy balance but we need to bear in mind the professional advice that a council should maintain a reserve in the region of that equal to one year’s administrative costs which in our case is around £17,800.

Of interest, the average Band D household in the Parish pays £44.04 pa for the services, support and improvements provided by the Parish Council with those in lower council tax bands paying less and those in higher paying slightly more. Not an extortionate amount I would suggest but one which places the Parish Council in a strong position financially to continue to implement the remaining suggestions contained within the Parish Plan and its update to continue enhancing the village facilities for the general benefit of us all.

Thank you.

Peter Storey

RFO

PARISH COUNCIL STAFF

Clerk to the Parish Council Peter J Storey OBE FCISand Responsible Finance Officer 2 Old Fromans Farm, King’s Somborne Stockbridge SO20 6QD

Tel: 01794 389668

Fax: 01794 389220

Email: kingssomborne.pc@btconnect.com

PARISH COUNCIL WEBPAGE

The Parish Council has a webpage on The Sombornes website containing information on the Parish, contact details for Councillors and staff, and copies of past meeting minutes. The website also contains information on local organisations with contact details and much more. The site is being updated continuously and the Website Committee welcomes suggestions from the general public. Links to other websites are being incorporated with the aim of promoting the website as a central resource for community information and the Parish Council is committed to these improvements in communication and the passage of information. The website address is: www.thesombornes.org.uk

KING’S SOMBORNE PARISH COUNCIL NEWSLETTER

In addition to the monthly report on Parish Council activities in The Sombornes magazine, an occasional King’s Somborne Parish Council Newsletter is issued during the year and is posted on the Village notice boards. Copies are also available from local shops and surgeries. The Clerk welcomes information from local residents which would be of general interest to others and this can be given to him or e-mailed to kingssomborne.pc@btconnect.com

PARISH NOTICE BOARDS

There are seven notice boards situated around the Parish. The boards are community boards available for any resident to display suitable notices and to this end are not locked. The Clerk updates the Parish Council notices weekly as necessary.

THE GAUNTLET MAGAZINE A volunteer committee of residents produces a free monthly magazine which is distributed to every household in The Sombornes and contains a variety of useful local information on events and traders. The Village Reporter, a local volunteer resident, attends the Parish Council’s meetings and reports on the discussions and decisions made for the magazine.

Parish Council minutes July 2010

Parish Council

Parish Council minutes July 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 5 July 2010

Present: Cllr R Dyke (Chairman) Cllr R Bevan (Items 1 – 10) Cllr D Bidwell Cllr F Fahy Cllr R Harwood Cllr R Lane Cllr G Pearson Cllr R Pidgeon Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session Borough Councillor Ward, PCSO M Alder, Mr C Buchan-Hepburn and Dr S Rake were present for part of the meeting. The Chairman invited Mr Buchan-Hepburn, from HydeMartlet Housing, to update the meeting on the plans to build affordable housing adjacent to Hunter Close. Mr Buchan-Hepburn explained how the earlier plans had been amended following the public exhibition in the Village Hall to take into account the risk of flooding. The site was found to be on the migration route for bats although it had subsequently been determined that the development would have negligible effect on this. One slow worm had been found on the site necessitating its relocation by a licensed operator. The properties would have solar panels or air source heat pumps to provided sustainable energy and parking had been provided for up to 35 cars and 59 cycles. He believed the design would provide homes for life because they allowed for modification as the occupants grew older. Mr Buchan-Hepburn confirmed the Homes Community Agency grant was assured which gave surety of delivery and that there would be external boundary hedges and lower hedges and fencing boundaries within. In answer to a variety of questions from Councillors, he confirmed that some sheds had been relocated to provide for re-routed footpaths and parking, that there would be low level lighting for safety, that the suggestion the houses bordering the external road be turned round to have their frontage facing the lane had been discussed with TVBC who had stated a preference for a robust hedge with no exits onto that lane, that the question of access from Hunter Close would be reviewed but all recognised the volume of traffic would be the same whatever the access, that the development provided accommodation for up to 109 people in the 21 dwellings and that there were 60 parish households registered for consideration and some external families were likely to come to live within the Parish, and he confirmed consultation with local residents would continue to minimise disruption by contractors including establishing a temporary access from the lane directly on to the site.

PCSO Alder introduced the restyled monthly Police newsletter which would give news rather than crime statistics; these would be reported separately, as necessary. He encouraged all to report anti-social behaviour and other nuisances to the Police by dialling 101.

Dr Rake, the Footpath Warden commented on the Horsebridge footpath stile problem and undertook to hasten HCC to effect repairs. He commented disappointingly that to date no interest had been shown in taking over from him at the yearend.

Borough Councillor Ward confirmed that TVBC believed they had kept to the terms of the contract for maintaining the speed indicator device and that payment for 2009/10 should now be made. In answer to a question about making savings, he explained that TVBC had been doing this for some time and now had to find further year on year savings of £700k in each of the next two years and £750k in the third year. National government was also asking what Government restrictions were preventing Councils from being more efficient. Sharing staff and responsibilities with other councils was under consideration and public consultation would take place to find areas of further savings. He concluded by stating the wind of change was blowing and the effect would be felt by all.

The Chairman thanked all speakers and then closed the meeting to the public

1. Apologies for Absence

1.1 Apologies had been received from Cllr Harwood and Mr Matthews, the Tree Warden.

2. Announcements by the Chairman

2.1 None made.

3. To approve the Minutes of the Parish Council meeting held on 7 June 2010

3.1 Proposed Cllr Pidgeon, Seconded Cllr Fahy, RESOLVED unanimously that the minutes of the meeting held on 7 June 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 4.1 The disputed charge with TVBC for maintaining the speed indicator device was discussed and, despite Cllr Ward’s comment that TVBC believed it had met its side of the contract, Members believed that it was still inappropriate to pay the full amount for 2009/10 and as a result were not prepared to pay in advance for 2010/11.

4.2 Proposed Cllr Werrett, Seconded Cllr Bevan, RESOLVED unanimously that TVBC be approached with an offer of £450 part-payment for 2009/10 as an indication of good faith whilst TVBC responded formally to the points raised in the Clerk’s letter dated 8 January 2008.

Action: Clerk

4.3 Para 12. The Clerk had obtained estimates of cost for three options for a gate at the entrance to the Churchyard from the John O’Gaunt Field and these were considered. It was agreed that some form of gate should be provided and the choice narrowed down to a wooden kissing gate or a wrought iron gate similar to those already in place.

4.4 Proposed Cllr Werrett, Seconded Cllr Fahy, RESOLVED with six votes for and three against that a wooden kissing gate at £327 be installed unless the Parochial Church council was prepared to contribute £167 towards the £494.50 costs of a wrought iron gate.

Action: Clerk

4.5 Para 13.1 Cllr Fahy commented that few responses had been received to his request for comments on the draft Parish Plan Update and he urged all Members to give this some thought and contact him accordingly. The Update would be discussed formally at the September meeting.

Action: All

4.6 Para 15.1 The Clerk had received TVBC’s approval in principle for more trees to be planted at the bottom of Top Field and Cllrs Harwood and Werrett would liaise with the Tree Warden to provide plans and details of types of trees to TVBC for approval.

Action: Tree Warden, Cllrs Harwood and Werrett

5. Declarations of Interest

5.1 Cllr Dyke declared an interest in the planning application for Brook House, Old Vicarage Lane.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received but no further action was thought necessary.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received: * Rekero, 3 The Old Iron Foundry – remove two Willow stumps – no objection

* North Park Farm barn, Little Somborne – repair and restore – no objection

* Brook House, Old Vicarage Lane – loft conversion and lights and internal alterations – no objection

7.2 The following decision had been notified by Test Valley Borough Council:

* The Old Vicarage, Old Vicarage Lane – remove four Yew and two Box – no objection

7.3 The Clerk reported that the application to erect a wooden barn for storage on Two Gates Meadow, land to the rear of Yew Bank, Romsey Road was being referred to the Southern Area Committee.

8. To adopt the Training Statement of Intent, the Community Engagement Strategy and the policy for promoting local democracy and citizenship

8.1 As part of the Council’s on-going review of its performance and how it meets its aspirations, Members considered papers tabled on training, community engagement and how to promote local democracy and citizenship drafted by the Clerk.

8.2 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED with one abstention that the Training Statement of Intent, the Community Engagement Strategy and the policy for promoting local democracy and citizenship be adopted.

9. To adopt the revised Standing Orders

9.1 The current Standing Orders had been adopted by Members in 2006 and updated subsequently. NALC had recently issued revised model standing orders and these had been circulated to Members before the meeting with minor amendment to suit local needs.

9.2 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that the NALC model Standing Orders, with minor amendment to suit local needs, be adopted.

10. To consider ‘surgery’ style meetings with parishioners

10.1 Cllr Werrett had tabled a paper outlining how Members could engage more with the community and this was discussed. It was agreed it was timely to establish a greater rapport with the electorate by providing the opportunity for an informal exchange on concerns, complaints and suggestions through bi-monthly sessions at which two or more Councillors would be in attendance.

10.2 Proposed Cllr Werrett, Seconded Cllr Pearson, RESOLVED unanimously that bi-monthly sessions should be made available for the electorate to meet informally with Councillors starting on Thursday 9 September 2010 between 6.00pm and 8.00pm in the Epworth Hall.

Cllr Bevan left the meeting at this point

11. To receive the RFO’s Report and Budget Monitoring

11.1 The budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 38% of the budget had been spent to date. The current bank balance stood at £16,555.02. This was noted.

12. Payment of Accounts

12.1 Proposed Cllr Pearson, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts for June be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 683.42 683.42 1624
HMRC Tax/NIC 214.78 214.78 1625
BPC Shared costs 32.70 32.70 1626
Mr M Rebbeck Grounds maint 747.75 747.75 1627
PI Co Ltd Play area inspect 150.00 26.25 176.25 1628
Victim Support Grant 50.00 50.00 1629
Totals 1878.65 26.25 1904.90
13. To consider and, if appropriate, determine the fencing needs for the 3 Fields

13.1 The Council recognised its responsibility as a tenant of the 3 Fields site to maintain adequate fencing around the perimeter and to this end considered replacing some worn fence panels at the far end of the flat area of the John O’Gaunt Field to the rear of the dwellings on Romsey Road. The Clerk had obtained estimates of cost which were accepted.

13.2 Proposed Cllr Pearson, Seconded Cllr Pidgeon, RESOLVED unanimously that eight fence panels to the rear of the Romsey Road dwellings bordering the John O’Gaunt Field be replaced at a cost of £843.73.

14. To consider and, if appropriate, approve a grant to Victim Support

14.1 Victim Support had applied for Grant Aid to assist it in meeting its expenses in training volunteers to help those affected by crime in the King’s Somborne area. Grants had been made in previous years.

14.2 Proposed Cllr Dyke, Seconded Cllr Pearson, RESOLVED unanimously that £50 be granted to Victim Support to assist it in meeting its running costs.

15/16. To receive Councillors’ s reports

16.1 Cllr Pidgeon, with the Clerk had attended a Cemetery Management training seminar which had been very instructive. The Clerk would now review the Cemetery management regulations and report back.

Action: Clerk

17. To receive the Clerk’s monthly report

17.1 The Clerk reported that the annual safety report on play equipment had not found any serious shortcomings although it had noted as low risk the shrinkage of the wet pour surface in Up Somborne. He was obtaining estimates for repair.

Action: Clerk

17.2 The Environment Agency had confirmed their responsibility for cutting back the weed growth in the stream was limited to minimising the flood risk and if self-help or contractors were used in between the two planned cuts in June and October they would have to approve the work in advance.

17.3 TVBC had confirmed it was now acceptable to dispose of dog waste in a plastic bag placed in the green bins around the open spaces as well as the dedicated dog waste red bins. Members would consider encouraging this as a savings measure when reviewing the budget and precept for 2011/12.

Action: All

17.4 The Clerk had written to the architects and contacted the developer of the Old Somborne Garage site to warn formally of the risk of cricket balls coming over the boundary wall causing damage or personal injury. He would contact the Council’s insurers to clarify the Council’s position in case of actual damage and subsequent claims.

Action: Clerk

17.5 A bid had been made to TVBC for monies from developers’ contributions toward the cost of installing the seat at the top of the Trim Trail and £406.25 had been approved.

17.6 Members noted that the Horticultural Show would include a Chinook helicopter due to land on Top Field at 2.00pm and take off at 4.00pm and that the Show’s organisers would be alerting neighbours of the recreation ground of the attendant noise.

18. Date, time and place of next meeting

18.1 The next meeting will be on Monday 6 September 2010 at 7.00pm in the Epworth Hall, King’s Somborne. (Note: no meeting in August)

Action: All

There being no further business, the Chairman closed the meeting at 9.55pm

Parish Council minutes June 2010

Parish Council

Parish Council minutes June 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 7 June 2010

Present: Cllr R Dyke (Chairman) Cllr R Bevan (Items 1 – 16) Cllr F Fahy Cllr R Harwood Cllr R Lane Cllr G Pearson Cllr R Pidgeon Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session Three members of the public and the Tree Warden were present for part of the meeting. The meeting’s attention was drawn to the concerns expressed by those present and a further 20 written expressions at the proposed application for a certificate of lawful existing use by Forest Extra in Up Somborne. A strong case was made that the development of the site far exceeded the ability of the local road infrastructure to support the increasing use made of it by large vehicles which in turn posed an increasing threat to other road users and inconvenience to those living in the hamlet.

Mr Matthews, the Tree Warden, reported damage by youngsters to a Cherry tree adjacent to the children’s play area on the King’s Somborne recreation ground. He requested that the Cemetery extension grass be cut less frequently to allow wildlife and plants to develop in line with the increasing attention being given to biodiversity in all its forms.

The Chairman then closed the meeting to the public

1. Apologies for Absence

1.1 Apologies had been received from Cllrs Bidwell and Room and Borough Cllr Ward.

2. Announcements by the Chairman 2.1 None made.

3. To approve the Minutes of the Parish Council meeting held on 10 May 2010

3.1 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that the minutes of the meeting held on 10 May 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Para 13.3 The Clerk had been unable to reach a compromise agreement with TVBC on the amount to be paid for the maintenance of the speed indicator device in 2009/10 and it was agreed that the Borough Councillor be approached to help resolve this matter.

Action: Clerk

5. Declarations of Interest

5.1 None declared.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to recent correspondence received, in particular, the Hampshire Fire and Rescue Service Plan 2010 -2013; the fact that a national census would take place on Sunday 27 March 2011 and changes in the executive arrangements at TVBC.

6.2 A consultation was in progress on whether there should be mayor or leader, both with a cabinet executive, in TVBC. After some discussion, Proposed Cllr Pearson, Seconded Cllr Pidgeon, RESOLVED by 8 votes to 2 that the expressed preference be for a leader and cabinet executive. Action: Clerk

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* Ashley Farm – erect steel portal building for use as grain store – no objection

* 2 The Old Iron Foundry – erect new porch to rear – no objection

* Two Gates Meadow, land to rear of Yew Bank, Romsey Road – erect wooden barn for farm machinery storage – no objection

* 6 Upper Brook Cottages – application for certificate of lawful proposed development for erection of single storey rear extension – Councillors considered this should be subject to a full planning application

* 4 Kings Acre – fell 6 Ash and 2 Sycamore trees – some concern expressed

* Forest Extra, Up Somborne – application for a certificate of lawful existing use for a workshop, storage and distribution facilities and offices – 20 local residents had objected in writing to this application on the grounds that the approach road through the hamlet was not capable of taking heavy traffic, the inconvenience caused to local residents and the dangers to pedestrians given there was no footpath. Councillors supported these objections and would inform TVBC accordingly.

7.2 The following decisions had been notified by Test Valley Borough Council:

* Firtree Cottager, Winchester Road – fell one Fir – permitted

* Marsh Court – internal alterations – permitted

* 25 Nutcher’s Drove – fell one Apple tree – permitted

* Furze Cottages, 1 New Cottages, Furzedown Road – erect rear porch – permitted * Surene, 4 Nutcher’s Drove – retrospective application for new dwelling – permitted * 9 Riverside Green – thin three Silver Birch – permitted

* Woodmans Cottage, Winchester Road – replacement sunroom – permitted * Council Houses, 1 Strawberry Lane, Up Somborne – demolish existing conservatory and replace with link to garage – permitted

* The Oast House, Hoplands – demolish existing car port and erect replacement with one bed annex above – refused – insufficient information on impact on protected species

* 22 Riverside Green – loft conversion – refused – would create an unduly dominant and incongruous feature detracting from applicant’s property and those of the neighbours

8. To consider the planning application for affordable housing

8.1 A detailed application for the erection of 21 new affordable housing units comprising 2 one bed flats, 2 one bed houses, 4 two bed flats, 8 two bed houses, 3 three bed houses and 2 four bed houses adjacent to Hunter Close had been submitted.

8.2 Apart from a view that those houses bordering the main road should face the road rather than inwards and due attention being given to the need to encourage biodiversity, Councillors were pleased to support the application.

9. To consider any matters of concern raised at the Annual Assembly

9.1 The Clerk reported that those matters of concern raised at the Annual assembly which the Council could take further were in hand. Some discussion then ensued on the future format of the Assembly and the need to encourage more people to attend. The idea was muted that more meetings should be held during the year to encourage positive dialogue between Councillors and the public. Cllr Werrett would produce some ideas for further discussion at the next Parish Council meeting.

Action: Cllr Werrett

10. To receive the RFO’s Report and Budget Monitoring

10.1 The budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 33% of the budget had been spent to date. The report was noted.

11. Payment of Accounts

11.1 Proposed Cllr Bevan, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts for May be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 648.05 648.05 1617
HMRC Tax/NIC 97.80 97.80 1618
BPC Shared costs 15.00 15.00 1619
Miles Stone Traffic rock 153.19 26.81 180.00 1620
Glasdon UK Ltd Bin fixings 62.08 10.86 72.94 1621
Mr Rebbeck Grounds maint 732.50 732.50 1622
Totals 1708.62 37.67 1746.29

12. To consider funding a gate to the Churchyard from 3 Fields

12.1 A stile had previously been in situ between 3 Fields and the rear entrance to the Churchyard but having fallen into a state of disrepair had been removed for safety reasons. Cllr Dyke proposed that a wrought iron gate be installed, similar to the gates at other entrances, to bring a degree of solemnity to the area. However, a counter proposal by Cllr Werrett, Seconded by Cllr Bevan with two abstentions RESOLVED that alternatives including kissing gates and stiles should be costed.

Action: Clerk

13. To consider the report on the Parish Plan update

13. Mrs Dawn Harrison’s draft update on the Parish Plan had been circulated before the meeting for Councillors to consider. Appreciation was extended to Mrs Harrison for the work she had put in to producing the draft. Cllr Fahy agreed to act as co-ordinating editor for the necessary amendments and collation of remaining detail following which Councillors would decide whether to adopt the update and follow through the remaining aims and wishes stated. It was thought appropriate to include a statistical analysis at the beginning showing the number of questionnaires returned and forming the basis of the report content together with information on the spread of replies to the questions asked.

Action: Cllr Fahy

14. To receive reports from Members on external meetings at which they had represented the Parish Council or attended in any other capacity

14.1 Cllrs Harwood and Werrett had attended a seminar on biodiversity and sources of funding for implementation together with a discussion on sites of importance for nature conservation (SINCs). The Cemetery was classified as a SINC and was one of 28 such sites within the Parish boundary Proper management of these sites would help the UK meet its biodiversity targets by protecting wildlife, species of birds and animals and grasslands. To this end, it was decided not to cut the grass in the unused part of the Cemetery as frequently as at present.

Action: Clerk to arrange

15. To receive Councillors’ reports, as appropriate, on actions taken on lead and other matters

15.1 As part of our contribution towards enhancing biodiversity, Cllr Harwood wished to see more trees planted in the triangular area at the bottom of Top Field and the Clerk would liaise with TVBC as the landowner.

Action: Clerk

15.2 Cllr Werrett expressed concern at the rate of weed growth in the stream and the risk of flooding. Whilst recognising the Environment Agency (EA) was responsible for maintaining the water flow, they only undertook a half cut in mid-year and a full cut in late Autumn and this was not proving sufficient. The Clerk would liaise with the EA over more frequent cutting or the possibility of self help in between EA’s cuts.

Action: Clerk

15.3 Cllr Werrett informed Members of the Wednesday Volunteer Group who provided volunteers suitably trained to undertake countryside maintenance work at no charge. He recommended Members research the Group’s website to see if they could be gainfully employed within the Parish.

Action: All

Cllr Bevan left the meting at this point

16. To receive the Clerk’s monthly report

16.1 The Clerk reported that Hampshire Highways were reviewing the drainage problems down Cow Drove Hill and along the Romsey Road with a view to reducing the risk of flooding and blocked drains.

17. To receive reports on the Parish recreational facilities and Cemetery

17.1 Cllr Pidgeon reported a badger hide in the Cemetery and that the Scouts had raised £210 at their recent car boot sale.

17.2 Cllr Harwood informed Members that the cricket score hut roof had been reinforced and that there had been a series of break-ins recently.

17.3 Cllr Lane informed Members that the Up Somborne annual fete and barn dance would take place on Saturday 12 June 2010.

18. Date, time and place of next meeting

18.1 The next meeting will be on Monday 5 July 2010 at 7.00pm in the Epworth Hall, King’s Somborne.

Action: All T

here being no further business, the Chairman closed the meeting at 9.45pm

Annual Assembly minutes 2010

Parish Council

Annual Assembly minutes 2010

MINUTES OF THE ANNUAL PARISH ASSEMBLY HELD ON 13 May 2010

IN THE VILLAGE HALL COMMENCING AT 7.30pm

Cllr R Dyke – Chairman of the Parish Council

Cllrs D Bidwell, R Harwood, R Lane, G Pearson, R Pidgeon, D Room and J Werret

Cllr A Gibson (County Councillor) and Cllr A Ward (Borough Councillor)PC M Benton and 9 Parishioners

Mr P J Storey – Clerk to the Parish Council

The Chairman opened the evening by welcoming everyone to the 2010 Annual Assembly

10/01 Apologies

Apologies had been received from Cllrs Bevan, Fahy and Pidgeon, Mrs D Harrison as Village Correspondent and Mr D Bevan as Secretary to the Parochial Church Council.

10/02 Minutes

The Minutes of the Annual Parish Assembly held on 7 May 2009 had been circulated via the Village shops and website and copies were available for perusal at the meeting. Proposed Cllr Lane, Seconded Cllr Bidwell, RESOLVED unanimously that these minutes be accepted as a true record.

10/03 Matters Arising

There were no matters arising not dealt with elsewhere in these minutes.

10/04 Chairman’s Report

The Chairman presented his Report for the year 2009/10, the text of which is printed below. The Report had previously been published in The Gauntlet magazine.

Annual Report by the Chairman of the Parish Council

As in previous years, this report is being published in The Gauntlet prior to the May Annual Assembly to allow parishioners an opportunity to formulate the questions they may wish to raise at the Assembly. This year there are no outside guest speakers but our County and Borough Councillors will hopefully attend. This report is published on coloured paper as a ‘flier’ to enable you to bring it to the meeting and also submit any questions you may wish to ask. It is very easy to perceive the Parish Council merely as a paperwork administration, arranging for the minor jobs around the Parish such as grass cutting, hedge trimming etc. This is not so. Over the last year all 3 bus shelters have been replaced using timber in lieu of plastic being more in keeping with the Parish. Financial support to the sum of £4,000 has been given to the village hall to enable their management to continue with major renovations, also we have embarked on a major children’s play equipment replacement scheme which is due for completion in the immediate future. We are grateful to Star Energy who granted £7,000, Hampshire Playing Fields Association, our County Councillors, past and present, Testway Housing, each of whom contributed, and to Test Valley Borough Council who recently granted a further £9,200 towards the total cost of £26,000. The steps to the passage between Old Manor Farm and Scott Close have been replaced with a ramp – we are still trying to get the HCC Highways to add a non-slip surface and we are continuing to campaign for further highways improvements around the Parish. During the coming year, we shall undertake an assessment of the Up Somborne play area and support the installation of an all-weather path connecting the school to the village hall. We hope also to see some progress on the affordable housing scheme – at present a reassessment of the local needs is being done – we believe due to financial constraints. This unfortunately will delay the scheme and at the time of this report we have no indication of how long and to what extent this review will take. We are still planning a bio-diversity area for the Parish, which will probably be in the ‘three fields site’. Its final position and details will hopefully be published in the forthcoming year. Finally, on behalf of the whole Parish I would like to thank our County Councillor Andrew Gibson and our Borough Councillor Tony Ward for the efforts given on our behalf. Our Clerk, Peter Storey, without whose efforts in obtaining grants, much of the schemes achieved would not have been possible. Colin Matthews, our Tree Warden, for giving us constant advice for replacement and new planting and Stephen Rake, our Footpath Warden, for leading some fascinating walks and keeping us informed on clearance and repairs. Both of these volunteers also carry out some minor maintenance work during the year for which we have to say thank you. Mike Rebbeck, our Odd Job/Maintenance Man, whose responds to our requests, sometimes within hours to carry out emergency work often needed during the year. I have to confirm that Stephen Rake wishes to step down at the end of the year, so we will be seeking his replacement – any volunteers?

10/05 Financial Report

Mr Storey, the Responsible Finance Officer, presented the audited accounts for the Parish Council for the year ended 31 March 2009 in the format required by the Accounts and Audit Regulations and the Annual Return for Local Councils in England and Wales as required by the Audit Commission. The Return had previously been displayed on the Parish notice boards and copies were available at the meeting for perusal. He explained that, by the nature of the procedures involved, the information being presented was historical. However, also circulated was the out-turn for the financial year 2009/10 which showed the Parish finances to be in a relatively healthy state although he warned that continuing reliance upon reserves to finance future capital projects could not go on indefinitely and further major improvements in Village facilities would need to be precepted. The Accounts and Annual Return for the year ended 31 March 2009 were accepted.

10/06 Reports from County Councillor and Borough Councillor

The Chairman welcomed Cllr Gibson to his first King’s Somborne Assembly and invited him to address those present. Cllr Gibson gave an overview of his responsibilities as a county councillor and then highlighted certain areas of concern and the action being taken. He made particular reference to the state of the county’s roads and the lack of financial resources to do everything needed, the request from the Parish and agreement by the County Council to consider laying a quieter surface when the A3057 was next resurfaced, the addition of 4000 grit/salt boxes across the county for rock salt storage where most needed and the establishment of a major storage facility in Micheldever. He accepted there was also a lack of resources to maintain footpaths and suggested local volunteers by used where possible to maintain communal areas. He was pleased to report that the Lengthsman scheme was evolving successfully and he emphasised the need for village support to preserve local facilities such as village shops and buses for which some funding remained available. Cllr Dyke emphasised his belief that the gradient on the recently completed footpath connecting Scott Close with Old Palace Farm should have a non-slip surface incorporated despite the technical specification not making this a requirement. Cllr Werret commented on the unhelpful attitude of the Bunny Lane waste disposal site staff and that the design of the site was not user-friendly. Cllr Gibson took note and said there were some improvements in hand at Bunny Lane but space was limited. Cllr Bidwell asked about the Hampshire Strategic Partnership whereby different support organisations got together to determine strategic priorities for the benefit of local communities. Cllr Gibson undertook to investigate accordingly. The Chairman thanked Cllr Gibson and invited Cllr Ward to report on the Borough perspective.

Cllr Ward commented on the small reduction in the number of planning applications being received, down to 1500 over the past year with 120 in the King’s Somborne area, and the increase in affordable housing in the Test Valley area. There had also been a small reduction in the quantity of materiel received for recycling and a new facility added capable of accepting aluminium foil. On Council Tax and the economic climate, he drew attention to the Borough Council’s pay freeze and staff reductions, highlighting the fact that each 0.5% increase in council tax only produced an additional £32,500 for the Borough. As a result, there would be a need to reduce costs even further over the next few years. Finally, he commented on the election which had been well-run and his appointment as Cabinet Member for Leisure and Well Being on the Borough Council. The Chairman then thanked Cllr Ward for his comments and the support he gave to the Parish of King’s Somborne.

10/07 Parish Matters

Mr Orange highlighted his concerns at the number of potholes on our roads and the poor state generally of many roads giving rise to an increase in the risk of accidents and claims against the County Council. He also commented on the incidence of nuisance and other incidents and the difficulty in contacting the police. PC Benton confirmed the need to report and recommended the 101 number for reporting as it was no longer possible to ring a local police station. Mr Dennison commented on the increasing number of heavy lorries using the A3057 and the need for something to be done before an accident occurred. Unfortunately, nothing could be done in the short term to alleviate this problem but the matter would be reviewed as part of the consideration of the School travel plan about to be produced.

Mr Bradley sought action on the streetlights adjacent to the houses along Winchester Road to reduce or eliminate the light during sleeping hours in the interests of economy and to reduce the irritation factor to residents. He was advised that a county-wide replacement programme spread over the next 15 years would introduce dimmers, automatic time switches and other features which should meet these comments but no date was yet available for Winchester Road. He also queries the white lining along the Winchester Road seeking more conformity to minimise the accident risk. This would also be the subject of a county-wide review over the next few years along with a review of local speed limits.

Mrs Edmonds sought action to prune some trees at the end of Old Palace Farm and the Clerk undertook to seek action on this. She also sought an update on the development of the old Somborne garage site on Romsey Road on which, coincidentally, work had started earlier in the week.. The Clerk had spoken to the owner who had been waiting for the water table level to drop before excavating could commence.

In the absence of Mr Reeve, the Clerk outlined Mr Reeve’s concern at the prospect of a youth shelter on the King’s Somborne recreation ground, in particular, who would oversee its use, the type of structure proposed and cost of upkeep, the hours of usage and the overall purpose. The Chairman confirmed that it was a suggestion from the youth of the Parish, supported by the Police, but no firm proposals had yet been considered by the Parish Council and there would be further consultation before any decision was taken.

Closure The meeting closed at 9.15pm with the Chairman thanking everyone who had attended.

Chairman………………………………………… Date……………………….

Parish Council AGM minutes May 2010

Parish Council

Parish Council AGM minutes May 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Annual General Parish Council Meeting

held in the Epworth Hall commencing at 7.00pm on Monday 10 May 2010

Present: Cllr R Dyke (Chairman) Cllr R Bevan (Items 1 – 15) Cllr D Bidwell Cllr R Harwood Cllr R Lane Cllr G Pearson Cllr R Pidgeon

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

One member of the public, PC Benton and Dr S Rake, the Footpath Warden, were present for part of the meeting. Mr Reeve questioned the purpose and location of a youth shelter expressing concern at the likelihood of noise and unruly behaviour annoying those living nearby. The Chairman explained that no decision had yet been taken and any current discussions were of an exploratory nature at this time. He confirmed there would be further consultation before any decision was taken. Mr Reeve also expressed concern at speeding vehicles and especially motor cycles along the Romsey Road. PC Benton noted this and confirmed he and the traffic police were well aware of the problems and that when resources allowed the speed of those passing through the Village would be checked. PC Benton commented that year on year crime levels in our area were falling except for vehicle theft in the Horsebridge area. In reply to a question, he confirmed that poaching remained a problem and he encouraged everyone suspicious of poaching or any other crime or nuisance to report the circumstances by dialling 101.

Action: All

Dr Rake reported that he had alerted HCC Rights of Way office to necessary repair work on kissing gates in the area and that he had cleared some footpath overgrowth to make the way easier for those using the paths. He was liaising with HCC on the relocation of lengths of paths in Ashley and Horsebridge to reflect where walkers actually walked when this was not the definitive path route.

The Chairman then closed the meeting to the public

1. Apologies for Absence

1.1 Apologies had been received from Cllrs Fahy, Room and Werrett and from Mr Matthews, the Tree Warden.

2. Election of Chairman

The Vice-Chairman assumed the chairmanship for this Item.

2.1 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that Cllr Dyke be elected Chairman of the Parish Council for 2010 -2011.

Cllr Dyke then re-assumed the chairmanship of the meeting

3. Election of Vice-Chairman

3.1 Proposed Cllr Dyke, Seconded Cllr Bevan RESOLVED unanimously that Cllr Lane be elected Vice-Chairman of the Parish Council for 2010- 2011.

4. Election of Chairman of the Planning Committee

4.1 Proposed Cllr Lane, Seconded Cllr Bevan, RESOLVED unanimously that Cllr Room be elected Chairman of the Planning Committee for 2010 -2011.

5. Appointments

5.1 The following appointments were agreed:

Appointments:

a. Footpath Warden Dr Stephen Rake (to December 2010)

b. Tree Warden Colin Matthews

c. Village Hall Management Committee Cllr David Bidwell

d. Council for the Protection of Rural England Cllr Gordon Pearson

e. Neighbourhood Watch Cllr Gordon Pearson

f. Flood Watch Cllr John Werrett

g. Cubs/Scouts liaison Cllr Roy Pidgeon

h. Horsebridge liaison Mrs Dawn Harrison

i. Cemetery records Cllr David Bidwell

j. Schools liaison Cllr Roy Pidgeon

Lead Councillors:

a. Farming community liaison Cllr Richard Harwood

b. Three Fields site liaison Cllrs Ron Bevan and Dick Dyke

c. Sports facilities Cllrs Richard Harwood and Frank Fahy

d. Young people Cllrs Ron Bevan and Roy Pidgeon

e. Transport matters Cllr David Bidwell

f. Up Somborne liaison Cllr Robbie Lane

g. TVBC Environment Action Group Cllr Richard Harwood

h. Health & Safety – Muss Lane Cllr David Bidwell

King’s Somborne Cllr Ron Bevan

Up Somborne Cllr Robbie Lane

Graveyard and Cemetery Cllr Roy Pidgeon

i. Affordable Housing Cllrs Ron Bevan and Dick Dyke

j. Biodiversity Cllrs Richard Harwood and John Werret

k. Highways matters Cllr Fahy

6. Announcements by the Chairman

6.1 The Chairman reminded all present of the forthcoming Annual Assembly on Thursday 13 May 2010 in the Village Hall starting at 7.30pm.

7. To receive reports from the Tree Warden, Footpath Warden and other Volunteers

7.1 Those reports available had been received during the public session.

8. To approve the Minutes of the Parish Council meeting held on 12 April 2010

8.1 Proposed Cllr Pidgeon, Seconded Cllr Lane, RESOLVED with one amendment that the minutes of the meeting held on 12 April 2010 be accepted as a true record.

9. To consider any Matters Arising from those Minutes

9.1 Public Session. All noted the School would now be funding the Breakfast Club from increased charges and its own resources.

9.2 Para 4.2 The developer of the old Somborne garage site had been contacted and had confirmed he would be starting work within a matter of weeks once the water table level had fallen. The Clerk had also drawn the developer’s attention to the risks of cricket balls crossing the boundary between the field and the properties to be built and the attendant dangers. He would confirm this in writing.

Action: Clerk

10. Declarations of Interest

10.1 None declared.

11. To consider Correspondence Received and determine any action required

11.1 The Clerk drew Members’ attention to some correspondence received of a general nature but no further action was thought necessary.

12. To receive reports on planning applications considered and determined

12.1 The following responses had been made to recent planning applications received:

* 25 Nutchers Drove – fell one Apple tree – no objection

* 9 Riverside Green – thin 3 Silver Birch and canopy – no objection

* The Old Vicarage, Old Vicarage Lane – remove 4 Yew and 2 Box – no objection but this decision was reached only after lengthy discussion to overcome the expressions of concern at the loss and the belief that the wall could be repaired without serious danger to the trees resulting in a vote of 4:3 in favour

12.2 The following decisions had been notified by Test Valley Borough Council:

* Rookly Farm, Winchester Road – new garage garage/workshop – permitted

* New Farm, Winchester Road – replacement barn – permitted

* 3 Riverside Green – remove branches and crown thin one Maple – permitted

13. To receive the RFO’s Report and Budget Monitoring

13.1 The budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 27% of the budget had been spent which included some annual payments in advance. The Council’s bank balances stood at £18,552.89.

13.2 The Clerk reported he had renegotiated the insurance cover provided in view of the changes in the assets now held which had reduced the premium by £86.

13.3 Negotiations had stalled with TVBC over the maintenance charge for the speed indicator device given Councillors’ concern at the standard of service provided. After discussion, it was agreed to settle the reduced amount for 2008/09 and to offer a similar amount in settlement for 2009/10 and not to pay in advance for 2010-11, at least until a compromise had been agreed. The Clerk would continue to progress.

Action: Clerk

14. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2010

14.1 The Clerk confirmed that the internal audit of the year’s accounts had been completed successfully and presented the audited financial accounts for the year ended 31 March 2010 and the completed Annual Return; a copy of the financial accounts is attached to the minutes.

14.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the audited financial accounts for the year ended 31 March 2010 be adopted.

14.3 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED unanimously that the Chairman and Clerk be authorised to sign the Annual Return.

15. To re-appoint the Internal Auditor for 2010-2011

15.1 The Clerk confirmed that the internal auditor, Mr Paul Reynolds, was willing to continue examining the Council’s financial affairs.

15.2 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously that Mr Paul Reynolds be re-appointed as the Council’s internal auditor.

Cllr Bevan left the meeting at this point

16. Payment of Accounts

16.1 Proposed Cllr Pidgeon, Seconded Cllr Harwood, RESOLVED unanimously that the following accounts for April be approved for payment:

To For Net VAT Gross Chq

Mr P Storey Salary/expenses 651.43 2.38 653.81 1606 HMRC Tax/NIC 181.19 181.19 1607 BPC Shared costs 47.33 47.33 1608

Lappset Ltd Play equipment 9655.00 1689.65 11344.65 1609

Fair Account Audit 125.00 125.00 1610

Cheque Cancelled 1611

Came & Co Insurance 1241.30 1241.30 1612

Playsmart Ltd Safety surface 3552.00 621.60 4173.60 1613

Glasdon UK Ltd Litter bin 36.75 6.43 43.18 1614

Mr M Rebbeck Grounds maint 768.75 768.75 1615 TVBC SID 08/09 450.00 450.00 1616 Totals 16708.75 2320.06 19028.81

17. To receive reports from Members on external meetings at which they had represented the Parish Council or attended in any other capacity

17.1 Cllrs Harwood and Werrett would be attending a seminar on biodiversity and sources of funding for implementation.

17.2 The Clerk reported that he and Cllr Room had attended a presentation by the Army Presentation Team to promote awareness and understanding of the British Army. The presentation was aimed at councillors and leaders of the community in general and was informative and well received.

18. To receive Councillors’ reports, as appropriate, on actions taken on lead and other matters

18.1 In Cllr Fahy’s absence, the Clerk reported that HCC had agreed to the installation of a STOP sign on one of the side roads leading to the Winchester Road at the junction in Little Somborne.

19. To receive the Clerk’s monthly report

19.1 The Clerk reported the successful installation of the new play equipment on the King’s Somborne recreation ground and its subsequent safety check.

19.2 SLCC was holding a seminar on Cemetery management and the Clerk and Cllr Pidgeon expressed an interest in attending at £95 per head.

19.3 Proposed Cllr Bidwell, Seconded Cllr Harwood RESOLVED unanimously that Cllr Pidgeon and the Clerk attend the SLCC seminar on Cemetery management at a cost of £95 plus VAT each.

19.4 Hyde-Housing had confirmed a delay in their plans to build affordable housing in King’s Somborne resulting from the results of a flood risk assessment which would mean them having to redesign aspects of the site and make changes to the unit mix.

20. To receive reports on the Parish recreational facilities and Cemetery

20.1 Cllr Pidgeon reported that a second grave in the Cemetery had had a kerb erected around the plot in contravention of Cemetery regulations. The difficulties in taking action were recognised but it was agreed to notify local funeral directors and stone masons of the need to leave the plots without kerbs or walls of any kind.

Action: Clerk

21. Date, time and place of next meeting

21.1 The next meeting will be on Monday 7 June 2010 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the meeting at 9.35pm

Parish Council minutes April 2010

Parish Council

Parish Council minutes April 2010

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Parish Council Meeting

held in the Epworth Hall

commencing at 7.00pm on Monday 12 April 2010

Present: Cllr R Dyke (Chairman) Cllr R Bevan (Items 1 – 14) Cllr D Bidwell Cllr F Fahy Cllr R Harwood Cllr R Lane Cllr G Pearson Cllr R Pidgeon Cllr D Room Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Deputy Head Teacher King’s Somborne C.E. Primary School, Emma Jefferies, gave a presentation on the Breakfast Club and its need for funding following the withdrawal of the Government grant. The Club was part of the Government’s initiative to provide ‘wrap around care’ as part of its extended services provision and the School had used this funding to provide financial support to 33 children from 9 local families each week in addition to family contribution of £2.50 per day per child. Food and staffing were the only costs incurred as the resource and utility costs were absorbed by the School. The Club had been run on a trial basis whilst funding lasted but the number of children attending did not cover the costs and although the School would meet the costs for the remainder of the academic year with parents, likely to face a small increase, there was insufficient funding for the next year. The existence of such a facility provided a useful service to some families and encouraged others to send their children to the School, as happened elsewhere, which in the longer term was good for School numbers. The School was seeking a one-off grant of £1000 to enable the Club to function for the next financial year. Members raised various questions on the Club, its support and associated costs, some of which required finite answers before any decision could be made. The relatively small amount available from the Parish Council for grants was made clear but it was also agreed to consider this application further at a later date.

PCSO Mike Alder introduced himself and confirmed that the incidence of crime was low in our area.

The meeting was then closed to the public

1. Apologies for Absence

1.1 Apologies had been received from Borough Cllr Ward.

2. Announcements by the Chairman

2.1 The Chairman confirmed the revised date for the Annual Assembly of Thursday 13 May 2010 in view of the General Election being called for the original date.

3. To approve the Minutes of the Parish Council meeting held on 1 March 2010

3.1 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED with Cllrs Bevan and Werrett abstaining (absent) that the minutes of the meeting held on 1 March 2010 be accepted as a true record.

4. To consider any Matters Arising from those Minutes

4.1 Public Session. Testway Housing had required detailed location plans for the trees to be planted in The Gorrings and given the time likely to be taken in reaching a decision the trees had been planted elsewhere in the meantime. A School Travel Plan would be prepared and submitted to HCC.

4.2 Para 7.1 The Borough Council had been approached about the untidy state of the old Somborne Garage site on Romsey Road but had confirmed they could not take any action at this time. It was noted that the demolition team appeared to have lowered the level of the boundary brick wall to the site exposing the site and future development to the dangers of passing cricket balls. The Clerk would write to the site owners alerting them to this risk.

Action: Clerk

4.3 Para 14.1 The Footpath Warden had cleared the overgrowth along the footpath between Eldon Road and Braishfield Road and the broken stile had been reported to the Rights of Way Office at HCC.

5. Declarations of Interest

5.1 Cllr Pidgeon declared an interest in Item 7, Dodgers Wood planning application.

6. To consider Correspondence Received and determine any action required

6.1 The Clerk drew Members’ attention to some correspondence received of a general nature but no further action was thought necessary.

7. To receive reports on planning applications considered and determined

7.1 The following responses had been made to recent planning applications received:

* New Farm, Winchester Road – replacement barn – no objection

* The Oast House, Hoplands – demolition of existing carport and erection of replacement with one bedroom annex above – no objection

* Dodgers Wood, Furzedown Road – timber framed stable block – no objection

* Furze Cottages, Furzedown Road – new porch to rear – no objection

* Surene, Nutchers Drove – retrospective application to include a garden room – objection on the grounds that it would overlook and enable viewing of inside of neighbour’s property and construction not in accordance with approved plans

* Woodmans Cottage, Winchester Road – replacement sunroom – no objection

* Marsh Court, Marsh Court Lane – internal alterations – no objection

* Council Houses, 1 Strawberry Lane – demolish existing conservatory and erect replacement with link to existing detached garage – no objection

* 22 Riverside Green – loft conversion incorporating roof lights and rear dormer – no objection

* 3 Riverside Green – remove two branches and crown thin Field Maple – no objection

* Firtree Cottage, Winchester Road – fell one Fir – no objection

7.3 The following decisions had been notified by Test Valley Borough Council:

* Hoplands Equestrian Centre – upgrade existing approach route and install new gates, track and parking – permitted

* 22 Riverside Green – loft conversion – refused on grounds of a bulky and dominant feature detracting from the general appearance

7.4 The Clerk reported that the application from 1 Redhill Cottages to demolish the rear extensions and replace and the application from Horsebridge Station to erect a marquee for use at receptions and other event had both gone to appeal.

8. To receive the RFO’s Report and Budget Monitoring

8.1 The budget monitoring report showing income and expenditure to date had been circulated with the agenda. All noted that 91% of the budget, subject to year-end adjustments, had been spent and that the Council’s bank balances stood at £22, 867.31.

8.2 The Clerk reported the internal auditor would visit him on 26 April and that he was in discussion with Highways on agreeing the outstanding charges for maintaining the speed indicator device maintenance for the last financial year given the invoice had been received for the current year. He had also attended a presentation by the Audit Commission on their new ‘lighter touch’ audit and briefed on the need for councillors in general to take a more active interest in financial controls in place to prevent fraud.

9. Payment of Accounts

9.1 Proposed Cllr Fahy, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts for March be approved for payment:

To For Net VAT Gross Chq
Mr P Storey Salary/expenses 636.84 636.84 1599
Cheque cancelled 1600
HMRC Tax/NIC 175.86 175.86 1601
BPC Shared costs 15.00 15.00 1602
HALC /NALC Affiliation fees 321.00 321.00 1603
TVBC Cemetery rates 199.19 199.19 1604
Mr M Rebbeck Grounds maint 62.50 62.50 1605
Totals 1410.39 1410.39

10. To consider the purchase of a litter bin for the Trim Trail

10.1 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that a litter bin be purchased at a cost of £41.75 plus VAT for installation adjacent to the seat on the Trim Trail in Top Field.

Action: Clerk

11. To consider how to combat the litter problem around the Parish

11.1 Following initial discussion at last month’s meeting regarding the litter problem, it was decided to more actively encourage local groups to undertake litter sweeps. The School would be approached to become more involved in keeping the Trim Trail clear, the Scouts and WI around the Parish in general and Councillors would gather occasionally to undertake ad hoc sweeps. Any other volunteers would always be welcome

Action: All

12. To evaluate the effectiveness of the speed indicator device

12.1 Statistics provided by Hampshire Highways illustrated the effectiveness of the speed indicator device in reducing the speed of vehicles approaching the Village from the Stockbridge direction; the mean being 26.7 mph and 85th percentile 32.1 mph. These were within the expected range for a 30 mph limit. Vehicles approaching from the Romsey direction were towards the upper end of the expected range with a mean of 33.7 mph and 85th percentile 39.3 mph. This data would be submitted to the Police for enforcement action, subject to their resources being available.

13. To consider the purchase of stone blocks for the Village Green

13.1 Increasingly, large vehicles were using the Village Green as a turning circle and running over the grass surface and breaking the stone kerbs. The previously installed wooden stumps had failed to deter this activity and thought had been given to providing a more substantial deterrent such as stone blocks. Suitable blocks were available from local stone providers at a cost of around £148 each plus delivery and VAT.

13.2 Proposed Cllr Bidwell, Seconded Cllr Harwood, RESOLVED witrh one against that two suitably sized stone blocks be purchased for installation on the two of the corners of the Village Green worst affected by turning vehicles.

Action: Clerk

14. To consider possible locations for a youth shelter

14.1 Following the presentation at the last meeting on the need for a youth shelter and further discussions, the Clerk had established that the preferred shelter design would be of metal construction, with solar powered internal lighting, a Bluetooth facility and internal seating. Suitable locations included the corner of the field owned by the Parish Council where it abuts Top Field or in the triangle at the bottom of Top Field adjacent to the small copse. More information on designs and costs would be obtained but early installation would be dependent on finding external grants as the Council had not precepted for this type of capital expense.

Action: Clerk

Cllr Bevan left the meeting at this point

15. To consider funding an all-weather path from the School to the village Hall

15.1 The Clerk explained that in the early stages of the Village Hall Development Committee’s existence, one of the methods noted for improving and encouraging greater use of the Village Hall by the School was thought to be the addition of an all-weather path between the two locations thus avoiding the need and attendant risks of young people having to walk along the pavement adjacent to the busy A3057. Recently, the Village Hall Management Committee had not supported the release of development funds for such a path and had recoursed to the Parish Council for their help.

15.2 After discussion, Members considered that a clear and substantiated request from the School would be required before any further thought would be given to the need. The view was held that such a path would not benefit other Village Hall users and with funds tight Members thought their resources could be better spent in aid of the community at large. They would, however, be prepared to discuss this further with the School in due course.

16. To receive reports from Members on external meetings at which they had represented the Parish Council or attended in any other capacity

16.1 Cllrs Dyke, Bidwell and Fahy had attended a meeting of the Village Hall Management Committee and reported that a decision had been taken to proceed with the next phase of the modernisation plan which was the renovation of the pavilion area. Work was scheduled to start at the end of the football season.

16.2 Cllr Pearson had attended the AGM of the Campaign for the Protection of Rural England (Hampshire).

17. To receive Councillors’ reports, as appropriate, on actions taken on lead and other matters

17.1 Cllr Fahy reported that a request for signposts pointing the direction for Winchester had been made but it was agreed that no further action would be taken on this. Cllr Fahy also reported his progress made on gathering information on the installation, design and costs for a multi-use games area (MUGA). Notts Sports Ltd had estimated a cost of £62k for a suitable design but further competitive quotes and designs would be obtained before the matter was considered further.

Action: Cllr Fahy

17.2 Cllr Pearson reported that the German Aircrew Memorial had been defaced and that he had cleaned it.

18. To receive the Clerk’s monthly report

18.1 The Clerk reported that the new play equipment for the recreation ground would be installed the week beginning 19 April.

18.2 An Older Peoples’ Trigger Tool system had been introduced listing contact details for a range of agencies and organisations that may be able to help older people experiencing difficulties. Those involved with older people but not able to help directly could use this tool to signpost the older person towards a source of help. More information and training was available from Hampshire County Council.

18.3 All noted the King’s Somborne Cemetery was now a Site of Importance for Nature Conservation under National Indicator NI 197 as laid down by the Government and would have to be managed under the terms of this indicator. The Clerk confirmed we met the basic requirements.

19. To receive reports on the Parish recreational facilities and Cemetery

19.1 Cllrs Fahy and Harwood reported that the new cricket score hut would be erected later in the week.

20. Date, time and place of next meeting

20.1 The next meeting, which will be the Annual General Meeting, will be on Monday 10 May 2010 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the meeting at 9.50pm