Category Archives: Parish Council Minutes 2007

Parish Council Minutes Dec 2007

Parish Council

Parish Council Minutes Dec 2008

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Annual Finance Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 3 December 2007

Present: Cllr D Bidwell (Chairman)

Cllr R Bevan

Cllr R Dyke

Cllr F Fahy

Cllr R Harwood

Cllr R Lane

Cllr G Pearson

Cllr R Pidgeon

Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Three members of the public were present for part of the meeting. The Footpath Warden briefed on progress being made to install a kissing gate on Footpath 7 in place of the gate erected by a local resident. Comments were made querying the methodology used in seeking further comments from the public via The Gauntlet on the proposals to develop the land owned by the Parish Council on the King’s Somborne recreation ground.

1. Announcements by the Chairman

1.1 No announcements were made by the Chairman.

2. Apologies

2.1 Apologies were received from Cllr Werrett and Borough Councillor Ward.

As a result of the points raised from the floor, proposed Cllr Pearson and seconded Cllr Dyke, RESOLVED unanimously that Item 10 be brought forward for Members’ consideration.

10. To consider the results of the survey undertaken via The Gauntlet magazine and, if appropriate, reconfirm support for the multi-surface sports facility on the King’s Somborne recreation ground

10.1 The Clerk read out comments contained on the 26 returns in favour and the 6 returns against the proposal to develop the Council-owned area of land north of the skate ramp for general information. Although it was a poor sample in terms of returns made, it demonstrated clearly the balance of support for the proposal. However, Cllr Pearson expressed concern at the legality of the Council’s proposals and wanted an independent legal interpretation of the terms under which the land was purchased.

10.2 Proposed Cllr Pearson, Seconded Cllr Bevan, that independent legal advice be obtained on the Parish Council’s right to develop part of the land it owned into a multi-surface sports facility. Two voted for, five voted against with Cllrs Dyke and Pidgeon abstaining; the proposal was LOST.

10.3 In reply to a question from Cllr Bevan on why football may not be allowed on the new surface, Cllr Fahy advised that football would damage the type of netting to be used used around the facility. However, it was agreed that further investigation should be undertaken to see if alternatives were available which would allow football to be played.

Action: Cllr Fahy

10.4 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED with Cllr Pearson abstaining, that continuing support be given to the installation of a multi-surface sports facility with football included, if possible.

3. Declarations of Interest

3.1 No declarations of interest were made.

4. To consider and, if appropriate, adopt the Expenditure Budget and Precept proposals for 2008/9

4.1 The proposed Expenditure Budget and Precept for 2008/9 had been circulated with the agenda together with amplifying notes. In the following discussion, Cllr Dyke proposed, Cllr Bevan seconded with Cllr Harwood abstaining that the payment to the Methodist Church for continuing use of the Epworth Hall for council meetings be increased to £150 for the year. It was also agreed to delete the provision of £750 for miscellaneous expenditure. Members noted that £6250 had been included for a contribution towards the Village Hall under the Local Government Capital Grants scheme and at Cllr Harwood’s request this item would be annotated for capital development/modification only. The resulting overall expenditure of £38100 would be financed by a Precept of £30000, an increase over the current year of £3250, with the balance coming from reserves and miscellaneous income received. Members confirmed the £15000 ringfenced in reserves, and the wish to add to this annually, to provide funds for the possible purchase of all or part of the 3 Fields site within the next few years.

4.2 Proposed Cllr Bidwell, Seconded Cllr Fahy, RESOLVED with Cllr Harwood voting against that an Expenditure Budget of £38100 and a Precept of £30000 for 2008/9 be approved.

5. To determine the Recreation Ground hire charges for 2008/9

5.1 Cllr Fahy queried the basis upon which the current charges were determined.for use of the pitches. Cllrs Bevan and Dyke thought the charges reflected the number of times each season the two main pitches and associated facilities were used. The Football Club paid £105 for the season or £95 if paid before 31 December and the Cricket Club paid £63 with no VAT being levied on these regular users. Charges for casual lettings at both King’s Somborne and Up Somborne were currently £10 plus VAT.

5.2 Prooposed Cllr Lane. Seconded Cllr Bevan RESOLVED with Cllrs Bidwell and Pearson abstaining that no increases in hire charges be made for 2008/9.

6. To determine the Burial Board charges for 2008/9

6.1 Members noted that increases in burial charges levied elsewhere had been approved and thought a modest increase appropriate to meet ever increasing costs and to ensure the Burial Board remained self-financing.

6.2 Proposed Cllr Bevan, Seconded Cllr Pidgeon, RESOLVED unanimously that the following charges be levied by the Burial Board from 1 April 2008 –

Interments

Child under 12 years of age No charge

Body of person 12 years or over £165

Cremated remains £110

Purchased grave £110

Exclusive Right of Burial

Adult grave £110

(or double for double grave)

Headstones, monuments, tablets and memorial inscriptions

Headstone, monument or flat stone inset in the ground £110

Inscription after the first £55

Flat cremation tablet £65

7. To adopt the Planned Maintenance Register for the next four years

7.1 A schedule of planned maintenance had been circulated with the agenda.

7.2 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that the updated planned maintenance register for the next four years be adopted.

8. RFO’s Report and Budget Monitoring

8.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda. The RFO expressed satisfaction with the Council’s financial state of affairs at the end of the eighth month into the financial year although only 45% of the annual budget had been expended to date. The combined bank balances stood at £60653.35 including the grant of £9995 for the Trim Trail.

8.2 Proposed Cllr Bevan, Seconded Cllr Pearson, RESOLVED unanimously that the RFO’s Report and Budget Monitoring be accepted.

9. Payment of Accounts

9.1 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts be paid:

To For Net VAT Gross Chq

Mr P Storey Salary/expenses 513.30 513.30 1376

HMRC Tax/NI 538.13

less credit for on line payment -250.00 288.13 1377

Bishopstoke PC Broadband/course 35.00 35.00 1378

Wansbroughs Solicitors charges 166.27 166.27 1379

Totals 836.43 166.27 1002.70

11. To consider correspondence received

11.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers, in particular, the letter from Wansbroughs Solicitors confirming that the matter of Davis v Muggeridge had been concluded and the exchanges of correspondence on the purchase of speed indicator devices previously approved by Members.

12. Clerk’s Report

12.1 The Clerk’s report had been circulated with the agenda and arising from it Members agreed to permit the location of a clothing bank sponsored by a textile company in partnership with Hampshire Air Ambulance on the King’s Somborne recreation ground car park adjacent to the existing bottle banks. It was also decided that the Clerk should acknowledge the letter from the Ahmadiyya Muslim Association UK who were suggesting it would benefit the community if the Association was invited make a presentation on the Muslim way of life. Members expressed concern at forthcoming closure of the A3057 road for resurfacing causing HGVs to use the Winchester Road and the dangers that would cause to pedestrians and residents’ property particularly along the narrow stretches. The Clerk would write to Hampshire County Council expressing this concern.

Action: Clerk

12.2 Members’ attention was drawn to exchanges of correspondence involving Cllr Werrett and the purchase of speed indicator devices. Approval had previously been given for the purchase of two such devices without any maintenance costs. However, in order to relocate these devices periodically, as required by Hampshire County Council and because Members or officers of the Parish Council were not authorised to effect relocation work on the highway, it would be necessary to enter into a maintenance contract with Test Valley Borough Council as agents of the County Council in order to comply with the relocation requirement. After discussion, it was thought appropriate to purchase one device now in order to satisfy the strong support for the installation of such devices within the Parish and subsequently to enter into a maintenance agreement to become legally compliant. Thought would be given in future to the purchase of a second device. In the meantime, the Clerk would write to

Hampshire County Council and our County Councillor highlighting concern about HCC and TVBC bureaucratic stifling of Parish Council initiatives to install spped indicator devices and other county councils different interpretations of the need to regularly relocate similar devices.

Action: Clerk

13. Date, Time and Place of Next Meeting

13.1 The next meeting of the Parish Council would be on Monday 7 January 2008 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.10pm

Clerk to the Council

KING’S SOMBORNE BUDGET 2008/9

General Admin

Salary and expenses 8600

Office expenses 1000

Insurance 2000

Audit fees 1100

Subscriptions 550

Courses 200

Facility hire 200

Cllr expenses 100

Election expenses 1500

Sub total 15250

Community Services

and Projects

Village Hall 6250

Section 137 600

Parish clock 350

Vandal damage 500

Community grants 1000

Maintenance 1000

Sub total 9700

Burial Board

Grounds maintenance 1500

Rates 100

General maintenance 500

Sub total 2100

Open Spaces

Church Yard 1000

Village Green 1000

Muss Lane 300

Up Somborne rec 400

King’s Somborne rec 1600

Three Fields 750

Play equipment 5000

Community safety 500

Street lighting 500

Sub total 11050

TOTAL 38100

Funded by:

Precept 30000

Interest receivable 800

Burial Board: Interments 1500

Memorials 750

Purchased graves 500

Sports Field 200

Total Income 33750

Reserves 4350

Expenditure 38100

Minutes November 2007

Parish Council

Minutes November 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 5 November 2007

Present: Cllr D Bidwell (Chairman)

Cllr R Bevan

Cllr R Dyke

Cllr F Fahy

Cllr R Harwood

Cllr R Lane

Cllr R Pidgeon

Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: County Councillor Michael Woodhall, Mrs Jo Finch (Village Correspondent) and four members of the public were present for part of the meeting.

The Chairman invited the members of the public to address the meeting and Mrs Belinda Baker and Mrs Charlotte Maybin stressed the need for a tiny tots play facility in the Kings Somborne play area suitable for the under 11s citing mention in the Parish Plan of the need for a slide. Whilst acknowledging previous discussion by Councillors, they stressed that our thriving village community would benefit from a challenging play activity for the very young, the provision of which would help drive down the risk of obesity, and urged Councillors to reconsider the earlier ‘slide only’ proposal with a view to acquiring an adventure playground facility incorporating a slide and climbing frame. Councillors took note and would give further consideration to the need.

Other members of the public present voiced their support for the acquisition of speed indicator devices to slow traffic down as it passed through the Village. Their particular concern was on the S bend approaching the old factory site from the Romsey direction. Given this was a later agenda item, a vote was carried to bring forward this item for discussion.

1. Announcements by the Chairman

1.1 No formal announcements were made.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 No reports were tabled.

3. To consider Test Valley Borough Council matters of interest to the Parish

3.1 Borough Councillor Ward had sent his apologies. No matters were tabled.

13. To consider and, if appropriate, adopt the proposal to purchase a speed indicator device, together with an on-going maintenance programme

13.1 A paper sponsored by Cllr Werrett recommending purchase of a speed indicator device together with on-going maintenance of the device had been circulated with the agenda. Support from members of the public was noted and discussion centred on the need for one or two devices, where they should be located, and their maintenance. It was noted that the usual camera warning signs could not be displayed because speed cameras were not installed in our area. It was also noted that the costs quoted in the paper of £3600 per device included one year’s maintenance of £800 to be charged by Test Valley Borough Council which in turn included provision for relocating the device at frequent intervals. Against this, provision and installation of the device itself was estimated to cost £2800 plus VAT and insurance. Given these figures and the likely low actual maintenance costs, since the device was battery operated and could be relocated without difficulty, it was thought more cost effective to buy two devices without the full maintenance add-on. As a result of this discussion, Cllr Werrett was content to modify his original proposal. County Councillor Woodhall indicated his willingness to consider an application from the Council for £300 towards the costs from his county councillor budget and in response to a question from Cllr Dyke thought it unlikely that the purchase of such devices by the Parish Council would preclude the County Council from providing more in future if funds became available.

13.2 Proposed Cllr Werrett, Seconded Cllr Harwood, RESOLVED unanimously that two speed indicator devices be purchased at an estimated cost of £2800 each plus VAT for installation at suitable locations in the Village.

Action: Cllr Werrett

4. Apologies

4.1 Apologies were received from Cllrs Pearson and Room.

5. To approve the Minutes of the Parish Council Meeting held on 1 October 2007

5.1 Proposed Cllr Pidgeon, Seconded Cllr Werrett, RESOLVED unanimously, after amending para 21.2 line 2/part 3 to read ‘acceptable and Cllr Werrett had reverted to the company and they had apologised and have agreed to make good.’ that the minutes of the meeting held on 1 October be accepted as a true record.

6. To consider any Matters Arising from those Minutes

6.1 There were no matters arising not covered elsewhere in these minutes.

7. Declarations of Interest

7.1 None declared.

8. To consider Correspondence Received

8.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

8.2 It was noted that Cllrs Dyke and Bevan would attend a workshop sponsored by the Hampshire Alliance for Rural Affordable Housing on the provision of affordable housing and it was agreed to share the costs of the Clerk attending the Annual Clerks’ conference in March 2008 with Bishopstoke Parish Council. Apart from normal acknowledgements, no further action on this item was thought necessary.

9. Report on Planning Applications Considered and Determined

9.1 The following response had been made to a recent planning application received:

* 07/02701/FULLS – Rose Cottage, Strawberry Lane, Up Somborne – new front canopy porch and single storey extension – no objection

9.2 The following applications had been determined:

* 07/02113/FULLS – Furzedown Farm – refurbishment of agricultural building – refused

* 07/02405/TPOS – 3 Horsebridge Road – fell/prune one Horse Chestnut – consent with conditions

* 07/02570/TPOS – 4 King’s Acre – fell five Ash – consent with conditions

10. RFO’s Report and Budget Monitoring

10.1 A briefing note and an analysis of budget against actual spend to date, together with a forecast out-turn, had been circulated with the agenda papers. It was agreed that the public seats should be refurbished, the vandalised seat by the top of the cricket square should be removed and that no further action should be taken to straighten the German Aircrew memorial for the time being. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the seventh month of the financial year and confirmed to Cllr Harwood that the purchase of the speed indicator devices would come out of reserves. The Council’s bank balances stood at £61595.47 which included a grant of £9555 specifically for the Trim Trail and the second tranche of the annual precept.

10.2 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that the RFO’s report be accepted.

11. Payment of Accounts

11.1 Proposed Cllr Pidgeon, Seconded Cllr Lane, RESOLVED unanimously that the following accounts be approved for payment:

To For Net VAT Gross Chq

Mr P Storey Salary/expenses 459.21 459.21 1369

HMRC Tax 251.01 251.01 1370

Bishopstoke PC Broadband share 15.00 15.00 1371

Southern Water Supply disconnection 63.00 11.02 74.02 1372

Test Valley School Prize sponsorship 50.00 50.00 1373

Royal British Legion Wreath 50.00 50.00 1374

Mr Rebbeck Grounds maint 483.00 483.00 1375

Totals 1371.22 11.02 1382.24

12. To consider the management of the King’s Somborne allotments

12.1 Cllr Fahy expressed his concern at the state of the allotments which were on land owned by the Diocese but managed by Dreweatt Neate, Estate Agents. There were 43 plots but only 22 appeared to be maintained although there was a waiting list of applicants and the general state of the area left much to be desired. The Clerk was instructed to contact the agents and relay Members’ concern.

Action: Clerk

14. To consider and , if appropriate, agree a donation to The Royal British Legion Poppy Appeal for a Wreath

14.1 As in previous years, a Wreath would be laid on the War Memorial to mark Remembrance Sunday. Cllr Dyke agreed to lay the Wreath on behalf of the Parish Council.

14.2 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that £50 be donated to The Royal British Legion Poppy Appeal for the provision of a Wreath to be laid on behalf of the Parish Council at the War Memorial on Remembrance Sunday.

15. To consider and, if appropriate, agree a donation of £50 in support of the Test Valley School Prize Day

15.1 As in previous years, Test Valley School had requested sponsorship of a prize at their annual prize day. Cllr Room agreed to represent the Parish Council.

15.2 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that £50 be granted to Test Valley School in support of the Annual Prize Day.

16. To consider and, if appropriate, adopt the revised Standing Orders for King’s Somborne Parish Council Planning Committee

16.1 A draft amendment to Standing Orders for the Planning Committee had been circulated with the Agenda papers.

16.2 Proposed Cllr Bidwell, Seconded Cllr Harwood, RESOLVED unanimously that the draft as tabled be adopted.

Action: Clerk

17. To consider the possible relocation of Parish Council meetings to the Village Hall

17.1 Cllr Bidwell sought Members’ opinion on relocating future Parish Council meetings to the Village Hall where more space was available for members of the public to attend. In discussion, however, Mondays were thought to be the most convenient evening for meetings and the Village Hall was not available on this night. It was therefore decided to remain at the Epworth Hall for the foreseeable future but hire the Village Hall when it was known large numbers of the public were likely to attend, as previously.

18. To consider and, if appropriate, agree a response to the Hampshire County Council draft Countryside Access Plan

18.1 The draft Countryside Access Plan had been available for Members and the Footpath Warden to review and the comments of the Footpath Warden were accepted as the basis of a suitable response from the Parish Council.

Action: Clerk to submit

19. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

19.1 Cllr Pidgeon reported that the Scouts were progressing with repairs to their facilities. He also commented that the Youth Club was likely to close at the yearend through lack of interest.

20. Parish Plan

20.1 Cllr Werrett had reviewed the detail of the Parish Plan and identified those few remaining actions outstanding. He would now liaise with individual councillors to discuss the outstanding matters and he or they would report back accordingly at future meetings.

Action: Cllr Werrett

21. Clerk’s Report

21.1 A3057 closure. The A3057 would be closed for resurfacing at the pinch point above the Cow Drove Hill junction over the weekend 7 – 9 December and a diversion would be marked.

21.2 ‘Okanagan’ fencing. The Chairman reminded Members of the obligation placed upon the Council to maintain part of the fencing around the rear garden of ‘Okanagan’ which was now in a serious state of disrepair. It was agreed that Cllrs Bevan and Pearson would liaise with the landowner and make recommendations to the Council on the type and likely cost of repairs/replacement.

Action: Cllrs Bevan and Pearson

21.3 Community Action Hampshire AGM. No-one was available to attend the Community Action Hampshire AGM.

21.4 Hampshire Air Ambulance. It was agreed that an invitation should be sent to Hampshire Air Ambulance inviting them to give a presentation at the 2008 Annual Parish Assembly.

Action: Clerk

22. Environmental Matters

22.1 Cllr Harwood would arrange for an article on the environment and the need to recycle to be placed on the website. He would also talk to the School about a project to excite more interest in the need to recycle.

Action: Cllr Harwood

23. Highway Matters

23.1 Concern was expressed at the accidents occurring near the bends on the Winchester Road at Up Somborne and Cllrs Lane and Werrett would liaise with Hampshire County Council on possible improvements in this area.

Action: Cllrs Lane and Werrett

24. To receive reports on the Parish recreational facilities and Cemetery

24.1 Cllr Fahy reported the cricket nets had been vandalised by persons unknown.

24.2 Cllr Bevan would establish the location of the key to the lock and chain on the Top Field gate.

Action: Cllr Bevan

24.3 Cllr Lane and the Clerk would review the need for hedge flailing around the Up Somborne recreation area and obtain an indication of costs.

Action: Cllr Lane and Clerk

24.4 Cllr Pidgeon reported that repairs to the damaged Cemetery gate were almost completed.

25. Date, time and place of next meeting

25.1 The next meeting would be the Annual Finance Meeting of the Parish Council to be held on Monday 3 December 2007 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.15pm

Clerk to the Council

Parish Council Minutes Oct 2007

Parish Council

Parish Council Minutes Oct 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 1 October 2007

Present: Cllr D Bidwell (Chairman)

Cllr R Bevan

Cllr R Dyke

Cllr F Fahy

Cllr R Harwood

Cllr G Pearson

Cllr R Pidgeon

Cllr D Room

Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Borough Councillor Tony Ward, Dr Stephen Rake (Footpath Warden), and Mr Colin Matthews (Tree Warden), and three members of the public, were present for part of the meeting.

Mr Mike Pratt from Test Valley Borough Council gave a presentation on recycling and the environment. He explained that the Alternate Bin Collection Scheme and Recycling had been the biggest changes in Test Valley in the past ten years. In 2003, the recycling rate was 12.79% and this had now increased to 35.31% across the Borough and was 29.39% in King’s Somborne area. At the same time, refuse crews were originally collecting 3556 tonnes of waste annually and this was now down to 3074 tonnes each year. Given Hampshire had only one landfill site in operation and relied on this and incineration and finding a market for its recyclables, this was a positive move in the right direction. However, he made the point that not everything we might like to recycle could be recycled because of the costs involved or lack of an interested market. Nevertheless, Test Valley was rated third best for effort in Hampshire.

The following future activities were planned to further improve recycling rates:

Street recycling bins – these will be introduced into Andover and Romsey by the end of October and give the public the opportunity to recycle tin cans, paper and plastic bottles in town centres and some parks

Aluminium foil – the Borough Council will be working with Andover Day Services to collect aluminium foil from around Andover and if a volunteer group can be found in the Romsey area it will start there as well

Food digester project – a pilot scheme with fifty volunteers was being introduced which should include some Somborne residents

Recycling sites – it is intended to install modular banks to replace the existing ones to reduce noise

Mr Pratt made the point that an estimate 36% of black bin waste could be recycled if facilities existed to make this financially viable and that 60% of all glass goes to bottle banks. Glass should not go in the brown recycle bin because of the hazard it created to those manually filtering waste. It was noted that batteries could now be deposited at the Bunny Lane recycling depot and Tesco’s might accept Tetrapacks in future but in the meantime they should go into the black bin. Mr Pratt concluded by emphasising the concerted efforts being made to improve recycling in general and offered to make himself available to anyone who required more information. His contact details are – email: mpratt@testvalley.gov.uk or telephone 01264 368482 .

The Chairman thanked Mr Pratt for an interesting and topical presentation.

1. Announcements by the Chairman

1.1 The Chairman stated that he had indicated the Council’s willingness to become a pilot in a scheme being organised by the County Council’s Protecting Older People Team to reduce the incidence of cold calling and doorstep crime. He and the Neighbourhood Watch team would co-ordinate the necessary action when required.

Action: Chairman

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Mr Matthews, the Tree Warden, tabled his draft letter to local landowners for consideration. The Clerk would circulate for discussion at the next Council meeting

Action: Clerk

2.2 Dr Rake, the Footpath Warden, reported that the September walk had attracted 12 walkers. On the walk, he had been passed by two minibikers which, although the riders had behaved impeccably, raised the point about where such machines could be ridden legally. The County Council’s website confirmed that such machines could only be ridden on Byways Open to all Traffic (BOATs) of which there were only two locally, one being the track from Up Somborne to Farley Mount and the other being the track from the Hoplands Road through Parnholt Wood towards Farley Mount/Coombe Bottom Lane.

2.3 Dr Rake had seen a copy of the County Council’s draft Countryside Access Plan for the Test and Itchen Area and recommended support for the Plan as it stood at the moment. The Plan had been based upon research carried out with local residents and landowners and outlined the issues affecting people’s enjoyment of the countryside and identified actions to improve countryside access. He thought the draft described the issues fairly and the actions appropriate and recommended a response along those lines. The Chairman indicated that Members should have the opportunity to read the Plan and offer any comments to the Clerk before a reply was submitted.

Action: Councillors and Clerk

3. Apologies

3.1 Apologies were received from Cllr Lane.

4. To approve the Minutes of the Parish Council Meeting held on 3 September 2007

4.1 Cllr Fahy introduced an amendment to the draft minutes of the September meeting which was tabled and accepted. The Chairman took the opportunity to remind Members that minutes should be a formal record of official acts and decisions and not full or verbatim reports of speeches made by councillors. Minutes should be clear and concise as was consistent with accuracy and clarity and the arguments used in the discussion need only be recorded if the decision could not be clearly expressed in any other way. (Local Government Act 1972 Sch.12 para 41(1))

4.2 Proposed Cllr Harwood, Seconded Cllr Pidgeon, RESOLVED unanimously that the minutes as amended of the meeting held on 3 September 2007 be approved.

5. To consider any Matters Arising from those Minutes

5.1 There were no matters arising not covered elsewhere in these minutes.

6. Declarations of Interest

6.1 Cllr Room declared a prejudicial interest in planning application 07/02676/FULLS

.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers. No further action was considered necessary.

8. Report on Planning Applications Considered and Determined

8.1 The following responses had been made to recent planning applications received:

* 07/02396/FULLS – Garden lodge, Winchester Road – erection of lean-to garage at side – no objection

* 07/02676/FULLS – 7 Camp Field – addition of roof lights for loft conversion – Members supported the application but with the reservation that the one large window was out of keeping with the setting and overall property dimensions. Cllrs Room and Werrett abstained from voting on this application.

* 07/02753 – Marsh Court Manor – construction of hard court tennis courts and enclosure – no objection

* 07/02570/TPOS – 4 Kings Acre – fell five Ash – no objection

* 07/02450/TPOS – 3 Horsebridge Road – fell one Horse chestnut – Council’s previous objection was subsequently discussed at length with the Borough Arboricultural Officer who had received professional advice in support of felling because the tree was diseased. A replacement tree would be planted and the Clerk, on behalf of Council, had agreed to rescind the earlier objection.

8.2 The following applications had been determined:

* 06/03171/FULLS – Brook Farm House – change redundant barn into five holiday accommodation units – permitted with conditions

* 06/03174/LBWS – Brook Farm House – change redundant barn into five holiday accommodation units with leisure facilities – consent granted with conditions

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the sixth month of the financial year. The Council’s bank balances stood at £62679.61 which included a grant of £9555 specifically for the trim trail and the second tranche of the annual precept.

9.2 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that the RFO’s report be accepted.

9.3 The Clerk tabled a request for installing a tiny tots slide in the play area on the King’s Somborne recreation ground at a cost of £3514 plus VAT.

9.4 Proposed Cllr Dyke, Seconded Cllr Bidwell that a tiny tots slide be purchased at an estimated cost to supply and install of £3514. Two members voted for the proposal and seven voted against; the motion was LOST.

9.5 Proposed Cllr Harwood, Seconded Cllr Bevan, that when developers’ contributions became available for improving recreational facilities the above proposal be reconsidered. Four Members voted for the proposal and four voted against with one abstention; the Chairman used his casting vote in favour. The motion was CARRIED.

9.6 A recent playground safety inspection had identified a need to repair the wetpour beneath the flat swings and make safe the see-saw in the King’s Somborne recreation area at a cost of £1173.21 plus VAT.

9.7 Proposed Cllr Bevan, Seconded Cllr Pidgeon, RESOLVED to make safe the see-saw and swings in the King’s Somborne recreation area at an estimated cost of £1173.21 plus VAT.

10. Payment of Accounts

10.1 Proposed Cllr Dyke, Seconded Cllr Bevan, RESOLVED unanimously that the following accounts be approved for payment:

To For Net VAT Gross Chq

Mr P Storey Salary/expenses 462.24 462.24 1363

HMRC Tax 251.01 251.01 1364

BPC Broadband 15.00 15.00 1365

ICO Data protection fee 35.00 35.00 1366

Wansbroughs VAT 256.55 256.55 1367

Mr Rebbeck Grounds maint 623.00 623.00 1368

Totals 1386.25 256.55 1642.80

11. To consider the principle of the Parish Council’s role in determining how the land it owns should be used in the general public interest

11.1 The Chairman introduced the matter of how far the Parish Council could or should act in determining the use to be made of land owned by it, in particular, where beliefs on usage held by members of the community might conflict with a future desired purpose. Particular reference was made to the parcel of land owned by the Council upon which the skate ramp (pipe) and the fenced children’s play area stood. The Parish Council had purchased this tract of land in 1931 ‘for recreational purposes’ and the conveyance made no mention of the land subsequently being used specifically only for the benefit of children whereas the press coverage of the formal opening did refer to this benefit for children. It was unfortunately that Parish Council minutes for the period had been destroyed by fire. This matter had arisen because of a proposal to install multi-purpose courts on part of the land in question which would be available for all ages to use. The Parish Plan, which itself was the result on consultation, had also identified a need for more sport/recreational facilities. There followed some discussion on the principle that the Parish Council should be able to use its land as it thought best in the general interest of the community at large.

11.2 Proposed Cllr Bidwell, Seconded Cllr Harwood, RESOLVED unanimously that the Parish Council be able to use the land it owned in the best interests of the community at large.

12. To consider the provision of tennis/multi-purpose courts

13.1 Cllr Fahy tabled a layout indicating the position of the proposed multi-purpose courts and emphasised they would be available for all age groups and the community at large in accordance with the need identified in the Parish Plan. Cllr Bevan objected to the proposed location on the grounds that there were suitable alternative sites which if used would protect the perceived rights of children only to continue to use the Council owned land. Cllr Werrett thought this decision could not be made without further consultation with the community but the Chairman countered by reminding Members that that had, at least in part, been the purpose of the Parish Plan and as community leaders the Councillors were empowered by the community to make such decisions on their behalf. However, Cllr Werrett then tabled a proposal.

13.2 Proposed Cllr Werrett, Seconded Cllr Pearson, RESOLVED with six votes for and three against that to make a good decision a need existed to consult the electorate.

13.3 Following this decision, Members then discussed the implementation of the proposal and deferment until the next Parish Assembly or holding a special meeting in the Village Hall were options considered. However, it was then agreed that the community should be given the opportunity to make its views known on the proposal to install a multi-purpose courts on part of the land owned by the Parish Council before a decision was taken via The Gauntlet magazine. The Clerk would draft an appropriate response slip and place the results before the December meeting of the Parish Council.

Action: Clerk

As the time was approaching 10.00pm, Proposed Cllr Fahy, Seconded Cllr Dyke, RESOLVED unanimously to extend the meeting until 10.20pm in order to complete the business in hand

13. To review any further work necessary on the Bier Hut

13.1 Proposed Cllr Harwood, Seconded Cllr Bidwell, RESOLVED that the guttering on the Bier Hut be renewed and that a quotation be obtained for structural repairs as necessary.

Action: Clerk

14. To consider the possible relocation of Parish Council meetings to the Village Hall

14.1 Item deferred until the November meeting of the Parish Council

Action: Clerk

15. To consider and, if appropriate, approve the policy and procedure for determining planning applications

15.1 Members considered changes to the method whereby planning applications were considered and agreed that a Planning Committee comprising a minimum six members with three constituting a quorum be formed to consider applications received. The Committee would meet on the second Monday of each month at a location to be determined by the Committee Chairman to discuss those applications to hand at that date. Applications received between that meeting and the next meeting of the full Parish Council would be considered at that full Council meeting. The Clerk reminded Members that any meetings held were required to be open to the public and opined that the posted information on the notice boards and on the Test Valley Borough Council website gave sufficient detail on how the public could make its views known. All decisions made would be reported to the full Parish council and recorded in the minutes. Parish Council Standing Orders would be reviewed as a result of this decision.

Action: Clerk

16. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

16.1 None reported.

17. Parish Plan

17.1 Cllr Werrett reported that the recently taken pictures of Members had now been posted on the redesigned Parish Council page on The Sombornes website, together with some other layout changes, resulting in an improved source of information for all.

17.2 The Chairman thought it unnecessary to have to log on to the website and Cllr Werrett undertook to review this need with the Webmaster.

Action: Cllr Werrett

18. Clerk’s Report

18.1 South East Employers workshop. No Members were able to attend the essential skills workshop for parish councils being hosted by the South East Employers Association.

18.2 Hantsweb Awards 2007. Members wished to congratulate the Webmaster on coming joint second in a field of 192 for the best local area website.

Action: Clerk

18.3 Andover library closure. Members noted the Andover library would be closed from 19 November 2007 to 19 January 2008 for redecoration.

19. Environmental Matters

19.1 Following the earlier presentation, Cllr Harwood queried where the Parish Council and the community should go from here. It was decided to discuss this further at the next meeting.

Action: All

20. Highway Matters

21.1 Cllr Werrett updated Members on his discussions with Hampshire Highways with particular reference to potholes being repaired, chevrons on the Ashley corner, kerbs along the embankment, ‘Slow’ road markings in the surface of Winchester Road, raising inspection covers to the level of the road surface and the installation of speed camera warning signs. He was also liaising with Test Valley Borough Council on the installation of speed limiting devices and it had been confirmed to him that a review of strategic signage had deemed existing signs sufficient to advise drivers of the best through routes in the area. He also hoped that the School would sign up to the ’20 is plenty’ initiative and, to this end, the Chairman thought meeting the cost of this initiative could be a sensible use of the money on offer from the County Councillor Woodhall’s annual allowance for local initiatives.

21.2 Southern Water had carried out basic repairs to the damaged verges but these were thought not to be acceptable and Cllr Werrett had reverted to the company and they had apologised and have agreed to make good. The Company had completed their CCTV surveys and scheduled the necessary repairs. Both pumps at the pumping station had been replaced and a third pump had been acquired for emergency use. Groundwater flooding contingency plans and emergency plans were also being developed for our area.

21. To consider Test Valley Borough Council matters of interest to the Parish

21.1 No matters of note were reported.

22. To receive reports on the Parish recreational facilities and Cemetery

22.1 The Clerk reported that it was likely the Trim Trail installation would start at the month end and that he had reported the missing green bin near the skate ramp.

22.2 Cllr Pidgeon said that no-one had turned up for the most recent meeting of the Youth Club and that the Scouts were having to spend a lot of money to satisfy health and safety requirements in the Scout hut.

22.3 The Chairman and Clerk had received a request from the Village Hall Management Committee for financial help in improving or making safe various aspects of the Hall’s plumbing and water storage facilities at a cost of £3472 plus VAT. The Clerk reminded Members that they had already budgeted for £3000 in this financial year and the extra £472 could be found from elsewhere.

22.4 Proposed Cllr Room, Seconded Cllr Harwood, RESOLVED with Cllrs Werrett and Pearson voting against that £3472 plus VAT be granted to the Village Hall for plumbing repairs.

23. Date, time and place of next meeting

23.1 The next meeting of the Parish Council would be on Monday 5 November 2007 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 10.20pm

Clerk to the Council

Parish Council Minutes Sept 07

Parish Council

Parish Council Minutes Sept 07

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Councilheld in the Epworth Hall, King’s Sombornecommencing at 7.00pm on Monday 3 September 2007

Present: Cllr D Bidwell (Chairman), Cllr R Bevan (Items 1 to 17), Cllr R Dyke (Items 1 to 7), Cllr F Fahy, Cllr R Harwood, Cllr R Lane, Cllr G Pearson, Cllr R Pidgeon, Cllr D Room, Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Borough Councillor Tony Ward, Dr Stephen Rake – Footpath Warden, and Mr Colin Matthews – Tree Warden, were present for all or part of the meeting.

Mr Jim Thomas, Southern Water Wastewater Networks Western Area Manager, updated Members on the results of the CCTV survey of the sewers following the overflow problems experienced earlier in the year. A full CCTV survey had been completed of the main sewers but some surveys of minor sewers remained outstanding. The survey had illustrated some leakage on the main sewer for which repairs were in hand and a number of leaking private sewers. These would be the subject of a report to Test Valley Borough Council Environmental Health who would take follow up action with the private householders as appropriate. Southern Water was working closely with the Environment Agency to adopt a pro-active approach in future in order to anticipate problems before they arose. In particular, the efficiency of the pumping station on Old Vicarage Lane was now being monitored continuously for efficiency and new contingency plans for managing ground water were being developed. In response to questions from Members, Mr Thomas confirmed that all known leaks in the system would be sealed before the on-set of Winter and the pumping station’s efficiency would be maximised. Better methods of communication with customers would be introduced and the Parish website was accepted as another method of getting information across. However, he did caution that should the pumping station become overloaded the question of disposal into the stream would remain an option but not one taken lightly; it was a question of balancing the issues of cost with the possible environmental and wildlife damage caused. An assurance was given that any waste disposed of in this way would have been filtered significantly but could still contain bacteria, hence the need for personal cleanliness if involved with the stream at this time. Mr Thomas noted that the Parish continued to grow and commented that it was the developer’s responsibility to pay for any necessary downstream pipe enlargement. On funding, he also stated that Southern Water had statutory responsibilities to meet and there was often a balance to be achieved between what was required and what could be afforded. However, he did encourage anyone with a problem to contact him and he asked the Parish Council to make local people aware that, if they did not get any existing problems with their privately owned sewers repaired, the impact could adversely affect others in the locality. Finally, Mr Thomas agreed that Southern Water would make good the damage caused by the tankers to the verges in Old Vicarage Lane. The Chairman thanked Mr Thomas for a lively and encouraging presentation. (Clerk’s note:Mr Thomas can be contacted on 02380 869947 or e-mail– jim.thomas@southernwater.co.uk)

1. Announcements by the Chairman

1.1 The Chairman congratulated everyone involved with the Village of the Year presentation on achieving such a high standard and confirmed that the judges had been very impressed with the portrayal of life in the community. The prize for being the best Village in Test Valley would be presented at the HAPTC AGM on 13 October 2007.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Mr Matthews, the Tree Warden, reported that the dead tree in the Cemetery would be replaced and asked that the clematis in the hedge be removed. He also asked if farmers could be encouraged to each cut their hedgerows at the same time and when doing so ensure that any young trees were not damaged in the process. There was general support for the principle although getting agreement by all concerned was thought difficult. However, Mr Matthews would draft a suitable letter for Members to consider and stated his willingness to identify trees under threat.Action: Mr Matthews

2.2 Dr Rake, the Footpath Warden, reported that the July walk had attracted 13 walkers and the August walk had attracted 9 walkers. A schedule of walks for September to March had been published.

3. Apologies

3.1 No Members absent.

4. To approve the Minutes of the Parish Council Meeting held on 2 July 2007

4.1 Proposed Cllr Pidgeon, Seconded Cllr Dyke, RESOLVED unanimously that the minutes of the meeting held on 2 July 2007 be approved.

5. To consider any Matters Arising from those Minutes

16.1 Cllrs Bevan and Dyke had researched the need for affordable housing in the area and submitted notes on the current situation to Test Valley Borough Council. The survey had shown that the need was more for rented accommodation than houses to buy. 18.5 Cllr Fahy had liaised with the owner of Yew Tree House over preserving the yew tree in the front garden and would produce a leaflet outlining the history of the tree for sale in an attempt to raise funds for the tree’s upkeep.

6. Declarations of Interest

6.1 None declared.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers and highlighted two items requiring Members’ attention. It was agreed that no points needed to be raised in response to Test Valley Borough Council’s letter on changes to the number or positioning of polling stations and there were no known activities which might be affected by the National Grid’s proposal to lay a new pipeline by Up Somborne and Furzedown Road between April and October next year.. Cllr Dyke left the meeting at this point

8. Report on Planning Applications Considered

8.1 The following responses had been made to recent planning applications received:

* 07/01641/FULLS – The Old School House, Hoplands Farm – change of use from nursery school to work and living unit – application withdrawn

* 07/01676/FULLS – Marsh Court Farm, Stockbridge Road – change of use from redundant farm buildings to offices, research, light industry/storage – application withdrawn

* 07/01698/TREES – Smiths Place, Stockbridge Road – prune apple and sycamore, fell 2 elder and 8 damson – no objection

* 07/01937/FULLS – Fernlea Nursery, Furzedown road – erect agricultural worker’s dwelling – no objection

* 07/02113/FULLS – Furzedown Farm – building refurbishment – no objection

* 07/02147/FULLS – Marsh Court Manor, Marsh Court Lane – erection of replacement boundary fence to front – no objection

* 07/02240/TREES – 5 Forge Close – fell leylandii and common salix – no objection

* PLANS/KS/TV230 – wastewater treatment works, Romsey Road – erect outfall headwall – no comments made

8.2 Cllr Harwood sought to confirm the arrangement whereby planning applications were considered and by whom. There was some agreement on the occasional need to consult more and Cllr Room would present a paper for discussion at the next meeting.Action: Cllr Room

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the fifth month of the financial year. The Council’s bank balances stood at £52456.37 which included a grant of £9,555 specifically for the trim trail. The RFO also indicated he was reviewing the costs of repairing the seats around the Villages and the implementing the remedial work identified in the RoSPA playground inspection report, together with seeking costs of providing a tiny tots slide, and would be presenting these at a future meeting.

9.2 Final estimates of cost had been received for the installation of the Trim Trial and after allowing for the award from Sport for All, £1392.29 remained to be funded.

9.3 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED unanimously that £1392.29 be granted towards the costs of installing the trim trail.

9.4 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED unanimously that the RFO’s report be accepted.

10. Payment of Accounts

10.1 Proposed Cllr Pidgeon, Seconded Cllr Bidwell, RESOLVED unanimously that the following accounts be approved for payment:

July cheques

To For Net VAT Gross Chq
Mr P Storey

Salary/expenses

465.40

465.40

1345

HMRC

Tax
251.01

251.01

1346
HAPTC

Cllr training
20.00

20.00

1347

Mr Rebbeck Grounds maint
566.00

566.00

1348

Southampton Uni NATS report
450.00

78.75

528.75

1349

Totals
1752.41

78.75

1831.16

August cheques

To For Net VAT Gross
Chq

Mr P Storey Salary/expenses
371.94

371.94

1350

HMRC Tax
251.01

251.01

1351

CPRE Annual sub
27.00

27.00

1352

Southern Water 3 Fields
50.07

50.07

1353

Wicksteed Leisure Safety repair estimate
11.38

11.38

1354

Test Valley BC Grass cutting
703.88

123.18

827.06

1355

Test Valley BC Election costs
1536.63

1536.63

1355

Bishopstoke PC Broadband (Jul/Aug)
30.00

30.00

1356

Assn Burial Authorities Subscription
86.00

86.00

1357

Mr M Rebbeck Grounds maint
528.00

528.00

1358

KS Football Club Grant
145.50

145.50

1359

HAPTC Cllr training
10.00

10.00

1360

Totals
3740.03

134.56

3874.59

11. To consider and, if appropriate, approve a grant to Vitalise who provide essential breaks for carers

11.1 An application had been received from Vitalise for financial assistance in meeting the costs they incurred in providing essential breaks for carers.

11.2 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED unanimously that £100 be granted to Vitalise to help meet the costs of providing essential breaks for carers.

12. To consider providing a bio-diversity conservation area

12.1 Some discussion ensued on the value of creating a bio-diversity conservation area but detailed discussion was deferred for six months.Action: Clerk

13. To consider changes in use of Parish Council owned land on the Recreation Ground including provision of tennis/multi-purpose courts

13.1 Cllr Fahy introduced a paper on behalf of the King’s Somborne Tennis Club outlining the Club’s preferred site for two tennis/multi-purpose courts. Various options had been considered by the club but the preferred site was between the hedges/fence and skate ramp on land owned by the Parish Council. Such a position could accommodate two courts and was within easy walking distance of the changing facilities and showers in the Village Hall. The area was also flat, minimising installation costs, and would be in direct line to the Village Hall from the School who had expressed an interest in using the facility. However, the Football Club had previously objected to the relocation of the junior pitch goal posts although further informal consultation with the Football Club and the Cricket Club had established that the junior pitch goal posts could be relocated to the cricket outfield and removed when cricket was played. The matter would be considered further at the next meeting.

13.2 Cllr Bevan raised an objection and highlighted the Andover News article written in May 1931 at the time the parcel of land was sold to the Parish Council which stated that the transfer was made for the benefit of children of the Village. However, Cllr Bidwell quoted from the actual conveyance which made no mention of ‘children’ but cited ‘Recreation Ground’. No decision was taken at this time but Cllr Fahy was asked to produce a plan of the location for future consideration by Members and also by the Village Hall Development Committee who would wish to incorporate these ideas into the planning for the Village Hall.
Action: Cllr Fahy

(The Chairman has indicated that the next meeting’s agenda would include the two items: “The principle of the Parish Council’s role in determining how the land it owns should be used in the general public interest” and “The proposed provision of tennis/multi-purpose courts”.)
14. To determine Parish Council representation at the HAPTC AGM on 13 October 2007

14.1 It was agreed that Cllr Bidwell and the Clerk should represent the Parish Council at the HAPTC AGM on 13 October 2007 and vote on resolutions as they saw fit. It was also noted the Village of the Year presentations would precede the AGM.

15. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

15.1 Cllr Pidgeon had attended the Scouts AGM and reported on their recent break-in. and vandalism

15.2 Cllr Werrett had attended a recent councillor training seminar sponsored by HAPTC and had found it useful.

15.3 Cllr Bidwell had responded to Test Valley Borough Council on behalf of the Test Valley Association of Town and Parish Councils saying that parish councils in general objected to the proposed air corridor over Test Valley as being an unwelcome and unwarranted intrusion into Test Valley. Whilst recognising that independent advice recognised that additional noise levels were unlikely there would still be extra intrusion into our environment at times when there were none at present. Additionally, there was the risk of increased fuel dumping and smell.

15.4 Cllrs Bevan and Dyke had met informally with Test Valley Borough Council Housing Development Officer to discuss the potential for additional affordable housing within King’s Somborne parish. Some possible sites had been identified subject to a formal housing needs survey being undertaken at some time in the future.

16. Parish Plan

16.1 Action to date was reviewed. Cllrs Bidwell and Werrett had met with Hampshire Highways West staff to discuss a range of matters as outlined in the Parish Plan. In particular, discussion centred on the A3057 which was recognised as a strategic route but for which there were no plans at present to widen or resurface; the recent surface topping was designed to reduce the risk of skidding. A national study was under way into the use of satnav with a view to encouraging commercial traffic onto more appropriate roads. Investigation would also be undertaken into the value of installing warning signs of speed camera activity and the ’20 is plenty’ initiative was likely to be implemented in the vicinity of the school in 2008. It was agreed that this and the introduction of speed indication device (SID) warnings would be a positive step forward but disappointment was expressed that fixed speed cameras were not available to us as the road was not considered a danger spot and some members argued that more pressure should be applied for their introduction.

16.2 Other safety measures discussed included a School Travel Plan being developed and the problems generated by overgrowing hedges. Further meetings would be held on a six-monthly basis but more information was available on both the Village and Hampshire Highways West websites, together with forms for residents to report defects or maintenance issues directly to the highways engineers. A full report was on the Village website.

16.3 Cllr Pearson commented that elsewhere 100 yard warning signs had been installed to warn of a speed reduction and give drivers advanced warning and he thought these could be of benefit on the Village approaches.

16.4 Cllr Fahy opined that portable speed limiters were a waste of time and pressed for a more positive approach to be adopted with Hampshire Highways over the introduction of permanent speed indicator signs which seemed to be welcomed by motorists and were effective. The view was also expressed that the priority for the throughway at the Cross Stores junction between Winchester Road and Church Road should be Winchester Road rather than Church Road as at present, giving priority to traffic approaching the junction on Winchester Road; Cllr Werrett noted this for his next meeting with Hampshire Highways.

17. Clerk’s Report

17.1 3 Fields. The Clerk read out a letter of complaint received from Mrs M Edmonds regarding the maintenance of the edges and entrances of the 3 Fields and the generally poor state of maintenance elsewhere within the Village. There was general sympathy for the comments made. Whilst Members recognised the financial constraints under which the Borough Council worked, they agreed to increase the frequency with which the Parish maintenance contractor attended to Parish owned areas. Cllr Bidwell had visited Mrs Edmonds and the Clerk would write to confirm the actions to be taken.Action: Clerk

17.2 Litter campaign. Test Valley Borough Council had introduced a high profile litter campaign to remind everyone that a fixed penalty fine of £75 was issued to anyone seen dropping litter including chewing gum and smoking related matter. Notices were now displayed on the Parish notice boards as part of the campaign.

17.3 HAPTC Partnership Engagement seminar. HAPTC were organising a seminar on partnership working and community engagement and it was agreed that Cllr Bidwell would attend at a cost of £10.Action: Cllr Bidwell

17.4 Community emergency planning. The Clerk had obtained an emergency planning template from Test Valley Borough Council and would complete it for Members’ consideration.Action: Clerk Cllr Bevan left the meeting at this point

18. Environmental Matters

18.1 Cllr Harwood confirmed that Mr Michael Pratt from Test Valley Borough Council would attend the next meeting and give a presentation on recycling. Cllr Harwood had written an article for The Gauntlet magazine on recycling and asked that the Clerk place suitable notices on the Parish notice boards to advertise the presentation. It was also thought appropriate to book the Village Hall in anticipation of large numbers attending.Action: Clerk

(Clerk’s note: the meeting and presentation will be in the Epworth Hall as the Village Hall is booked on this evening.)

18.2 Cllr Harwood voiced concern at the inconsistency between councils nationwide on the treatment of recycling and saw a clear need for more standardisation. However, Borough Councillor Ward explained that many procedures were ‘unprofitable’ for the Borough Council to undertake and Hampshire County Council did not have the facilities to recycle everything. Cllr Harwood also made the point, following a comment made by Mr Thomas from Southern Water, that if Test Valley Borough Council was to conduct its own drains CCTV survey, having received the evidence from Southern Water’s own CCTV survey, this could only be deemed as wasteful. This point was noted.

19. Highway Matters

19. No further matters were raised under this heading.

20. To consider Test Valley Borough Council matters of interest to the Parish

20.1 Borough Councillor Ward commented that although an extra 10% of houses would be built in the South East under plans devised by SEERA none would be in the Romsey area. He also noted the wish that the likely increase in heavy trucks resupplying the new Tesco store facility to be built on the old Andover airfield site should use the A303 rather than the A3057.

21. To receive reports on the Parish recreational facilities and Cemetery

21.1 A number of maintenance points were raised and these would be programmed into the work programme for Mr Rebbeck.Action: Clerk

21.2 Cllr Pearson drew Members’ attention to the increasing number of motorists ignoring the ‘No entry’ signs at the field end of the approach road to the Village Hall instead of using the exit by the Scout Hut and recommended that further consideration be given to the installation of bollards at the entrance reducing it to footpath status. This would be considered further at a future meeting.

21.3 Cllr Pidgeon gave details of the painting work completed in the Cemetery and he and the Clerk were warmly thanked for their efforts. Cllr Pidgeon also mentioned that kerb memorials had been installed in contravention of Council policy. The Clerk indicated that one kerb had been authorised in error and that sensitive action was in hand to eventually have the offending kerbs removed.Action: Clerk

21.4 Cllr Pidgeon also reported that neighbours had flail trimmed the Cemetery hedges, which were Parish Council property, and had left unsightly debris which needed to be cleared up. At the same time, concern was expressed that young trees, which had been encouraged to grow through the hedges, had also been cut.Action: Clerk

22. Date, time and place of next meeting

22.1 The next meeting of the Parish Council would be on Monday 1 October at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 10.05pm
Clerk to the Council

Parish Council Minutes July 2007

Parish Council

Parish Council Minutes July 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council held in the Epworth Hall, King’s Somborne commencing at 7.00pm on Monday 2 July 2007

Present: Cllr D Bidwell (Chairman),Cllr R Bevan (Items 1 to 18),Cllr R Dyke,Cllr F Fahy, Cllr R Harwood (Item 3 onwards), Cllr R Lane, Cllr G Pearson, Cllr Pidgeon, Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Mrs Jo Finch – Village Correspondent, Dr Stephen Rake – Footpath Warden, Mr Terry Macintosh – Chairman of the Village Hall Management Committee, and County Cllr Michael Woodhall, were present for part of the meeting.

1. Announcements by the Chairman

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Dr Rake reported that the last monthly walk attracted only four walkers because of the weather, also that he had liaised with the landowner who had rerouted Footpath 7 en route from Horsebridge to King’s Somborne in an attempt to keep dogs off his garden. It was noted that the Parish Council had no powers in this respect and that the matter rested with the County Council but in the meantime the path had been reinstated.

2.2 Cllr Werrett reported on the first year’s operations of the Community Responders. There were now 21 active responders with another three in training. Sixteen call outs had been attended in the past year of which eleven had been during the past four months. Councillors wished their appreciation and thanks to be made known to the Responder Volunteers.Action: Cllr Werrett

2.3 Cllr Lane cited a recent accident involving the deployment of the Air Ambulance and expressed concern that funding was only available for six months. Cllr Woodall explained that the County Council could not fund this service as the Air Ambulance was an independent charity with monthly operating costs of about £60,000 per month. However, the County Council was looking at the possibility of making some financial contribution from recycling sales monies. Cllr Bidwell would consider inviting a presentation from the service sponsors to a future meeting of the Test Valley Association of Town and Parish Councils and Cllr Lane would acquire some publicity materiel to encourage people to donate to this worthwhile service.Action: Cllrs Bidwell and Lane

2.4 Discussion took place on the surfacing currently in progress of the A3057 and Cllr Bidwell explained that the work was top surfacing rather than resurfacing; the material being used will be quieter than at present. Cllr Pearson reminded the meeting that the County Council had undertaken to review the need for a quiet surface next time resurfacing was undertaken and all expressed disappointment that now was not the time for installing a quieter surface by resurfacing (as opposed to top surfacing) to alleviate the increasing noise problem. Cllr Fahy explained that the noise level would decrease over time and commented on how some traffic from Romsey encroached into the marked pedestrian safety areas on the bend opposite the old AWD site when meeting on-coming vehicles, to the danger of cyclists and pedestrians inside the marked area. Cllrs Bidwell and Werrett agreed to take this point, and the highway recommendations contained in the Parish Plan, to the next Hampshire Action Team (HAT) meeting for further consideration.Action: Cllrs Bidwell and Werrett

Cllr Harwood arrived at this point

3. Apologies 3.1 Apologies had been received from Cllr Room and Borough Councillor Ward.

4. To approve the Minutes of the Parish Council Meeting held on 4 June 2007 4.1 Proposed Cllr Pidgeon, Seconded Cllr Pearson, RESOLVED unanimously that the minutes of the meeting held on 4 June 2007 be approved.

5. To consider any Matters Arising from those Minutes

15.2 Cllr Fahy had now attended a councillor training seminar and Cllr Werrett was about to.

16.3 The stream had been partially cleared since the last meeting and the Clerk explained that the Environment Agency, whose responsibility this was, would only do a full clearance at the start and end of the growing season, and in between only if necessary. Cllr Harwood would follow this up.Action: Cllr Harwood

19.3 The Clerk was enquiring into persons licensed to gas rabbits and also had ascertained that, whilst no formal legislation existed determining the optimum height of a public seat, good practice dictated about 18 inches above ground level.

6. Declarations of Interest

6.1 Cllr Dyke declared an interest in Item 8 and absented himself from the room when two of the planning applications were being considered (prejudicial personal interest).

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

8. Report on Planning Applications Considered

8.1 The following responses had been made to recent planning applications received: * 07/01271/FULLS – 2 Kingsdown Cottages, Romsey Road – erection of two storey and single storey extensions to rear – no objection *

07/01287/FULLS – Woodlings, Winchester Road – installation of solar water heating collectors to front roof elevation – no objection *

07/01576/FULLS – Stable Cottage, Marsh Court Lane – erection of single storey side extension to provide utility room and glass porch and enlarged porch opening to front – no objection *

07/01627/FULLS – land adjacent to Marfield, Muss Lane – erection of dwelling – no objection *

07/01664/FULLS – 1 Eldon Close – erection of wall with inset wood panels with single and double gates – no comment*

07/01695/FULLS – Horsebridge House, Horsebridge Road – erection of English Oak framed two bay single storey garage – no comment *

07/01759/CAWS – land adjacent to Marfield, Muss Lane – demolition of Nissan hut – no comment

8.2 A Tree Preservation Order number TVBC.955 had been placed on the Birch tree within the old AWD site.

8.3 Applications 06/02945 and 07/00989 by Petra Developers to develop the old Somborne Garage site were now the subject of an appeal to the Secretary of State.

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the second month of the financial year. The Council’s bank balances stood at £54,627.37 which included a grant of £9,555 specifically for the trim trail.

9.2 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously that the RFO’s report be accepted.

10. Payment of Accounts

10.1 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts be approved for payment:

To For Net VAT Gross Chq

Mr P Storey Salary & expenses 439.51 439.51 1334

HM Tax 251.01 251.01 1335

Bishopstoke Broadband shared costs 15.00 15.00 1336

Wicksteed Playground inspection 65.00 65.00 1337

Smiths of Derby Clock service 156.00 27.30 183.30 1338

Signs and Labels No parking sign 84.08 14.71 98.79 1339

RoSPA Playground safety check 220.00 38.50 258.50 1340

Barker & Geary Paint 38.15 6.68 44.83 1341

KS Working Men’s Club Hall hire 40.00 40.00 1342

J Rolfe Grass cutting 150.00 26.25 176.25 1343

Mr Rebbeck Grounds maintenance 463.00 463.00 1344

Total 1921.75 113.44 2035.19

11. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

11.1 Cllrs Dyke and Fahy had attended the recent Village Hall Management Committee meeting and reported on the weak financial state of the Hall’s finances, due in part to the low utilisation for a hall of that size. Discussions included how to increase revenue, the need for an asbestos management plan and the funding of immediate repairs pending the development plan being written for the hall coming into effect. An assessment of the risk from Legionnaire’s Disease was being made and some emergency plumbing work was being costed and would likely result in a bid for funding being submitted to the Parish Council. It was agreed that any reasonable estimate for plumbing could be agreed by the Clerk and Chairman and ratified at the September meeting of the Council. The Clerk commented that initial estimates of cost to modernise the hall and make it compliant with current legislation were in the region of £250k to £500k.

11.2 Cllr Fahy had found the training organised by HAPTC for new councillors to be very informative.

12. To consider the implications of Southampton and Bournemouth Airports flight path changes above Test Valley

12.1 The interpretation of the NATS proposal to increase the flight paths to/from Southampton and Bournemouth airports overhead Test Valley had been received from Southampton University and had been circulated to Members for information. In summary, interpretation of the statistical data indicated minimal increase in noise levels overhead King’s Somborne. However, Borough Councillor Ward had indicated that Test Valley Borough Council was intending to object to the proposals and it was thought that adjacent parish councils should be approached to determine if they would like sight of the report, for a charge.

12.2 Proposed Cllr Harwood, Seconded Cllr Pearson, RESOLVED unanimously that a donation of £50 should be invited from other parish councils wishing to have a copy of the report.Action: Clerk to contact adjacent parish councils

13. To consider further the need for fencing removal/replacement in 3 Fields and the recreation ground

13.1 Following further short discussion, it was decided to take no action regarding the fence for the time being. It was noted that temporary repairs had been effected by Cllr Pearson and the Clerk had removed the horizontal slats in the style between the football pitch and Top Field allowing easier access. Cllrs Bevan and Pearson would review the state of the fence adjacent to his garden and paddock with Mr Hedley Newall, the adjacent land owner.Action: Cllrs Bevan and Pearson

14. To consider Parish Council meeting times, days of the week and venue

14.1 After some discussion, it was agreed that meeting times and the day of the week should remain unaltered but a possible need to relocate to the Village Hall with its larger meeting room was recognised and would be considered further at the October meeting.Action: All

15. To consider the appointment of a Litter Warden

15.1 The possible need for a Litter Warden had been considered earlier in the year and the decision deferred. Some thought was given at the same time as this was being discussed to appointing a recycling warden but in the end it was agreed that neither appointment should be made. Thanks were expressed to the volunteers who picked up litter. The inclusion as a standard agenda item of ‘Environmental matters’ should keep litter, recycling and the environment, in the forefront of Members’ minds.

16. To consider the appointment of a lead Councillor for any future affordable housing programme

16.1 Recent surveys had indicated that completed house building programmes only met an estimated half of the total need and it was timely for Council to consider the provision, if required, of additional affordable housing within the Parish. Cllrs Bevan and Dyke would research the current situation and likely future need.Action: Cllrs Bevan and Dyke

17. Parish Plan

17.1 Action to date was reviewed. Cllr Werrett reported on the ideas he had developed with the Webmaster for the website to increase the site’s value as a communications tool and Cllr Fahy queried if a training day for the general public could not be organised to encourage greater usage. Cllr Pearson confirmed that the roadside markers along the Winchester Road had now been installed.

18. Clerk’s Report

18.1 Annual safety check of play equipment. RoSPA had completed their annual safety inspection of the play equipment owned by the Parish Council. Their report indicated some areas of concern which, although not requiring immediate attention, justified the Clerk obtaining an estimate of cost to make good. This was in hand.

18.2 Trim Trail. The Clerk reported that a grant of £9555 had been received from Sport for All towards the cost of installing the Trim Trail. Scheduled Monument Consent had been granted by English Heritage for the trail to cross the John O’Gaunt Field and agreement from Test Valley Borough Council as owners of the other fields which the trail would cross was awaited. Estimates of cost to install were being obtained and it was hoped to install in late Autumn.

18.3 Duck warning signs. A local resident had expressed concern at the birdlife killed by vehicles in the vicinity of the ford at the junction of Winchester Road and New Lane. After deliberation, Members decided against seeking approval from the highways department to install warning signs.

18.4 Clerk’s Conference. The Clerk confirmed he had found the one day conference of interest with topics such as empowering communities, the new code of conduct for councillors, play area risk, S106 agreements, the media and affordable housing, being discussed.

18.5 Yew Tree. A request had been received for help in meeting the costs of further maintenance work on the Yew Tree in the front garden of Yew Tree Cottage. Whilst recognising the tree was a feature of the Village centre and attracted much attention, Members were unable to approve a grant towards its upkeep. However, Cllr Fahy would visit the owner and discuss other ways of raising the necessary funds and also the possibility of an article in The Gauntlet magazine.Action: Cllr Fahy

18.6 Children’s play equipment. The Clerk had received a request for the provision of play equipment suitable for very young children in the King’s Somborne play area and would investigate accordingly.Action: Clerk

18.7 Tourist signs. Following previous discussion on ways of attracting more visitors into the parish, it had been thought that the introduction of information signs pointing to the local shops would be of use. However, the costs of applying for permission and subsequently installing suitable signs were in excess of £400 and no further action was thought appropriate at this time. Cllr Bevan left the meeting at this point

19. Environmental Matters

19.1 Cllr Harwood informed Members that Michael Pratt from TVBC was willing to come and talk to councils or other organisations about recycling and might be willing to provide a stand at the forthcoming Horticultural Show if that met with the organisers’ agreement. He would also give thought to an article for the The Gauntlet magazine on recycling.Action: Cllr Harwood

19.2 Cllr Fahy thought Members should consider the establishment of a bio-diversity conservation area and Members agreed to consider this at their September meeting.Action: All

20. Highway Matters

20. The Clerk briefed that initial investigation had established the cost of a speed limiter sign to be in the region of £2500 – £3000. HAPTC were liaising with HCC on the introduction of speed limiters within the County and a trial was currently in progress in Stockbridge to assess their effectiveness. A number of Members, as drivers, confirmed their effectiveness in reducing speed and urged this matter on.Action: Clerk

21. To consider Test Valley Borough Council matters of interest to the Parish

21.1 No matters were discussed.

22. To receive reports on the Parish recreational facilities

22.1 Cllr Lane reported that the junior goal posts on the King’s Somborne recreation ground had been concreted in and arrangements would be made to returf the goal areas in the autumn.Action: Cllr Lane

22.2 Cllr Fahy reported that the Tennis Club could not cover the costs of court hire for the numbers interested and the need for multi-purpose play areas in the village remained a priority. He would be proposing a suitable location in due course.Action: Cllr Fahy

22.3 Cllr Bidwell commented that the maintenance plan for the Three Fields complex would be reviewed after the establishment of the Trim Trail.Action: Clerk

22.4 Cllr Pidgeon reported that the Cemetery gates and the Grave Yard gates had now been repainted and that the Bier Hut roof was nearly completed. The bus shelter had previously had paint applied onto a glossy surface and he would establish a cost for making good to enable Members to decide whether to repaint, remove or leave, in due course.Action: Cllr Pidgeon

22.5 Cllr Lane commented that the public seat by the Woodcock Memorial was in a dire state and did not appear to be much used. Cllr Bidwell proposed and Cllr Pidgeon seconded that the seat be removed but Cllr Lane counter proposed and Cllr Dyke seconded that it be repaired.

22.6 Proposed Cllr Lane, Seconded Cllr Dyke, that the seat by the Woodcock Memorial be repaired; the motion was LOST with two Members voting for, four Members voting against and two Members abstaining (Cllrs Pearson and Werrett).

22.7 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED with four Members voting for, two Members voting against (Cllrs Lane and Dyke) and two Members abstaining (Cllrs Pearson and Werrett) that the seat opposite the Woodcock Memorial be removed.Action: Clerk

22.8 Cllr Lane also commented on the poor state of the seat at the top of the cricket pitch and the Clerk undertook to investigate a suitable replacement made from sustainable materials.Action: Clerk

23. Date, time and place of next meeting

23.1 The next meeting of the Parish Council would be on Monday 3 September at 7.00pm in the Epworth Hall, King’s Somborne (Note: no meeting in August)

There being no further business, the Chairman closed the Meeting at 9.55pm
Clerk to the Council

Parish Council minutes May 2007

Parish Council

Parish Council minutes May 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Annual General Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 14 May 2007

Present: Cllr D Bidwell (Chairman)

Cllr R Bevan

Cllr R B W Dyke

Cllr F Fahy

Cllr R Harwood

Cllr R Lane

Cllr G Pearson

Cllr R Pidgeon

Cllr D Room

Cllr J Werrett

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Cllr Ward, the Borough Councillor, and nine members of the public, including the Tree Warden, Village Correspondent and the Neighbourhood Police Officer, were present. In future, more information on candidates for election was requested on behalf of new members of the community.

1. Apologies for absence

1.1 There were no apologies to receive.

2. Election of Chairman

2.1 Proposed Cllr Dyke, Seconded Cllr Lane, RESOLVED unanimously that Cllr Bidwell be re-elected as Chairman.

3. Election of Vice-Chairman

3.1 Proposed Cllr Bevan, Seconded Cllr Bidwell, RESOLVED unanimously that Cllr Dyke be re-elected as Vice-Chairman.

4. Election of Chairman of the Planning Committee

4.1 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that Cllr Room be re-elected as Chairman of the Planning Committee.

5. Appointments

5.1 The following appointments were made:

Appointments: a. Footpath Warden Stephen Rake

b. Tree Warden Colin Matthews

c. Village Hall Liaison Cllr Dick Dyke

d. Council for the Protection of Rural England Cllr Gordon Pearson

e. Neighbourhood Watch Cllr David Bidwell and Cllr Cllr Gordon Pearson

f. Tarmac Liaison Group Cllr Gordon Pearson

g. Flood Watch Cllr John Werrett

h. Cubs/Scouts liaison Cllr Roy Pidgeon

i. Test Valley Planning Users Group Cllr David Room and Cllr Roy Pidgeon

j. Compton Estate liaison Cllr Richard Harwood

k. Horsebridge liaison Jo Finch

Lead Councillors: a. Farming community liaison Cllr Richard Harwood

b. Three Fields site liaison Cllr Ron Bevan

c. Road Safety Cllr John Werrett

d. Sport Cllr Richard Harwood

e. Young people Cllr Ron Bevan and Cllr Roy Pidgeon

f. Transport Cllr David Bidwell and Cllr John Werrett (King’s Somborne perspective)

g. Up Somborne liaison Cllr Robbie Lane

h. TVBC Environment Action Group Cllr Richard Harwood

i. Health & Safety – Muss Lane Cllr David Bidwell

King’s Somborne Cllr Ron Bevan

Up Somborne Cllr Robbie Lane

Graveyard and Cemetery Cllr Roy Pidgeon

6. Announcements by the Chairman

6.1 The Chairman welcomed everyone to the Annual General Meeting, congratulated the two newly elected Members and thanked in their absence the two previous councillors who had not been re-elected. He also thanked those who held or had held appointments to the benefit of the community and also made the point that whilst pleased to be able to accept the nomination of Chairman of the Parish Council for another year he would be looking to handover at the year end.

7. Reports from the Tree Warden, Footpath Warden and others

7.1 The Tree Warden expressed his concern at the impact of the recent dry weather on the recently planted trees and it was agreed to purchase some bark chippings to help retain water. He also confirmed that the tree survey was in hand.

Action: Tree Warden and Clerk

7.2 PC Benton said that two Police Community Support Officers (PCSOs) would be starting work from the Stockbridge Police Station in the near future and would be spending time in King’s Somborne and its surrounds to provide an increased police presence. He also commented that the Western Operational Command Unit area, in to which King’s Somborne fell, had been assessed as the best performing Unit in the county. Figures showed that juvenile nuisance was low in the area although he emphasised the need for the public to continue to report urgent and non-urgent matters to enable an on-going overall picture to be built up to enable the most efficient allocation of police resources. Finally, following the Clerk’s query, he confirmed that plans were in hand to limit, as far as possible, the impact on traffic using the A3057, of the planned Air Display over Houghton on 7 July.

8. To approve the Minutes of the Parish Council Meeting held on 2 April 2007

8.1 Proposed Cllr Pidgeon, Seconded Cllr Pearson, RESOLVED unanimously to approve the Minutes of the meeting held on 2 April 2007.

9. To consider any Matters Arising from those Minutes

9.1 There were no matters arising not dealt with elsewhere in these minutes.

10. Declarations of Interest

10.1 No declarations of interest were made.

11. To consider Correspondence Received

11.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. There were no matters arising not dealt with elsewhere in these minutes.

12. Report on Planning Applications Considered

12.1. The following responses had been made on recent planning applications received: 07/00930/Trees – 5 Church Road – work on an apple tree in rear garden – no objection

07/00335/LBWS – Bramble Cottage, Up Somborne – replacement window to front dormer, repair/replace ground floor front lounge window – support

07/00548/FULLS – Clarendon House, Hoplands – two storey extension with dormer windows and single storey extension to provide additional living and bedroom accommodation, integral garage with pitch roof and erection of conservatory – no objection

07/00842/FULLS – 1 Railway Cottages, Horsebridge Road – first floor extension over existing garage to provide garage, office, bedroom and bathroom on ground floor and living accommodation on first floor – support

07/00845/FULLS – 1 Palace Close – raise roof and erect two storey side extension to provide additional living and first floor accommodation with dormer windows and roof lights – no objection

07/00959/FULLS – Horsebridge Station – erection of marquee for four months each year for wedding receptions – the Chairman invited the applicants, Mr and Mrs Charrington, to address the meeting and explain their ideas which Members subsequently supported

07/00989/FULLS – Somborne Garage, Romsey Road (resubmission) – erection of four dwellings with garages, associated hardstanding and office development – no objection

07/01030/FULLS – 5 Riverside Green – erection of new dwelling on land adjacent to 5 Riverside Green including two car parking spaces – objection on the grounds that the proposed development is too large for the plot; two objections had been received by the Planning Committee

07/01037/FULLS – The Old Vicarage, Old Vicarage Lane – erection of pool house (resubmission) – no objection

07/01089/FULLS – 1 Hunter Close – rear conservatory – support

07/01134/FULLS – Brook House, Old Vicarage Lane – single storey extension to rear elevation to provide family room and studio – support

13. RFO’s Report and Budget Monitoring

13.1 An analysis of budget against actual spend to date, together with a forecast out-turn, had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the first month of the new financial year when 3% of the annual budget had been expended to date. The reconciled bank balances at the end of April stood at £50,476.74. 13.2 In reply to a question from Cllr Dyke, the RFO explained how The Local Government Act 1972 Section 137 permitted a Council to spend up to the product of £5.44 per head of electorate for the benefit of the community not authorised by other powers. Such expenditure was not in addition to that budgeted and the Council’s agreed budget already included such expenditure.

13.3 Cllr Harwood queried whether Members should review the budgeted £3000 for the Village Hall in view of the development work currently in progress by the Village Hall Development Committee but it was thought too early to do this at this time. Detailed plans and costings should be available in the Autumn when the matter could be reconsidered.

14. To adopt the Financial Accounts for the year ended 31 March 2007

14.1 The Clerk confirmed that the internal audit of the year’s accounts had been completed successfully and presented the audited financial accounts for the year ended 31 March 2007 and the completed Annual Return, copies of which are attached to these minutes.

14.2 Proposed Cllr Harwood, Seconded Cllr Pidgeon, RESOLVED unanimously that the audited financial accounts for the year ended 31 March 2007 be adopted.

14.3 Proposed Cllr Harwood, Seconded Cllr Pidgeon, RESOLVED unanimously that the Chairman and Clerk be authorised to sign the Annual Return.

14.4 Proposed Cllr Bidwell, Seconded Cllr Lane, RESOLVED unanimously that Mr P Reynolds be reappointed as the internal auditor for the year 2007/8.

15. Payment of Accounts

15.1 Proposed Cllr Pidgeon, Seconded Cllr Lane, RESOLVED unanimously that the following payments be approved:

Mr P Storey Salary/expenses 471.17 471.17 1319
HMRC Tax 251.01 251.01 1320
BPC Broadband 15.00 15.00 1321
Barker & Geary Paint 78.18 78.18 1322
Hants Playing Fields Annual sub 20.00 20.00 1323
Fair Account Annual audit fee 125.00 125.00 1324
Everest Construction Repairs to Church flint wall 1150.00 201.25 1351.25 1325
Zurich Insurance Annual premium 1770.22 1770.22 1326
Mr Rebbeck Grounds works 519.00 519.00 1327
J Rolfe Grass cutting 150.00 26.25 176.25 1328
Total 4549.58 227.50 4777.08

16. To adopt The Local Authorities (Model Code of Conduct) Order 2007 including paragraph 12(2) (SI No 1159)

16.1 A copy of the new Model Code of Conduct for Parish Councillors had been circulated with the agenda papers. The Clerk drew attention in particular to paragraph 12(2) which enabled a councillor with a prejudicial interest to speak provided the public were entitled to be present.

16.2 Proposed Cllr Bidwell, seconded Cllr Lane, RESOLVED, with Cllr Werrett abstaining, that the new Model Code of Conduct Order 2007, including paragraph 12(2), be adopted forthwith.

Action: Clerk to amend Standing Orders accordingly

17. Core training for Councillors

17.1 HAPTC was organising training for new councillors at a variety of venues over the next few months and both Cllrs Fahy and Werrett indicated a wish to attend a suitable event. The training sessions would cost £20 per councillor per session.

17.2 Proposed Cllr Dyke, Seconded Cllr Lane RESOLVED that the cost of £40 for two councillors to attend HAPTC’s training sessions be approved.

18. To consider matters raised at the Annual Assembly

18.1 The Chairman reviewed matters raised at the Annual Assembly including signposts indicating the existence of the shops in the Village and the ownership and usage to be made of the Parish owned parcel of land where the skate board and junior football pitch are currently located. The Clerk would investigate the installation of signage and continue to liaise with the Tennis Club and Village Hall Development Committee over possible future changes to the facilities on the land in question. Note was made of the exchange of correspondence between the Chairman and Mr Newall representing the family who had sold the land and it was agreed to review the situation in September when firmer plans might be available for consultation.

Action: Clerk

18.2 Cllr Harwood raised concern at the need to increase our recycling efforts as a nation and as a community and thought more public education was necessary. Other Members thought the amount of available advice could be increased and Mr Ward, as our recently elected Borough Councillor, undertook to research the advice available, the recycling rates for our community and to report back. Additionally, it was thought appropriate to investigate the feasibility of inviting external experts to address the Test Valley Association on this subject and possible future council meetings.

Action: Cllrs Ward and Bidwell

18.3 Cllr Harwood would eventually write an article for The Gauntlet when more information became available.

Action: Cllr Harwood

19. Replacement bus shelter for the Village Green

19.1 Following the general agreement reached at the Annual Assembly and the comments in the Parish Plan, Members spent some time discussing the need, location, costs and plans for a replacement bus shelter on the Village Green. However, a divergence of views existed and it was thought appropriate to consider the matter in slower time and also for the Clerk to establish if any grants were available from external funding sources. In particular, Cllr Pearson pointed out the potential dangers of siting a shelter near a road junction and also from his own studies the very few people who actually used it. He also thought a better alternate location could be opposite the layby on Church Road. In bringing the discussion to an end, it was agreed that any decision should be delayed and that, in the meantime, the existing shelter should be repainted.

Action: Clerk

19.2 Proposed Cllr Pearson, Seconded Cllr Werrett, RESOLVED with Cllrs Bevan and Dyke voting against, that the matter of a replacement bus shelter be reviewed in one year’s time.

20. Reports by Members on External Meetings at which they have represented the Parish Council or have attended in any other capacity

20.1 Cllr Pearson informed Members that a new manager was about to be appointed for the Tarmac site and that it was the Campaign for the Protection of Rural England Hampshire branch AGM on 19 May which unfortunately he was unable to attend.

20.2 Cllr Pidgeon informed Members that the Scouts had held a successful car boot sale raising £256 for local funds. It was also their AGM next month, the windows to which the Parish Council had contributed had been repaired and internal redecoration of the Scout Hut was in hand. 20.3 Cllr Fahy informed Members that the grant to the Cricket Club had enable the Club to replace matting and netting and thanks to Members were expressed on behalf of the Club.

21. To receive Councillors’ reports on actions taken and review progress on the Parish Plan

21.1 Discussion deferred until the next meeting.

22. Clerk’s Report

22.1 The Clerk reported that our entry to the Village of the Year competition had been acknowledged and he would circulate the dates of the judges’ visit when known to enable members to join him for the assessment.

Action: Clerk

22.2 The Clerk confirmed that the vandalised litter bin in the children’s play area on King’s Somborne recreation ground had been replaced.

22.3 A regional conference for clerks would be held on 27 June 2007 in Bracknell which would provide useful continuation training. Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously to meet the expenses of the Clerk attending the South East Regional Conference on 27 June 2007 or half if Bishopstoke Parish Council was prepared to share costs.

22.4 A request had been received for Grant Aid from the Football Club to assist them in meeting the costs of replacing the goal posts and their ground mountings following earlier health and safety concerns raised at the loose fittings. Proposed Cllr Bevan, Seconded Cllr Lane, RESOLVED unanimously that £145.50 be contributed to the King’s Somborne Football Club towards the costs of replacing the goal posts and ground sockets.Action: Clerk to action accordingly

23. Highway Matters

23.1 It was noted with concern that visitors to the Church occasionally parked cars on the Village Green and the Clerk was instructed to write to the Vicar.

Action: Clerk

23.2 Irresponsible parking by the owner of a white lorry on the corner of Scott Close prevented large coaches from passing by without mounting the verge. The Police were following this up and enforcement action would follow.

23.3 Cllr Bidwell passed a letter from Mr A Lay about A3057 traffic issues, plus his response, to Cllr Werrett for information and further consideration. Cllr Bidwell welcomed this input from a newcomer to the parish and hoped that it would stimulate new ideas.

24. Test Valley Borough Council Matters

24.1 Cllr Ward acknowledged that he had yet to attend a Borough Council meeting having only recently been elected but he had undergone excellent induction training and looked forward to serving the community at large.

24.2 Cllr Pearson raised the potential problem of King’s Somborne and the surrounds being used to park cars belonging to those who car share when Stockbridge introduces parking restrictions. It was agreed that all should remain vigilant in this matter and discuss further as necessary.

Action: All

24.3 Cllr Pearson also alerted Members to a recent newspaper article informing readers of plans to change the flight paths above Test Valley for aircraft using both Southampton and Bournemouth airports. Cllr Bidwell would bring this matter to the attention of other Test Valley councils and the Clerk would place it on the agenda for the next meeting. Members noted from a press article that full details on the proposed changes could be viewed on www.nats.co.uk

Action: Cllr Bidwell and Clerk

25. Recreational Facilities

25.1 Cllr Pearson reported that the wire in the fence behind the goal posts on the King’s Somborne recreation ground had been abused and needed attention. Members queried the need to replace if grazing was no longer viable and all agreed to review the wire itself and discuss further at the next meeting.

Action: All and Clerk

25.2 Cllr Lane reported serious rabbit damage to the Up Somborne recreation ground and requested remedial action possibly by Test Valley Pest Control. Action: Clerk

26. Date, Time and Place of Next Meeting

26.1 The next meeting of the Parish Council would be held on Monday 4 June 2007 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.40pm

Clerk to the Council

Parish Council minutes April 2007

Parish Council

Parish Council minutes April 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Councilheld in the Epworth Hall, King’s Sombornecommencing at 7.00pm on Monday 2 April 2007

Present: Cllr D Bidwell (Chairman) Cllr R Bevan Cllr R Dyke Cllr A Gannaway Cllr S Geary-Harwood Cllr R Harwood Cllr G Pearson Cllr R Pidgeon Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: The Footpath Warden, Tree Warden, PC Benton and the Village Correspondent, together with 19 members of the public, were present for part of the meeting. Significant anger was expressed by members of the public at Southern Water’s stated intention to apply to the Environment Agency for a licence to pump surplus ground water and diluted effluent into the river passing through the Village centre. Residents recalled a similar flooding situation in 2003 following which Southern Water had acknowledged the need to repair or replace leaking pipes and joints and expressed frustration that nothing had been done in the meantime. The short term solution of providing tanker lorries to remove the surplus was unacceptable, not least because of the noise made at all hours, and it was agreed that there was a clear need for a permanent solution to the problems of water and effluent disposal. The experience at St Mary Bourne, where surplus waste had been pumped into the local river and effluent had bypassed the filters, did nothing to alleviate concerns and to this end Council instructed the Clerk to express the feelings of both Council Members and those present to Southern Water, The Environment Agency and Test Valley Borough Council Environmental Health.Action: Clerk Questions were also raised on how far the Village could be pro-active in this matter and at what cost, and could an engineer explain to the Village the problems and possible solutions. It was made quite clear that little faith was held in Southern Water’s willingness to act quickly in providing a long term solution unless considerable pressure was brought to bear upon the Company and to initiate this all concerned were asked to contact the Company and other organisations involved expressing their feelings on the matter.Action: All PC Martin Benton introduced himself as the new neighbourhood police officer and explained the new system of neighbourhood policing and how it would be put into effect. In this respect, police resources would be allocated according to where the problems existed and if the public did not use the 101 or 0845 454545 numbers to report incidents these resources, which comprised only six officers working out of the Stockbridge police station and covering most of the Test Valley area except Andover town, would be allocated elsewhere.PC Benton also explained that he was being issued with a bicycle so that he could be more approachable to the public. However, he might also be expected to cycle from Stockbridge to the Village and this was thought to be a waste of his time and energy and the Chairman asked that this view be made known to his superiors. There was general agreement and anger at the low level of police cover now provided for rural areas which did nothing to alleviate the public’s fear of crime, even in the Village where crime levels were comparatively low.

1. Announcements by the Chairman 1.1 The Chairman reminded those present of the forthcoming local elections and encouraged all present to use their votes.

1.2 A brief explanation was given of the circumstances surrounding the Test Valley Standards Board investigation into the allocation of monies by Michelmersh and Timsbury Parish Council to sports activities and the possible conflict of interest generated by the recent co-option onto the Council of members of local sports clubs. In the end, no further action had been thought appropriate but the incident served as a timely reminder of the need to be aware of the high standards required of councillors.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 The Tree Warden reported that he was about to start registering details of trees around the Parish for future reference..

3. Apologies

3.1 Cllr Lane was absent from the meeting.

4. To approve the Minutes of the Parish Council Meeting held on 5 March 2007

4.1 Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED unanimously that the minutes of the meeting held on 5 March 2007 be approved.

5. To consider any Matters Arising from those Minutes

2.2 Church Yard Lawson Cypress tree. The Test Valley tree officer would inspect the tree in due course. 13.2 Bus shelter. TVBC had confirmed that a planning application was not required; further discussion on this proposal would take place at the Annual Assembly.

14.2 HGV warning signs. Hampshire Highways would review the provision of larger warning signs at the entrances to Old Vicarage Lane.

15.1 TVBC had agreed to empty the litter bin at the bottle collection site twice a week instead of once in order to reduce the risk of unsightly cardboard waste.

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

8. Report on Planning Applications Considered

8.1 The following response had been made on a recent planning application received:

* 07/00845/FULLS – 1 Palace Close – raise roof and add two storey side extension with dormer windows and roof lights – no objection

* 07/0056/TPOS – 5 Furzedown House – fell a Beech, Laurel and Ash – no objection

* 07/00511/TPOS – Dormy House, Romsey Road – fell one Ash – no objection

* 07/00615/TPOS – 4 Kings Acre – fell two Thorn and works to one Apple and one Lawson Cypress trees – no objection

* 07/00605/FULLS – 4 Horsebridge Farm Cottages – single storey side and rear extension – no objection

* 07/00547/FULLS – 7 The Gorrings – single storey rear extension – no objection

* 07/00424/FULLS – Hawthorns, Winchester Road – single storey front extension – no objection

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the twelfth month of the financial year when, before the yearend adjustments, an overspend of £176 was recorded on a budget of £30440. The Clerk also reported that a VAT inspection of the parish records had recently been undertaken and nothing untoward had been found.

9.2 Proposed Cllr Pidgeon, Seconded Cllr Bevan, RESOLVED unanimously that the RFO’s report be accepted.

10. Payment of Accounts

10.1 Proposed Cllr Pidgeon, Seconded Cllr Bevan, RESOLVED unanimously that the following accounts be paid:

Mr P Storey
Salary/expenses 432.21 432.21 1310
HMRC Tax 251.01 251.01 1311
BPC Broadband 15.00 15.00 1312
Test Valley Business rates 95.38 95.38 1313
Cyan Bench seat 289.36 50.64 340.00 1314
Glasdon Litter bin 92.22 16.13 108.35 1315
Signs & Labels No dog signs 25.19 4.41 29.60 1316
Mr Rebbeck Grounds maint 563.00 563.00 1317
Glasdon Bin lid 6.69 1.17 7.86 1318

Total 1770.06 72.35 1842.41

11. To consider continuing membership of the National Association of Local Councils

11.1 Some disquiet existed in other local councils about the standard of service received from the National Association of Local Councils (NALC) and whether the subscription paid represented value for money. A spirited argument for continuing membership had been put forward by NALC itself and the Chairman pointed out that to cancel membership would also prevent the Council from receiving help and advice from the Hampshire Association of Parish and Town Councils (HAPTC). The Clerk believed that for our annual subscription to NALC of £60 we did obtain benefit and Members agreed.

11.2 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that King’s Somborne Parish Council should remain subscribers to NALC.

12. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

12.1 Cllr Bidwell had attended a meeting at TVBC on rural mentoring and resources available for producing parish plans. 12.2 Cllr Bidwell had also attended a meeting of those interested in forming a tennis club and opened the meeting to the public to enable Professor Fahy to explain progress to date. Professor Fahy commented that eight committee members were being sought to take responsibility for taking the plans forward. Two possible sites had been identified; one being near the Village Hall and the other on the flat area behind the copse adjacent to the children’s play area. The former was the much preferred as it would enable players to easily access the Hall facilities.

13. Parish Plan
13.1 A detailed review was undertaken of action taken to date to implement the recommendations contained in the Parish Plan and it was encouraging to note that most had been implemented or were on-going.

14. Clerk’s Report

14.1 Litter sweep. The WI had undertaken its annual litter sweep of the Village on 31 March.

14.2 Goal posts. A recommendation from a recent health and safety review of the recreation ground had recommended that the goal posts on the King’s Somborne pitch be wedged to prevent them from swaying when youngsters swung on them. The Football Club had been approached to provide wedges but had referred the matter back to the Parish Council quoting that when considered previously the Council had not been in favour as the wedges themselves could pose a hazard. However, Members now held the view that wedges placed in such a position that nothing was above ground level should be put in place and the Clerk was instructed to follow this through with the Football Club.

Action: Clerk

14.3 Rural Housing Needs survey.

TVBC had advised that a postal survey to update the 2001 housing needs survey would be undertaken in May/June with the results made known by September. Members hoped the survey would reflect the need for more 3 and 4 bedroom housing in the area.

14.4 Village of the Year competition. Members noted that HAPTC had again come out seeking entrants for the Village of the Year competition. It was noted the Clerk had previously advertised in The Gauntlet for a co-ordinator but no-one had come forward.

14.5 Village Hall Development Committee. The Chairman again opened the meeting and invited Mr Ward, as Chairman of the Village Hall Development Committee, to update Members on progress. Mr Ward firstly thanked the Council for the grants made which had enabled surveys to be completed on the current state of the Hall and went on to explain that visits had been made to other local halls and the best of their ideas had been incorporated into an initial design for ours. Further consultation would take place and estimates of cost would be obtained before serious fundraising was started.

14.6 Name plates for notice boards. An initial estimate of cost of £466 for providing hand carved ‘King’s Somborne Parish Council’ name plates for the Village notice boards had been obtained but the Clerk would continue to obtain alternative quotes.

Action: Clerk 15.

Highway Matters

15.1 The need to keep road noise levels to a minimum as and when road surfaces were relaid was noted by all. It was also noted that the recently laid surfaces were wearing badly and that our County Councillor had taken this up with the appropriate County officers.

Goal
16. Test Valley Borough Council Matters

16.1 There were no matters of note.

17. Recreational Facilities and Cemetery

17.1 A new Jubilee seat had been installed on the Up Somborne recreation ground.

18. Date, Time and Place of Next Meeting

18.1 The next meeting of the Parish Council would be the Annual General Meeting on Monday 14 May 2007 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.05pm Clerk to the Council

Parish Assembly minutes 2007

Parish Council

Parish Assembly minutes 2007

MINUTES OF THE ANNUAL PARISH ASSEMBLY HELD ON 19 APRIL 2007 IN THE VILLAGE HALL COMMENCING AT 7.30pm

Present

Cllr D Bidwell – Chairman of the Parish Council

Cllrs R Bevan, R Dyke, A Gannaway, S Geary-Harwood, R Harwood, R Lane, G Pearson and D Room

Cllr M Woodhall – County Councillor

20 Parishioners

Mr P J Storey – Clerk to the Parish Council

07/01 Apologies No apologies had been received.

07/02 Minutes

The Minutes of the Annual Parish Assembly held on 20 April 2006 had been circulated and copies were available for perusal at the meeting. Proposed Mr Lomas, Seconded Cllr Dyke, RESOLVED unanimously that these Minutes be accepted as a true record.

07/03 Matters Arising

There were no matters arising not dealt elsewhere in these Minutes.

07/04 Chairman’s Report

The Chairman presented his Report for the year 2006/7, a copy of which is attached to these Minutes. The Report had previously been published in The Gauntlet magazine and was welcomed by the Meeting.

07/05 Financial Report

Mr Storey, the Responsible Finance Officer, presented the audited accounts for the Parish Council for the year ended 31 March 2006 in the format required by the Accounts and Audit Regulations and the Annual Return for Local Councils in England and Wales as required by the Audit Commission. These had previously been displayed on the Village notice boards and copies were available at the meeting for perusal. He explained that, by the nature of the procedures involved, the information being presented was historical. However, also circulated was the likely out-turn for the financial year 2006/7 which showed the Parish finances to be in a healthy state and which, with the slightly increased Precept for the current year, would enable the Parish Council to implement more of the proposals contained within the Parish Plan. Proposed Mr Ward, Seconded Mr Pepperell, RESOLVED unanimously that the Accounts and Annual Return for the year ended 31 March 2006 be accepted.

07/05 Reports from County Councillor and Borough Councillor

The Chairman welcomed Cllr Michael Woodhall to the Assembly and invited him to address those present. In his opening comments, Cllr Woodhall complimented and thanked the Chairman and Councillors for the contribution they made to the community and congratulated them on achieving Quality Parish status. He reminded everyone how lucky they were to be living in this beautiful part of Hampshire and emphasised how the County Council currently spent £1.9 billion per annum on the provision of services across the County. Other points covered included: · a beneficial increase in police presence in the community· thanks to local school governors and staff for providing an excellent facility· 0.9% unemployment in Test Valley· recycling arrangements were progressing well now landfill was no longer a viable option· the County Council was working on the implications of climate change and a wide range of issues affecting the maintenance of the countryside· road accident rate was falling but required a change in attitude by drivers to fall markedly further· school vandalism elsewhere in the County caused concern and expense· Stockbridge fire station very much valued but would rely on more volunteers to continue· village shops were a vital part of any community and it was good to see the Village had two shops· although Community buses were proving successful it was clear that the bus was not the preferred method of travel and relied upon County Council subsidies· Regional Structure Plan was not necessarily the best way to move forward and the County Council had successfully resisted some of the plans to develop the local area Taking questions from the floor, Cllr Woodhall accepted the very strongly felt dissatisfaction expressed over the poor standards of road and pavement resurfacing recently completed in the Village and would follow up with Hampshire Highways, especially regarding the area outside Martins Shop. He thought that the retention monies on the contract would continue to be held back until reasonable levels of satisfaction had been achieved. Another area of concern noted was on the Romsey Road where the cats eyes had been removed but the holes left and the efficiency of reporting such dangers via the County Council website were thought to be weak. It was suggested that such areas of concern could also be reported via the Parish Council who had direct access to the Area Surveyor on such matters. Cllr Woodhall commented that many of our roads were not made for the size and weight of many of the vehicles using them but, in general, he thought the standards of the main roads were good. Little could be done to limit the size of vehicles using our roads. He accepted the point that it was difficult to balance the varying needs of the community and it could well appear strange that general road surfaces could be left in a poor state but money could be spent on installing a new cycle way along the Timsbury stretch of the A3057. However, it was pointed out that was part of the plan to install a cycle way along the whole length of the Test Valley. Finally, he confirmed that money made available from Central Government was not necessarily ringfenced for road improvement. Cllr Bidwell, as Borough Councillor, picked up on the recycling point and the ABC scheme operated by the Borough Council and stated that the scheme had produced savings of £600k which had gone towards staving off increasers in parking charges in Andover and Romsey rather than back to the taxpayer. £2m had been spent on setting up The Lights theatre in Andover where an excellent recreational facility now existed for the benefit of all although it was recognised that those from rural areas had difficulty in getting to it. The building of 1700 new houses in Andover and 800 in Romsey under the Regional Housing Strategy would come about and would result in increased traffic on the A3057. His first priority would remain safety and he would continue lobbying for a properly engineered road, especially in width, to cope. Cllr Bidwell expressed concern at the fact that on planning matters the local input often had little impact on the Borough decision. Whilst noting the Borough had to meet Government targets on timing this was often at the expense of consultation and careful thought on the implications. He thought a better balance ought to be aimed for. Flytipping continued to be a problem in our area, due at least in part to the increasing fees being charged at landfill sites. An argument existed for reducing these charges for collection and disposal which in turn could result in a reduction in Borough Council labour charges for clearing flytipping up. Another area of concern was the Government White Paper on Local Government where he thought there had been a distinct lack of consultation at the lower levels of government and little time elsewhere. However, he believed the future of parish councils to be secure and he thought they could and should do more and take some of the decision making responsibilities from borough/district councils such as control of high hedges and conservatory building approvals. Finally, Cllr Bidwell reminded all present of the need to vote in the forthcoming local elections and congratulated Mr Tony Ward on becoming his successor on the Borough Council. Mr Ward proposed and Professor Fahy seconded a vote of thanks to Cllr Bidwell for his dedication and effort as a Borough Councillor which was RESOLVED unanimously. Cllr Bidwell then took questions from the floor including one seeking confirmation that Test Valley Borough Council conformed with national guidelines on recycling to which he replied that a progressive approach was adopted by the Council but recycling plastics in particular was complex and expensive but, as the waste industry itself progressed, so would the Borough Council’s efforts be improved. He noted that some local businesses were not disposing of recyclable waste properly but were burning it and commented that the Borough Council was moving towards exercising stronger controls. The matter of vehicles on the A3057 was raised again given that Romsey became gridlocked at busy times but there were no plans known to alleviate this and no ability to limit vehicle weights because of European Union regulations. Concern was expressed at the ABC rubbish collection system operated by the Borough Council where it appeared the electorate were paying more for less but it was grudgingly accepted that alternate weekly collections were increasingly becoming the norm. There was no evidence that people were having to take surplus waste to the local tips although the point was made that the bottle bank on the recreation ground needed emptying more frequently; this point was noted.

07/07 Miscellaneous matters Replacement bus shelter for the Village Green.

The Parish Plan had recorded the view that the present bus shelter was an eyesore, made worse by having been damaged recently. The Parish Council was obtaining quotes for replacing it with a brick and flint structure more in keeping with the Village centre and local housing and initial costs looked to be around the £9k mark. A show of hands indicated majority support for the concept.

Parish Council funding for the Village Hall. The Parish Plan indicated a continuing need for the Village Hall and more recent surveys undertaken by the Village Hall Development Committee had confirmed this need. The Development Committee was currently sketching out ideas to increase potential usage and external sources of funding were being identified. It was agreed unanimously that the Parish Council should continue to precept to part fund the Village Hall in the future.

07/08 Parish Matters

Professor Fahy reviewed the progress to date in forming the Tennis Club and the possible location of the courts. Some concern was expressed at the idea of siting the courts where the junior football pitch was currently located and the copse area by the junior swings and the flat area between the humps in the John O’Gaunt field were cited as alternatives. Professor Fahy also suggested a letter of thanks be sent by the Parish Council to Mr and Mrs Boot on their retirement after 15 years of running the Cross Stores and Post Office; this was noted. The Parish Council would consider the erection of an information sign pointing to the location of the shops from the Romsey Road in an effort to capture more passing trade. Mr Ward pleaded for a volunteer to come forward to take over the responsibilities of Treasurer on the Village Hall Management Committee as part of the Hall’s redevelopment. Mr Reeves commented on his and many other people’s anger at the speed at which traffic travels along the Romsey Road as it passes through the Village, in particular, drawing attention to the recent mass of motorcyclists en route to and from Thruxton race course.

Closure

The meeting closed at 9.20pm with the Chairman thanking everyone who had attended.

Chairman………………………………………… Date……………………….

Parish Council minutes March 2007

Parish Council

Parish Council minutes March 2007

KING’S SOMBORNE PARISH COUNCIL Minutes of the Meeting of the Parish Councilheld in the Epworth Hall, King’s Sombornecommencing at 7.00pm on Monday 5 March 2007 Present: Cllr D Bidwell (Chairman) Cllr R Dyke Cllr A Gannaway (Item 7 onwards) Cllr R Lane Cllr G Pearson Cllr D Room In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council) Public Session: The County Councillor, Footpath Warden and Village Correspondent were present for part of the meeting. 1. Announcements by the Chairman 1.1 The Chairman reminded those present of the forthcoming local elections and the submission dates for the nomination papers. 2. Reports from the Tree Warden, Footpath Warden and others 2.1 The Footpath Warden commented that 26 people had enjoyed the February Walk. He also briefed that he had reported a fallen tree on the Test Way at Brook and that a planning application notice was on display regarding change of use of a barn at Chalk Farm which fell in to the Parish of Ashley. 2.2 Cllr Pearson reported that he had reviewed the Yew Tree in the Churchyard with the Tree Warden and expressed concern at the quantity of dead wood within the tree and the angle at which the tree stood. The Clerk was instructed to pass these concerns on to Test Valley Borough CouncilAction: Clerk 3. Apologies 3.1 Apologies were received from Cllr Bevan (personal), Cllr Geary-Harwood (personal), Cllr Harwood (unwell) and Cllr Pidgeon (unwell). 4. To approve the Minutes of the Parish Council Meeting held on 5 February 2007 4.1 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that the minutes of the meeting held on 5 February 2007, with amendment to reflect Cllr Pearson voting against the resolution at para 16.5 (grant to Scout Troop), be approved.. 5. To consider any Matters Arising from those Minutes 5.1 Kissing gate. Agreement had been given to installing the kissing gate in lieu of the stile at the entry to the field behind Manor Farm House. Work would commence when the weather improved. 12.1 Notice boards. The Clerk was obtaining quotes for inscribing the notice boards and further consideration would be given to an additional board in the Village Centre in lieu of using the Church notice board when a decision had been taken on the bus shelter.Action: Clerk 16.2 Trim Trail. Plans for the Trim Trail would be displayed on the Village Hall notice board.Action: Clerk 6. Declarations of Interest 6.1 No declarations of interest were made. 7. To consider Correspondence Received 7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers. 7.2 Cllr Dyke would review the Code of Conduct draft amendments and Cllr Room would review the South East Regional Housing Board’s strategy review consultation document.Action: Cllrs Dyke and Room 8. Report on Planning Applications Considered 8.1 The following response had been made on a recent planning application received: * 06/03640/LBWS – The Old Exchange, Romsey Road – erection of single storey rear extension to breakfast room, rear porch, new window at first floor and internal alterations – no objection 8.2 Cllr Bidwell reminded Members that, as a Quality Parish Council, the Council could apply to Test Valley Borough Council for authority to determine routine planning applications in its own right. It was agreed that this should be taken up with the Borough Council.Action: Cllr Bidwell 9. RFO’s Report and Budget Monitoring 9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the eleventh month into the financial year when 88% of the annual budget had been expended to date. The combined bank balances stood at £42095. 9.2 Proposed Clr Bidwell, Seconded Cllr Dyke, RESOLVED unanimously that the RFO’s report be accepted. 10. Payment of Accounts 10.1 Proposed Cllr Room, Seconded Cllr Dyke, RESOLVED unanimously that the following accounts be paid:
Mr P Storey Salary/expenses 465.66 465.66 1299
HMRC Tax 251.01 251.01 1300
BPC Broadband 15.00 15.00 1301
Michael J Dant VH Survey fees 422.00 73.85 495.85 1302
Companion VH HSW fee 1686.00 295.05 1981.05 1303
HAPTC Aff fee/NALC fee 286.00 286.00 1304
Cllr Pearson Stationery costs 17.32 17.32 1305
Mr M Rebbeck Ground maint 96.00 96.00 1306
F A Bartlett Tree works 640.00 112.00 752.00 1307
TVBC Planning app 65.50 65.50 1309
Total 3946.49 480.90 4427.39 Note: Cheque number 1308 cancelled 11. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity 11.1 Cllr Dyke had attended the recent HAPTC training on Chairmanship and found the instruction to be professional and in-depth. 11.2 Cllr Pearson, together with the Clerk, had attended a liaison meeting hosted by Tarmac at which the Plant Manager had reviewed the work of the site which now had a reduced staff of seven but was still producing some 35,000 tonnes of aggregate annually. No major matters of concern were raised. 11.3 Cllr Pearson commented that the AGM of The Campaign for the Protection of Rural England would be held on 9 March but he would be unable to attend.
12. Parish Plan 12.1 No reports were tabled. 13. Clerk’s Report 13.1 Litter bin. The recently installed litter bin in the play area on King’s Somborne recreation ground had been set alight by vandals and required replacement. Proposed Cllr Bidwell, Seconded Cllr Pearson, RESOLVED that the bin be replaced at an estimated cost of £43 plus VAT and delivery.Action: Clerk 13.2 Bus shelter. Three builders had been asked to quote against the revised designs produced by Cllr Dyke for a replacement bus shelter on the Village Green. A planning application had been submitted. However, it was thought that some further public consultation might be appropriate and to this end the matter would be discussed at the Annual Assembly.Action: Clerk 13.3 Replacement public seats. The Clerk had reviewed the various seats around the Parish and recommended a rolling programme of replacing many of them. Proposed Cllr Pearson, Seconded Cllr Lane, RESOLVED that a replacement for the Jubilee seat on Up Somborne playing fields should be installed at an estimated cost of £320 plus VAT and delivery.Action: Clerk B
13.4 Tennis Club. The inaugural meeting of the Tennis Club would be held on 8 March and Cllr Bidwell would attend.Action: Cllr Bidwell 13.5 Keys to emergency gates on King’s Somborne recreation ground. It was agreed that a request from the Youth Football Team for a key to the emergency access gate be approved.Action: Clerk 13.6 Rebinding the Burial Book. An estimate of £220 had been obtained for rebinding the old Burial Book but it was agreed not to proceed with this work for the time being. 13.7 National Grid pipeline. The Environmental Statement and Impact Assessment for the proposed new gas pipeline from Barton Stacey to Lockerley would be on display on weekdays until 6 April at both the Test Valley Beech Hurst council offices and at Winchester City Council Colebrook Street offices. 14. Highway Matters 14.1 A variety of matters of concern were noted by Cllr Woodall in preparation for a meeting with the Highways staff. 14.2 Cllr Dyke queried the usefulness of the small size of HGV warning sign at the entrance to Old Vicarage Lane given the number of HGVs that entered the Lane and then could not turn round. It was noted that the current sign met with the approval of the Highways Authority and that it was known that the satnav software companies had been approached to programme their advice to avoid narrow roads unsuitable for HGVs. It was agreed that Hampshire Highways be asked to erect a much larger HGV warning sign in the area of the basket weaver’s shop.Action: Clerk 15. Test Valley Borough Council Matters 15.1 It was thought that a second litter bin adjacent to the bottle bank on the King’s Somborne recreation ground would be of benefit and the Clerk was instructed to approach Test Valley Borough Council.Action: Clerk 16. Recreational Facilities and Cemetery 16.1 Graffiti on the skate ramp continued to cause concern. Cllr Gannaway had been in touch with the manufacturers to identify a suitable graffiti remover and the Clerk would investigate the supply of graffiti resistant paint. Cllr Bidwell would organise a team of volunteers to undertake the work when the most appropriate form of action had been determined.Action; Clerk and Cllr Bidwell 17. Date, Time and Place of Next Meeting 17.1 The next meeting of the Parish Council would be on Monday 2 April 2007 at 7.00pm in the Epworth Hall, King’s Somborne. There being no further business, the Chairman closed the Meeting at 8.40pm Clerk to the Counci

Parish Council minutes February 2007

Parish Council

Parish Council minutes February 2007

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 5 February 2007

Present: Cllr D Bidwell (Chairman) Cllr R Bevan Cllr R Dyke Cllr S Geary-Harwood Cllr R Lane Cllr G Pearson Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: The Footpath and Tree Wardens present for part of the meeting.

1. Announcements by the Chairman

1.1 The Chairman reminded those present of the forthcoming local elections and hoped all Members would stand for re-election. He also invited any not standing to inform him accordingly.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 The Footpath Warden commented that 46 people had enjoyed the recent walk and that he had now planned the walks for the next six months. He also briefed that Hampshire County Council had established a working group to improve countryside access and a rights of way survey to identify paths used and where improved access would be of benefit (see para 11)

2.2 The Tree Warden thanked those who had helped plant the new trees around the Village, noting that one on the John O’Gaunt field had already been vandalised but a repair had been attempted. He continued by urging volunteers to water the trees during the dry weather and stating his intention to produce a central record of trees of a noteworthy nature for future reference; Cllr Pearson agreed to attempt to obtain information on tree preservation orders as a first step . Mr Matthews would look at an Elder tree overhanging part of Church Road and advise on any action appropriate.

Action: Cllr Pearson

3. Apologies

3.1 Apologies were received from Cllr Gannaway (work), Cllr Harwood (work) and Cllr Pidgeon (unwell).

4. To approve the Minutes of the Parish Council Meeting held on 8 January 2007

4.1 Proposed Cllr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that the minutes of the meeting held on 8 January 2007, amended to delete the action placed upon Cllr Dyke at para 15.1 to produce an article for The Gauntlet, be approved.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. Cllr Geary-Harwood would liaise with the landowner on erecting the kissing gate in lieu of the stile at the entry to the field behind Manor Farm House.

Action: Cllr Geary-Harwood

21.7 Romsey Road speed restriction. HCC had acknowledged the Clerk’s letter citing Members’ wish to see a 20mph speed limit imposed on the stretch of road outside the School and had stated that it was planned to introduce a voluntary restriction of 20mph under the slogan ‘Twenty is plenty’ but not formally reduce the limit.

6. Declarations of Interest

6.1 Cllr Bidwell declared an interest in a planning application relating to 4 Nutcher’s Drove and took no part in the discussion.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

7.2 Cllr Bidwell would attend the ‘Improving Accessibility in Hampshire’ conference on 21 March.

7.3 HCC had responded to Cllr Pearson’s letter regarding the application of vehicle weight restrictions on Winchester Road and verge marker installation by stating that the most recent survey result had shown insufficient usage by heavy lorries of this road rendering any restriction difficult to justify. However, it was confirmed that verge markers would be installed to prevent encroachment onto the grass verges.

8. Report on Planning Applications Considered

8.1 The following responses had been made on recent planning applications received: * 07/00136/FULLS – 4 Nutchers Drove – erection of replacement dwelling – supported

* 06/03539/FULLS – The White House, Winchester Road – erection of 2m high brick wall to western boundary – supported

* 07/00262/LBWS – Henley House, Winchester Road – replacement of length of guttering and internal works – supported

* 07/00131/Trees – Briar Cottage, Winchester Road – prune Walnut, Apple and Holly trees – no objection

* 07/00202/Trees – 9 Riverside Green – prune 3 Silver Birch – no objection 8.2 Members confirmed their approval of tree works applications continuing to be dealt with by the Tree Warden and Clerk.

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the tenth month into the financial year when 76% of the annual budget had been expended to date. The combined bank balances stood at £44622.

9.2 Proposed Clr Bidwell, Seconded Cllr Bevan, RESOLVED unanimously that the RFO’s report be accepted.

10. Payment of Accounts

10.1 Proposed Cllr Dyke, Seconded Cllr Bevan, RESOLVED unanimously that the following accounts be paid:

To For Net VAT Gross Chq No

Mr P Storey Salary/expenses 421.41 421.41 1289
HMRC Tax 251.01 251.01 1290
BPC Broadband 15.00 15.00 1291
Landford Trees Trees 234.21 41.00 275.21 1292
Mr P Reynolds Audit fee 300.00 300.00 1293
Audit Commission Audit fee 250.00 43.75 293.75 1294
TVBC Dog bin emptying 667.68 116.84 784.52 1295
TV Vol Transport Grant 400.00 400.00 1296
HCC Street lighting 186.16 32.58 218.74 1297
Scouts Grant 178.00 178.00 1298
Total 2903.47 234.17 3137.64

11. To consider responses to Hampshire County Council’s Countryside Access consultation

11.1 HCC was preparing a series of countryside access plans as part of a rights of way improvement plan and Members provided a consensus response to those questions calling for an opinion.

12. To determine, as appropriate, the need for a new notice board in the Village centre

12.1 The PCC had requested that consideration be given to the provision of a new notice board in the Village centre to reduce the number of non-church notices being displayed on the board by the Church entrance. Members were sympathetic to the request but deferred any decision until the new bus shelter was approved when the shelter itself might make a suitable venue for a new board. It was agreed that any new board should be of wood rather than metal and that it should be inscribed ‘King’s Somborne Parish Council’. It was also agreed that retrospective action be taken to inscribe the four notice board erected during the last five years in the same way.Action: Clerk

13. To review the policy and provision of roadside mirrors on the A3057

13.1 The Clerk reported he was still receiving concerned comments from local residents about the dangers to drivers of blind corners and junctions but he had received confirmation from Hampshire Highways that it was not policy to install road side mirrors on Highways land because of the risk of diverting drivers’ attention; this view was also supported by the Police. However, Hampshire Highways would continue to monitor roads through the Village and keep matters under review.

14. To receive reports from Members on external meetings at which they had represented the Parish Council or have attended in any other capacity

14.1 No reports were tabled.

To review the policy and provision of roadside mirrors on the A3057
15. Parish Plan

15.1 No reports were tabled.

16. Clerk’s Report

16.1 Church yard trees. Work would take place to pollard and prune the Church yard trees later in the week. Cllr Pearson and the Tree Warden undertook to rer-examine the tall Cypress type tree that had been a previous cause of concern.

Action: Cllr Pearson

16.2 Trim trial. The application for external funding had been submitted and Scheduled Monument consent had been received.

16.3 Village Hall Development Committee. The Clerk updated Members on the progress of the Development Committee. A structural engineer’s report on the state of the building had been received and a health and safety assessment was awaited. The Development Committee would meet later in the month to consider these reports.

16.4 Scouts. The local Scout troop had requested a grant to help meet the repair costs for broken hut windows and to hold a car boot sale at the recreation ground on a date in March. It was agreed that a car boot sale could be organised subject to certain conditions being met.Action: Clerk to write accordingly

16.5 Proposed Cllr Lane, Seconded Cllr Dyke, RESOLVED with Cllr Pearson against that £178 be granted to the Scout Troop as a contribution towards their hut window replacement costs.

16.6 Ground water flooding. There had been reports in the local press about the risk of ground floods in King’s Somborne and it was confirmed that the Environment Agency monitored the situation daily. The Borough Council also had an Action Plan for dealing with such an emergency.

17. Highway Matters

17.1 Romsey Road drains. No action had been taken as yet by Hampshire Highways to clear the Village drains.

Action: Chairman and Clerk to follow up

17.2 A lack of ‘Ford’ warning signs from the Romsey Road direction towards Winchester Road was reported.

Action: Clerk to check

18. Test Valley Borough Council Matters

18.1 No matters were reported.

19. Recreational Facilities and Cemetery

19.1 It was agreed that the Jubilee seat in Up Somborne recreation ground was beyond economic repair.

Action: Clerk to obtain replacement costs

20. Date, Time and Place of Next Meeting

20.1 The next meeting of the Parish Council would be on Monday 5 March 2007 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 8.30pm Clerk to the Council