Category Archives: Parish Council Minutes 2006

Parish Assembly minutes 2006

Parish Council

Parish Assembly minutes 2006

THE PARISH OF KING’S SOMBORNE MINUTES OF THE ANNUAL PARISH ASSEMBLY HELD ON 20 APRIL 2006 IN THE VILLAGE HALL COMMENCING AT 7.30pm Present Cllr D Bidwell – Chairman of the Parish Council Cllrs R Dyke, A Gannaway, R Lane and G Pearson – Parish CouncillorsCllr M J Woodhall – County Councillor17 ParishionersMr P J Storey – Clerk to the Parish Council 06/01 Apologies Apologies had been received from Cllr R Bevan, Cllr R Pidgeon and from Mrs M Pollock. 06/02 Minutes The Minutes of the Annual Parish Assembly held on 21 April 2005 had been circulated and were available at the meeting for perusal. Proposed Mr N Dennison, Seconded Cllr Gannaway, RESOLVED unanimously that these Minutes be accepted as a true record. 06/03 Matters Arising There were no matters arising from these Minutes. 06/04 Chairman’s Report for the Year 2005/06 The Chairman presented his Report for the year 2005/06, a copy of which is attached to these Minutes. The Report had previously been published in The Gauntlet magazine and was welcomed by the Meeting. 06/05 Financial Report Mr Storey, as the Responsible Finance Officer, presented the Audited Accounts for the Parish Council for the year ended 31 March 2005 in the format required by the Accounts and Audit Regulations and the Annual Return for Local Councils in England and Wales as required by the Audit Commission. These had previously been displayed on the Village Notice Boards and copies were available at the meeting for perusal. He explained that, by the nature of the procedures involved, the information being presented was historical. However, also circulated was the likely out-turn for the financial year 2005/06 which showed the Parish finances to be in a healthy state and which, with the Precept for the current 2006/07 year, would enable the Parish Council to implement many of the proposals contained within the Parish Plan. Proposed Mrs Bidwell, Seconded Mr Ward, RESOLVED unanimously that the Accounts and the Annual Return for the year ended 31 March 2005 be accepted. 06/05 Reports from County Councillor and Borough Councillor The Chairman welcomed Cllr Woodhall to the Assembly and invited him to address those present. In his opening comments, Cllr Woodhall complimented and thanked the Chairman and Councillors for the contribution they made to the community, emphasising that it was a team effort and that we were all fortunate to live in our particular area of Hampshire.Cllr Woodhall then introduced the following points; · the importance of Parish Councils attaining Quality Parish status · the County’s £1.5b Budget priorities· improvements to Test Valley School· the robust stance taken against mergers of the Police and Fire Services· the reduction in road accident fatalities across the County despite growth in traffic· engineering work on the A3057 to further reduce the risk of accidents· the sad fact that 1000 children were in County Council homes· the concept of elderly care in the community conjoined with the 500 newly provided beds for those who could not return home· concern at levels of safety in certain areas quoting that every £4m spent on repairing vandalism and wilful damage added a further 1% to the Council Tax charge· the need to recycle waste and composting and the County’s record on this· the aim was for planned growth rather than excessive growth in our County Cllr Woodhall then took questions from the floor and commented – new speed limits on the A3057 should be introduced within the next few weeks; local communities were being encouraged to form ‘Speedwatch’ groups who would be provided with radar to provide evidence for Police prosecution, Stockbridge had been chosen to trial this scheme; electronic signs warning motorists of excessive speed had proven effective elsewhere and could be installed in the Village; the Bunny Lane waste site was difficult to access and help should be provided by the operatives to the handicapped; remedial action was in hand to improve the state of the roads around Romsey following the ravages of Winter and the damage caused by tree roots (the Parishioner raising this point believed the erosion required more serious attention); more information on the road surface state of Winchester Road approaching the Rack and Manger Public House would be provided by the Parishioner raising this concern; the concern expressed at the reduction in adult education facilities had been recognised and representations made by HCC (the Parishioner raising this matter was invited to provide more detail). The Chairman thanked Cllr Woodhall for his comprehensive overview of topical matters. Cllr Bidwell, as Borough Councillor, complimented the Parish on the production of its Parish Plan. This comprehensive document now enabled the Parish Council and external authorities to comprehend King’s Somborne residents’ wishes and aspirations and hopefully react accordingly. The Plan enabled a dynamic assessment to be made or what was required which, in turn, would encourage the continued viability of local services such as the Village Shops, bus routes and Post Office. Looking at the broader picture and picking up on an earlier point regarding safety and the ‘yob’ culture, Cllr Bidwell took soundings from those present on the value to the community of working in partnership with the Police Authority by part funding a dedicated Police Community Support Officer (PCSO). Central Government was contributing the bulk of the necessary funding for the first two years of the scheme during which a local authority could also contribute and guarantee part of the PCSO’s time being dedicated to that local authority area. The annual cost of a PCSO was £30,000 and the Parish Council was considering a contribution of £3,000 over two years which would provide the Village with some dedicated cover; there was general agreement from those present in support of this concept. Finally, Cllr Bidwell reviewed the allocation of Council Tax by stating that of every £100 received, £76.70p went to the County Council, £10.10p went to the Police Authority; £8.70p went to Test Valley Borough Council which included that which came back to the Village by way of the Precept; and £4.50 went to Hampshire Fire and Rescue Authority. 06/07 The Village Hall The Chairman explained that the Village Hall was well used and provided a vital facility for the Village. However, its only regular income came from hiring charges which barely covered its running cost and left nothing for capital improvements. It had been estimated that £150,000 was needed for improvement and general agreement was given by those present to the Parish Council’s intention to meet the costs incurred by the Hall Trustees in obtaining external grants rather than taking over the financial management of the Hall and its fundraising programme; indeed, to forfeit the Hall’s separate identity would prejudice its ability to obtain the necessary grants. 06/08 Memorial to German Aircrew Relocation of the German Aircrew Memorial to the Village Cemetery was not thought necessary by those present as it was a well known point of interest in its present position and no benefit was perceived by its relocation. The Clerk confirmed that the inscription was being re-enamelled and the stonework cleaned. No further action was thought necessary. 06/09 Village Youth Shelter Resulting from a proposal contained within the Parish Plan, a meeting had been convened to discuss the need for and location of a Youth Shelter in the Village but no-one had turned up despite wide publicity. No further action would be taken on this matter for the time being. 06/10 Parish Matters The following matters were raised – · Dog signs – signs would be placed at the entry to the children’s play areas saying ‘no dogs allowed’ · Local Government reorganisation – there had been no Parish consultation in the proposals to reorganise Local Government although mention had been made of ‘neighbourhood’ consultation without any accompanying definition. Proposals exist to form unitary authorities to replace County and Unitary/District Councils which were being resisted· Parish Plan – confirmation was given of the Parish Council’s intention to further the proposals made within the Plan where feasible and to capitalise upon the encouraging responses already received from external organisations to whom the Plan had been submitted. Updates on progress would be available through Parish Council minutes, the Village Website and The Gauntlet magazine· Parish Newsletter – a Parish Council newsletter would continue to be published as part of the Parish Council’s quest to become an accredited Quality Parish· Skate Ramp – methods of reducing noise were being evaluated elsewhere after which the Parish Council would determine the most effective way of deadening the noise made by users of the Village skate ramp Closure The Meeting closed at 9.00pm with the Chairman thanking everyone who had attended. Chairman………………………………………………….. Date………………………

Parish Council minutes November 2006

Parish Council

Parish Council minutes November 2006

KING’S SOMBORNE PARISH COUNCIL
Minutes of the Meeting of the Parish Council
held in the Epworth Hall, King’s Somborne
commencing at 7.00pm on Monday 6 November 2006

Present: Cllr D Bidwell (Chairman)
Cllr R Bevan
Cllr R Dyke
Cllr A Gannaway (Item 9 onwards)
Cllr R Harwood
Cllr R Lane
Cllr G Pearson
Cllr R Pidgeon
Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Five members of the public, including the Footpath Warden, Tree Warden, Reverend Stapleton and the Village Correspondent, were present for part of the meeting. The Chairman invited Mr Hallwood to raise his concerns over the proposed development of the old Somborne Garage site; these are recorded later. Mr Hallwood also raised concern at the amount of dog waste left on the recreation ground by irresponsible dog walkers; a matter which was under review as part of the management of the whole area.

1. Announcements by the Chairman

1.1 The Chairman informed members that he had received a witness summons to attend the County Court where Mrs Davis was applying to reopen her case against the Parish Council which had been previously struck out. Again, the Court had refused to take the matter further. The Chairman had subsequently received a letter from Mrs Davis seeking a meeting to discuss local residents’ concerns at dog waste on the Palace Field and recreation ground sites. The Chairman sought views from Members on the way forward and it was agreed that Mrs Davis should be invited to attend a future Parish Council meeting to discuss these concerns but not be allowed to develop the discussion into one encompassing her alleged case against the Parish Council.
Action: Cllr Bidwell

1.2 The Chairman also reported that a pleasant evening had been enjoyed by those Members who had attended the Quality Parish accreditation ceremony in Winchester.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Mr Matthews, the Tree Warden, reported completion of the review into where trees might be planted and identified the following for consideration: six new trees in Palace Field including replacement of the two dead saplings; two new trees in Muss Lane recreation ground; three or four new trees in the Cemetery and two new trees in the Up Somborne recreation ground. Native species of tree would be preferred at an estimated cost of £350 plus stakes, ties and delivery. Mr Matthews would welcome help to plant and more importantly to sustain growth with watering and weeding. Cllrs Bidwell and Lane volunteered to help with planting and sustaining and Cllr Pearson with planting.

2.2 Mrs Hunt, the Footpath Warden, introduced Dr Stephen Rake who was willing to assume the responsibilities of Footpath Warden from Mrs Hunt at the yearend. Mrs Hunt reported that 27 people had enjoyed the last footpath walk. The Chairman expressed thanks on behalf of everyone to Mrs Hunt for her contribution to the community as Footpath Warden over the last three years and for hosting the Village Walks for the past 4 years.

3. Apologies

3.1 Apologies were received from Cllr Geary-Harwood.

4. To approve the Minutes of the Parish Council Meeting held on 2 October 2006

4.1 Proposed Cllr Pidgeon, Seconded Cllr Pearson, RESOLVED unanimously that the minutes of the meeting held on 2 October 2006 be approved.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. The new kissing gate had been installed and the grant from the Countryside Access Forum for 50% of the cost had been received. Comment was still awaited from the landowner of the field where it was intended to reposition the old kissing gate.

5.6 Junior football pitch surface. Cllr Lane would obtain an estimate of costs for resurfacing.
Action: Cllr Lane

16.1 Cllr Pearson had received a reply from HCC on vehicle weight restrictions on Winchester Road stating there were none. However, the strength of the stream wall had been doubled and consideration would be given to installing verge markers and a report on this raised at a later date.

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

7.2 Cllr Harwood raised a query on the HAPTC Weekly Update and was given a copy for examination. He and other Members were content to leave to the Clerk’s judgment those correspondences which should be circulated to all Members for information or action.

8. Report on Planning Applications Considered

8.1. The following responses had been made on recent planning applications received:

* 06/02875/FULLS – 2 Camp Field – addition of dormer window to front elevation for conversion of loft space to bedroom – no objection.

* 06/02945/FULLS and 02949/CAWS – Somborne Garage, Romsey Road – demolition of existing buildings and erection of office building and 4 detached dwellings with associated garages and works – objections had been received highlighting concerns over three storey dwellings in the conservation area, proposed boundary walls and double garage which would obstruct lines of sight (of interest is an inclusion in the adjacent dwelling’s deeds that no wall or fence may be erected more than one metre in height); enclosed walls likely to isolate the development rather than encouraging it to blend in with the existing; the inclusion of an office which if not there would enable garages to be adjacent to individual dwellings; removal of the established Birch tree. Members accepted these objections and required them to be made known to TVBC.

* 06/02956/FULLS – land adjacent to 25 Nutcher’s Drove – erection of 3 bed dwelling – no objection

* 06/02963/FULLS – 9 Muss Lane – creation of vehicular access – no objection, but surfaces of the parking area and the currently grassed part of Muss Lane up and including the new access should be paved or laid with tarmac, hedges cut back to enable pedestrians to see vehicles exiting property and parking was not to impede access to recreation area

* 06/03001/TREES – 5 Nutcher’s Drove – fell Sycamore – no objection

* 06/03002/FULLS – High Bank House, Up Somborne Lane – erection of two storey side extension, erection of two single storey sided extensions to rear elevation (revision to 06/01343/FULLS previously approved) – supported

* 06/03092/FULLS – Brook House , Old Vicarage Lane – erection of single storey rear extension to provide additional living accommodation – supported

* 06/03135/TREES – Borne House, Romsey Road – prune Ash, Plum and 2 Willow – no objection

* 06/03180/TREES – 24 Nutcher’s Drove – work on one Willow – no objection

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the seventh month into the financial year when 57% of the annual budget had been expended to date. The combined bank balances stood at £47793.

9.2 Discussion took place on the help to be given to the Village Hall in the remainder of the financial year and the recently formed Village Hall Development Committee on which both the Chairman and the Clerk sat. The Chairman explained the rationale behind the formation of the Development Committee and how it would operate separately from the Village Hall Management Committee with the purpose of raising capital funds to enable the Hall to undergo a modernisation programme. However, it was necessary to establish where the Hall currently stood in relation to current regulations on fire, electrical matters, health and safety, food safety, structural safety, and to establish this the Development Committee wished to engage professional surveys on these matters. It was hoped that the Parish Council would agree the fees levied for these surveys being borne by the budget allocated to the Village Hall with the Clerk, who was also the Development Committee’s treasurer, overseeing this expenditure.

9.3 Proposed Cllr Bidwell, Seconded Cllr Dyke, RESOLVED with one against (Cllr Harwood) and two abstentions (Cllrs Gannaway and Pearson) that the Chairman and the Clerk be authorised to approve expenditure within the existing Village Hall grant budget during the remainder of the current financial year for meeting professional fees for surveys carried out on the Village Hall as authorised by the Village Hall Development Committee.

10. Payment of Accounts

10.1 Proposed Cllr Pearson, Seconded Cllr Bevan, RESOLVED unanimously that the following accounts be paid:

To For Net VAT Gross Chq
Mr P Storey Salary & Exp 489.34 489.34 1262
HMRC Tax (1)
Mr M Rebbeck Grounds maint 148.00 148.00 1263
Bishopstoke PC Broadband 15.00 15.00 1264
J Rolfe Grass cutting 150.00 26.25 176.25 1265
HAPTC Clerks’ conf 35.00 35.00 1266
Southern Water 3 Fields 1.36 1.36 1267
PCC Grant in aid 500.00 500.00 1268
Glasdon Ltd Litter bin 156.13 27.32 183.45 1269
Royal British Legion Poppy wreath 50.00 1270
TOTAL 1544.83 53.57 1598.40

Note 1: No payment as tax due being offset against allowance for on-line return submission
Action: Clerk

11. To consider proposals for tree planting within the Parish

11.1 Following the Tree Warden’s earlier report, discussion centred on trees in general around the Parish with Cllr Pearson pointing out that the Irish Yew to the south of the Church would benefit from having the ivy removed. It was also thought appropriate for any new trees planted in Palace Field to be protected in the same way as the existing trees, for which Barker and Geary should invited to quote. The Clerk would follow these actions up.
Action: Clerk

11.2 Proposed Cllr Pidgeon, Seconded Cllr Lane, RESOLVED that up to £600 be provided for the purchase and installation of various trees around the Parish, as recommended by the Tree Warden.

12. To consider the introduction of a monthly press release

12.1 In considering the introduction of a regular Parish Council press release, it was established that Jo Finch, the Village Correspondent, routinely circulated matters of interest to local papers to which it was thought local radio and Test Valley Borough News could be added. With this degree of coverage, it was not thought necessary to introduce a further press release as long as the Parish enjoyed the services of a Village Correspondent.

13. To consider dates for meetings in 2007

13.1 The Clerk had circulated proposed meeting dates for 2007 chosen in line with current practice to meet on the first Monday of each month, except August, unless that day was a public holiday. These were noted.

14. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

14.1 Cllr Harwood reported on the Councillor’s Core Training Seminar he had attended organised by HAPTC, stating that a variety of matters of interest had arisen but in his opinion the event could have been better organised.

14.2 Cllr Pearson reported on the Rights of Way and Access Liaison meeting he had attended. Amongst other matters mentioned, a definitive Rights of Way map for the county would be freely available next year; a forum had been introduced to bring together landowners and users as part of the countryside access plan and a presentation on stream clearance, bridge and stile repair, was made.

15. Parish Plan

15.1 Cllr Bidwell sought assurances from Members that actions placed upon them were in hand and reported that he was following through those actions placed upon him. A detailed review of progress to date would be made at the next meeting.
Action: All

15.2 The Clerk had identified local builders interested in quoting for the provision of a brick and flint bus shelter and also suppliers of oak shelters to replace the shabby metal shelter currently in situ on the Village Green. The builders required a plan to quote against and Cllr Dyke offered to produce a suitable design over the next few weeks which, when quotes were available, would be tabled to support discussion at a later date on the need for and type of shelter.
Action: Cllr Dyke and Clerk

16. Clerk’s Report

16.1 The Clerk had attended a Hampshire Finance Forum organised by Community Action Hampshire at which various external funding sources had been identified; this information being of use when future funding bids were being compiled.

16.2 Quotes were being obtained for repairs to the Churchyard wall and tree pruning.

16.3 A request had been submitted for consideration to be given to painting white lines along the centre of the Romsey Road around the bend in the road at the south end of the Village

16.4 A tree preservation order, TPO 903, had been placed on a tree in the grounds of Highbank, Up Somborne

16.5 The tennis club project group intended to invite their supporters to pay a nominal subscription and produce a constitution which will then enable them to move forward with planning and funding bids.

16.6 The Byre in the Cemetery had been boarded up for years and Cllr Pearson undertook to inspect it from an historical and safety points of view.
Action: Cllr Pearson

16.7 An Autumn Newsletter would be produced.
Action: Clerk

17. Highway Matters

17.1 Adverse comments had been received about the quality of the recently completed pavement resurfacing work and individual representations had been made to Test Valley Borough Council. The Clerk would make a formal representation about the poor workmanship in support. Cllr Dyke reported two blocked drains on the Romsey Road which enabled water to flow into and flood the slip road leading to Old Vicarage Lane.
Action: Clerk to follow up

18. Test Valley Borough Council Matters

18.1 Cllr Bidwell commented on the White Paper outlining the way ahead in local government and the reorganisation options stressing, in his view, the need for local consultation at all stages in the discussion process to ensure that local government remained in the hands of local people. The White paper encouraged ‘consultation of citizens and communities’ about the size and shape of local services using surveys, focus groups and parish plans and he believed the Parish Council to be in a strong position to actively participate as it had a Parish Plan and had achieved Quality Parish status.

19. Recreational Facilities and Cemetery

19.1 Cllr Pearson reported on the progress made to establish a Trim Trail on the Three Fields; specialist advice was being obtained from suppliers and costs were being formulated. The Clerk was in contact with Test Valley Borough Council as owners and had met with Mr Massey from English Heritage to discuss the implications of installation on Palace Field and broad agreement had been reached that there would not be a problem from the English Heritage viewpoint, subject to some changes in the proposed siting of some of the exercise stations. This was being followed up.

19.2 Despite advertising, no-one had come forward regarding the loose headstone on Mrs Eleanor Jessie Ryan’s grave in the Cemetery and it was agreed that the stone should be laid flat for the time being.

19.3 Cllr Room commented on out of date notices on the various notice boards and, whilst the ability of anyone to place notices on the boards was supported, it was recognised that not everyone took down their out of date notices and some notices were not as appropriate to village life as others; Councillors and the Clerk would continue to maintain the boards on an opportunity basis with appropriate notices.

20. Date, Time and Place of Next Meeting

20.1 The next full meeting of the Parish Council would be on Monday 8 January 2007 at 7.00pm in the Epworth Hall, King’s Somborne. The Annual Finance meeting of the Parish Council would be held at 7.00pm on Monday 4 December 2006 in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.17pm
Clerk to the Council

Parish Council Autumn Newsletter 2006

Parish Council

Parish Council Autumn Newsletter 2006

KING’S SOMBORNE PARISH COUNCILAND BURIAL AUTHORITY Autumn Newsletter 2006 Our Quality Parish Since the launch of the Quality Parish and Town Council Scheme by the Government in 2003, councils from all over England have steadily gained quality parish status – and King’s Somborne Parish Council can now join this elite group AND we are the first parish council in the Test Valley area to have achieved this. By achieving quality status, parish councils can demonstrate they are representative, in touch with their communities, competent, and capable of taking on an enhanced role. In the longer term, this assurance of quality will help smooth the way for the formation of partnerships with principal authorities, enabling projects and initiatives which reflect the needs and preferences of the community to be put in place. In order to achieve this status, the council and its clerk were required to prove to an independent accreditation panel of experts, by means of a comprehensive portfolio of evidence, that we complied with the law, had the best interests of the community at heart, and that we were effectively and properly managed. In particular, the accreditation panel looked at the electoral mandate and the number of councillors who were elected as opposed to co-opted (we are 100% elected), the clerk holds a recognised qualification in local government, the conduct of meetings, in particular, were they open to the public (all of our meetings are open to the public), and how councillors communicate and interact with those living in the parish. Government hopes that accreditation will, amongst other things, enhance the confidence of the electorate in its parish council which is, after all, the first tier of government in this country. The Parish Plan The Council is actively following up on the comments contained in the Parish Plan and is in the process of implementing those aspects of it which fall within its area of responsibility whilst encouraging other external agencies to do likewise. Examples include a tree planting programme soon to be implemented around the Village, closer liaison with the police on speeding traffic – we hope soon to have a flashing warning sign on trial, improvements to the sport and recreation facilities in the Parish – there is active work on installing a trim trial and tennis courts,, a new kissing gate has been installed at the church access point to Palace Field to assist disabled and push chair users, two additional village notice boards have been erected, and a Village Hall Development Committee has been established to raise capital funds to protect the long term future of the hall which provides a vital focal point for the community. We’re moving forward. The Clerk may be contacted on 01794 389688 or by e-mail: kingssomborne.pc@btconnect.com

Parish Council October 2006 minutes

Parish Council

Parish Council October 2006 minutes

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Councilheld in the Epworth Hall, King’s Sombornecommencing at 7.00pm on Monday 2 October 2006

Present:

Cllr D Bidwell (Chairman)

Cllr R Bevan

Cllr A Gannaway

Cllr R Harwood

Cllr S Geary-Harwood

Cllr R Lane

Cllr G Pearson

Cllr R Pidgeon

Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Five members of the public, including the Footpath Warden, Village Correspondent and Sgt Curtis from Hampshire Police, were present for part of the meeting. The Chairman invited Sgt Curtis to address the meeting on neighbourhood policing and police community support officers (PCSOs). Sgt Curtis explained that under the new neighbourhood policing policy, he and six constables, previously seven, would now police the whole of the Stockbridge rural area reacting to situations graded as 3 on their operational scale. More serious grade two and one situations would be dealt with by the tactical patrol team from Andover. On PCSOs, Sgt Curtis commented that the additional annual cost for a PCSO had been established at £6000 and that Stockbridge police station was likely to get two PCSOs for general cover in its rural area starting from January next. From his incident records, it appeared that King’s Somborne did not warrant additional dedicated cover with the attendant costs and at least for the moment he planned to allocate these PCSOs to those known problem areas. Cllr Harwood commented on the loss of practical and local knowledge compared with the days of the ‘local bobby’ and although Sgt Curtis explained that the link between individual officers and local neighbourhood watch co-ordinators would remain the days of dedicating a particular police officer to a particular area had gone. Mr Ward regretted the loss of the high visibility police officer, a sentiment echoed by others present. Libby Alderson expressed concern at the volume and speed of traffic using Old Vicarage Lane as a means of getting to/from Romsey Road and Winchester Road, especially at peak travel times. The Chairman commented that this was a public road and whilst drivers should conform to local speed limits little could be done about traffic volume. However, Hampshire County Council was due to undertake a safety survey on the junction of Muss Lane and Old Vicarage Lane.

1. Announcements by the Chairman

1.1 The Chairman confirmed that the presentation of the Quality Parish certificate by Cllr Pat West, Chairman of the County Council, would take place on Tuesday 10 October in Serle’s House, Southgate Street, Winchester.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 In the absence of the Tree Warden, the Chairman confirmed that progress was being made in identifying locations for newly planted trees and the Clerk confirmed that a planning application had been submitted for tree works in the Churchyard. Mrs Hunt, the Footpath Warden, reported that twelve people had enjoyed the last footpath walk but despite advertising in The Gauntlet magazine no replacement had yet been forthcoming for her position.

3. Apologies

3.1 Apologies were received from Cllr Dyke and also the Tree Warden.

4. To approve the Minutes of the Parish Council Meeting held on 4 September 2006

4.1 Proposed Cllr Harwood, Seconded Cllr Bevan, RESOLVED unanimously that the minutes of the meeting held on 4 September 2006 be approved.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. The new kissing gate had now been installed and subject to the agreement of the Countryside Access Forum and local landowners, it was confirmed that the old kissing gate should be installed on the footpath at the far end of the field adjacent to Meadowbank on Romsey Road.Action: Clerk

5.6 Junior football pitch surface. It was thought that resurfacing work should be delayed until the off-season in 2007. Cllr Lane would obtain an estimate of costs.Action: Cllr Lane

7.3 New gas supply pipe line. The Clerk had inspected the plans for the new commercial pipe line and had been assured that local disruption would be kept to the minimum. Work was due to start in Spring 2008.

15.3 Litter bin. Following the resolution made at the last meeting, it had now been established that a further £79.82 would be required to supply the inner bin liner, pole and brackets to enable to bin to be fixed securely to the ground inside the play area. This was agreed.

15.6 PCC request for funds to improve clock tower access. The Clerk reported he had visited the Church and discussed the requirement in detail with PCC members. He had also established that it would cost £3900 plus VAT, subject to survey, to convert the clock to mains power. Cllr Harwood thought electrification should be seriously considered given the health and safety concerns over the present method of gaining access to the clock and the Clerk agreed to follow this up with the PCC. In the meantime, some financial help was thought appropriate. Proposed Cllr Pearson, Seconded Cllr Harwood RESOLVED unanimously that £500 be granted to the PCC to assist in meeting the costs of completing health and safety improvements works in the Church.Action: Clerk

18.1 Dogs on leads. Cllr Pearson reiterated his view that dogs should be exercised on leads in the King’s Somborne and other recreation areas within the Parish. The Clerk would liaise with Test Valley Borough Council on any open spaces policy or bye-laws applicable to King’s Somborne with a view to producing a comprehensive set of rules for recreation areas suitable for public display; these to be discussed at the January PC meeting.Action: Clerk

18.2 Public seats. It was agreed the Clerk should experiment with replacing old slats with new using the existing frames before taking any further decisions on complete seat replacement.Action: Clerk

18.3 Stream clearance. The Clerk reported that the Environment Agency, whose responsibility it was to keep the stream clear of vegetation, would undertake this task, weather permitting, in October.

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

7.2 The Chairman informed Members that he had received a communication from Mrs Davis informing him that she intended to call him as a witness in her action to have a recent court decision overturned. He had also received a congratulatory letter from Sandra Gidley MP on the Parish Council achieving Quality Parish status.

8. Report on Planning Applications Considered

8.1. The following responses had been made on recent planning applications received: Control kiosks at King’s Somborne treatment works – no objection 06/02597/FULLS – Birch Cottage, The Cross – replacement conservatory – no objection 06/02703/LBWS – Pear Tree Cottage, Romsey Road – internal alterations – no objection

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the sixth month into the financial year when 46% of the annual budget had been expended to date. The combined bank balances stood at £48544.33p.

10. Payment of Accounts

10.1 Proposed Cllr Pearson, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts be paid:

To

For

Net

VAT

Gross

Chq

Vitalise

Grant

50.00

50.00

1252

HAPTC

Cllr training

50.00

50.00

1253

Bishopstoke PC

Broadband

15.00

15.00

1254

Zurich Municipal

Insurance premium

315.00

315.00

1255

Information Commissioner

Data protection

35.00

35.00

1256

TVBC

Goal mouth returfing

380.00

66.50

446.50

1257

Mr P Storey

Salary and expenses

438.18

438.18

1258

HM Revenue & Customs

Tax

246.78

246.78

1259

Mr M Rebbeck

Grass cutting

484.00

484.00

1260

Hampshire Fencing Svcs

Gate installation

460.00

460.00

1261

TOTALS

2473.96

66.50

2540.46

Action: Clerk

11. To consider proposals for tree planting within the Parish

11.1 Item deferred until the next meeting.

12. To receive a progress report on the Trim Trail on the Three Fields site

12.1 Cllr Pearson sought an assurance that it was the Council’s wish to actively support the installation of a Trim Trail on the 3 Fields site. Cllr Harwood was unhappy at the suggested removal of the dividing fence, queried the change to previously agreed policy of using the fields for grazing/raising an income and wondered about the impact of on-going maintenance costs of the facility. Cllr Bidwell reminded everyone that the earlier policy decision had been taken pending a longer term decision on use of the fields. Trim trails were successful elsewhere although it would not be possible to gauge the success of this one until it was established. It was also noted that no capital costs would fall to the Council but likely running costs would have to be considered at a future date.

12.2 Proposed Cllr Pearson, Seconded Cllr Bevan, RESOLVED unanimously to support the concept of providing a Trim Trail facility subject to costs.

13. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

13.1 Cllr Pidgeon reported that the Scouts were short of qualified leaders and that new doors were needed for the Scout hut; this could form the basis of a grant aid application in the future.

14. Parish Plan

14.1 Cllr Bidwell summarised some of the actions completed in the Parish Plan, all of which would form the subject of a detailed review at the next meeting.Action: All

15. Clerk’s Report

15.1 Test Valley Borough Council had agreed to remove graffiti from the Eldon Road bus stop and the skate ramp at no charge given they would be trialling a new preparation.

15.2 Grass cutting tenders would be tabled at the next meeting.

16. Highway Matters

16.1 It was noted with concern that buses and lorries were gouging out the narrow grass verge along the Winchester Road causing Members to query whether or not a weight restriction existed along this road. Cllr Pearson undertook to investigate with Hampshire Highways.Action: Cllr Pearson

17. Test Valley Borough Council Matters

17.1 Cllr Bidwell commented that the ABC refuse collection scheme appeared to have settled into an acceptable routine apart from occasional reports of smelly bin contents. It was also reported that TVBC was investigating bat roosts in Marsh Court Farm as part of the retrospective planning application. Cllr Bidwell also stated that he had decided to not stand for re-election in the May 2007 Borough elections.

18. Recreational Facilities and Cemetery

18.1 Cllr Harwood expressed concern at the financial state of the Village Hall but was informed that the Hall was no longer on the Charity Commissioner’s defaulters’ list. Consequently, the newly appointed fund raising committee could start work and it was likely that grants would be sought from the Parish Council in due course. Members were reminded of their ability to attend the forthcoming AGM of the Village Hall on Thursday 26 October at 7.30pm. 18.2 Moles had appeared in the King’s Somborne recreation ground and the Clerk would organise remedial action. Compliments had been received on the neat and tidy appearance of the Cemetery.Action: Clerk

19. Date, Time and Place of Next Meeting

19.1 The next meeting of the Parish Council would be on Monday 6 November 2006 at 7.00pm in the Epworth Hall, King’s Somborne. There being no further business, the Chairman closed the Meeting at 8.50pm

Clerk to the Council

“Quality Parish Council” status awarded

qpc
Parish Council
“Quality Parish Council” status awarded

Quality Parish Accreditation

The Parish Council is very proud to announce that it has been awarded Quality Parish status under the Government’s Quality Parish and Town Council Scheme which was introduced in 2003. By acquiring Quality status, the Parish Council has demonstrated that it is representative of and actively involved with all parts of the community, that it is competent and effectively managed with councillors and staff upholding a high standard of conduct and that it is capable of taking on an enhanced role in the management of local affairs and working in partnership with other organisations and agencies. In short, the Parish Council is now one step nearer bringing more local leadership and capability directly to the area that councillors represent.

The actual process entailed the Clerk gaining the Certificate in Local Council Administration awarded by the University of Gloucester and the preparation and submission of a portfolio detailing the Council’s policies and practices, supported by copies of minutes, photographic and other evidence of how the Council delivers services to the local community and proof of its accurate and transparent financial arrangements. The portfolio was then assessed by a panel drawn from members of the County Council, other local councils and co-ordinated by the Hampshire Association of Town and Parish Councils. Accreditation allows the Council to display the QP logo on its documents and correspondence to mark this achievement.

Future benefits of accreditation, apart from providing reassurance to both councillors and the electorate that matters are being managed in the best interests of the community, will become apparent as plans for reorganising local government come into being and parish councils have a stronger to play. The Boundary Committee’s ‘Overview Report on Local Government Reorganisation’ stated that the Committee saw a role for high performing parish councils and your King’s Somborne Parish Council looks forward to accepting greater responsibility in managing local affairs in the future.

Recognition of the award was marked by a presentation ceremony on 10 October 2006 at which the Chairman of the County Council presented a certificate marking this achievement.

Parish Council minutes September 2006

Parish Council

Parish Council minutes September 2006

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council

held in the Epworth Hall, King’s Somborne

commencing at 7.00pm on Monday 4 September 2006

Present: Cllr R B W Dyke (Acting Chairman)

Cllr A Gannaway (Items 12, 14 – 19 only)

Cllr R Harwood

Cllr S Geary-Harwood

Cllr R Lane

Cllr G Pearson

Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Three members of the public, including the Footpath Warden and Reverend Stapleton, were present for part of the meeting. Cllr Dyke reminded everyone that the public session was a time when any matters of interest or general concern could be brought to the Parish Council’s attention and he expressed the hope that more people would take advantage of this in the future.

1. Announcements by the Chairman

1.1 The Acting Chairman welcomed everyone to this landmark meeting of the Parish Council, the first since the Council had been awarded Quality Status. Thanks were expressed to the Clerk for his guidance and effort expended in producing the portfolio which had led to successful accreditation.

1.2 Cllr Dyke also confirmed that the new tenants of the Crown Inn had stated they hoped to be open for business during the third week in September. Members agreed that every support should be given to them in order to make their tenancy a success.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 No replacement had come forward for the Footpath Warden as yet but Cllr Dyke had a possibility he would explore.

Action: Cllr Dyke

2.2 In the absence of the Tree Warden, the Clerk informed Members that a report would be given at the next meeting on ideas for tree planting around the Parish; that arrangements would be made to pollard the lime trees in the Churchyard; and that a tree preservation order had been placed on a variety of trees at Ashley Glebe Farm and Farmhouse.

3. Apologies

3.1 Apologies were received from Cllrs Bevan, Bidwell and Pidgeon and also the Tree Warden and Village Correspondent.

12. To consider approval in principle the installation of a Trim Trail

12.1 Cllr Pearson updated Members on the plans for a Trim Trail on the 3 Fields site explaining that the proposed trail would border each of the three fields with an optional fence in Top Field giving a distance of some 800m allowing the installation of 27 different exercises. Applications for funding would be made to the Big Lottery, Defra Rural Enterprise Scheme, TVBC and HCC, the estimated total cost being in the region of £10,000 plus VAT. The concept at the moment envisaged the removal of the dividing fence between Top Field and the others and Cllr Harwood expressed his concern at this and reminded Members that originally it had been decided to use the fields for grazing to produce an income for the Parish. The Clerk commented that the terms of the lease allowed for grazing and undertook to investigate with TVBC the opportunities for installing the Trail. Further discussion was deferred until the next meeting.

Action: Clerk

4. To approve the Minutes of the Parish Council Meeting held on 3 July 2006

4.1 Proposed Cllr Harwood, Seconded Cllr Pearson, RESOLVED unanimously that the minutes of the meeting held on 3 July 2006 be approved.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. The Countryside Access Forum had agreed to fund up to 50% of the cost of the new gate which had been delivered and would be installed shortly. It was thought the old kissing gate could be installed on the footpath at the far end of the field adjacent to Meadowbank on Romsey Road; the Clerk would investigate.

Action: Clerk

5.2 Skate ramp. Work was now completed on the skate ramp.

5.4 Tennis facility. The initial meeting of those who had expressed an interest in a tennis facility had been poorly attended. However, the tennis group would continue their investigations into the feasibility of the project.

5.6 Junior football pitch surface. It was thought that resurfacing work should be delayed until the off-season in 2007. Cllr Lane would obtain an estimate of costs.

Action: Cllr Lane

14.6 Top Field grazing. The option of leasing Top Field for grazing had not been taken up. Cllr Harwood expressed the view that the Council should advertise that it had grazing land available but it was then thought that further discussion on this should be deferred until the next meeting.

15. Highway matters. HCC had responded that it was never a firm commitment to redress road surfaces in the Village with low noise dressings. Whilst Winchester Road had now been redressed with stone, no date was yet available for redressing Romsey Road.

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers.

7.2 Following on from the recently circulated notes on the code of conduct, Cllr Pearson drew Members’ attention to a recent newspaper article highlighting some extreme interpretations of the code by local council monitoring officers, not least that councillors with cars were not allowed to debate park and ride schemes in their areas, and all present hoped that common sense would prevail in our area.

7.3 A letter from the National Grid Gas office advised the installation of a commercial supply pipe line from Barton Stacey to Lockerley in Spring 2008 and caused some discussion on the possible public need for domestic mains gas in the Village; the Clerk would investigate any proposed plans with National Grid Gas.

Action: Clerk

8. Report on Planning Applications Considered

8.1. The following responses had been made on recent planning applications received:

06/01343/FULLS – High Bank house, Up Somborne Lane – erection of two single storey extensions to rear and single storey extension to side – no objection

06/01894/FULLS – land adjacent to Hoplands Equestrian Centre – erection of new key worker’s dwelling – objection on the grounds of size and location fall outside the TVBC adopted guidelines on such developments

06/02030/FULLS – Brook House, Old Vicarage Lane – erection of a garden shed – no objection

06/02192/FULLS – Pear Tree Cottage, Romsey Road – relocation of boiler flue on south west roof – no objection

06/02351/FULLS – Bere Cottage, Furzedown Road – erection of gazebo – no objection

06/02352/Trees – 6 New Cottages, Furzedown Road – remove cherry tree – support

06/02493/TPOS – 5 Camp Field – to crown lift lime tree by 50% – support but limited to 30%

06/02702/Trees – Yew Tree House, Romsey Road – prune ash – no objection

8.2 Cllr Harwood commented on a flower business and waste disposal being carried on in a barn at March Court Farm and the belief that this should be the subject of a planning application; the Clerk confirmed action was in hand by TVBC.

Cllr Gannaway arrived at this point in the meeting

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the fifth month into the financial year when 42% of the annual budget had been expended to date. The combined bank balances stood at £39859.33p.

10. Payment of Accounts

10.1 Proposed Cllr Dyke, Seconded Cllr Room, RESOLVED unanimously that the following accounts be paid:

To For Net VAT Gross Chq

NALC QP accreditation fee 29.38 29.38 1236

Bishopstoke Parish Council Broadband 15.00 15.00 1237

Mr P J Storey Salary and expenses 407.48 407.48 1238

Revenue and Customs Tax 246.78 246.78 1239

TVBC Grazing rights 1.00 1.00 1240

Everest Construction Two notice boards 1410.70 246.87 1657.57 1241

Mr M Rebbeck Misc works 598.00 598.00 1242

TVBC Grass cutting 650.70 113.87 764.57 1243

Total for August 3359.04 360.74 3719.78

BPC Broadband 15.00 15.00 1244

Mr P J Storey Salary and expenses 409.18 409.18 1245

Revenue and Customs Tax 246.78 246.78 1246

Leisuremark Ltd Skate board work 1932.00 338.10 2270.10 1247

Wansbroughs VAT on fees 189.78 189.78 1248

CPRE Subscription 26.00 26.00 1249

Centrewire Ltd Kissing gate 226.00 39.55 265.55 1250

Mr M Rebbeck Misc works 418.00 418.00 1251

Total for September 3272.96 567.43 3840.39

Action: Clerk

11. To consider and, if appropriate, approve a grant to Vitalise

11.1 An application for grant aid had been received from Vitalise to assist them in funding respite holidays for carers and those in care.

11.2 Proposed Cllr Dyke, Seconded Cllr Gannaway, RESOLVED with Cllrs Pearson and Harwood abstaining, that £50 be granted towards the fundraising efforts of Vitalise.

13. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

13.1 No reports were presented.

14. Parish Plan

14.1 Cllr Dyke reminded Members that we were now nearing the end of the third quarter of the year and they should be prepared to report progress on their particular areas of responsibility at the next meeting.

Action: All

15. Clerk’s Report

15.1 HCC had written seeking bids under the continuing initiative for providing street lighting with partnership funding; no immediate projects within the Parish came to mind.

15.2 The recent RoSPA inspection of the King’s Somborne children’s play area had recommended that a litter bin be installed within the fenced play area. The Clerk had identified a suitable supplier at a cost of £76.31 plus delivery and that Mr Rebbeck could install.

15.3 Proposed Cllr Harwood, Seconded Cllr Pearson, RESOLVED unanimously that a litter bin be purchased at a cost of £76.31 plus delivery for Mr Rebbeck to install in the King’s Somborne children’s play area.

15.4 A local resident had written to the Clerk following a recent road accident at the junction of Romsey Road and Cow Drove Hill recommending the installation of safety mirrors. Earlier comment from HCC indicated that there was little support or need given the lack of supporting evidence; however, the Clerk had forwarded details to both HCC and the local police for comment.

15.5 The Horticultural Society had again requested use of the King’s Somborne recreation field for their annual flower show to be held on 28 July 2007.

15.6 The Clerk confirmed he was in the process of inviting tenders for the gang mowing and grass cutting contracts for the next year and, as a result of a suggestion by Cllr Harwood, would also seek tenders for a three year period.

15.6 A request had been received from the Fabric Committee of the PCC for funding the replacement of a ladder and the strengthening of the platform leading to the parish-owned clock installed in the Church tower. A total of £1116 was being sought. It was agreed that the Clerk should liaise further with the PCC before Members could reach a decision.

Action: Clerk

15.7 A new patrol sergeant, Sergeant Curtis, had arrived at Stockbridge Police Station, taking over from Sgt Ashbolt who had retired, and Members thought it a good idea to invite him to the next and subsequent meetings.

Action: Clerk

15.8 HAPTC were organising a series of training seminars for councillors at a cost of £25 per delegate. Cllr Harwood expressed interest in the seminar on 12 October and Cllr Room in that on 21 November.

15.9 Proposed Cllr Lane, Seconded Cllr Gannaway, RESOLVED unanimously that fees for the seminar attendance amounting to £50 be paid on behalf of those attending.

15.10 The Parish Council would be awarded its Quality Parish certificate at a ceremony on the evening of Tuesday 10 October and up to 6 councillors could attend with the Clerk. Full details would be circulated later but Cllrs Dyke, Geary-Harwood, Lane and Room expressed an interest in attending; Cllr Bidwell would be able to attend as a member of the HAPTC Executive Committee.

16. Highway Matters

16.1 Consideration was being given by the Traffic Management Officer (TMO) to install a speed indicating device for a trial period on the Romsey Road and recommendations by the Parish Council were being sought as to where the device should be located. Although a number of accidents occurred on the ‘narrows’ on Romsey Road, Members’ preference was for the device to be located south of the school and the TMO should be informed accordingly.

Action: Clerk

17. Test Valley Borough Council Matters

17.1 No matters were tabled.

18. Recreational Facilities and Cemetery

18.1 Cllr Pearson raised the matters of graffiti on children’s play equipment and the bus shelters, coppicing the Churchyard trees and replacing the missing dragon’s teeth on the recreation ground and Cllr Gannaway highlighted the need to repair/replace a broken footpath sign; the Clerk would follow these up. Cllr Pearson also thought it appropriate for dogs to be on leads when being exercised on the recreation ground and further consideration would be given to this.

Action: Clerk

18.2 Cllr Lane reported the return of rabbit holes in the Up Somborne recreation ground which could lead to injury. The Clerk agreed to arrange for remedial action in due course and also to look at the need to replace the Jubilee seat.

Action: Clerk

18.3 Cllr Dyke had received a request for the stream to be cleared of vegetation. This was the responsibility of the Environment Agency whom the Clerk would approach.

Action: Clerk

18.4 Cllr Harwood was concerned at the way youngsters climbed onto the roof of the Village Hall to retrieve footballs and suggested that thought be given to some form of fencing. However, it was generally agreed there was no easy way of preventing this and little could be done for the moment.

19. Date, Time and Place of Next Meeting

19.1 The next meeting of the Parish Council would be on Monday 2 October 2006 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.20pm

Clerk to the Council

Parish Council minutes July 2006

Parish Council

Parish Council minutes July 2006

KING’S SOMBORNE PARISH COUNCIL Minutes of the Meeting of the Parish Councilheld in the Epworth Hall, King’s Sombornecommencing at 7.00pm on Monday 3 July 2006

Present:

Cllr D Bidwell (Chairman), Cllr R Bevan, Cllr R B W Dyke,

Cllr A Gannaway, Cllr R Harwood, Cllr G Pearson, Cllr R Pidgeon Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council) Public Session: Three members of the public were present for part of the meeting.

1. Announcements by the Chairman

1.1 The Chairman confirmed that the ‘tree walk’ had taken place and he, Mrs Edmonds and Mr Matthews, had agreed that the John O’Gaunt Palace field would benefit from an additional six trees, together with replacement of the two dead trees. The group would continue to review the remainder of the Parish. The point was made that hedge growth, especially that bordering footpaths, and some roadside trees needed monitoring to avoid them becoming a problem to passers-by. This was noted.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Mr Colin Matthews, the Tree Warden, recommended that an ‘adoption policy’ be introduced whereby local people or groups became responsible for nurturing newly planted trees for the first two years of their lives. Cllr Pearson queried who was felling trees along Horsebridge Road given they were on Highways land and Mr Matthews undertook to look into this and the mess being created.Action: Mr Matthews

2.2 Mrs Joy Hunt, the Footpath Warden, supported the comment about overgrowth and the constant need to keep growth under control. She highlighted a particular problem at the corner of the King’s Somborne recreation ground and the Clerk undertook to contract Mr Rebbeck to cut this back and also to strim the edges of the ground at large. Mrs Hunt also pointed out the need for some repair work on the bench, plus a general tidying up of the immediately adjacent area, at the Hoplands/Furzedown Road junction, opposite to the Woodcock memorial stone. Action: Clerk

2.3 The Chairman thanked Mrs Hunt for her efforts in response to the County Council’s parish path poll when much information had been gathered from users of the Test Way which, it was hoped, would be of use to the Countryside Access team.

2.4 The Chairman mentioned that he had heard of a cyclists’ group who wished the Test Way to be given a hard surface. It was agreed to resist this as the Way was for the benefit and enjoyment of all and its format should not be determined by one group alone.

2.5 Cllr Gannaway had been approached by a resident asking for road markings to be installed at the junction of Muss Lane and Old Vicarage Lane to determine right of way. There was mixed reaction to this suggestion and the Clerk would approach Hampshire Highways requesting a safety appraisal of the junction.Action: Clerk

3. Apologies

3.1 Apologies were received from Cllrs Geary-Harwood and Lane.

4. To approve the Minutes of the Parish Council Meeting held on 5 June 2006

4.1 Proposed Cllr Pidgeon, Seconded Cllr Bevan, RESOLVED unanimously that the minutes of the meeting held on 5 June 2006 be approved.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. A decision on the application for a grant from the Countryside Access Forum towards the costs of the new gate was still awaited.

5.2 Skate ramp. Cllr Gannaway advised the successful outcome of the noise deadening trials at Deeping St James and recommended that Leisuremark, be contracted to complete similar work on the King’s Somborne ramp. This would involve injecting foam into the base and installing metal sheets on one complete quarter pipe section, including the platform, and base at a revised cost of £1932. The other options suggested, whilst slightly cheaper, were thought unlikely to give the same degree of success.

5.3 Proposed Cllr Bevan, Seconded Cllr Dyke, RESOLVED unanimously that Leisuremark be contracted to install sound deadening materiel on to the skate ramp at a cost of £1932 excluding VAT.Action: Cllr Gannaway to liaise with Leisuremark accordingly

5.4 Tennis facility. The Clerk reported that the tennis group was organising a public meeting and advertising and had requested a grant of £50 to offset their administration, advertising and Village Hall hire costs.

5.5 Proposed Cllr Dyke, Seconded Cllr Gannaway, RESOLVED unanimously to grant the tennis club group £50 towards their costs in organising a meeting of enthusiasts.

5.6 Junior football pitch surface. Having considered alternative temporary locations, it was agreed that either returfing or reseeding in situ would be the more effective way of reinstating the goal mouth areas with the work being done in September. Cllr Gannaway would ask Cllr Lane to obtain a suitable quote.Action: Cllrs Gannaway and Lane

5.7 John O’Gaunt signs. Barker and Geary had quoted £585 plus VAT for the removal, inscription of the words ‘site only’ and reinstatement of the five John O’Gaunt signs.

5.8 Proposed Cllr Room, Seconded Cllr Harwood, RESOLVED with Cllrs Pearson and Pidgeon abstaining, that no further action be taken on this proposal.

5.9 A3057 traffic mirrors. Cllr Pearson had contacted Hampshire Highways regarding the installation of traffic mirrors at the side road junctions with the A3057 and had been told that there was no evidence to support the need. It was agreed to raise the matter again in six months time.

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. The Clerk drew attention to correspondence received since circulation of the meeting papers and copied to each Councillor the recent letter from The Standards Board for England containing an article on declaration of interest.

8. Report on Planning Applications Considered

8.1. The following responses had been made on recent planning applications received: 06/01474/FULLS – adjoining Hayes, Romsey Road – restoration, adaptation and conversion of a barn to form a single dwelling house – no objection

06/01772/FULLS – Willow Cottage, Romsey Road – erection of detached oak framed building to provide car port and artist studio – no objection

06/01979/FULLS – 3 Kings Acre – erection of greenhouse to rear – a previous objection had been overcome – no objection

06/01547/TPOS – 5 Camp Field – fell one Lime and replace with one Field Maple – objection as it was thought the tree could be managed with regular pruning

9. RFO’s Report and Budget Monitoring

9.1 An analysis of budget against actual spend to date, together with a forecast out-turn had been circulated with the agenda papers. The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the third month into the financial year when 14% of the annual budget had been expended to date. The combined bank balances stood at £46,715.33p.

10. Payment of Accounts

10.1 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED unanimously that the following accounts be paid:

To For Net VAT Gross Chq

Mr M Rebbeck Misc works 466.00 466.00 1223

Southern Water 3 Fields 5.75 5.75 1224
Southern Water KS rec 6.89 6.89 1224

Test Valley School Grant for Prize 50.00 50.00 1225

HAPTC QP accreditation fee 29.38 29.38 1226

Cullen Memorial Masons Memorial cleaning 475.00 475.00 1227

Ivan Gibson 3 Fields grass cutting 200.00 200.00 1228

Wansbrough Solicitors VAT on fees 78.75 78.75 1229

Bishopstoke Parish Council Broadband 15.00 15.00 1230

Mr P J Storey Salary and expenses 598.66 598.66 1231

Mr M Rebbeck Misc works 541.00 541.00 1232

Zurich Insurance Renewal premium 1367.44 1367.44 1233

Revenue and Customs Tax 347.26 347.26 1234

Re-design Signs Cemetery sign clips 21.62 3.78 25.40 1235

10.2 In considering the payment for grass cutting, it was agreed that a land management plan was required for all Parish Council owned assets in time for the December budget meeting.Action: Clerk

11. To consider refurbishment of the Village Hall

11.1 Members expressed concern that the required refurbishment of the Village Hall was unlikely to attract external funding in view of the lack of audited accounting information; a pre-requisite for successful funding bids on external funding sources. Cllr Dyke informed Members that he had completed a review of the kitchen modernisation on behalf of the Village Hall Management Committee but did not want move too far forwards in case his efforts did not meet with a grander modernisation plan. Members confirmed their desire to continue to support the Village Hall financially and trusted that the Management Committee would identify the need for positive action to bring their statutory records up to date and to improve their communication lines between committee members and Hall user groups. The lack of communication from the Village Hall Management Committee gave rise for concern among Councillors and, in support of the Parish Council’s representative on the Management Committee, it was agreed that comment reflecting this concern should be made formally.Action: Cllr Bidwell

12. To receive reports from Members on external meetings at which they have represented the Parish Council or have attended in any other capacity

12.1 Cllr Pearson tabled a paper from CPRE on suggested responses to the South East Plan and Cllr Bidwell had attended n HAPTC seminar on legal matters, including employment issues and The Standards Board for England.

13. Parish Plan

13.1 Cllr Bidwell reviewed progress on implementing the recommendations contained within the Parish Plan and reminded Members of the need to maintain the momentum.Action: All

14. Clerk’s Report

14.1 Village Hall security light. The Clerk reported that he had been in touch with Mr Reeve regarding pruning the thick foliage around the pole in Mr Reeve’s garden on which was mounted a defective sensor which the repair contractors had been unable to access. In an exchange of correspondence, Mr Reeve confirmed he was now in direct touch with the County Council lighting engineers.

14.2 Cemetery wall damage. A car had crashed into the Cemetery wall to the right of the pedestrian gate and despite having the vehicle registration number it had not been possible to trace the driver. The damaged wall did not require any immediate repair and it was agreed to take no further action.

14.3 Quality Parish portfolio. Our Quality Parish portfolio had been submitted for assessment and the decision would be made known on 18 July 2006.

14.4 Grant Aid. A request from Vitalise for grant aid had been received and the Clerk had sent the application forms.

14.5 Holiday. Members noted the Clerk’s holiday dates which were 4 – 21 August 2006.

14.6 Top Field grazing. (Cllr Pidgeon left the meeting for this item) An interest had been expressed in grazing sheep on Top Field and Members agreed that this should be pursued in the short term until plans for alternative use had been determined. The Clerk would draft an appropriate lease with Cllrs Bevan, Dyke and Harwood approving the final text. Any lease would be for an initial six month period, with six month extensions, and would make the lessee responsible for all maintenance matters, particularly fences.

15. Highway Matters

15.1 Hampshire Highways were planning to surface dress part of Winchester Road at some time in the future and Cllr Bidwell reminded Members of an earlier agreement that future surface dressings would be low noise; the Clerk would follow this up and also attempt to find out when Romsey Road would be redressed.Action: Clerk

16. Test Valley Borough Council Matters

16.1 The Chairman commented that all residents should by now have received the newsletter on the new refuse and garden waste collection scheme, known as ABC.

17. Recreational Facilities

17.1 Cllr Pearson had agreed to produce supporting plans and details for the proposed Trim Trail and costings for the proposal should be available at the September meeting for consideration. Part of the proposal would also include the installation a dog litter bin and two seats.

17.2 It was agreed to receive a report from Cllr Pidgeon under this heading on health and safety issues at the Cemetery. A recent inspection of headstones had revealed the stone in memory of Ada and Thomas Geary and the stone in memory of Jessie Ryan to be in a loose condition. The Clerk would follow up.Action: Clerk

18. Date, Time and Place of Next Meeting

18.1 The next meeting of the Parish Council would be on Monday 4 September 2006 at 7.00pm in the Epworth Hall, King’s Somborne. (Clerk’s note: there is no meeting in August and the Chairman would be on holiday from 21 August to 18 September, consequently Cllr Dyke would chair this meeting) There being no further business, the Chairman closed the Meeting at 9.00pm Clerk to the Council

Parish Council minutes June 2006

Parish Council

Parish Council minutes June 2006

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Meeting of the Parish Council
held in the Epworth Hall, King’s Somborne
commencing at 7.00pm on Monday 5 June 2006

Present: Cllr D Bidwell (Chairman)
Cllr R Bevan
Cllr R B W Dyke
Cllr S Geary-Harwood
Cllr G Pearson
Cllr R Pidgeon
Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Four members of the public were present.

1. Announcements by the Chairman

1.1 The Chairman confirmed that the ‘tree walk’ was scheduled for Saturday 24 June when he and others would review the tree situation, in particular, where additional trees might be planted. Cllr Pearson recommended that consideration be given to planting by the old access from Stockbridge Road to Nutcher’s Drove and that the two dead trees in John O’Gaunt’s field be replaced. This was noted.

2. Reports from the Tree Warden, Footpath Warden and others

2.1 Mrs Joy Hunt, the Footpath Warden, reported that the County Council was keeping most of the footpaths clear for walkers and had cleared two fallen trees from Footpath 716. She then indicated that she would like to retire from the position towards the yearend. The Clerk would draft an article for The Gauntlet magazine seeking volunteer replacements.
Action: Clerk

3. Apologies

3.1 Apologies were received from Cllrs Gannaway, Harwood, and Lane and from Mr Matthews, the Tree Warden.

4. To approve the Minutes of the Parish Council Meeting held on 8 May 2006

4.1 Proposed Cllr Bevan, Seconded Cllr Dyke, RESOLVED unanimously to approve the Minutes of the meeting held on 8 May 2006 with a minor amendment to the deferment of the reconsideration of the youth shelter.

5. To consider any Matters Arising from those Minutes

5.1 Kissing gate. A decision on the application for a grant from the Countryside Access Forum towards the costs of the new gate was awaited.

5.2 Skate ramp. Cllr Gannaway had advised the successful outcome of the noise deadening trials at Deeping St James and recommended that Leisuremark be approached to complete similar work on the King’s Somborne ramp. This was agreed in principle, subject to receiving a favourable report from the Parish Clerk of Deeping St James and a quotation being received.
Action: Cllr Gannaway

5.3 Tennis facility. On behalf of the volunteer group investigating the prospect of a tennis facility, the Clerk confirmed that a series of meetings was in progress with a view to determining feasibility and funding sources.

5.4 School development. It transpired that the proposed development at the School was likely to be window replacement.

5.5 Returfing the junior football pitch goal mouths. Cllrs Bevan, Dyke and Gannaway were still considering alternative locations for the junior pitch should returfing proceed.
Action: Cllrs Bevan, Dyke and Gannaway

6. Declarations of Interest

6.1 No declarations of interest were made.

7. To consider Correspondence Received

7.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. Additionally, the Clerk drew Members’ attention to correspondence received since circulation of the meeting papers, highlighting that of general interest and, in particular, the letter from Hampshire County Council confirming that responsibility for meeting maintenance and consumption costs for the light unit to the rear of The Croft would henceforth fall to the Parish Council at an estimated annual cost of £60.

8. Report on Planning Applications Considered

8.1. The following responses had been made on recent planning applications received:

06/01315/Fulls – conversion of chapel into a dwelling with the erection of a single storey extension to provide an additional bedroom and bathroom – supported; an excellent blend of old and new architecture

06/01318/LBWS – as above

06/01341/FULLS – carport to rear of Snowdrop Cottage, Winchester Road – no objection

06/01354/FULLS – greenhouse to rear of 3 Kings Acre – no objection but it had since been advised that the application has been withdrawn because of a local objection

06/10407/FULLS – single storey side extension to provide utility room and enlarged kitchen to The Bungalow, Furzedown Road – no objection

06/01429/FULLS – first floor extension to front elevation with pitch roof to replace existing flat roof and raise chimney height at Springfield House, Up Somborne Lane – no objection

06/01466/FULLS – erection of brick pool house with 2.6m fence adjacent to swimming pool at The Old Vicarage, Old Vicarage Lane – no objection

06/01474/FULLS – restoration, adaptation and conversion of barn to form single dwelling house adjoining Hayes, Romsey Road – no objection

9. To receive a report on the South East Plan

9.1 Cllr Dyke confirmed that he, Cllr Lane and the Clerk, had reviewed potential frontline sites for infill development within the Parish and a report would be tabled at the next meeting.
Action: Cllr Dyke

9.2 It was agreed that the principles used to select the sites in paragraph 9.1 would be used as the basis of input to a request from the TVBC Head of Planning for our views on planning policies for rural areas required by a SEERA review.
Action: Cllrs Room and Dyke

10. RFO’s Report and Budget Monitoring

10.1 The RFO gave a verbal presentation on the Council’s financial state of affairs at the end of the second month into the financial year when 10% of the annual budget had been expended to date. The combined bank balances stood at £47,428.41p.

11. Payment of Accounts

11.1 Proposed Cllr Pearson, Seconded Cllr Dyke, RESOLVED unanimously that the following accounts be paid:

Bishopstoke PC Consummables/subs 18.06 18.06 1216
Mr P Storey Salary/expenses 496.60 496.60 1217 HM Revenue & Customs Tax 246.78 246.78 1218
Playsafety Ltd RoSPA safety inspection 159.00 27.83 186.83 1219
Wanbrough VAT disbursement 43.75 43.75 1220
HAPTC Course fee 20.00 20.00 1221
Mr P Reynolds Audit fee 150.00 150.00 1222

12. To consider and, if appropriate, agree renewal of the annual insurance cover and premium payment

12.1 The Clerk drew attention to the details of the renewal premium and in particular the £10m public liability cover which could be reduced to £5m with a significant saving in premium.

12.2 After some discussion, Proposed Cllr Room, Seconded Cllr Dyke, RESOLVED unanimously that the public liability be reduced to £5m and the Clerk to arrange the change with Zurich Municipal.
Action: Clerk

13. To consider any matters arising from the Parish Assembly

13.1 Draft minutes for the Parish Assembly had been circulated with the agenda papers. It was thought nothing contained therein required immediate action other than that being considered at the current meeting.

14. To consider a response to the police on their PCSO employment questionnaire

14.1 A short questionnaire had been received on the possible employment patterns for the PCSOs soon to be recruited. The following responses were agreed –
When – Friday and Saturday nights were considered the most worthwhile times
Where – a visible presence (1) outside the Village Hall, (2) around Hunter’s Close/Eldon Road, (3) in the vicinity of the Working Men’s Club and the pub, in that order of priority
Times – (1) between 9.00pm and 11.00pm and (2) between 11.00pm and 01.00am
Other comments – this response is not a commitment to a financial contribution

15. To consider the installation of a Trim Trail on the 3 Fields site

15.1 Cllr Pearson had reviewed the Kings Worthy trim trail but found it not to be what we had in mind. However, it was confirmed that the TVBC Open Spaces Fund might be a source of funding, together with lottery monies and Cllr Pearson and Cllr Gannaway would work informally with Mr Brooke-Webb on developing ideas.
Action: Cllrs Gannaway and Pearson

16. To consider a response to TVBC’s Core Strategy Development Plan document

16.1 Cllr Room would continue to liaise with TVBC planning staff on this consultation.

17. To consider rewording the John O’Gaunt’s direction signs

17.1 Previous discussion had centred on the addition of ‘site only’ to each of the boards to avoid raising expectations that an actual palace still existed, and Cllr Pearson reported that one of the finger signs had been broken off its post.

17.2 Proposed Cllr Pearson, Seconded Cllr Dyke, RESOLVED with Cllrs Geary-Harwood, Pidgeon and Room abstaining, that a quotation be obtained for amending the signs and repairing the broken one.
Action: Cllr Pearson

18. To consider and, if appropriate, approve charges for providing information under the Freedom of Information Act 2000

18.1 The Clerk tabled suggested charges for the provision of information which compared with those charges levied by similar councils elsewhere. A copy is attached to these minutes.

18.2 Proposed Cllr Room, Seconded Cllr Dyke, RESOLVED unanimously that the table of charges for providing information under the Freedom of Information Act 2000 be adopted.

19. To consider and, if appropriate, adopt a complaints procedure

19.1 The Clerk had tabled a draft complaints procedure should there be a complaint made against the Council or an individual Councillor.

19. Proposed Cllr Room, Seconded Cllr Bevan, RESOLVED unanimously that the tabled complaints procedure be adopted.

20. To consider and, if appropriate, sponsor a prize at the Test Valley School annual presentation evening

20.1 Proposed Cllr Bidwell, Seconded Cllr Pidgeon, RESOLVED unanimously that £50 be granted towards sponsoring a prize at the presentation evening at the Test Valley School.

21. Reports by Members on External Meetings at which they have represented the Parish Council or have attended in any other capacity

21.1 Cllr Pearson informed Members that he had attended his last planning meeting with TVBC and Cllr Geary-Harwood stated she was experiencing difficulties in obtaining information on Village Hall management committee meetings.

22. Parish Plan

22.1 Cllr Bidwell reviewed progress on implementing the recommendations contained within the Parish Plan and some encouraging responses had been received from external agencies. Cllr Bidwell reminded all present of the need to maintain the momentum, especially as a further quarter’s deadline would soon be upon us. It was also thought that the need for a Village Design Statement could be subsumed within the Parish Plan and the follow-up actions.
Action: All

Cllr Bevan left the meeting at this point

23. Clerk’s Report

23.1 The Clerk reported that the Roads Policing Unit of Hampshire Constabulary was producing area newsletters and that comment was invited on communities’ willingness to receive these and make them available to anyone interested. It was agreed to welcome free copies of these.

23.2 A Tree Preservation Order TVBC.911 (2006) had been imposed on 3 Horse Chestnut, 3 Sycamore, one Ash, one pine and one Beech, a group of trees standing close to the western boundary of Ashley Glebe Farmhouse and Ashley Glebe Farm.

23.3 Hampshire county Council had issued an invitation for a representative and guest to attend a Service of Thanksgiving to mark the 80th birthday of HM The Queen in Winchester Cathedral on 18 June 2006 at 11.00am but no-one was able to accept.
.
24. Highway Matters

24.1 Progress on raising the height of the Parish bridges to alleviate the risk of flooding was raised but the Chairman was able to state that the full study of the River Test had yet to be completed, after which the problems of its tributaries would be considered.
Action: Clerk

25. Test Valley Borough Council Matters

25.1 Cllr Bidwell reported that the last TVBC Borough Plan had now been produced and agreed. However, the Inspector thought that Parish boundaries had been drawn too tightly and TVBC had undertaken to review these at the earliest opportunity.

25.2 In response to a comment raised by Cllr Pearson, Cllr Bidwell explained the proposals behind the Government’s draft plans to reorganise local government which included the possible demise of borough/district councils and the possible merger of parish councils into ‘Neighbourhoods’ in the belief that services would be better provided by county/unitary authorities, or large organisations. Cllr Pearson queried the potential loss of parish funds should these changes come about and the Clerk undertook to investigate further.
Action: Clerk

25.3 The dangers of joining the A3057 from its side roads within King’s Somborne village were highlighted with several areas of concern being identified and a suggestion had been made that traffic mirrors should be installed. Cllr Pearson undertook to report this concern to Hampshire Highways for comment.
Action: Cllr Pearson

26. Recreational Facilities

26.1 The Clerk confirmed that a successful inspection by RoSPA had been completed on the play equipment within the Parish with no work requiring immediate attention. However, some suggestions had been made – installation of litter bins, seat painting, protective equipment to worn notices for the skate ramp, road warning signs at Up Somborne and repairing some of the safety surfaces – which the Clerk would follow up.
Action: Clerk

27. Date, Time and Place of Next Meeting

27.1 The next meeting of the Parish Council would be on Monday 3 July 2006 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 9.40pm

Clerk to the Council

Parish Council minutes May 2006

Parish Council

Parish Council minutes May 2006

KING’S SOMBORNE PARISH COUNCIL

Minutes of the Annual General Meeting of the Parish Council
held in the Epworth Hall, King’s Somborne
commencing at 7.00pm on Monday 8 May 2006

Present: Cllr D Bidwell (Chairman)
Cllr R Bevan
Cllr R B W Dyke
Cllr A Gannaway
Cllr S Geary-Harwood
Cllr R Harwood
Cllr R Lane
Cllr G Pearson
Cllr R Pidgeon
Cllr D Room

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Three members of the public were present. Friday night nuisance caused by youngsters leaving broken glass and associated debris in the Village Hall car park was raised and the Chairman undertook to discuss a police presence in the hope of deterring a recurrence.
Action: Chairman

1. Apologies for absence

1.1 There were no apologies to receive.

2. Election of Chairman

21. Proposed Cllr Dyke, Seconded Cllr Lane, RESOLVED unanimously that Cllr Bidwell be re-elected to the Chair.

3. Election of Vice-Chairman

3.1 Proposed Cllr Lane, Seconded Cllr Bevan, RESOLVED unanimously that Cllr Dyke be re-elected to the Vice-Chair.

4. Election of Chairman of the Planning Committee

4.1 Proposed Cllr Lane, Seconded Cllr Dyke, RESOLVED unanimously that Cllr Room be re-elected to the Chair of the Planning Committee.

5. Appointments

5.1 The following appointments were made:

Appointments:

a. Footpath Warden – Joy Hunt
b. Tree Warden – Colin Matthews
c. Village Hall Liaison – Sharon Geary-Harwood
d. Council for the Protection of Rural England – Gordon Pearson
e. Neighbourhood Watch – David Bidwell
f. Tarmac Liaison Group – Gordon Pearson
g. Flood Watch – David Bidwell
h. Cubs/Scouts liaison – Roy Pidgeon
i. Test Valley Planning Users Group – David Room
j. Compton Estate liaison – Dick Dyke
k. Horsebridge liaison – Jo Finch

Lead Councillors:

a. Farming community liaison – Richard Harwood
b. Three fields site liaison – Ron Bevan
c. Road Safety – David Room
d. Sport – Andy Gannaway and Richard Harwood
e. Young people – Andy Gannaway, Ron Bevan, Roy Pidgeon
f. Transport – David Bidwell
g. Up Somborne liaison – Robbie Lane
h. TVBC Environment Action Group – Richard Harwood

6. Announcements by the Chairman

6.1 The Chairman reminded everyone that 101, the new non-emergency telephone number for the emergency services was now live, the aim being to reduce the number of non-emergency calls using 999.

7. Reports from the Tree Warden, Footpath Warden and others

7.1 The Footpath Warden reported a very successful recent walk with 31 persons attending. No other reports were received.

8. To approve the Minutes of the Parish Council Meeting held on 3 April 2006

8.1 Proposed Cllr Pidgeon, Seconded Cllr Lane, RESOLVED unanimously to approve the Minutes of the meeting held on 3 April 2006.

9. To consider any Matters Arising from those Minutes

9.1 Kissing gate. A decision on the application for a grant from the Countryside Access Forum towards the costs of the new gate was awaited.

9.2 Youth shelter. None of the youth in the parish had turned up to a meeting organised to discuss the need for a youth shelter as recommended in the Parish Plan. The matter would be reconsidered in a year’s time.

9.3 Skate ramp. Cllr Gannaway commented that sound deadening work would soon start on the Deeping St James skate ramp utilising Leisuremark, after completion of which a decision would be made on appropriate noise deadening work for our skate ramp.

9.4 Villages Facilities Development Committee. Discussion was still in progress on the need for this Committee.
Action: Cllr Bidwell

9.5 Tennis facility. A small group of interested people was researching the feasibility and would submit its recommendations in due course.
Action: Clerk to liaise

9.6 Highway repairs. Cllr Pearson reported that the order for repairs to the stream wall and local drains had been placed with the Hampshire Highways’ contractor.

10. Declarations of Interest

10.1 No declarations of interest were made.

11. To consider Correspondence Received

11.1 Details of correspondence received since the last meeting had been circulated with the agenda; the actual correspondence was available at the meeting for Members to peruse, as required. Stockbridge Council had circulated a questionnaire seeking comment on the town’s facilities and the Chairman encouraged members to complete it in their own right as they wished.

12. Report on Planning Applications Considered

12.1. The following responses had been made on recent planning applications received:

06/00591/FULLS – Highbank House, Up Somborne – erection of two storey side extension, two single storey extensions to rear, single storey side extension, double detached garage with study/bedroom and en-suite facilities over a new covered walkway linking house and garage – no objection. TVBC refused but subsequently approved an amended application without the covered walkway which would have affected a tree with a TPO.

06/00860/FULLS – 4 Railway Cottages, Horsebridge Road – erection of rear and single storey extensions to provide additional living accommodation – no objection

06/00899/FULLS – land adjacent to 25 Nutcher’s Drove – erection of three bed dwelling – objection on the grounds that the plot was of insufficient size

06/00901/FULLS – 1 slate cottages, Up Somborne – erection of single storey bay window to front – no objection

06/1036/FULLS – Pear Tree Cottage, Romsey Road – erection of two storey rear extension to provide hall and wc on ground floor and en-suite bathroom on first floor – support

06/1037/FULLS – demolition to give effect to the above – support

13. RFO’s Report and Budget Monitoring

13.1 No formal report was tabled as only one month of the new financial year had passed.

14. To adopt the Financial Accounts for the year ended 31 March 2006

14.1 The Clerk presented the audited financial accounts for the year ended 31 March 2006 and the completed Annual Return, copies of which are attached to these minutes.

14.2 Proposed Cllr Room, Seconded Cllr Lane, RESOLVED unanimously that the audited financial accounts for the year ended 31 March 2006 be adopted.

14.3 Proposed Cllr Pidgeon, Seconded Cllr Dyke, RESOLVED unanimously that the Chairman and Clerk be authorised to sign the Annual Return.

15. Payment of Accounts

15.1 Proposed Cllr Dyke, Seconded Cllr Lane, RESOLVED unanimously that the 7th edition of Arnold Baker’s Local Government Administration be purchased for the Clerk at the discounted price of £48.

15.2 Proposed Cllr Dyke, Seconded Cllr Bevan, RESOLVED unanimously that £10 be contributed towards Mrs Week’s costs of providing refreshments at the Parish Assembly.

15.3 Proposed Cllr Lane, Seconded Cllr Bevan, RESOLVED unanimously that £100 be contributed to the Methodist Church for use of the Epworth Hall for Parish Council business during the year 2006.

15.4 Proposed Cllr Lane, Seconded Cllr Dyke, RESOLVED unanimously that the following accounts be paid:

Bishopstoke PC Consummables/subs 26.79 26.79 1204
Mr P Storey Salary/expenses 417.00 417.00 1205 HM Revenue & Customs Tax 246.78 46.78 1206
Mr Rebbeck Misc works 594.00 594.00 1207
LexisNexis Butterworths Arnold Baker 7th edition 48.00 48.00 1208
G&G Signs Cemetery sign 45.00 VAT 7.87 52.87 1209
Mrs J Weeks Assembly refreshments 10.00 10.00 1210
Methodist Church Epworth Hall hire 100.00 100.00 1211
Southern Water JoG field standing charge 15.94 15.94 1213
HAPTC Local Council Review
annual subscription 14.00 14.00 1214
Cancelled cheque 1215

16. Reports by Members on External Meetings at which they have represented the Parish Council or have attended in any other capacity

16.1 Cllr Pearson informed Members that a legal challenge had been made to plans for the New Forest National Park

16.2 Cllr Bidwell gave a brief update on neighbourhood policing and the introduction of Police Community Support Officers (PCSOs), expressing the opinion that the Parish could probably justify one third of a PCSO in financial terms and, if agreed, that officer’s time would be ringfenced to our advantage. PCSO training had been started in other areas of Hampshire and until the scheme was fully operational the existing beat officers would continue to provide cover from within their available resources.

17. Parish Plan

17.1 Work was progressing on implementing the recommendations contained within the Parish Plan and some encouraging responses had been received from external agencies. Cllr Bidwell would produce a short article for the Gauntlet inviting interest in the provision of a private hire car facility.
Action: Cllr Bidwell

18. To consider the Test Valley Borough Council Core Strategy Development Document

18.1 This item was deferred until the next meeting.

19. To consider the Quiet Lane Initiative

19.1 Cllr Pearson introduced the background to the Government’s Quiet Lane initiative stating that the intention was to develop a network of minor roads across the country which paid special attention to walkers, riders and cyclists, enabling them to enjoy the countryside. Vehicles would be limited to a maximum of 20 miles per hour and appropriate signage would be installed. Hampshire County Council would lead on the initiative for our area with funding provided by the Government, EU and miscellaneous other agencies. However, the legislation was now in question as the trials had not been as effective as anticipated. As a result, new guidelines were awaited and no action was required by the Parish Council at this time.

20. To consider contributing towards the cost of returfing the goal mouth areas on King’s Somborne recreation ground

20.1 The goal mouths of the full size pitch on the recreation ground were now in dire need of repair and estimates had been obtained by Cllr Gannaway on their reseeding (£200 plus VAT) or returfing )£380 plus VAT). Michelmersh and Timsbury had agreed to contribute one third each of the cost of returfing. Some discussion took place on repairing the goal mouths of the junior pitch but with the constant usage made and the cemented posts it wad decided to defer this until a later date after consideration of the associated problems.
Action: Cllrs Bevan, Dyke and Gannaway to consider actions necessary for returfing the junior pitch goal mouths.

21. Clerk’s Report

21.1 The Clerk reported that the website was progressing and that the Webmaster had been successful in getting the Google search engine to list the site in sixth position on page one. Effort was being expended to get links to/from the websites of TVBC and HCC. Parish Council matters were now routinely included on the Parish webpage.

21.2 A Tree Preservation Order had been imposed on a Willow in the grounds of Highbank House, Up Somborne.

21.3 HAPTC had called for resolutions from councils for debate at the AGM to be held on 7 October 2006; none was forthcoming from Members at the moment.

21.4 HAPTC was hosting a seminar on legal matters on 30 June and Cllr Bidwell expressed an interest in attending.

21.5 Proposed Cllr Dyke, Seconded Cllr Lane RESOLVED unanimously that the HAPTC attendance fee for Cllr Bidwell of £20 be paid by the Parish Council.

21.6 ODPM had issued a discussion paper on Local Authority Byelaws in England and Members noted the Clerk held a copy for reference.

21.7 The Clerk had completed the TVBC questionnaire on play areas, complete with photographs, and would be submitting it upon receipt of the most recent inspection report by RoSPA on play equipment in anticipation of receiving grants to fund further upgrades from Lottery money now available.

21.8 HCC had initiated a Parish Path Poll to determine who uses countryside paths and why. Expressions of interest were required at this time and it was thought appropriate to confirm our interest with the Footpath Warden taking the lead.
.
22. Highway Matters

22.1 Cllr Lane reported further damage to the signs on the corner of Winchester Road and reporting action would be taken accordingly.
Action: Clerk

22.2 Cllr Pearson had received confirmation from Hampshire Highways that the drain in the area of Tanner’s Pond would be cleared to alleviate the flooding problem, Southern Water would replace the loose manhole cover in Winchester Road and that attention would be given to redesigning the turning point at the top of Muss Lane to prevent vehicles from churning up the grass verge.

23. Test Valley Borough Council Matters

23.1 Cllr Bidwell reported that it was TVBC’s intention to introduce the alternative bin collection programme into the Parish in September.

24. Recreational Facilities

24.1 Mr Brooke-Webb had produced a plan for the installation of a Trim Trial on the Three Fields site in response to comments in the Parish Plan. The Trail would entail a marked half mile track with 27 stands at each of which there would be a detailed exercise to be undertaken. The only equipment required would be small bench-like structures made from forest poles. Estimated total cost would in the region of £10,000 and external grant monies were available. Cllr Gannaway would review a similar installation in Kings Worthy and Cllr Pearson would submit an article for publication in The Gauntlet. The concept would be discussed in greater detail at the next Parish Council meeting.
Action: Cllrs Gannaway and Pearson

24.2 A folder of policies and risk assessments was being maintained by the Clerk with risk assessment proformae being devised to suit our circumstances. To this end, an appropriate form was given to Cllr Pidgeon to record his monthly inspection results of the Cemetery for future reference. Similar forms would be used for the recreation areas at Kings Somborne (Cllrs Bevan and Lane), Muss Lane (Cllr Bidwell) and Up Somborne (Cllr Lane) enabling the Council to meet its duty of care.

25. Date, Time and Place of Next Meeting

25.1 The next meeting of the Parish Council would be the Annual General Meeting and would be held on Monday 5 June 2006 at 7.00pm in the Epworth Hall, King’s Somborne.

There being no further business, the Chairman closed the Meeting at 8.55pm

Clerk to the Council

ANNUAL REPORT 2005 – 2006

Parish Council

Annual Assembly Report 2006

KING’S SOMBORNE PARISH COUNCIL
AND BURIAL AUTHORITY

ANNUAL REPORT 2005 – 2006

This Annual Report has been produced with the intention of helping the residents of The Sombornes become more familiar with the work of the Parish Council. The Report summarises the activities and responsibilities of the Council during the past year.

CONTENTS

Members of the Council 2005 – 2006

Membership of Council Committees

Appointments to/Liaison with External Committees and Organisations

Chairman’s Report

Financial Report

King’s Somborne Parish Plan

Parish Council Webpage

King’s Somborne Parish Council Newsletter

Parish Notice Boards

The Gauntlet Magazine

Meeting Schedule from January to December 2006

King’s Somborne Parish Council
c/o 2 Old Fromans Farm
King’s Somborne
Stockbridge
SO20 6QD

MEMBERS OF THE PARISH COUNCIL 2005 – 2006

Name Tel no Address

Cllr Ron Bevan 01794 388545 1 The Gorrings,
King’s Somborne, SO20 6NT

Cllr David Bidwell 01794 388939 Sycamore House Chairman 6 Nutcher’s Drove,
King’s Somborne SO20 6PA
bidwellq@bulldoghome.com

Cllr Dick Dyke 01794 388525 1 Vicarage Cottages, Old Vicarage Lane,
King’s Somborne SO20 6PZ

Cllr Andy Gannaway 01794 388733 Highfield, Cow Drove Hill,
King’s Somborne SO20 6PJ
andy.gannaway@triadgroup.plc.uk

Cllr Sharon Geary-Harwood 01794 388635 7 Hunter’s Close, King’s Somborne
Stockbridge SO20 6DH

Cllr Richard Harwood 01264 810314 4 Marsh Court Farm Cottages,
Romsey Road, Stockbridge
SO20 6JB
richard.harwood364@qcis.mod.uk

Cllr Robbie Lane 01794 388792 Charmwood, Up Somborne,
Stockbridge SO20 6RA
rob@katelane.freeserve.co.uk

Cllr Gordon Pearson 01794 388662 Yew Tree Cottage, Romsey Road,
King’s Somborne SO20 6PR

Cllr Roy Pidgeon 01794 388051 32 Scott Close, King’s Somborne
SO20 6NS

Cllr David Room 01794 389344 2 Camp Field, King’s Somborne
SO20 6QB
dandfroom@aol.com

COUNTY COUNCILLOR

Cllr Michael Woodhall 01264 810500 The Granary, North Houghton,
Fax: 01264 811118 Stockbridge SO20 6LF
michael.woodhall@hants.gov.uk

CLERK and RESPONSIBLE FINANCE OFFICER TO KING’S SOMBORNE PARISH COUNCIL

Peter Storey OBE FCIS, 2 Old Fromans Farm, King’s Somborne, Stockbridge SO20 6QD
Tel: 01794 389688 Fax: 01794 389220 email: kingssomborne.pc@btconnect.com

MEMBERSHIP OF COUNCIL COMMITTEES

Planning Committee

Cllr David Room Chairman
Cllr David Bidwell

Newsletter Committee

Cllr David Bidwell
Clerk

Parish Website Committee

Cllr Andy Gannaway
Clerk

Councillors are co-opted onto these and other committees as the need arises

APPOINTMENTS TO/LIAISON WITH EXTERNAL COMMITTEES AND ORGANISATIONS

Appointments:

Footpath Warden Joy Hunt
Tree Warden Colin Matthews
Village Hall liaison Sharon Geary-Harwood
Council for the Protection of Rural England Gordon Pearson
Neighbourhood Watch David Bidwell
Tarmac Liaison Group Gordon Pearson
Flood Watch David Bidwell
Cubs/Scouts liaison Roy Pidgeon
Test Valley Planning Users Group David Room
Compton Estate liaison Dick Dyke
Horsebridge liaison Jo Finch

Lead Councillors:

Farming Community liaison Richard Harwood
Three Fields site Ron Bevan
Road Safety David Room
Sport Andy Gannaway and Richard Harwood
Young People Andy Gannaway, Ron Bevan, Roy Pidgeon
Transport David Bidwell
Up Somborne liaison Robbie Lane
TVBC Environment Action Group Richard Harwood

CHAIRMAN’S ANNUAL REPORT

Presented by Councillor David Bidwell
at the Annual Parish Assembly held at the King’s Somborne Village Hall
Thursday 20 April 2006

This year has been a bit like a cross-country run after a prolonged period of rain. We have been able to speed along dealing with the mainly routine tasks, but there has been some heavy going in making progress in other areas. I will deal with key changes and outstanding projects and then look ahead to what could become a period of major change.

Regular viewers will have noted that we have had a change of cast! Richard Gammage earned a well deserved professional promotion which precluded his continuing to be our Parish Council Clerk. We thank him and wish him all the best for the future. By dint of good fortune and sound intelligence we managed to recruit an eminently suitable replacement from within the Parish. Peter Storey has now been with us for three months and, because of his qualifications and experience, will hopefully be able to guide us to the achievement of Quality Parish Status in early 2007.

Our routine monthly meetings now take place in the Epworth Hall which is just big enough if there are no major issues attracting a large public attendance. Our major meetings, such as this Parish Assembly and when a large attendance is anticipated, will be here in King’s Somborne Village Hall.

We have yet to find a satisfactory long term solution to the skate ramp noise problem. It is a highly technical issue which has tested the best scientists and engineers in the country, and defies a quick fix. It now looks as if the ramp manufacturing industry has a suitable scheme which, backed with some local ingenuity, should enable the ramp to remain in place at an acceptable cost.

Progress upon the future use of the Three Fields Site is now focussing upon recreational use, but possibly not excluding some grazing; also the recommendations of the Parish Plan need to be taken into account.

Achieving the long term safety of memorials in the cemetery at reasonable cost is testing our diplomatic and technical skills. The Chancellor of the Diocese of Winchester’s requirements are at odds with and significantly more expensive than those of the Association of Burial Authorities; we have a narrow path to tread to avoid unnecessary expenditure.

Progress upon the possible erection of a Youth Shelter is slow. There are considerable concerns about where it might be sited and the cost will be very significant. Further, there is doubt about whether available designs will meet what our teenagers think they need; indeed there is concern that insufficient numbers support the whole idea.

You will have an opportunity to discuss the future of this Village Hall later this evening, but I need to mention it now because there are significant problems in securing the future of this key community facility. Strictly this is not a Parish Council problem, however as elected Community Leaders it is our role to help when the occasion demands. The VHMC know that the Parish Council is willing, on behalf of the community, to raise and manage very significant precept funds to support the hall. In turn the VHMC needs to have procedures in place to ensure that such local funding is used to the best advantage; as a trigger to obtaining other grants, for example.

Before turning to the future I would like to mention two more current items.

First, to applaud the initiative of the residents who have set up a Responder Group for the area. Their aim is to provide quick response lifesaving assistance to patients whilst awaiting the arrival of an ambulance. They have raised money for essential equipment, have undergone training, and are now ready to respond when required.

Second, and on a rather different note, I need to mention that we recently had a group of travellers set up camp within the Parish. They moved on after about three weeks, having caused very little if any harm. Their presence was carefully monitored by the police and HCC officers and their behaviour checked against guidelines dictated by the government in accordance with law. Had the travellers offended against these guidelines, or had they not complied with the code their national representatives have agreed on their behalf, swift action would have been taken to move them on.

Now the future.

First, your Parish Council is committed to and has already started to implement the recommendations of the Parish Plan. It is our mandate from you to act upon your behalf now and in the future. This said there are some items, for example the suggested one-way system and the formation of a Parish Facilities Development Committee (PFDC), that need more examination and debate prior to considering implementation. Special public meetings will be held to further consider such items if necessary.

Second, the Deputy Prime Minister’s Office is considering a reorganisation of local government. Options include the removal of Boroughs or Counties and their replacement by Unitary Authorities, on the basis that big is good, more efficient and better value for money. Consultation has started on an informal basis and will soon spread in a more formal way. Implementation is planned to be under way by 2008. I have heard little about current thinking regarding Parishes, but there is talk of “Neighbourhoods”, which are undefined. Some good things have been said about Parishes in the margins and we have probably the best insight into local opinion of all the levels of local government.

Thirdly, now we have a fully qualified Parish Council Clerk, and an agreed Parish Plan, we will be in a strong position to apply for, and achieve, Quality Parish Council status in about a year’s time. This is a major step and brings with it the recognition that we are fit to take on wider delegated responsibilities, including financial management, than ever before. It comes at a critical time, given the proposed reorganisation of local government. It strengthens our potential for survival, possibly with wider responsibilities. Meanwhile, it is just possible that the elections currently scheduled for May 2007 will not take place and we will all be faced with different choices about a year later.

I close by thanking, on behalf of the communities within our Parish, all those who have helped others throughout the year. Such public spirit exists in every corner of our area and continues generously, sometimes unnoticed, through thick and thin. We thank our unsung heroes!

David Bidwell

FINANCIAL REPORT

KING’S SOMBORNE PARISH COUNCIL
INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2005

INCOME 2004 2005
£ £ £ £
Precept 24000 26000
Bank & Other Interest 643 983
Burial Board Income:
Interments 290 1190
Memorials 500 900
Purchased Graves 80 870 403 2493
Income from Recreation Ground 348 261
Jubilee Medals 4 0
Vat – on income 4 4
– repaid by Customs & Excise 1124 1128 945 949
Grazing 682 620 Loan Repayment refund 26 0
Ex Gratia (Lloyds) 20 0 Insurance refund 0 48
TOTAL INCOME 27721 31354
EXPENDITURE
General Administration:
Clerk’s salary & expenses 4973 5147
Insurance premium 1713 1397
Audit fee 525 550
HAPTC – Sub & LCR 487 195
Courses etc. 153 0
Facility hire 265 225
Councillors’ expenses 244 46
Elections 21 0
Other admin costs 1874 1420
Clerk’s gratuity 7800 18055 0 8980

S137 Expenditure/Parish furniture/Boards 684 542
Churchyard Wall repairs 410 0
Parish Clock – maintenance & electricity 184 184
Village Hall 2000 2947
Vandalism 0 111
Parish Plan 0 545
Other Grants 0 150
Burial Board Expenditure:
Grass cutting 1148 1109
Rates 67 68
Other works 210 113
Loan charges/repayment 3400 4825 0 1290
Open Spaces:
Churchyard 1182 842
Village Green 1104 932
Muss Lane 607 884
Up Somborne Recreation Ground 1245 1549
King’s Somborne Recreation Ground 1439 1175
Play equipment – repairs 548 1974
Litter Warden 440 39
Three Fields 300 6865 80 7475

VAT on Payments 1135 950

TOTAL EXPENDITURE 34158 23174

KING’S SOMBORNE PARISH COUNCIL
INCOME & EXPENDITURE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2005

GENERAL FUND 2004 2005
£ £
Balance at 1 April 43463 37026
add Total Income 27721 31354

71184 68380
less Total Expenditure 34158 23174

Balance at 31 March 37026 45206

Notes on General Fund

Though the Parish Council has no ‘official’ reserves the following allocations have been made for future projects and liabilities and are ‘committed’ as follows:-

Legal Fees, 10-year lease on Old Palace Farm Nil 800
Tree work, Village Green Nil 160
Children’s Play Equipment Nil 14777
Clerk’s Gratuity 150 455
Skips Fund (in trust) 154 154
Old Palace Farm land 45 45
349 16391
Balance of General Fund 36677 28815

37026 45206

The Parish Council has now completed negotiations with Test Valley Borough Council on a 10-year lease for the John O’Gaunt Palace Site (off Old Palace Farm) and attached Upper Field; the land being owned by the Borough Council. The ongoing financial implications of the lease are expected to be minimal in terms of expenditure although one off legal fees of £883 have now been incurred. The Parish Council is now considering how best to use the land for the general benefit of the Parish.

The Clerk’s employment is non-pensionable but the contract of employment allows for a gratuity to be paid based upon the number of years reckonable service x proportion of current earnings. The sum of £454.58 covers the first 2 years of the last Clerk’s employment. Note – A gratuity of £7800 (under previous gratuity arrangements) was paid to Mr J K Murray, the previous but one Clerk, on his retirement in May 2003.

KING’S SOMBORNE PARISH COUNCIL
BALANCE SHEET AS AT 31 MARCH 2005

LONG TERM ASSETS 2004 2005
£ £ £ £
Investments nil nil
Long Term Debts nil nil

nil nil

CURRENT ASSETS

Stocks & Stores nil nil
Work in progress nil nil
Debtors 48 nil
Payments in advance nil 492
VAT Recoverable 395 432
Temporary Lending nil nil
Bank Balances 37029 37472 44282 45206

TOTAL ASSETS 37472 45206

CURRENT LIABILITIES

Creditors 446 446 nil nil

TOTAL ASSETS LESS CURRENT LIABILITIES 37026 45206

Long Term Liabilities nil nil

NET ASSETS 37026 45206

REPRESENTED BY:

General Fund 37026 45206
Provisions nil nil
Reserves nil nil
37026 45206

RFOs Report – Annual Parish Assembly 2006

The key to local authority accounting is the Annual Return. This is a document completed by me as RFO, signed off by our auditor and then submitted to the Audit Commission for verification. A copy of the last audited and accepted Annual Return, which is for the year ended 31 March 2005, is available in the room and, as you will see, contains the acceptance certificate from the Audit Commission. It is by nature of the procedure historical. At the risk of consuming you with figures, I have also provided copies of the detailed Income and Expenditure accounts for the year ended 31 March 2005 which went into compiling the Annual Return; these also show a comparison with the previous year ended 31 March 2004.

For the financial year just ended on 31 March 2006, £9000 of reserves was spent on the children’s play area in King’s Somborne and a further £632 was spent on producing the Parish Plan. Excluding these items, the budgeted income for the year was £30719 against an actual income of £29668, a shortfall of £932, with budgeted expenditure of £30600 against a forecast spend of £29615, an underspend of £985 – in sum, a good position to end the year in but all subject to audit.

When I attend presentations by other organisations on their accounts, I am more interested in financial trends and, looking at KSPC over the last 3 years, expenditure has averaged around £30k pa with a budgeted spend for the current financial year of £31500. This has been financed by income of around £3k plus pa, the Precept and a contribution from the Parish Council’s reserves.

The Precept has remained constant at £26000 for the last 3 years, having last been increased in 2003/4. Of interest, is the Band D charge for properties in King’s Somborne which amounts to £36.36 pa – that is what the average household pays towards financing the Parish Council and the work it does for the benefit of the community. Not an extortionate amount I would suggest but one which places the Parish Council is in a strong position financially to implement many of the suggestions contained within the Parish Plan.

Peter Storey
RFO

KING’S SOMBORNE PARISH PLAN

In 2004, the decision was taken to produce a Parish Plan and a small committee was convened to undertake this task. Previous plans had been produced in 1970 by Hampshire County Council and in 1987 Test Valley Borough Council produced a Conservation Policy. The only dedicated plan for the Parish was produced by the parishioners themselves and was published in 1983. Much had changed in the intervening 22 years as the committee and villagers discovered.

The Parish Plan committee worked independently of the Parish Council but enjoyed free access to Councillors and other residents. Information was collected by a printed questionnaire running to thirteen pages and hand delivered to the 680 households in the Parish as well as clubs, societies and other parish facilities. The questionnaire contained 124 questions covering all issues affecting quality of life and a 51% response rate was achieved. This excellent response translated into 150,000 tick boxes and 5,500 written comments which the Committee then sifted, analysed and formed into a printed report which was subsequently placed on the The Sombornes website.

The Parish Council has now adopted the completed Plan and is setting about considering and implementing many of those recommendations contained therein. Copies of the Plan were sent to a variety of local and national organisations and government bodies for their information and action and some encouraging responses have been received.

PARISH COUNCIL STAFF

Clerk to the Parish Council Peter J Storey OBE FCIS
and Responsible Finance Officer 2 Old Fromans Farm, King’s Somborne
Stockbridge SO20 6QD
Tel: 01794 389668
Fax: 01794 389220
Email: kingssomborne.pc@btconnect.com

PARISH COUNCIL WEBPAGE

The Parish Council has a webpage on The Sombornes website containing information on the Parish, contact details for Councillors and staff, and copies of past meeting agenda and minutes. The website also contains information on local organisations with contact details and much more. The site is being updated continuously and the Website Committee welcomes suggestions from the general public. Links to other websites are being incorporated with the aim of promoting the website as a central resource for community information and the Parish Council is committed to these improvements in communication and the passage of information.

The website address is: www.thesombornes.org.uk

KING’S SOMBORNE PARISH COUNCIL NEWSLETTER

In addition to the monthly report on Parish Council activities in The Sombornes magazine, the King’s Somborne Parish Council Newsletter is issued four times each year and is posted on the Village notice boards. Copies are also available from local shops and surgeries. The Clerk welcomes information from local residents which would be of general interest to others and this can be given to him or e-mailed to kingssomborne.pc@btconnect.com

PARISH NOTICE BOARDS

There are five notice boards situated around the Parish. The boards are community boards available for any resident to display notices and to this end are not locked. The Clerk updates the Parish Council notices weekly and a new board is being obtained for Horsebridge, outside the John O’ Gaunt public house, to the benefit of the residents there.

THE GAUNTLET MAGAZINE

A volunteer committee of residents produces a free monthly magazine which is distributed to every household in The Sombornes and contains a variety of useful local information on events and traders. The Village Reporter, a local volunteer resident, attends the Parish Council’s meetings and reports on the discussions and decisions made for the magazine.

KING’S SOMBORNE PARISH COUNCIL MEETING DATES 2006

Monday 9 January

Monday 6 February

Monday 6 March

Monday 3 April

Thursday 20 April – Annual Parish Assembly

Monday 8 May – Annual General Meeting

Monday 5 June

Monday 3 July

No meeting planned for August

Monday 4 September

Monday 2 October

Monday 6 November

Monday 4 December – Annual Finance Meeting

All meetings are in the Epworth Hall, Winchester Road, and start at 7.00pm except for the Annual Parish Assembly which will be held in the Village Hall. All meetings of the Parish Council are open to the public.