Category Archives: Documents

COUNCILLORS’ CODE OF CONDUCT

KING’S SOMBORNE PARISH COUNCIL

COUNCILLORS’ CODE OF CONDUCT

  1. General
    • The King’s Somborne Parish Council Councillors’ code of conduct hereinafter “The Code” applies to any a member of King’s Somborne Parish Council (“The Council”) when acting in his/her role as a Councillor, Clerk, Co-Optee or any other appointment for or on behalf of The Council (“Council Members”)
    • The Code is adopted pursuant to The Council’s statutory duty to promote and maintain high standards of conduct by Council Members and complies with the requirements of Section 28 of the Localism Act 2011; the key principles of which are shown in clause 1.4 below.
  • The Code is not intended to be an exhaustive list of all of the legal and constitutional obligations placed on Council Members. It is the individual’s responsibility to comply with the following provisions of The Code as well as other legal obligations beyond the scope of The Code.
  • The Code is based on and consistent with the following principles:

SELFLESSNESS

Council Members should act solely in terms of the public interest. They should not do so in order to gain financial or other material benefits.

INTEGRITY

Council Members should not place themselves under any financial or other obligation to individuals or organisations outside of The Council that might seek to influence them in the performance of their official duties.

OBJECTIVITY

In carrying out their public duties, including making public appointments, awarding contracts, or recommending individuals for rewards and benefits as the case may be, Council Members should make choices solely on merit.

ACCOUNTABILITY

Council Members are accountable for their decisions and actions to the public.

OPENNESS

Council Members should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands.

HONESTY

Council Members have a duty to declare any private interests relating to their public duties

and to take steps to resolve any conflicts arising in a way that protects the public interest.

LEADERSHIP

Council Members should promote and support these principles by leadership and example.

  1. General Obligations of Council Members
    • When acting in your role as a Council Member:
      1. Do treat others with respect;
      2. Do ensure that you are aware of and comply with the requirements which the Bribery Act 2010 places on you as a Council Member and on The Council as a whole;
      3. Do not do anything which may cause your authority to breach any of the equality enactments (as defined in Section 33 of the Equality Act 2006(a));
      4. Do not bully any person (bullying is offensive, intimidating, malicious, insulting or humiliating behaviour that is directed at someone over whom you have some actual or potential influence);
      5. Do not intimidate or try to intimidate, anyone who has complained about you or who may be involved with a complaint about you;
      6. Do not do anything which compromises or is likely to compromise the impartiality of those who work for, or on behalf of, The Council;
      7. Do not disclose information given to you in confidence by anyone, or information acquired by you which you believe, or ought reasonably to be aware, is of a confidential nature (“Confidential Information”) except where:
        1. you have the consent of the discloser of the Confidential Information to give it; or
        2. the Confidential Information is in the public domain at the time of disclosure or which later enters the public domain through no fault of Council Members; or
  • it is already in possession of Council Members at the time of disclosure as evidenced by written records; or
  1. it becomes available to a Council Member from a third party who has a lawful right to disclose it to you and in respect thereof is under no obligation of confidentiality; or
  2. you are required to disclose by, or in response to, a subpoena, interrogatory or order issued by any administrative agency, government body or court; or
  3. the disclosure is made to a third party for the purpose of obtaining professional legal advice provided that the third party agrees not to disclose the information to any other person and that the originator of the Confidential Information likewise agrees; or
  • the disclosure (following legal advice) is deemed reasonable and in the public interest; and the disclosure of the Confidential Information is made in good faith and in compliance with the reasonable requirements of The Council;
  1. Do not prevent another person from gaining access to Confidential Information to which that person is entitled by law or court order; and
  2. Do not use or try to use your position improperly to obtain an advantage or disadvantage for yourself or any other person or body.
  • When making decisions on behalf of or as part of The Council:
    1. Do have regard to any relevant advice provided to you by the Clerk of The Council where such advice is offered pursuant to his/ her statutory duties; and
    2. Do give reasons for the decisions in accordance with any statutory requirements and any reasonable additional requirements imposed by The Council.
  • When using or authorising the use by others of the resources of The Council:
    1. Do act in accordance with The Council’s reasonable requirements;
    2. Do make sure that such resources are not used improperly for political purposes (including party political purposes); and
    3. Do have regard to any applicable Local Authority Code of Publicity made under the Local Government Act 1986.
  • Do not improperly use knowledge gained solely as a result of your role as a Council Member for the advancement of your personal financial interests.
  1. Interests
    • Disclosable Pecuniary Interests

Disclosable Pecuniary Interests” are defined in ‘The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012’ (“the Regulations”) and details are set out in the Schedule I of The Code.

  • Code of Conduct Interests

Code of Conduct Interests” are pecuniary interests of the nature set out in the Schedule I to The Code that affect you (but not being a Disclosable Pecuniary Interest) or relate to or affect a relevant person as defined in the Regulations, a member of your family or a close friend.

  • Sensitive Interests

These are interests where you consider that disclosure of the details of a Disclosable Pecuniary Interest or a Code of Conduct Interest could lead to you, or a person connected with you, being subject to violence or intimidation, and the Monitoring Officer agrees. If the interest is entered on the register, copies of the register that are made available for inspection and any published version of the register will exclude details of the interest, but may state that you have a Disclosable Pecuniary Interest, the details of which are withheld under Section 32(2) of the Localism Act 2012.

  • Registration of Interests

You must, within twenty eight (28) days of:

  1. The Code being adopted; or
  2. your acceptance of office as a Council Member; or
  3. disclosure of a Disclosable Pecuniary Interest not on the Council’s Register of Interests; or
  4. the subject of a pending registration;

notify the Monitoring Officer of any Disclosable Pecuniary Interest where the Disclosable Pecuniary Interest is yours or is the pecuniary interest of your spouse or civil partner, or somebody with whom you are living as husband or wife or as if you are civil partners.

  • Disclosure of Interests

If you are present at a meeting of The Council, or any committee or sub-committee, joint committee or joint sub-committee of The Council and you have a Disclosable Pecuniary Interest or a Code of Conduct Interest in any matter to be considered or being considered at the meeting you:

  1. must disclose the existence and nature of that interest to the meeting.
  2. may not participate in any discussion or vote taken on the matter at the meeting.
  3. must leave the room where the meeting is held before any discussion or voting takes place.
  4. must notify the Monitoring Officer of the interest within twenty eight (28) days if it is a Disclosable Pecuniary Interest and is not registered or is not the subject of a pending registration.
  5. must not make a statement on the matter in which you have an interest if the interest is a Disclosable Pecuniary Interest before leaving the room.
  6. may make a statement on the matter in which you have an interest before leaving the room if the interest is a Code of Conduct Interest
  • Offences

It is a criminal offence to:

  1. fail to notify the Monitoring Officer of any Disclosable Pecuniary Interest within twenty eight (28) days of election.
  2. fail to disclose a Disclosable Pecuniary Interest at a meeting if it is not on the register
  3. fail to notify the Monitoring Officer within twenty eight (28) days of a Disclosable Pecuniary Interest that is not on the register that you have disclosed to a meeting.
  4. participate in any discussion or vote on a matter in which you have a Disclosable Pecuniary Interest
  5. as an executive member discharging a function acting alone, and having a Disclosable Pecuniary Interest in such a matter, failing to notify the Monitoring Officer within twenty eight (28) days of the interest.
  6. knowingly or recklessly providing information that is false or misleading in notifying the Monitoring Officer of a Disclosable Pecuniary Interest or in disclosing such interest to a meeting.

The criminal penalties available to a court are currently to impose a fine and disqualification from being a councillor for up to 5 years.

King’s Somborne Parish Council Meeting Dates 2017

KING’S SOMBORNE PARISH COUNCIL MEETING DATES 2017

Monday 9 January Planning and PC

Monday 23 January Planning

Monday 6 February Planning and PC

Monday 20 February Planning

Monday 6 March Planning and PC

Monday 20 March Planning

Monday 3 April Planning and PC

Monday 24 April Planning (Easter Monday preceding week)

Thursday 4 May Annual Assembly (KS Village Hall at 7.30pm)

Monday 8 May Planning and AGM (early Spring Bank Holiday 2 May)

Monday 22 May Planning

Monday 12 June Planning and PC (Whit Monday 5 June)

Monday 26 June Planning (if required)

Monday 3 July Planning and PC

Monday 17 July Planning

Monday 7 August Planning and PC

Monday 21 August Planning (if required)

Monday 4 September Planning and PC

Monday 18 September Planning

Monday 2 October Planning and PC

Monday 16 October Planning

Monday 6 November Planning and PC

Monday 20 November Planning

Monday 4 December Planning and PC (Annual Finance Meeting)

Monday 18 December Planning

PJS
Clerk
16 Nov 16

Cold Weather Advice

A “Level 3” cold weather alert has been issued by the Met Office today, which has the potential to impact on roads and most importantly, health.  Please see the link below.

http://www.metoffice.gov.uk/public/weather/cold-weather-alert/#?tab=coldWeatherAlert

100_0536 [943678]

Cold weather advice

There is some simple advice available to help people to avoid suffering the ill-effects from the cold:

Get your flu jab if you:

  • are aged 65 or older.
  • are pregnant.
  • have a serious medical condition such as chronic heart, lung, neurological, liver or kidney disease or diabetes.
  • have a weakened immune system due to HIV or treatments that supress the immune system such as chemotherapy.
  • have had a stroke or transient ischaemic attack (TIA) or post-polio syndrome.
  • are living in a long-stay residential care home or other long-stay care facility (not prison or university halls).
  • are the main carer for an elderly or disabled person whose welfare may be at risk if you fall ill.
  • Contact your GP or pharmacist if you think you, or someone you care for, might qualify for a free flu jab.

 

Keep your home warm, efficiently and safely:

  • heating your home to at least 18°C (65°F) is beneficial to all, but particularly important for people aged 65 years and over or with pre-existing medical conditions. Above this and you may waste money; below this you may risk your health. This will keep your home warm and may lower your bills.
  • Recommendation to reduce Sudden Infant Death Syndrome (SIDS) to heat children’s bedrooms to between 16°C to 20°C (61 – 68F).
  • if you can’t heat all the rooms you use, heat the living room during the day and your bedroom just before you go to bed.
  • get your heating system and cooking appliances checked and keep your home well ventilated.
  • use your electric blanket as instructed and get it tested every three years. Never use a hot water bottle with an electric blanket.
  • switch your appliances (such as TVs and microwaves) off rather than leaving them on standby.
  • do not use a gas cooker or oven to heat your home; it is inefficient and there is a risk of carbon monoxide poisoning and this can kill.
  • make sure you have a supply of heating oil or LPG or sold fuel if you are not on mains gas or electricity – to make sure you do not run out in winter.

Keep the warmth in by:

  • fitting draught proofing to seal any gaps around windows and doors.
  • making sure you have loft insulation. And if you have cavity walls, make sure they are insulated too.
  • insulate your hot water cylinder and pipes.
  • draw your curtains at dusk to help keep heat generated inside your rooms.
  • make sure your radiators are not obstructed by furniture or curtains.

Practical help or advice on keeping your home warm, is available from Hampshire County Council’s Hitting the Cold Spots Project Helpline on 0800 804 8601.

Look after yourself:

  • food is a vital source of energy and helps to keep your body warm so have plenty of hot food and drinks
  • aim to include five daily portions of fruit and vegetables. Tinned and frozen vegetables count toward your five a day
  • stock up on tinned and frozen foods so you don’t have to go out too much when it’s cold or icy
  • exercise is good for you all year round and it can keep you warm in winter
  • if possible, try to move around at least once an hour. But remember to speak to your GP before starting any exercise plans
  • wear lots of thin layers – clothes made from cotton, wool or fleecy fibres are particularly good and maintain body heat
  • wear good-fitting slippers with a good grip indoors and shoes with a good grip outside to prevent trips, slips and falls
  • make sure you have spare medication in case you are unable to go out

Look after others:

  • check on older neighbours or relatives, especially those living alone or who have serious illnesses to make sure they are safe, warm and well

Get financial support:

  • there are grants, benefits and sources of advice to make your home more energy efficient, improve your heating or help with bills. It’s worthwhile claiming all the benefits you are entitled to before winter sets in

Look after your pipes

  • By opening up a crack of about one inch in the loft trap door by pushing in some folded stiff cardboard will reduce the chance of the water pipes in the loft freezing up. Hot air rises, so it will travel into the loft and keep the temperature a bit higher.
  • Also, if you have one or more outdoor taps, open the them fully and then open the indoor supply valve fully and then suddenly shut it. The water will shoot out of the pipe and empty it. No water left inside to freezeup!

Stay warm and as always, please let us know if you have any particular concerns about vulnerability,

 

Faster Broadband for Hampshire

Parish Council

Faster Broadband for Hampshire

Hampshire County Council gained Government approval for its countywide broadband plans at the end of January 2012. Since then we have been hard at work developing our programme.

Progress with our plans
You may recall we are to receive £5 million of government funding and that the key conditions are that it has to be match funded, can only be spent on capital investment and that the targets are met by 2015.

Matched funding secured
I am pleased to be able to report that we have subsequently secured match funding from all the relevant district councils.

Broadband programme aims
The core aim of the broadband programme is to ensure 90% of premises in Hampshire have access to 24Mb/s (Megabits per second) or faster broadband and the remaining 10% have access to a minimum of 2Mb/s by 2015.
Procurement process
Broadband Delivery UK (BDUK) is currently finalising its procurement framework process. We anticipate it will be June or July 2012 when we are ready to invite suppliers to tender with the procurement process being completed by the end of the calendar year. Between now and then we will be ensuring we have the plans and data in place to ensure we achieve maximum value from the funds available. Crucially we remain on track to commence the implementation phase early in 2013.

Information and clarity
A key priority is to give households and businesses in Hampshire information about proposed upgrades from the commercial companies together with clarity around what broadband speeds communities might expect over the lifetime of the programme. In particular people want to find out if they are included in ‘the final 10%’ and how to establish if they were to be upgraded through the market (e.g. by BT or Virgin) or through the Hampshire County Council led wider broadband programme.

Everyone will get a standard minimum speed of 2Mb/s (Megabits per second)
The HCC broadband programme is tasked to give everyone in Hampshire access to at least the standard minimum broadband speed of 2Mb/s by 2015. Whilst this may be an improvement for some communities that have very slow speed or, even worse, no coverage at all, it is clear to us that communities may well feel left behind when they see how the majority of the country benefits from the economic, social and cultural advantages that much faster broadband brings. We would also like to reassure communities that may be within the hardest to reach 10%, that 2Mb/s is the minimum guarantee, we will be doing all we can to ensure that we push as far as we can beyond within the funding available.

Enhanced speeds increasingly necessary
These enhanced speeds are becoming necessary for seamless streaming of films, downloading of music, internet banking, shopping, teleconferencing, and other health, social and cultural activities that are increasingly available online. Household are also increasingly finding themselves with more than the traditional PC connected to the internet. It is becoming common practice to have phones and tablets like the IPad all using bandwidth at the same time.
Consequently one of our main messages will be to bring to life the value of these benefits and encourage communities to continue to register their support. We hope that this evidence of demand for faster broadband will help our gap funding go further and allow enhanced broadband speeds to more communities. Whilst we are encouraged and grateful for the 11,000 registrants so far, we would like to aim for up to 5 times this number before we go to market to really articulate the demand and support from within our communities.

Progress with maps and broadband checker
I am pleased to report that we are making good progress with developing and creating an online postcode broadband checker. Hampshire County Council’s dedicated broadband pages already contain information about the county-wide broadband programme and the forthcoming addition of relevant maps and the broadband checker will indicate, based upon the best and current data we have :

if you are in an area that will be upgraded and get faster broadband through the market by 2015,
if you are in an area that will be upgraded and get faster broadband through the Hampshire broadband programme by 2015,
whether you may only receive standard broadband with a minimum speed of 2Mb/s (Megabits per second).

We will let you know when these enhancements are added. We will be able to give you more detail on the programme rollout when we have selected our commercial delivery partner and they have commenced area by area analysis from 2013 onwards. We are committed to sharing with you the information we have at each stage.

Community Workshops, and Supplier and Business Events
In the coming months we plan to hold a series of Community Workshops to gauge demand and hear about specific issues in Parishes. We will also be holding Supplier Events to show broadband infrastructure suppliers the evidence of demand for faster broadband and thereby help to persuade them to invest in Hampshire.

What Next?
The programme team is also now gearing up for the process to appoint a commercial implementation partner. This will involve public consultation to comply with legislation. We have a target to complete this and be ready to publish our invitation to tender to suppliers during June or July this year. This will keep us on track to be ready to appoint a partner by the end of the year and begin the implementation process early in 2013. Being able to demonstrate demand remains critical to achieving best value for our plan.

In the meantime continue to sign up!
The roll out schedule will be based upon the best use of public funds and will be co-ordinated with other local utility and road works to bring the least possible disruption to communities. Public demand will also be important in planning the delivery, since this will help fund the ongoing investment in the network infrastructure. Individuals and businesses are encouraged to continue to register their interest at www.hants.gov.uk/broadband-signup

Daniel Fearnley,
Hampshire County Council Broadband Programme Manager
For further information
Hampshire County Council broadband web pages www.hants.gov.uk/broadband

Rural Community Broadband Fund
£20 million of government funding has been made available to help rural communities across the UK access faster broadband. Businesses and communities wishing to explore this funding option can find out more: http://rdpenetwork.defra.gov.uk/funding-sources/rural-community-broadband-fund

Hampshire Air Ambulance

Parish Council

Hampshire Air Ambulance

Do you want to help keep the Hampshire and Isle of Wight air ambulance flying?
The Hampshire and Isle of Wight air ambulance took to the skies on 1 July 2007 and has already responded to several incidents in our Parish. If you are interested in finding out more on how to help keep it operational, take a look at their website for further information:
www.hampshireandiowairambulance.org.uk

ARTICLE IN ANDOVER ADVERTISER 1931

Parish Council

(OLD) ARTICLE IN ANDOVER ADVERTISER

TRANSCRIPT OF ARTICLE IN ANDOVER ADVERTISER (c.1931)

(AS REFERENCED IN PC MINUTES)

OPENING OF THE CHILDREN’S PLAYING FIELD

The younger generation in the village were much in evidence on Wednesday evening on the occasion of the official opening of the Children’s playing field adjoining the cricket ground. A procession was formed composed of the Parish Councillors and cubs in charge of Scoutmaster Jones. Headed by the Michelmersh Band (Mr Topp is the conductor) they marched to the entrance of the ground at the Cricket Field.

Mrs Theophilus performed the opening ceremony and gave a sympathetic speech. She thanked them for inviting her but she said she would have liked to see Mrs Millburn or someone else undertaking that duty. Mr Johnson and Mrs Millburn were always ready to help them in anything which was for the good of the Village. She (the speaker) had children of her own and she realised the great need there was for a place which the little ones could call their own. That day their long felt want had been realised and all were very thankful. She asked them to open their hearts and their purses on behalf of the children and send their subscriptions along to the Chairman of the Parish Council. With very great pleasure she declared the field open and hoped it would be a place of happiness for the children.

A vote of thanks was proposed to Mrs Theophilus by Mr Herbert Johnson who said they were indebted to her for opening the ground and for initiating the movement. Thanks to her efforts they had been able to get the ground and had been able to pay for it. He mentioned others who had generously helped including Mrs Millburn, Mrs Barker-Hill, Brigadier General Price, the Parish Council etc. The children now had the ground forever and he proposed a vote of thanks on behalf of the Parish of King’s Somborne to all who had helped to obtain the children’s playground.

Mr Cecil Baker was the seconder.

Apologies from Brigadier General Price, Sir F and Lady Bathurst, Mr Elliott Lockhart and Mrs Keith Murray were read by Mr Emmence, the Chairman of the Parish Council who presided.

Mr Arnold Tebbett who spoke next said he was speaking to the children and humorously remarked that if their names were not Matthew, Mark, Luke or John, you must take care of the field you play on. Those who had procured the field for them would get pleasure because there was a way of getting pleasure by giving pleasure. He also told them to come up and play.

Sir Stuart Fraser told the assembled that his association when giving grants gave preference to the people who helped themselves and Mr Tebbett had said a grant for the upkeep would be forthcoming. Since the ground was vested in the Parish Council its upkeep was assured.

The Vicar expressed his thanks to the speaker and said it was a great thing to have them at their backs. Years ago Mr Emmence and later Mr Johnson and Mrs Theophilus had brought forward the matter of a children’s playing field and Mrs Theophilus had taken it up. They were promised £60 from the Carnegie Fund. They had already spent £146 and when they had had spent £30 more they would get the grant. He looked forward to the day when the ground would be extended and Mr Johnson had said that no merchant prince should acquire the other ground near. He thanked Mr Roger Martin for putting up the flags and spoke of the excellent work of their clerk (Mr Reginald Martin). What they wanted was a sand pit, swings, a shelter, etc and he made a suggestion that the British Legion, Women’s Institute, and other societies could perhaps help. He hoped the playground would be of inestimable use to the Village and thought the mothers would be glad to have the ground and to come down and watch the children in their play.. He thanked Sir Stuart Fraser, Mr Tebbett and the other speakers.

Cllr W E Russell seconded.

Mr C Emmence thanked the assemblage for their attention to the speeches and said he would do all he could for the benefit of the boys and girls and appealed for a generous response for the collection on behalf of the Michelmersh Band to help pay their expenses.

‘God Save the King’ was then played by the Band and Mr Martin called for hearty cheers for Mr Johnson. Mrs Theophilus and others which were heartedly given.
E&OE

Calor Village of the Year 2007

Parish Council

Calor Village of the Year

WELL DONE – KING’S SOMBORNE

We all know that King’s Somborne is a lively village in which to live – and this has been confirmed by the Village being chosen as the winning Village within Test Valley District in the national Village of the Year Competition 2007. The competition is sponsored by Calor Ltd Rural Sponsorship Programme and is designed to identify community spirit in villages and small towns thoughout the UK.

Heats are held within local district or borough boundaries and from these winners the winning Hampshire county village entry is identified and goes forward to the national competition where the overall national winning village is selected.

The winning county village was Wickham, King’s Somborne won the competition within Test Valley. The judges assessed village life under a variety of headings – community life, business involvement, provision of facilities for the young and the old, affordable housing programmes, the environment and use made of information technology. In particular, the judges were looking at whole community involvement and provision of facilities, how residents were encouraged to participate, active voluntary and organised activities, neighbourhood care – basically what makes the village a special place in which to live. We scored very highly on the variety of activities available for our residents and the extent to which many of these were run by volunteers; these were forcibly expressed by the 22 villagers who gave an informal presentation to the judges on their involvement in the village activities during the assessment which took place on 3 July 2007.

After these morning presentations, which took place in the Working Men’s Club with coffee and biscuits, the Clerk took the judges on a drive around the village to reinforce the points made earlier. The judges then retired to The Crown to consider their verdict which was made public on 30 August. Presentations will be made at the INTECH Science Centre on Saturday 13th October 2007.

I would like to thank all those who took part in the competition and made it such a successful event; it just goes to prove what we already know – that King’s Somborne is a great place in which to live.

Peter Storey

Clerk to King’s Somborne Parish Council

3 Sep 07